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Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>The Administrative Assistant III position will support the Hematology Oncology Department (Hematologic Malignancies &amp; Bone Marrow Transplant) at BIDMC in the Longwood area of Boston, MA.</p>
<p>
This is an on-site role, working Monday through Friday, first shift.</p>
<p></p>
<p><b>Job Description:</b></p>
<p>
Provides administrative support to physicians in their clinical, academic, research and leadership roles</p>
<p></p>
<p><b>Essential Responsibilities:
</b></p><ul><li><p>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.</p>
</li>
<li><p>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.</p>
</li>
<li><p>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.</p>
</li>
<li><p>Maintains physician's administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees.</p>
</li>
<li><p>Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).</p>
</li>
</ul><p><b>Required Qualifications:</b></p>
<ul>
<li><p>High School diploma or GED required. Associate's degree preferred.</p>
</li>
<li><p>3-5 years related work experience required.</p>
</li>
<li><p>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</p>
</li>
</ul><p><b>Competencies:</b></p>
<ul>
<li><p><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</p>
</li>
<li><p><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</p>
</li>
<li><p><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</p>
</li>
<li><p><b>Team Work: </b>Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.</p>
</li>
<li><p><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</p>
</li>
</ul><p><b>Physical Nature of the Job:</b></p>
<ul>
<li><p>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</p></li></ul><br>
<p></p>
<p>
</p><p></p><p><b>Pay Range:
</b></p><p>$21.63 &ndash; $29.11</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative / Executive Assistants</div></li>
<li><div><b>Pay Range:</b> $21.63 - $29.11</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR93125</div></li></ul></div>

Administrative Assistant III, Hematology Oncology

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>The Administrative Assistant II position will support the Autonomic and Peripheral Nerve Dysfunction Division (a division of the Neurology Department) at BIDMC.</p>
<p>
This is an onsite role, working Monday through Friday, 8am-4:30pm or 8:30am-5pm.</p>
<p></p>
<p><b>Job Description:</b></p>
<p>
Provides administrative support to physicians in their clinical practice, academic and research roles.</p>
<p></p>
<p><b>Essential Responsibilities:
</b></p><ul><li><p>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.</p>
</li>
<li><p>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.</p>
</li>
<li><p>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.</p>
</li>
<li><p>Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.</p>
</li>
<li><p>Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.</p>
</li>
<li><p>Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.</p>
</li>
<li><p>Obtains authorization for radiologic exams as needed.</p>
</li>
<li><p>Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.</p>
</li>
<li><p>Participates in and is responsible for special projects and process improvement initiatives as requested.</p>
</li>
</ul><p><b>Required Qualifications:</b></p>
<ul>
<li><p>High School diploma or GED required. Associate's degree preferred.</p>
</li>
<li><p>1-3 years related work experience required.</p>
</li>
<li><p>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</p>
</li>
</ul><p><b>Preferred Qualifications:</b></p>
<ul>
<li><p>Healthcare experience.</p>
</li>
</ul><p><b>Competencies:</b></p>
<ul>
<li><p><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</p>
</li>
<li><p><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</p>
</li>
<li><p><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</p>
</li>
<li><p><b>Team Work: </b>Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.</p>
</li>
<li><p><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</p>
</li>
</ul><p><b>Physical Nature of the Job:</b></p>
<ul>
<li>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</li></ul><br>
<p></p>
<p></p>
<p><b>Pay Range:
</b></p><p>$21.00 &ndash; $28.26</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative / Executive Assistants</div></li>
<li><div><b>Pay Range:</b> $21.00 - $28.26</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR91439</div></li></ul></div>

Administrative Assistant II, Neurology

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Budgeted replacement for POA vacancy<p></p><p><b><br>
Job Summary</b></p>
Department of Neurosurgery:
<br>
<br>
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department.<br>
<br>
<ul><li>Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.
</li><li>Provide routine and more complex administrative support such as typing memos and letters, answering telephones, and taking and distributing messages.
</li><li>Coordinate calendar and schedules including coordinate calendars for several managers or coordinates events for department.</li><li>Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material.
</li><li>Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process.
</li><li>Perform transcription of dictated physician notes.
</li><li>Assist with training and orienting staff as needed.
</li><li>Provide cross coverage as needed.
</li><li>Assist with special projects as directed.
</li><li>Follow HIPAA guidelines for the management of patient privacy and confidentiality.</li><li>Other duties, as assigned.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><ul><li>
High school diploma or GED is required.</li><li>
Office experience of 2-3 years is desired.</li><li>
Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.</li><li>
Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.</li><li>
Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.</li><li>
Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.</li><li>
Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.</li></ul><p></p><p><b>
Job Specific Duties and Responsibilities:
</b></p><p></p><p>1. Office Operations:</p><ul><li>
Respond to a variety of incoming calls to the physician's practice, handle patient inquiries and issues in a timely and effective manner
</li><li>Treat all customers with dignity and respect.
</li><li>Return all patient phone calls within the same day.</li><li>
Provide patients with progress updates on appointments, procedures, etc.</li><li>
Interact with Brigham and Women's Hospital departments, referring clinics and physicians' offices in order to coordinate services for patients.</li><li>
Sort and review all physician correspondence.
</li><li>Maintain clinical and administrative meetings calendar for the physician(s).</li><li>
Assist physician with travel, lecture arrangements.
</li><li>Assist physician with submission and tracking of all business expense reimbursements in conjunction with the Finance Manager.
</li></ul><p></p><p>2. Clinic Responsibilities:</p><ul><li>
Schedule new and established patient visits in Epic and diagnostic testing as required.
</li><li>Prepare and send out new patient greeting letters with appropriate paperwork for the upcoming visit.
</li><li>Prepare charts for clinic ensuring that the chart is up to date and contains all patient correspondence received prior to the visit, as well as diagnostic results.
</li><li>Notify Operations Manager and/or clinic staff to block off the physician schedule in Epic when surgeon is out of the office; inform him/her that surgeon is out of the office as soon as information is known (add this information to the MD Away Calendar as well to ensure OR time is released)
</li><li>Run patient eligibility in Epic prior to clinic to ensure patients have active insurance information on file.
</li></ul><p></p><p>3. Billing Function:</p><ul><li>
Serve as a liaison to insurance companies and provide them with all necessary information in order to obtain prior authorizations.
</li><li>Ascertain work related visits and cases; obtain all necessary worker compensation information necessary to initiate and complete negotiations and billing.
</li><li>Complete referral management process in conjunction with Patient Service Center, including reviewing, updating and completing and missing information.
</li><li>Ensure that referrals obtained for all clinic visits are up to date and accurate.</li><li>
Perform demographic and insurance eligibility checks in Epic, Nehen and Emdeon. Review and correct any information that is found through eligibility checks.
</li><li>Review surgical schedule and work with Billing Manager to ensure charges are going out appropriately.
</li><li>Review logs of outstanding OR dictations and work with physician to ensure timely signing and finalization of operative notes.
</li><li>Ensure all physician notes are dictated and final signed within the required time period so billing can go out.
</li></ul><p></p><p>4. Surgical scheduling:</p><ul><li>
Schedule all surgical procedures and Weiner Center pre-operative screening appointments in Epic.
</li><li>Notify patient and confirm arrangements.
</li><li>Schedule all radiological testing in Percipio and assist with the prior authorization process.
</li><li>Work with clinical team to ensure that patient has all pre-operative educational materials.
</li><li>Confirm all bookings in system and with patient prior to the procedure date and within appropriate timelines.</li><li>
Notify OR Schedule Manager of any unused surgical block time as soon as the information becomes available.
</li></ul><p></p><p>5. Maintain accurate files:
</p><ul><li>Develop and maintain accurate and up to date electronic files for confidential patient information (patient charts), correspondence, administrative issues and research information for articles and papers that are readily available upon request.
</li></ul><p></p><p>6. Prepare all correspondence:
</p><ul><li>Provide insurance companies with requested information in order to complete filings and documentation for motor vehicle, worker&rsquo;s compensation, disability claims and insurance inquiries pertaining to our services.
</li><li>Review and edit all office notes and transcriptions in Epic.</li></ul><p><br>
</p><div><div><div><div><div><div><div><p><b>Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Fenwood Road<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Practice Operations Assistant II

Massachusetts Eye and Ear Infirmary

<div>Site: Massachusetts Eye and Ear Infirmary<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Responsible for supporting the delivery of patient care, participate in administrative tasks, and assist in various healthcare projects. Provide you with valuable hands-on experience in a dynamic healthcare environment and contribute to your professional development.<br>
Does this position require Patient Care? Yes<br>
Essential Functions<br>
<ul><li>Provide assistance to patients and their families, answering questions and addressing concerns within your scope of knowledge.</li><li>Assist in scheduling patient appointments, ensuring efficient utilization of resources and optimal patient flow.
</li><li>Responsible for supporting the delivery of patient care, participate in administrative tasks, and assist in various healthcare projects.</li><li>valuable hands-on experience in a dynamic healthcare environment and contribute to your professional development.</li><li>Help with data entry and maintaining electronic health records (EHR) systems.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Currently enrolled as a student pursuing a relevant degree or diploma in a healthcare-related field. 0-1 year required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Strong interest in the healthcare industry and a desire to gain practical experience.</li><li>Excellent communication and interpersonal skills to interact effectively with patients, healthcare professionals, and staff.</li><li>Detail-oriented with good organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li><li>Proficient in using basic computer software.</li><li>Willingness to learn, adapt, and contribute as part of a healthcare team.</li><li>Knowledge of healthcare regulations and privacy laws is an asset.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
243-245 Charles Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
0<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Per Diem<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.28/Hourly<p></p><p><b><br>
Grade</b></p>
2<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Student COOP - Ophthalmic Assistant

Paths Management Services, LLC

<div><p><b>Administrative Assistant</b><br>
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 14,000 units across 13 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.</p>
<p><b>Summary/Objective:</b><br>
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property. This role supports a busy property management office serving residents from diverse backgrounds and requires patience, professionalism, and the ability to remain organized in a fast-moving environment.</p>
<p><b>Classification: </b>Non-exempt (overtime eligible)</p>
<p><b>Location: </b>Roslindale, MA 02131</p>
<p><b>Essential functions/Responsibilities: duties include but are not limited to the following</b></p>
<ul><li>Answer, screen, and transfer inbound phone calls.</li>
<li>Welcoming and assisting residents with inquiries, walk-ins, and general questions.</li>
<li>General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.</li>
<li>Retrieve documents from the filing system.</li>
<li>Handle requests for information and data.</li>
<li>Writing correspondences to tenants, employees, and external vendors.</li>
<li>Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.</li>
<li>Schedule and coordinate meetings for the manager/supervisor.</li>
<li>Maintain office supply inventories.</li>
<li>Coordinate maintenance of office equipment.</li>
<li>Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, assisting residents with questions, and walking the property to post or deliver notices).</li>
<li>Special projects and reporting as needed to the manager/supervisor.</li>
<li>Must respect tenant&rsquo;s privacy and maintain confidentiality in all aspects of the site.</li>
</ul>
<p><b>Requirements:</b></p>
<ul><li>Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).</li>
<li>Must have at least a High School Diploma.</li>
<li>Affordable housing / property management industry experience is a plus</li>
<li>Candidate must carry a professional demeanor</li>
<li>Candidates must be proficient in Microsoft Word, Excel, and Outlook.</li>
<li>Yardi experience is a PLUS</li>
<li>Possess a proactive and can-do attitude.</li>
<li>Bilingual skills (i.e.: Spanish) are a MUST at certain properties</li>
<li>Ability to stay organized and provide strong customer service in a busy office with frequent resident interactions.</li>
<li>Possess strong multi-tasking, organizational, communication and analytical skills.</li>
</ul>
<p><b>Salary Range: </b>$17.00 to $18.00 per hour</p>
<p><b>Benefits:</b></p>
<ul><li>Medical Insurance: 100% of medical benefits paid for employees only</li>
<li>Voluntary dental and vision plan options</li>
<li>Bonus Eligible</li>
<li>401(K) available plus company match</li>
<li>Paid Time Off</li>
<li>12 Paid Company Holidays</li>
<li>Commuter Benefits</li>
<li>Voluntary short-term disability, long-term disability, life insurance, dependent coverage</li>
<li>Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance</li>
<li>Employee Referral Program</li>
<li>Employee Assistant Program (EAP)</li>
</ul>
<p>PBP</p></div>

Administrative Assistant - Affordable Housing - Real Estate

Daley And Associates, LLC

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    We are currently seeking candidates for an Executive Assistant to opportunity with a highly successful alternative asset management firm located in Boston, MA. The Executive Assistant will be responsible for providing executive support to the CEO and C-Suite leadership, including performing complex calendar management, coordinating domestic and international travel arrangements, and overseeing meeting preparation. Additionally, the Executive Assistant will manage day-to-day office operations to ensure efficient daily operations. The ideal candidate will have 3-5+ years of executive assistant, administrative assistant, or office management experience in investment management, financial services, or related professional services environment.
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    This is a 3-6+ month contract-to-hire opportunity, paying between $40-$50/hour (depending on experience). This position supports a hybrid work-model (onsite 4 days and remote 1 day per week). &nbsp;
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      Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
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      Manage complex calendars, meetings, and domestic and international travel
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      Prepare and manage executive correspondence, presentations, and briefing materials
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      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
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      Track priorities and ensure timely follow-through on action items
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      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
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      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
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      Handle confidential information with discretion and support special projects as needed
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      Perform additional responsibilities as needed
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      Bachelor&rsquo;s degree (required)
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      3-5+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services&nbsp;
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      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
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      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
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      Exceptional follow through skills with strong attention to detail
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
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Executive Assistant

Law Offices of Mark E. Salomone

<p>The Administrative Legal Assistant plays a crucial role within our legal performance team, by providing high-value support to our offices. This role demands proficiency in legal administration, document management, and client-service orientation.</p><p><b>Job Responsibilities</b></p><ul><li>Providing administrative support and enhancing office effectiveness.</li><li>Handling communication with clients, witnesses etc.</li><li>Administratively supporting and attending trials.</li><li>Preparing case briefs and summarizing depositions, interrogatories and testimony.</li><li>Conducting thorough statistical/ documentary research.</li><li>Sourcing and verifying important case intelligence.</li><li>Produce and file various legal documents such as appeals, motions or petitions.</li><li>Maintaining contact lists and monitoring deadlines on legal deliverables.</li></ul><p><b>Qualifications</b></p><ul><li>Familiarity with procedures and protocols.</li><li>Satisfactory knowledge of day-to-day operations of a office.</li><li>Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.</li><li>Knowledge of constitution, terminology, regulations and court system.</li><li>Excellent secretarial and organizational skills.</li></ul><p>The Administrative Legal Assistant is essential in coordinating the daily activities of the office to ensure clients receive an excellent service.</p><p>Pay: $29.23 - $45.39 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: Remote</p>

Administrative Legal Assistant

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