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administrative coordinator

medical administrative assistant

Transformations Care Network

<p></p><div><p>At <b>Northeast Health Services</b>, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a <b>Prescriber Medical Administrative Assistant (Medical Assistant)</b>, you'll be an essential part of our clinical support team.</p><p><i>
This is a float position supporting our Central Region clinics, including: Brighton, Somerville, Harvard Square, Watertown, Newton, Quincy, Government Center, and South End. Upcoming clinic locations: Kendall Square and Brookline.</i><i> Regular travel to these locations is required when not working remotely.</i></p><p><i>
Travel to and from assigned float locations is eligible for a mileage reimbursement of $0.67 per mile, in accordance with organizational policy.</i></p><p><b>
Position Summary:</b></p><p>
Provide exceptional customer service to make sure the highest quality work standards are achieved and maintained according to practice policies and procedures. Handles customer calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing important information. Must possess superior customer service skills and professionalism, ability to multi-task, be conscientious and compassionate to clients and staff. Must be highly motivated while working as part of a cohesive team in a fast-paced environment. Expected to protect sensitive information, comply with HIPAA at all times, and be able to maintain composure and professionalism during stressful situations.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Answer phone calls in a professional manner and respond to voicemails in a timely manner and utilize other technologies as they become available to communicate with our patients.</li><li>
Guide patients through troubleshooting for company technology such as but not limited to telehealth applications and portals.</li><li>
Process medication prior authorizations.</li><li>
Support providers with various administrative duties including document preparation, written and electronic correspondence, phone calls and completion of required forms and paperwork.</li><li>
Answer general questions about the practice and services provided.</li><li>
Collaborate with other team members and locations to provide excellent customer service in a timely, accurate, thorough and professional manner to resolve patient issues.</li><li>
Coordinate care between patients and providers.</li><li>
Manage patient scheduling needs and provide general information and support to include collecting patient financial responsibility, relaying financial information and obtaining insurance updates when requested.</li><li>
Complete documentation in EMR in a timely, accurate, and professional manner.</li><li>
Provide administrative support to providers, facilitate patient-provider coordination, and assist with regulatory compliance and licensure maintenance.</li><li>
Follow the processes for supporting medication refill requests.</li><li>
Help train new team members as needed.</li><li>
Track completion of required paperwork for patient files for providers.</li><li>
Follow processes for on-site medication handling.</li><li>
Potentially be trained in Interventional Treatment support.</li><li>
Maintain dependable attendance in accordance with agreed upon work schedule. Provide timely notification of tardiness or absence.</li><li>
Help support clinicians and prescribers on managing waitlists.</li><li>
Must maintain a professional dress code at all times (business casual).</li><li>
All work is to be completed in a manner that complies with applicable state and federal regulations.</li><li>
Attend trainings and required meetings.</li><li>
Other duties as assigned</li></ul><p><b>
Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Desire to do a thorough job in a fast-paced environment, must be detail oriented and highly organized and have strong time management skills</li><li>
Ability to maintain professional appearance and demeanor, and interface well with patients and teammates in a mental health setting</li><li>
Excellent communication skills (written and verbal) and ability to work well with a team especially in stressful situations</li><li>
Patient and empathetic attitude as well as adaptable and flexible</li><li>
Computer skills, familiarity with Microsoft applications</li><li>
Phone skills, including familiarity with complex or multi-line phone systems</li><li>
Maintain patient confidence and protect operations by keeping patient information confidential</li><li>
Customer service skills</li><li>
Creating a safe, productive work environment while adhering to practice policies and procedures</li><li>
Ability to complete other office tasks as needed</li><li>
CMH: CPR certified or willing to become certified through an accredited program within 6 months of start</li><li>
Experience as a Medical Assistant (Preferred)</li><li>
Experience in a Medical Office or call center (Preferred)</li><li>
Experience verifying insurance, obtaining pre authorizations and scheduling for multiple providers (Preferred)</li><li>
Familiarity with HIPAA regulations (Preferred)</li><li>
Experience with EMR (electronic medical records), medical terminology and a basic understanding of clinical pharmacology (Preferred)</li><li>
Data entry skills (Preferred)</li><li>
Experience working with patients who are suffering from anxiety and depression is preferred</li><li>
Exceptional interpersonal, rapport building, and active listening skills (Preferred)</li></ul><p><b>
Explore the Advantages of Joining Our Team:
</b></p><ul><li>Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.</li><li>
Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize client care.</li><li>
Embrace a journey of continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.</li><li>
Play a pivotal role in reshaping behavioral health, with your efforts directly improving client lives.</li><li>
Thrive in an environment that celebrates collaborative success, driven by effective communication and unity.</li><li>
Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.</li></ul><p></p><p><br>
Northeast Health Services is committed to fair and equitable compensation practices. The hourly compensation range for this role is $20 &ndash; $23. Actual compensation may vary based on licensure, experience, market-driven enhancements, and incentive opportunities available for this role. In addition to hourly compensation, this position is eligible for a float incentive mileage reimbursement of $0.67 per mile for travel to and from assigned float location, in accordance with organizational policy. These ranges represent our current standard compensation practices and may be adjusted over time to remain competitive and aligned with organizational needs.</p><p></p><p><i><br>
Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.</i></p></div>

Medical Administrative Assistant Float

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Step into a role where your work truly makes a difference every day! As a vital member of our clinical operations team, you&rsquo;ll provide administrative support to ensure our practice runs smoothly and efficiently. In this dynamic, fast-paced role, you&rsquo;ll be the friendly face that plays a key role in creating a positive, efficient, and compassionate environment for both patients and clinical staff.<br>
<br>
This position is based at the Primary Care Phyllis Jen Center located at Mass General Brigham. The candidate is expected to demonstrate flexibility in staffing and will be required to float across multiple suites within the clinic. The role includes cross-training to provide coverage across clinical areas in support of departmental and operational needs.
<br>
<br>
Bilingual candidates are strongly encouraged to apply.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Certified Medical Administrative Assistant [CMAA] - Data Conversion - Various Issuers preferred Experience office experience 2-3 years required Knowledge, Skills and Abilities - Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p>
Department: Phyllis Jen Center - Primary Care</p><p></p><p>
Schedule: 40 - hours days, Onsite</p><p></p><p>
Compensation: The pay rate for this position starts at $20.00 per hour, with increases based on the candidate's years of experience.</p><p></p><p>
Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass &amp; more!</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
45 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Practice Assistant II

Carbon Health

<div><p>As a physician-founded and led organization, ensuring everyone has access to quality healthcare is what inspires us. The magic we&rsquo;ve created lies in Carbon Health&rsquo;s custom EHR and the collaboration among clinical teams, engineers, and designers who work side-by-side to deliver innovation like our hands free AI charting tool. That&rsquo;s why we hire people who genuinely care about patients, solving healthcare challenges, and making a positive impact every day. Join us and help change the future of healthcare for the better.</p><p><b><br>
About the role</b></p><ul><li>
The Medical Assistant position is comfortable working in a fast paced, paperless environment. Daily tasks include taking vitals, rooming patients, cleaning rooms, assisting with procedures, etc. As an urgent care clinic, we see mostly lower acuity patients but we are a patient centric, modern company focused on providing patients with excellent medical care. We are looking for someone with availability and flexibility to work weekdays, weekends and some holidays.</li></ul><p><b>
What you'll do</b></p><ul><li>
Perform patient care by taking vitals, patient history and triaging</li><li>
Assist with procedures such as incision and drainage, lacerations and wound care</li><li>
Administer medications via intradermal, intramuscular and subcutaneous routes, carry out ear lavages and run EKGs</li><li>
Conduct lab testing such as urinalysis, urine pregnancy test, blood glucose testing, monospot, rapid strep and influenza testing, rapid hiv testing</li><li>
Manage the front desk and perform receptionist duties as needed</li><li>
Complete training and become certified with the Department of Transportation to perform Urine Drug Screens and Breath Alcohol Tests</li></ul><p><b>
Qualifications</b></p><ul><li>
High school diploma or equivalent</li><li>
Certification from an accredited Medical Assistant program (except in those locations(s) permitted by law for exemption with experience, diploma and/or national certification)</li><li>
Current BLS certification, willingness to obtain DOT certification</li><li>
1+ years experience as a Medical Assistant preferred</li><li>
Phlebotomy experience preferred</li><li>
Great communication skills</li></ul><p>
As a physician-founded and led organization, ensuring everyone has access to quality healthcare is what inspires us. The magic we&rsquo;ve created lies in Carbon Health&rsquo;s custom EHR and the collaboration among clinical teams, engineers, and designers who work side-by-side to deliver innovation like our hands free AI charting tool. That&rsquo;s why we hire people who genuinely care about patients, solving healthcare challenges, and making a positive impact every day. Join us and help change the future of healthcare for the better.</p></div>

Medical Assistant-Per Diem

Beacon Hill

<div>
 <p>
  <strong>
   Administrative Assistant to $80K - High-Visibility Support Role!
  </strong>
 </p>
 <p>
  Our client, a financial services firm, is seeking an Administrative Assistant to support a senior executive leader and contribute to the smooth operation of a fast-paced corporate office. In this front-facing role, you'll assist with scheduling, meetings, and day-to-day office coordination. The ideal candidate brings 1+ years of administrative or office support experience, strong professionalism, and the ability to thrive in a service-oriented environment.
 </p>
 <p>
  Position Details:
 </p>
 <ul>
  <li>
   Location: Boston, MA
  </li>
  <li>
   Work Model: Hybrid
  </li>
  <li>
   Degree: Required
  </li>
  <li>
   Responsibilities include acting as the primary point of contact for visitors, callers, and vendors; managing reception and maintaining a polished office environment; coordinating meetings, conference rooms, and on-site logistics; providing administrative support such as scheduling, document preparation, and expense processing; assisting with office operations including supplies, mail, and vendor coordination; supporting onboarding logistics and office initiatives; and providing coverage and ad hoc support to the broader administrative team as needed.
  </li>
  <li>
   The ideal candidate possesses a professional, polished demeanor with strong verbal and written communication skills; at least 1 year of experience in an administrative, office support, or customer-facing role; exceptional organization and ability to juggle multiple priorities; a proactive, flexible attitude with willingness to support hands-on office needs; sound judgment and discretion when handling sensitive information; and comfort working in a fast-paced, high-expectation environment.
  </li>
 </ul>
 <p>
  This is an excellent entry-level opportunity offering bonus potential, meaningful exposure to a professional financial services environment, and an opportunity to work within a collaborative, high-visibility role.
  <br/>
 </p>
 <p>
  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
 <br/>
 <p>
  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
 <br/>
 <p>
  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
 <br/>
 <p>
  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
  <br/>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
 <br/>
 <p>
  Benefits Information:
 </p>
 <br/>
 <p>
  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
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 <p>
  <br/>
  <br/>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future (TM)
 </p>
</div>


Administrative Assistant

Correctional Psychiatric Services

<div>Description:
<p><b>
About Us:</b></p><p>
For over 32 years, CPS Healthcare has been more than a healthcare provider&mdash;we&rsquo;ve been a trusted partner to the communities and correctional facilities we serve. As a Minority Business Enterprise (MBE), we bring both expertise and heart to every patient interaction, knowing that thoughtful care can change lives. Every day, our team works side by side to provide compassionate, evidence-based medical and behavioral health services that make a real difference for those who need it most.</p><p><b>
Job Summary:</b></p><p>
Provide support and assistance to the Health Service Administrator in various administrative and clerical duties.</p><p><b>
Job Responsibilities:</b></p><ul><li> Receive telephone calls and visitors; screen those that can be handled by assistants or directs those that require the attentions or action of other professional staff members. Personally, manages substantive questions not requiring medical knowledge.</li><li> Maintain H.S.A. calendar and schedule appointment and meetings. Ensures that H.S.A. is fully briefed on matters to be considered before scheduled meetings. Assembles background information/agenda items.</li><li> Attends meetings and takes minutes, as required.</li><li> Receive incoming correspondence, corrections, distributions and bills. Screens out those items, which can be handled personally forwarding remainder to professional staff.</li><li> Type all outgoing correspondence and draft replies to general correspondence not pertaining to medical subjects. Sign routine correspondence of a non-medical nature.</li><li> Perform administrative duties related to Human Resources: prepares Personnel Action forms/ Employee Status forms and assures all new hire paperwork is correct. Maintain all personnel files, ensuring all records are current and are compliant.</li><li> Prepares payroll for H.S.A. review. Follows through with any payroll-related questions.</li><li> Maintain monthly statistics and prepare for H.S.A. review and signature.</li><li> Maintain inventory of all supplies, receive incoming supplies from vendors and reconcile supply billing.</li><li> It is an essential part of the job that CPS can ask the employee to work beyond his/her regularly scheduled hours.</li><li> Follow all security rules and regulations.</li><li> Performs other duties and responsibilities as assigned.</li></ul><p><b>
Schedule:</b></p><p>
Monday&ndash;Friday, 7:00 AM &ndash; 3:30 PM.</p><p><b>
Location:</b></p><p>
Suffolk House of Correction, Boston</p><p><b>
Rate:</b></p><p>
Hourly Range: $23&ndash;$27/hour, based on experience.</p>
Requirements:
<p><b>
Qualifications and Experience:</b></p><ul><li> High school Diploma or GED.</li><li> Minimum of one year experience as an administrative assistant, medical secretarial</li></ul><p>
experience preferred.</p><ul><li> 45-50 wpm typing speed.</li><li> Demonstrates proficiency in Microsoft Word, Excel and Power Point.</li></ul><p><b>
Physical Requirements:</b></p><ul><li>
Regularly required to stand; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop; kneel, crouch; talk and hear.</li><li>
Regularly lift and/or move up to 25 pounds; occasionally lift and/or move over 35 pounds.</li><li>
Able to adequately perform CPR.</li></ul><p><b>
Benefits: (Available to eligible employees)</b></p><ul><li>
401(k) retirement plan</li><li>
Dental insurance</li><li>
Vision coverage</li><li>
Health insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Paid time off</li></ul><p><b>
Voluntary Benefits</b></p><ul><li>
Life insurance</li><li>
Accident insurance</li><li>
Disability insurance</li></ul><p>
Thank you for your interest in CPS Healthcare! We look forward to connecting with you to learn more about your goals and explore this opportunity together. You can reach us at recruitment@cpsmh.org.</p></div>

Administrative Assistant (F/T)

Suffolk Construction

<div>Overview:
<p><b>
About Suffolk</b></p><p>
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.</p><p></p><p><br>
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.</p><p></p><p><br>
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.</p><p></p><p><br>
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.</p><p></p><div><b><br>
Role Summary</b></div><div><p>
Suffolk&rsquo;s Operational Excellence department is redefining how we drive project delivery and predictability across the company. The Executive Assistant plays a critical role in supporting the day-to-day administrative and coordination needs of the Operational Excellence leadership team.</p></div><p></p><div><p><br>
This position is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in delivering accurate, polished work. The role will primarily focus on executive support, calendar and meeting coordination, travel planning, event logistics, presentation preparation, and departmental organization.</p></div><div><p>
The successful candidate will work closely with leadership and cross-functional teams across the organization to help ensure priorities stay organized, meetings and events run smoothly, and administrative operations are executed efficiently and professionally.</p></div><p></p><div><p><br>
While the primary focus of the role is administrative support, there will also be opportunities over time to take on additional coordination responsibilities and support departmental initiatives as needed.</p></div><div></div><div><div><br>
This role is based on‑site in our vibrant Boston office five days a week. Standard hours begin around 7:30 a.m., with some earlier starts required based on team meetings. Our Boston headquarters offers free parking, an on‑site gym, a cafeteria, and other amenities that contribute to a welcoming culture and distinctive workplace environment.</div></div>
Responsibilities:
<div><div><p>
Executive &amp; Administrative Support</p></div><div><ul><li>
Provide day-to-day administrative support to the VP and Operational Excellence leadership team.</li><li>
Manage complex calendars, meeting scheduling, and coordination across multiple stakeholders and time zones.</li><li>
Coordinate travel arrangements, itineraries, expense reports, and related logistics.</li><li>
Prepare, format, and proofread presentations, reports, meeting materials, and communications.</li><li>
Maintain organized departmental documentation and distribution lists.</li><li>
Handle sensitive and confidential information with professionalism and discretion.</li></ul></div></div><div><div><p>
Meeting &amp; Event Coordination</p></div><div><ul><li>
Schedule and coordinate meetings, leadership sessions, team events, offsites, and department summits.</li><li>
Prepare agendas, capture meeting notes, track action items, and distribute follow-up materials.</li><li>
Support logistics for department meetings and events, including room coordination, materials preparation, catering, and on-site support when needed.</li><li>
Coordinate with internal administrative teams and business partners to ensure seamless execution of meetings and events.</li></ul></div><div><p>
Departmental &amp; Operational Support</p></div><div><ul><li>
Assist with preparation and distribution of recurring operational reports and department updates.</li><li>
Support the organization and maintenance of departmental trackers, files, presentations, and templates.</li><li>
Help ensure consistency and accuracy across departmental communications and materials.</li></ul></div><div><p>
Commitment</p></div><div><ul><li><p>
This role supports senior leadership in a dynamic environment where priorities may shift frequently.</p></li><li><p>
Flexibility, responsiveness, and strong organizational skills are important to success in this position.</p></li><li><p>
Occasional early mornings, evenings, or event support outside standard business hours may be required based on business needs.</p></li></ul></div><div><p>
Growth Opportunity</p></div><div><ul><li><p>
Gain exposure to Suffolk&rsquo;s operational processes and leadership team.</p></li><li><p>
Develop knowledge of the construction and AEC industry.</p></li><li><p>
Expand responsibilities over time through increased involvement in departmental coordination and operational initiatives.</p></li></ul></div></div>
Qualifications:
<div><ul><li>5+ years of experience in an executive assistant, senior administrative, or administrative management role.</li><li>
Strong organizational and time management skills with exceptional attention to detail.
</li><li>Excellent written, verbal, and interpersonal communication skills.
</li><li>Proven ability to manage multiple priorities and coordinate complex schedules and logistics.
</li><li>Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel.
</li><li>Ability to work independently, prioritize effectively, and anticipate administrative needs.
</li><li>Professionalism and discretion in handling confidential information.
</li><li>Experience supporting senior leadership in a corporate or fast-paced environment preferred.
</li><li>Bachelor&rsquo;s degree preferred; equivalent professional experience considered.</li></ul></div>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div>
Compensation Information:
<div>
The expected salary range for this position (Executive Assistant) in US-MA-Boston is between $89,000 and $128,000 USD. This represents the typical salary range for this position and is just one component of Suffolk&rsquo;s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends.</div></div>

Executive Assistant, Operational Excellence

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Medical Assitant</b></h3>
 <div></div><div><div><ul><li>49223
</li> </ul></div><div></div><div><ul><li>850 Harrison Avenue, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><div><div><div><p><b>POSITION SUMMARY:</b></p>
<p></p>
<p>Performs clinic support in both the clinical and administrative areas:</p>
<p></p>
<p>In the clinical area the practice assistant, under the direction and supervision of a licensed Nurse or Provider, and in accordance with hospital policies, procedures, protocols, and standards of practice participates in the delivery of patient care.</p>
<p></p>
<p>In the administrative area the practice assistant gathers patient information for registration, schedules appointments, verifies demographic and financial information and assists in the facilitation of patient flow throughout the ambulatory setting.</p>
<p></p>
<p><b>Position</b>: Medical Assistant</p>
<p><b>
Department</b>: BMC Eye Clinic</p>
<p><b>
Schedule</b>: Full Time</p>
<p></p>
<p><b>ESSENTIAL DUTIES &amp; RESPONSIBLITIES:</b></p>
<ul>
<li><p>Delivers care in a non-judgmental, non-discriminatory manner that is sensitive to and demonstrates respect for patients.</p></li>
<li><p>
Clinical Support: Under the direction of the licensed Nurse or Provider, performs a variety of appropriately delegated patient care interventions for patients and their families.</p></li>
<li><p>
Collaborates with the licensed Nurse/clinic manager, as a member of the interdisciplinary team throughout the shift to determine appropriate work assignment and priorities, as well as communicates status of delegated task completion and outcome of patient data findings.</p></li>
<li><p>
Maintains timely ongoing verbal communication.</p></li>
<li><p>
Monitors patient flow including waiting room activity and communicating wait time updates to patients.</p></li>
<li><p>
Informs nursing staff, technical staff and/or supervisor of arrival of patients.</p></li>
<li><p>
Conducts pre-visit chart review and preparations for upcoming visits, including: Identification and documentation of patient care needs based on clinic guidelines and protocols (e.g. live interpreter needs, Hoyer-lift).</p></li>
<li><p>
Enters order for labs and tests to be completed at upcoming visit per clinic guidelines and protocols.</p></li>
<li><p>
Greets patient in waiting room and escorts to exam room Uses recognized and accurate medical terminology and abbreviations for all documentation, avoiding the use of unapproved abbreviations, per Hospital policy.</p></li>
<li><p>
Assists with intake process in the following areas as determined by departmental needs: Checks two patients identifiers Accurately collects and documents in the medial records vital signs, chief complaint/reason for visit, and medical/family/social history Enter allergies and smoking status Documents current medications and prescriptions that need to be renewed Obtains immunization records/history, and enters findings into patient medical record Instructs patient on how to prepare for the provider (assisting as necessary) Anticipates/sets up special equipment and/or supplies needed for visit Administers preventative/population health management screens and questionnaires (e.g. PHQ2 and other behavioral health screens) and records in medical record.</p></li>
<li><p>
Arranges refills information for provider approval Downloads glucometer and other device data for provider review Alerts the provider when patient is ready and communicates abnormalities in findings (e.g. elevated temperature ) Complies with department documentation standards to ensure a complete and accurate patient record Update patient pharmacy information Collects, labels, sends and may deliver specimens with appropriate laboratory slips and or requisitions.</p></li>
<li><p>
Identifies emergency/crisis situations and initiates appropriate response actions within the scope of his/her role, including immediate communication of such events to the licensed Nurse/Physician.</p></li>
<li><p>
Under direction of the licensed nurse or designee maintains competence of tasks and performs tasks in relation to a variety of technical skills which may include but are not limited to: Cast/splint care Guaiac, sugar and acetone, urine pH Glucose finger stick Application of external monitors GU irrigation set up Routine EKGs Hearing Test POCT (i.e. glucometer, pregnancy test, etc.) Peak flow Visual acuity Vital signs Oxygen saturation by pulse oximeter Personal patient glucometer downloads Leg/girth measurements Biopsy set up Procedure tray set up Urine culture prep Simple dressing changes eg. DSD Suture removal Specimen Collection Phlebotomy Provides basic skin care, including but not limited to: application of heat and cold, diabetic foot care, application of elastic stockings, and ace wraps.</p></li>
<li><p>
Redundant to Q above Uses Universal precautions, performs wound care inclusive of simple dressing changes and saline irrigations.</p></li>
<li><p>
Must arrange for Registered Nurse to be present for wound assessment with each dressing change.</p></li>
<li><p>
Assists licensed nurse/health team members with various minor procedures limited to set up and breakdown of simple sterile procedure (e.g. sterile biopsy).</p></li>
<li><p>
Draping and prepping patient under the direction of the licensed nurse or provider, including but not limited to: Endometrial biopsy IUD insertion and removal Pelvic exam Incision and drainage Punch biopsy Colonoscopy Suprapubic tube changes Provides basic patient equipment care including but not limited to: changing hearing aid batteries, applying splints/prostheses, etc.</p></li>
<li><p>
Helps to complete patient visit: Prints disposition forms and patient education materials Assists with staging selected prior authorization for medication or supplies needed under the direction of nurse manager or designee Strictly adheres to isolation procedures as initiated by licensed personnel.</p></li>
<li><p>
Performs initial cleaning/decontamination of equipment/materials and instruments.</p></li>
<li><p>
Checks inventories, and restocks, replaces, assembles patient equipment and supplies.</p></li>
<li><p>
Utilize the care team&rsquo;s population health management registry or other applicable database for preventative care outreach, including: Review of patient data Reminding patients of test/screening needs (i.e. by phone, letter) Prints and displays care team registry data or other applicable database data Restocks, replaces assembles patient equipment and supplies ordered by Nurse Manager and/or designee.</p></li>
<li><p>
Responsible for alerting licensed nurse, manager or designee of broken, or otherwise non-functional supplies or equipment.</p></li>
<li><p>
Prepares supply order form Understand, respect and demonstrate patient confidentiality in all endeavors Performs other duties as needed.</p></li>
</ul>
<p></p><p>Advanced Clinical Activities:</p>
<ul>
<li><p>The list below is not an all-inclusive list, but illustrates the nature and scope of some tasks/procedures that a Practice Assistant in a Specialty clinic may 1) assist with or, 2) perform.</p></li>
<li><p>
These procedures may require specific training (typically provided by a BMC staff member or vendor training).</p></li>
<li><p>
Some procedures may require special certification.</p></li>
</ul>
<p></p><p>Some examples of these tasks/procedures are:</p>
<p></p>
<p>Assist with:</p>
<ul><li><p>
Chronic wound treatment (e.g. assist in wound graft) MOHS surgery Excisional surgery Laser treatment Cool/Sculpting treatment Other Cosmetic Procedures (e.g. peels, fillers) Urodynamic studies Flow rate/voiding trials Low-dye taping Phototherapy and PUVA</p></li></ul>
<p></p>
<p>Perform:</p>
<ul>
<li><p>Suture Removals Phlebotomy</p></li>
<li><p>
Clerical Support: Performs all duties associated with an Ambulatory Services Representative, including but not limited to registration, scheduling, and collecting co-payments.</p></li>
<li><p>
Gathers and/or assist patients with registration information at every visit.</p></li>
<li><p>
Ensures accurate data entry and updates data into the computer system.</p></li>
<li><p>
Data includes demographic, billing data and patient payment information.</p></li>
<li><p>
Verifies third-party insurance coverage for patients, including day of service and whether prior approval for service is necessary for proper reimbursement of services rendered.</p></li>
<li><p>
Obtains this approval whenever it is necessary, and enters into the hospital billing system appropriately Follow internal collection and cash control policies by informing patients of their financial obligations, collecting payment (deposits, co-payments) at time of service and controlling cash.</p></li>
<li><p>
Directs patients with financial concerns to staff who can assist them in the completion of applications forms.</p></li>
<li><p>
Creates and/or obtains medical records for patients and distributes copy to the appropriate person.</p></li>
<li><p>
Assigns medical record numbers to new patients in order to ensure current information on the patient record system.</p></li>
<li><p>
Collaborates with Medical Records department for suspected duplicate records.</p></li>
<li><p>
Maintains clinic files and patient records; screen patient&rsquo;s chart prior to appointment, checks for lab work, x-ray, and other pertinent results, and verifies information as required.</p></li>
<li><p>
Uses computer terminal for access/input of patient information, lab results, x-ray and other automated requests and communicates findings to appropriate healthcare team members.</p></li>
<li><p>
Stamps and dates charts as required; prepare files and other clinic specific forms Mails out clinic specific notices and letters as required.</p></li>
<li><p>
Handles clinic mail and delivers to the appropriate person.</p></li>
<li><p>
Creates cross-booking activities for both linked appointments (social services, nutrition, interpreters, etc.).</p></li>
<li><p>
Reschedules patients from canceled or bumped clinic sessions.</p></li>
<li><p>
Enters charge code and updates diagnosis codes into the patient account system, as directed and as appropriate.</p></li>
<li><p>
Tracks and arranges for return of borrowed/rented equipment.</p></li>
<li><p>
Maintains appropriate equipment logs and records.</p></li>
</ul>
<p></p><p>General duties:</p>
<ul>
<li><p>Demonstrates the knowledge and skills necessary to provide age appropriate care to the groups of patients regularly served.</p></li>
<li><p>
Orientation of new staff; serves as a resource to float pool staff Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.</p></li>
<li><p>
Utilizes hospital&rsquo;s cultural beliefs and RESPECT attributes as the basis for decision making and to support the hospital&rsquo;s mission and goals.</p></li>
</ul>
<p></p><p>Advanced Administrative Duties:</p>
<ul>
<li><p>The list below is not an all-inclusive list, but illustrates the nature of administrative duties associates with advanced clinical action:</p></li>
<li><p>
Schedule urgent patients into providers schedule for immediate evaluation Completion of billing batch for advanced clinical activity (e.g. photo and PUVA, suture removal, dressing change batch) Creates and maintains special procedure and sub-specialty patient list for reference Maintain special procedure and sub specialty areas: Cleaning and audit Inventory and inspection of special equipment and instruments Stocking and ordering of special items Maintain vendor logs/relationship and informs nurse manager or designee of equipment needing service Other duties as assigned</p></li>
</ul>
<p></p><p>Work Rules, Standards, and Competency Compliance:</p>
<ul>
<li><p>Maintains a presentable appearance in accordance with dress code requirements, including wearing visible hospital identification badge that identifies self as a Medical Assistant.</p></li>
<li><p>
Adapts to changing patient and practice unit needs including but not limited to: offering assistance to other team members, floating, adjusting assignments, etc.</p></li>
<li><p>
Collaborates with the nurse manager/clinic supervisor to coordinate break periods with the practice unit&rsquo;s activities.</p></li>
<li><p>
Acts in a manner that supports a positive and collaborative work environment and that is congruent with established standards, policies, procedures, and regulations Works cooperatively and constructively with all staff members and takes appropriate steps to effectively resolve interpersonal conflicts, seeking assistance from his/her superior when needed.</p></li>
<li><p>
Seeks out and acts upon constructive feedback regarding daily performance and works towards achieving goals identified during performance evaluations.</p></li>
<li><p>
Participates in staff meetings/initiatives including appropriate quality improvement and education activities, or if unable to attend non-mandatory activities, accepts responsibility to review meeting minutes and becomes knowledgeable of issues discussed.</p></li>
<li><p>
Participates in ongoing educational activities to maintain technical competency and updates requisite skills in his/her area of responsibilities, maintains required certificates, e.g., safety regulation and infection control standard review, departmental and unit specific competencies, etc.</p></li>
<li><p>
Attends in-services on new equipment, procedures and programs; maintains accurate annual education record.</p></li>
<li><p>
Complies with established practice standards, policies, procedures, protocols, guideline, and regulations, e.g., DPH, TJC, Fire Codes, OSHA, etc.</p></li>
<li><p>
Adheres to attendance, safety, and infectious disease control policies/standard; consistently available on the unit.</p></li>
<li><p>
Delivers care in a non-judgmental, non-discriminatory manner that is sensitive to and demonstrates respect for patients.</p></li>
<li><p>
Treats patients in a manner that preserves and protects patient autonomy, dignity, confidentiality, and patient rights.</p></li>
<li><p>
Demonstrates the knowledge and skills necessary to provide age appropriate care to the groups of patients regularly served.</p></li>
<li><p>
Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.</p></li>
<li><p>
Utilizes hospital&rsquo;s cultural beliefs as the basis for decision making and to support the hospital&rsquo;s mission and goals.</p></li>
</ul>
<p></p><p><b>JOB REQUIREMENTS</b></p>
<p></p>
<p><b>EDUCATION &amp; EXPERIENCE</b>:</p>
<p>
Work requires of HS diploma or GED plus at least one of the following:</p>
<ul>
<li><p>Successful completion of a medical assistant program or</p></li>
<li><p>
Successful completion of the-second medical-surgical clinical rotation or</p></li>
<li><p>
Equivalent combination of education and healthcare related work experience.</p></li>
<li><p>
Requires at least two years of previous work experience. Experience in clinical setting is preferred.</p></li>
</ul>
<p></p><p><b>KNOWLEDGE, SKILLS, &amp; ABILITIES:</b></p>
<ul>
<li><p>Must pass clinical competency testing.</p></li>
<li><p>
Ability to effectively speak, read, and write English.</p></li>
<li><p>
Ability to perform basic math and quantitative measurements, e.g. obtains height and weight, measures urine output, etc.</p></li>
<li><p>
Excellent customer service skills and ability to communicate in a courteous, pleasant and professional manner with patients, general public, staff members, outside agencies, and all other internal and external contacts.</p></li>
<li><p>
Organizational skills to set priorities and efficiently complete assigned work.</p></li>
<li><p>
Ability to accurately interpret and utilize basic medical terminology and abbreviations.</p></li>
<li><p>
 Ability to work independently and to make decisions based on department polices and established procedures..</p></li>
<li><p>
Basic computer proficiency inclusive of ability to access, enter, and interpret computerized data/information.</p></li>
<li><p>
Must be able to maintain strict protocols of all confidential or sensitive information</p></li>
</ul>
</div></div></div><p></p><p><b>Compensation Range:</b></p>
$24.09- $28.22<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, and licensure/certifications directly related to position requirements. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), contract increases, Flexible Spending Accounts, 403(b) savings matches, earned time cash out, paid time off, career advancement opportunities, and resources to support employee and family wellbeing.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

Medical Assitant

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