electromyogram technician - usftgp neurology

assistant office manager

front desk receptionist

intake coordinator

office administrator

office coordinator

medical front desk coordinator

Joseph Spine Institute

<div><p>The Medical Front Desk Coordinator is responsible for providing a superior patient experience by cheerfully greeting patients, scheduling appointments, verifying insurance eligibility and benefits, collecting payments, and performing effective general front office duties. This position works Monday through Friday, 8am to 4:30pm and is based in our Tampa office.</p><p></p><p><b><br>
ESSENTIAL RESPONSIBILITIES:</b></p>
<ul>
<li>Makes follow-up appointments in AllScripts, allowing enough time for care between appointments.</li>
<li>Prepares daily charts for physicians at least one workday in advance.</li>
<li>Promptly greets patients with a warm smile upon arrival, checks them in, validates insurance, verifies completeness of paperwork, gathers images/records, collects co-payments/deductibles/co-insurances at time of service, and efficiently checks them out.</li>
<li>Notifies clinical teams of patient check-ins to keep clinic running smoothly.</li>
<li>Reviews all charts for completeness and accuracy, collects appropriate information, and ensures proper electronic filing of HIPAA protected health information by securely scanning and indexing documents.</li>
<li>May place calls to hospitals and imaging centers to request related patient results and/or imaging.</li>
<li>Reconciles End-of-Day cash, checks, and credit cards.</li>
<li>Performs other related duties as directed or assigned.</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS:</b></p>
<ul>
<li>High School Diploma</li>
<li>Advanced office skills, Microsoft Outlook, Phreesia, AllScripts PM, and EHR/EMR experience preferred</li>
<li>2 years medical front desk/customer service experience in a medical office, clinic, or hospital preferred</li>
<li>Intermediate knowledge of neck and spine medical terminology required</li>
<li>Exudes positivity, reliability, and self-starts with a &quot;can do&quot; attitude</li>
<li>Possesses an upbeat demeanor, is punctual, reliable, and collaborative with all personalities</li>
<li>Works well independently and as part of a team in a fast-paced environment</li>
<li>Fluent in English, both verbally and in writing. Ability to effectively understand, follow, and communicate oral and written instructions in English. Must read, write, and speak English fluently to ensure clear work-related communication and patient safety.</li></ul><br>
<p></p>
<p><b>
PHYSICAL REQUIREMENTS:</b></p>
<ul>
<li>Ability to safely lift, push, and pull up to 20 pounds at times</li>
<li>Able to spend prolonged periods sitting at a desk while working on a computer, standing, and walking</li></ul><br>
<p></p>
<p><b><i>
INCLUSIVE, EQUAL OPPORTUNITY EMPLOYER</i></b></p></div>

MEDICAL FRONT DESK COORDINATOR

Lexon

<div><h2 class="jobSectionHeader"><b>Job Title: Office Administrator / Administrative Coordinator</b></h2><br>
<p></p><br>
<p><b>Company:</b> Lexon Supply Co.<br>
<b>Location: </b>8426 Sunstate St, Tampa, FL 33634</p>
<p><b>Position Type:</b> Full-Time</p><br>
<p></p><br>
<h2 class="jobSectionHeader"><b>About Lexon Supply Co.</b></h2><br>
<p></p><br>
<p>Lexon Supply Co. is a rapidly growing wholesale distributor serving restaurants, catering companies, janitorial contractors, offices, and industrial businesses throughout Central Florida. We specialize in restaurant supplies, paper goods, cleaning products, and business essentials. Our team is committed to operational excellence, strong customer relationships, and continuous growth.</p><br>
<p></p><br>
<p>As our company expands, we are seeking a highly organized and dependable <b>Office Administrator</b> to serve as the central hub of our office operations.</p><br>
<p></p><br>
<h2 class="jobSectionHeader"><b>Position Overview</b></h2><br>
<p></p><br>
<p>This is a dynamic, multi-function role that goes far beyond traditional reception duties. The Office Administrator will be the first point of contact for customers and visitors while also supporting multiple departments, including sales, purchasing, customer service, and operations.</p><br>
<p></p><br>
<p>The ideal candidate is proactive, detail-oriented, tech-comfortable, and capable of managing multiple priorities in a fast-paced environment. This role is well-suited for someone who enjoys variety, problem-solving, and being an essential part of a growing business.</p><br>
<p></p><br>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2><br>
<p></p><br>
<br>
<h3 class="jobSectionHeader"><b>Front Desk &amp; Customer Interaction</b></h3><br>
<p></p><br>
<ul><li><p>Greet visitors, customers, and vendors professionally</p>
</li><li><p>Answer and route incoming phone calls</p>
</li><li><p>Provide general information and customer assistance</p>
</li><li><p>Manage front desk operations and maintain a welcoming office environment</p><br>
</li></ul><p></p><br>
<h3 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h3><br>
<p></p><br>
<ul><li><p>Handle incoming and outgoing mail, packages, and deliveries</p>
</li><li><p>Maintain office supplies and coordinate restocking</p>
</li><li><p>Perform data entry, filing, scanning, and document organization</p>
</li><li><p>Assist with scheduling meetings and maintaining calendars</p>
</li><li><p>Support leadership with administrative tasks as needed</p><br>
</li></ul><p></p><br>
<h3 class="jobSectionHeader"><b>Customer Service &amp; Order Support</b></h3><br>
<p></p><br>
<ul><li><p>Assist customers with order inquiries and basic product questions</p>
</li><li><p>Enter customer orders into the company systems</p>
</li><li><p>Coordinate order fulfillment with warehouse staff</p>
</li><li><p>Communicate order status and resolve routine issues</p><br>
</li></ul><p></p><br>
<h3 class="jobSectionHeader"><b>Operations &amp; Cross-Functional Support</b></h3><br>
<p></p><br>
<ul><li><p>Provide administrative assistance to sales, purchasing, and accounting teams</p>
</li><li><p>Help track paperwork such as purchase orders, invoices, and delivery documents</p>
</li><li><p>Support special projects and process improvements</p>
</li><li><p>Step in to assist other departments during busy periods</p><br>
</li></ul><p></p><br>
<h2 class="jobSectionHeader"><b>Qualifications &amp; Requirements</b></h2><br>
<p></p><br>
<ul><li><p>High school diploma or equivalent required</p>
</li><li><p>Prior administrative, receptionist, or office support experience preferred</p>
</li><li><p>Strong computer skills (Microsoft Office required)</p>
</li><li><p>Ability to learn internal business software systems</p>
</li><li><p>Excellent verbal and written communication skills</p>
</li><li><p>Strong organizational skills and attention to detail</p>
</li><li><p>Ability to multitask and prioritize effectively</p>
</li><li><p>Professional demeanor and positive attitude</p>
</li><li><p>Reliable, punctual, and dependable</p>
</li><li><p>Comfortable working in a fast-paced environment</p>
</li></ul><p></p><h2 class="jobSectionHeader"><b>Preferred (But Not Required)</b></h2><br>
<p></p><br>
<ul><li><p>Experience in a distribution, logistics, or warehouse environment</p>
</li><li><p>Basic understanding of order processing or inventory systems</p>
</li><li><p>Customer service experience in a B2B setting</p>
</li><li><p>Fluent Spanish speaking strongly preferred</p>
</li></ul><p></p><h2 class="jobSectionHeader"><b>Benefits</b></h2><br>
<p></p><br>
<ul><li><p>Competitive hourly wage (based on experience)</p>
</li><li><p>Paid time off and company holidays</p>
</li><li><p>Stable full-time schedule</p>
</li><li><p>Opportunities for advancement within a growing company</p>
</li><li><p>Supportive team environment</p><br>
</li></ul><p></p><br>
<h2 class="jobSectionHeader"><b>Why Join Lexon Supply Co.?</b></h2><br>
<p></p><br>
<p>This role offers long-term career potential for the right candidate. As Lexon continues to grow, this position can evolve into higher-level administrative, operations, or management roles.</p>
<p></p><p>If you are organized, adaptable, and ready to play a key role in a growing company, we encourage you to apply.</p></div>

Office Administrator

GTW of Tampa

<p><b>Job Summary</b><br/>We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our family owned and operated organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients.</p><p>Your organizational skills and professional demeanor will ensure smooth office management and create a positive first impression for everyone who walks through our doors.</p><p>This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment where your contributions truly matter.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors warmly, assist with check-in procedures, and direct them appropriately</li><li>Handle a cash box for customer pick ups</li><li>Manage multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette</li><li>Maintain a clean and organized reception area, ensuring all office supplies are stocked and accessible</li><li>Handle data entry, filing, and document proofreading to support office operations with accuracy and attention to detail</li><li>Support office management tasks such as record keeping, filing systems, and basic bookkeeping using our POS System</li><li>Provide customer support by addressing questions promptly and professionally while maintaining confidentiality</li></ul><p><b>Experience</b></p><ul><li>Prior office experience or clerical experience is highly preferred, especially in busy environments.</li><li>Proven ability to manage multi-line phone systems with excellent phone etiquette</li><li>Strong computer literacy.</li><li>*** Bilingual abilities are a plus to serve diverse client needs effectively ***</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Experience in customer service roles that require professionalism, patience, and clear communication</li><li>Personal assistant or administrative experience that includes calendar management and supporting office operations is advantageous</li></ul><p>Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering outstanding service while honing your administrative skills. This paid role is perfect for motivated individuals eager to grow with a family owned and operated company.</p><p>Pay: $16.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Referral program</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

Early Learning Coalition of Hillsborough County

<div>Description:
<p><b>
POSITION TITLE: </b>Program Initiatives and Education Support Specialist</p><p><b>
FLSA STATUS: </b>Non-Exempt</p><p><b>
PAY GRADE:</b> N1</p><p><b>
PAY RANGE:</b> $39,228 to $53,081 per year</p><p><b>
DEPARTMENT: </b>Program Initiatives &amp; Education</p><p><b>
POSITION SUMMARY</b></p><p>
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul><p><b>
SUPERVISORY RESPONSIBILITIES</b></p><p>
None.</p><p><b>
PHYSICAL ACTIVITY/WORK CONDITIONS</b></p><ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li><b>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</b></li></ul></div>

Administrative Support Specialist

PT Solutions Physical Therapy

<div><div><b>A Mission That Moves Us</b></div><div><br>
</div><p>At PT Solutions, we are a team united by a shared purpose: expanding access to transformative care. No matter where you are in your career, we&rsquo;re committed to your professional growth and empowering you to shape the future of rehabilitation therapy.</p><div></div><div><b><br>
 Join us and transform care. Let&rsquo;s go further together.</b></div><div><b><br>
</b></div><p>Learn more about careers with PT Solutions at Physical Therapy Careers | PT Solutions</p><p>
Follow #PTSLife on Instagram, Facebook, and LinkedIn to see our community in action.</p><p>
We are an equal opportunity employer and welcome all qualified candidates to apply.</p><div><b><br>
Why Join PT Solutions?</b><br>
<br>
At PT Solutions Physical Therapy, we&rsquo;re more than just a private practice&mdash;we&rsquo;re a clinician-founded, mission-driven community dedicated to expanding access to life-changing care. As a Physical Therapy Aide, you&rsquo;ll play a hands-on role in supporting patient treatments, assisting licensed clinicians, and ensuring smooth clinic operations.</div><div></div><div><br>
This dynamic, entry-level position is perfect for those interested in healthcare careers. You&rsquo;ll build strong relationships with patients, gain real-world experience, and contribute to a collaborative, evidence-based care environment. From maintaining clinic flow to occasionally supporting front desk duties, your work helps restore lives every day.</div><div></div><div><br>
At PT Solutions, we invest in our team with ongoing training, mentorship, and clear paths for advancement. If you're passionate about helping others and ready to grow in a supportive, forward-thinking organization&mdash;this is your opportunity. <b>Plus, we have been recognized as a USA Today Top Workplace four years in a row, including 2025!</b></div><div></div><div><b><br>
Clinic Address:</b></div><div><div><div>
Carrollwood IP</div><div>
7171 N Dale Mabry Hwy</div><div>
Tampa, Florida 33614</div><div>
United States</div></div></div><div></div><div><b><br>
What You Will Get</b></div><br>
<div></div><ul><li>
Direct exposure to patient care under the leadership of a physical therapist</li><li>
Observation hours for PT School/healthcare applications</li><li>
Opportunity for career progression with a nationwide physical therapy practice</li></ul><div><b><br>
Your Responsibilities as a Physical Therapy Aide</b></div><ul><li>
Greet patients and assist patients to treatment area as directed by therapist or therapist assistant</li><li>
Clean treatment room and prepare room for next patient</li><li>
Maintain cleanliness of therapeutic equipment</li><li>
Answer and direct telephone calls</li></ul><div><b>
Qualifications</b></div><ul><li>
At minimum, a High School or GED diploma (Submission of diploma for the highest level of education obtained will be required).</li><li>
Customer Service experience preferred.</li><li><b>
Year-Round Employment Required</b> <b>&ndash; This position requires consistent, ongoing availability throughout the year. We are unable to accommodate seasonal hires who only work during summer and return for breaks.</b></li></ul><div><b>
Schedule</b></div><ul><li>
PRN; flexible schedule</li></ul><div><b>
Compensation</b></div><div></div><div><br>
Pay Range: $15-17/hr (<i>Any posted pay range considers multiple compensations factors including background, experience, and work location while also allowing for salary growth within the position</i>)</div></div>

PRN Therapy Aide

Wipro

<div>Job Description<p></p><div><div><ul><li><div><b><br>
</b><br>
</div></li></ul></div></div><div><div><div><div>Job Title: Intake Coordinator
</div></div></div></div><div><div><div><div>City: Tampa
</div></div></div></div><div><div><div><div>State/Province: Florida
</div></div></div></div><div><div><div><div>Posting Start Date: 4/10/26
</div></div></div></div><div><div><div><div>Wipro Limited (NYSE: WIT, BSE: 507685, NSE: WIPRO) is a leading technology services and consulting company focused on building innovative solutions that address clients&rsquo; most complex digital transformation needs. Leveraging our holistic portfolio of capabilities in consulting, design, engineering, and operations, we help clients realize their boldest ambitions and build future-ready, sustainable businesses. With over 230,000 employees and business partners across 65 countries, we deliver on the promise of helping our customers, colleagues, and communities thrive in an ever-changing world. For additional information, visit us at www.wipro.com.
</div></div></div></div><div><div><div><div>Job Description:
<div><div><div><h2 class="jobSectionHeader"><b>Job Description
</b></h2></div><div><p><b>Intake Coordinator
</b></p><p><b>Job-Type: </b>This is a remote/work from home (WFH), full-time direct hire position.
</p><p><b>Work authorization: </b>US Citizen or US Green Card only
</p><p><b>Pay: </b>$17.00 per hour
</p><p><b>Training: </b>Employees must be able to work M-F 9:30 am- 6 pm ET during our 10-12 day training program followed by 1 week of OJT (on the job training). Post training shifts may vary. All training will be conducted virtually from your home.
</p><p><b>Post Training: </b>After training, this position is full-time (40 hours/ week) with variable (varying) shifts to support our 7 am - 7pm CT, 7 days per week operations. Must be able to work on a weekend day.
</p><p>Do you have compassion and a passion to help others? Transforming healthcare and millions of lives as a result starts with the values you embrace and the passion you bring to achieve your life&rsquo;s best work.
</p><p>Under the supervision of the Network Operations Supervisor, the Intake Coordinator is responsible for the daily coordination of Network Ops processes in the Intake Call Center. This position serves as the initial intake of pre - service requests, claim reviews and inpatient hospital coordination and diabetic supplies
</p><p>The Intake Coordinator is expected to maintain production and quality standards.
</p><ul><li><div><ul><li>Managing authorizations / notifications and other service requests received via incoming phone calls, faxes and portal submission
</li><li>Providing excellent customer service, including the ability to handle escalated callers
</li><li>Determining authorization or notification requirements
</li><li>Preparing authorization cases for Medical Directors, Network Operations Nurses and Case Managers
</li><li>Provides clerical support to clinical staff in their medical necessity review process Handling expedited authorizations, authorization updates and status checks
</li><li>Confirming member eligibility
</li><li>Outreaches to providers and/or Patient to complete authorization requests and prescriptions
</li><li>Maintaining knowledge of various health plan partner benefits, networks, CMS regulations and health plan partner policies
</li>Utilizing experience and judgement to plan, accomplish goals and effectively resolve each assigned task<br>
<li>
</li></ul></div></li></ul><p></p><p><b>Required:
</b></p><ul><li>Minimum of a High School Diploma or GED
</li><li>1+ years of professional experience in an office or healthcare environment
</li><li>Must be proficient in typing
</li><li>Prior customer service experience with inbound/outbound calls
</li><li>Experience working with Microsoft Office Products (Outlook, Word, Excel)
</li><li>Ability to work an eight (8) hour shift Monday-Friday between 7am- 7pm CT
</li><li>Flexibility to work outside standard hours of operations due to changing business needs
</li>Must have a designated work area established that is separate from other living areas and can be secured to maintain PHI or PI security in line with UnitedHealth Group policies and standards<br>
<li>
</li></ul></div></div></div></div></div></div></div><p></p><div><div><div><div><p>Mandatory Skills: Claims_Processing .<br>
</p><p></p><p>The expected compensation for this role ranges from $16/hr and $17/hr .<br>
</p><p></p><p>Final compensation will depend on various factors, including your geographical location, minimum wage obligations, skills, and relevant experience. Based on the position, the role is also eligible for Wipro's standard benefits including a full range of medical and dental benefits options, disability insurance, paid time off (inclusive of sick leave), other paid and unpaid leave options.<br>
</p><p></p><p>Applicants are advised that employment in some roles may be conditioned on successful completion of a post-offer drug screening, subject to applicable state law.<br>
</p><p></p><p>Wipro provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Applications from veterans and people with disabilities are explicitly welcome.<br>
</p><p></p><p>Reinvent your world. We are building a modern Wipro. We are an end-to-end digital transformation partner with the boldest ambitions. To realize them, we need people inspired by reinvention. Of yourself, your career, and your skills. We want to see the constant evolution of our business and our industry. It has always been in our DNA - as the world around us changes, so do we. Join a business powered by purpose and a place that empowers you to design your own reinvention.</p></div></div></div></div></div><p></p>

Intake Coordinator

Paradigm

<div>
 Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm&rsquo;s business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs.
 <br/>
 <br/>
 We&rsquo;re
 <strong>
  proud
 </strong>
 to be recognized&mdash;again! For the fourth year in a row, we&rsquo;ve been certified by
 <strong>
  Great Place to Work
  <em>
   &reg;,
  </em>
 </strong>
 and for the third consecutive year, we&rsquo;ve earned a spot on Fortune's Best Workplaces in Health Care&trade; list. These honors reflect our unwavering commitment to fostering a positive, inclusive, and employee-centric culture where people thrive.
 <br/>
 <br/>
 Watch this short video for a brief introduction to Paradigm.
 <br/>
 <br/>
 We&rsquo;re seeking a highly organized, detail-oriented
 <strong>
  Office Coordinator
 </strong>
 to keep our Tampa office running smoothly and professionally every day. This is an
 <strong>
  in-office
 </strong>
 position, with hours generally aligned to normal business hours (
 <strong>
  8:00 a.m. to 5:00 p.m.
 </strong>
 ), but will require flexibility on hours from time to time. This position blends office management and administrative coordination&mdash;supporting day-to-day facilities and vendor needs, maintaining a welcoming workplace experience, and providing occasional executive assistant-style support (calendar coordination, meeting logistics, and confidential administrative tasks). The ideal candidate thrives in a fast-paced environment, takes ownership, and is known for strong follow-through, excellent judgment, and exceptional service. Occasional travel may be required.
 <br/>
 <br/>
 <strong>
  Duties and Responsibilities:
  <br/>
  <br/>
 </strong>
 <strong>
  Office &amp; Administrative Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the primary administrative point of contact for the Tampa office while coordinating needs across multiple company locations.
  </li>
  <li>
   Provide front‑desk or reception coverage as needed, ensuring a professional and welcoming experience for employees, visitors, and candidates.
  </li>
  <li>
   Ensure offices and shared space areas (e.g., lobby, reception areas, conference rooms and supply areas) are clean, organized, safe, and fully operational on a day‑to‑day basis.
  </li>
  <li>
   Manage shared office space scheduling, conference room scheduling, mail distribution, and general administrative workflows.
  </li>
  <li>
   Maintain office policies, procedures, and reference materials; assist with standardization across sites.
  </li>
  <li>
   Partner with office coordinators or site leaders at other locations to ensure consistency in services and standards.
  </li>
  <li>
   Communicate effectively with remote teams, business units and shared services functions.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Facilities &amp; Vendor Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate with mailroom and facilities teams, property management, IT, and external vendors to address incoming and outgoing mail, maintenance, repairs, and office service needs.
  </li>
  <li>
   Manage vendor relationships for office services (e.g., janitorial, office supplies, catering, security, equipment).
  </li>
  <li>
   Track service requests, follow up on open issues, and escalate as appropriate.
  </li>
  <li>
   Support employee onboarding and offboarding logistics (workspace setup, access coordination, supplies, badges).
  </li>
  <li>
   Assist with office moves, expansions, and space planning initiatives.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Meetings, Events &amp; Office Logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee and coordinate logistics for internal meetings, group meetings, and on-site events, including room scheduling, setup, and breakdown.
  </li>
  <li>
   Collaborate with meeting organizers and Executive Administrators as needed to facilitate office events and meetings.
  </li>
  <li>
   Work with IT to schedule and verify AV setup before meetings and assist with technical issues as needed.
  </li>
  <li>
   Arrange catering and refreshments, managing vendor communication and delivery timing across company locations as needed.
  </li>
  <li>
   Maintain conference room schedules, signage, and day-of logistics to ensure seamless execution.
  </li>
  <li>
   Provide support for company events or special office initiatives as assigned.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administrative &amp; Cross-Functional Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Order and manage office supplies and equipment; monitor inventory levels and usage trends.
  </li>
  <li>
   Assist with invoice processing, track invoices, reconcile vendor charges, and support budget monitoring for office‑related expenses.
  </li>
  <li>
   Support multiple departments or leaders with ad hoc administrative and coordination needs.
  </li>
  <li>
   Assist with creating company documents or internal communications as needed.
  </li>
  <li>
   Support company‑wide initiatives that impact facilities, workplace operations, or employee experience.
   <br/>
   <br/>
   <br/>
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  Other
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 </strong>
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   Maintain reliable and predictable attendance during scheduled work hours or core business hours.
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   Travel occasionally for meetings, training, or business-related activities.
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   Responsible for complying with Paradigm Information Security requirements and policies, for safeguarding Paradigm or Paradigm related passwords, and for notifying Paradigm of any Information Security incidents per policy SEC 10-12 Information Security Incident Management.
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 <strong>
  Qualifications:
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 </strong>
 <strong>
  Education:
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 </strong>
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   High school diploma or equivalent; associate&rsquo;s degree or higher preferred.
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 <strong>
  Experience:
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 </strong>
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   5-7 years of experience in office administration, facilities coordination, or a similar role in a multi‑site or mid‑to‑large organization.
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   Strong organizational skills with the ability to manage multiple priorities simultaneously.
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   Excellent written and verbal communication skills.
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   Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and office management tools.
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   High level of professionalism, discretion, and customer service orientation.
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   Experience supporting multiple office locations or a workforce of 500+ employees (preferred).
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   Familiarity with vendor management, facilities systems, or ticketing tools (preferred).
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   Experience partnering with Executives, HR, IT, and Facilities teams (preferred).
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 <strong>
  Core Competencies:
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 </strong>
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   Attention to detail and follow‑through
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   Strong problem-solving and decision-making abilities.
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   Collaboration across functions and locations
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   Time management and prioritization
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   Adaptability to changing priorities and technologies.
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   Service mindset and employee‑first approach
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   Ability to analyze processes and recommend improvements.
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   Strong written and verbal communication skills.
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   Ability to manage multiple priorities and meet deadlines in a dynamic environment.
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   High level of professionalism, discretion, and confidentiality.
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   Proficiency in Microsoft Office Suite and remote collaboration tools
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   Exercise sound judgment and escalate concerns appropriately
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   Demonstrated ability to work independently and as part of a team.
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 <strong>
  Paradigm Benefits:
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   Health and wellness&ndash; We want our people to be and stay healthy, so we offer PPO, HDHP, and HMO health insurance options with Cigna and Kaiser (CA employees only).
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   Financial incentives &ndash; Paradigm&rsquo;s financial benefits help prepare you for the future: competitive salaries, 401(k) matching contributions, employer-paid life and disability insurance, flexible spending and commuter accounts, and employer-matched HSA contributions.
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   Vacation - We believe strongly that work-life balance is good for you and for our company. Our paid time off and personal holiday programs give you the flexibility you need to live your life to the fullest.
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   Volunteer time&ndash; We want our employees to engage with and give back to their communities in meaningful ways. Full and part-time employees receive one paid day per calendar year.
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   Learning and development: One of Paradigm&rsquo;s core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program.
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 </ul>
 Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We&rsquo;re striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.
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 <br/>
 Paradigm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Leave Management at leave.management@paradigmcorp.com.
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 We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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 As a contractor with the State of Wisconsin, Paradigm complies with Wisconsin Contract Compliance Law (
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 <ul>
  <li>
   16.765). Poster link: Contract Compliance Law Poster
  </li>
 </ul>
</div>


Office Coordinator

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