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administrative assistant ii Jobs in New York

administrative assistant ii

medical administrative assistant

Motion Recruitment

<div>
 
 Our client, a financial service banking company, is hiring for an
 
 Administrative Assistant II
 
 to join their
 
 Medical Services team
 
 in
 
 New York City
 
 . This is a
 
 12-month contract opportunity
 
 supporting the Colleague Total Rewards &amp; Well-being organization.
 
 
 
 
 
 You will provide administrative support to the Medical Services team, coordinate scheduling and documentation, maintain confidential medical records, and assist with wellness initiatives while partnering with nursing staff and senior business leaders.
 
 
 
 
 
 
 Location:
 
 New York City (Hybrid)
 
 
 
 Contract:
 
 12 Months
 
 
 
 Pay:
 
 27/hr. on a W2
 
 
 
 
 
 
 What you'll be doing:
 
 
 
 &bull; Serve as the primary point of contact for colleagues, leaders, and the Medical Services department
 
 
 &bull; Support nursing staff with day-to-day administrative operations
 
 
 &bull; Manage appointment scheduling, distribute required documents, and troubleshoot scheduling system issues
 
 
 &bull; Maintain confidential medical records and utilize the Electronic Medical Record (EMR) system for documentation and reporting
 
 
 &bull; Assist with wellness programs, promotional events, and special projects
 
 
 &bull; Process department invoices, corporate card transactions, and support monthly budget reconciliation
 
 
 &bull; Order office and medical supplies while ensuring efficient department operations
 
 
 
 
 
 
 Qualifications:
 
 
 
 &bull; 2+ years of administrative or business support experience
 
 
 &bull; Strong organizational skills with excellent attention to detail and follow-up
 
 
 &bull; Ability to multitask, prioritize competing deadlines, and work independently
 
 
 &bull; Experience handling confidential and sensitive information with discretion
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
 
 
 &bull; Experience with
 
 Ariba
 
 and
 
 Concur
 
 is preferred
 
 
 &bull; Experience supporting executive teams or healthcare/medical services environments is a plus
 
 
 
 
</div>

Administrative Assistant

Weill Cornell Medicine

<div>Title: Senior Medical Secretary
Location: Upper East Side
Org Unit: Pediatric Urology Clinical Operations
Work Days: Monday-Friday
Weekly Hours: 35.00
Exemption Status: Non-Exempt
Salary Range: $27.69 - $30.77
<ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader">
Position Summary</h2>
</div><div>Under supervision, is responsible for assisting physicians with patient care, administrative, and organizational tasks as they relate to patient flow and the conveyance of a positive image of the physicians practice</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><ul><li>Responsible for front-end revenue cycle processes, which may include but is not limited to, the check-in/check-out of patients and collection/reconciliation of time-of-service payments,as applicable. May also discuss patient&rsquo;s responsibility for payments
</li><li>If applicable, ensures that patients provide any pre-visit documentation, pre-certifications or authorizations for medical services as needed, and/or a referral, if required.
</li><li>Schedules, confirms, re-schedules and cancels appointments for both new and existing patients using the scheduling application. Monitors schedules for wait lists, re-schedules and cancellations.
</li><li>May assist with coordination of follow-up care including scheduling of laboratory/diagnostic tests and prescription requests.
</li><li>Maintains physicians&rsquo; administrative (research and academic) and clinical/surgical schedules.
</li><li>Prepares charges and payments for submission to the billing office.
</li><li>Identifies delinquent accounts for collection activities. Reviews status of accounts with physician to determine next steps.
</li><li>Assists with physicians&rsquo; research activities, if applicable.
</li><li>Assists in the preparation of lectures and presentations.
</li><li>If applicable, prepares travel arrangements for business purposes; prepares travel schedule and presentation documents for conferences and lectures.
</li><li>Updates physicians&rsquo; CV and credentialing documentation as needed.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>May be responsible for chaperone duties during patient exams as needed.
</li></ul></div><div><div><h2 class="jobSectionHeader">Education</h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader">Experience</h2>
</div><div>Approximately 2 or more years of prior related experience</div></div><div><div><h2 class="jobSectionHeader">
Knowledge, Skills and Abilities</h2>
</div><ul><li>Previous experience using computerized appointment scheduling systems (EPIC preferred) and/or electronic Medical Record (eMR) system (ideally EPIC-Care).
</li><li>Knowledge of CPT, ICD-9, and ICD-10 coding.
</li><li>Working knowledge of third party payor reimbursement - Medicare, Medicaid, Managed Care and commercial insurance.
</li></ul></div><div><div><h2 class="jobSectionHeader">Licenses and Certifications</h2>
</div></div><div><div><h2 class="jobSectionHeader">Working Conditions/Physical Demands</h2>
</div><div>Standard office work</div></div></div> 

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</div>

Senior Medical Secretary

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
 <ul>
 <li>
 Careers Advancement Opportunities
 </li>
 <li>
 Flexible Scheduling
 </li>
 <li>
 Competitive Compensation
 
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Welcome patients into the treatment area and make them feel comfortable
 </li>
 <li>
 Discuss the dental care plan with patients and answer any questions they have
 </li>
 <li>
 Take vital signs and accurately record medical history
 </li>
 <li>
 Prep sterilized equipment and make it available to the dentist for exams and procedures
 </li>
 <li>
 Assist dentist during procedures and exams
 </li>
 <li>
 Adhere to all health and safety regulations and office policies
 </li>
 <li>
 Schedule appointments
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
 </li>
 <li>
 Current Registered Dental Assistant (RDA) state licensure
 </li>
 <li>
 Previous experience as a dental assistant
 </li>
 <li>
 Current Basic Life Support/CPR certification is required
 </li>
 <li>
 Strong computer and data entry skills
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Ability to provide high-quality patient care
 </li>
 </ul>
</div>

Registered Dental Assistant

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Dentons

<div>Posted on July 10, 2026
Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property &amp; Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.

Responsibilities
<ul><li>Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.</li>
<li>Billing &ndash; strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.</li>
<li>Maintain attorney calendar and coordinate attendance to conference calls and meetings.</li>
<li>Maintain lawyers&rsquo; contacts lists in Outlook and InterAction.</li>
<li>Handle confidential information as necessary.</li>
<li>These duties may be ongoing or ad hoc in nature.</li>
<li>Other duties may be assigned to fully meet the requirements of the position.</li>
</ul>Experience &amp; Qualifications
<ul><li>Bachelor&rsquo;s degree is preferred with a minimum of 5 years&rsquo; C-Suite executive-level administrative experience, coupled with at least 5 years&rsquo; legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.</li>
<li>General trademark and IP litigation experience preferred.</li>
<li>Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.</li>
<li>Ability to work in a high-volume environment.</li>
<li>Strong interpersonal and communication (oral and written) skills.</li>
<li>Strong Knowledge of Excel</li>
<li>Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.</li>
<li>Ability to prioritize and handle ever-changing priorities.</li>
<li>Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.</li>
<li>Flexibility for overtime.</li>
<li>Flexibility regarding which days are in-the-office and work-from-home.</li>
</ul>Salary

Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.</div><div></div>

Legal Administrative Assistant (Intellectual Property & Technology)

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

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