certified medical assistant/scribe - medical group cardiology

administrative assistant

medical assistant

business operations assistant Jobs in Chicago

business operations assistant

certified medical assistant/scribe - medical group cardiology Jobs in Chicago

dental assistant

medical office assistant

Advocate Aurora Health

<div>Job Description Summary:
Support the care team by performing clinical and administrative tasks that are vital to patient care. Medical Assistants must adhere to all relevant regulations and guidelines to ensure patient safety and confidentiality. They are expected to maintain a high level of professionalism and compassion during all interactions.
Where You Will Work:
Advocate IL Masonic Creticos Cancer Center.
We&rsquo;re Looking For:<ul><li>
High School Diploma or GED required.
</li></ul><ul><li>Must have a medical assistant diploma or 2 years of medical assistant experience or be a certified MA with 2 years of medical assistant experience, to qualify.</li><li>
Preferred skills: Teamwork and accountability.</li></ul>
What You&rsquo;ll Do:
Schedule: Working 2-10 hour shifts every week Wednesday and Thursday. This is a part time, 20 hour/week opportunity.
As a Medical Assistant, you&rsquo;ll play a vital role in the care team &ndash; supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.
As a key member of the ambulatory care team, you will:
<ul><li>Welcome patients and support their transition into care.
</li><li>Take and record vital signs, medical histories, and health screenings.
</li><li>Prepare patients for exams and assist providers during procedures.
</li><li>Administer medications and vaccines as directed.
</li><li>Perform lab-related tasks including specimen collection and point-of-care testing.
</li><li>Document care accurately in the electronic health record.
</li><li>Partner with physicians, nurses, and teammates to deliver high-quality, coordinated care.</li></ul>
About This Location:
The Advocate Cancer Center at Advocate Illinois Masonic Medical Center delivers comprehensive cancer care through a multidisciplinary team committed to providing advanced treatments, innovative therapies, and compassionate support for patients and families
Your feedback matters. Every teammate&rsquo;s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.
Physical Requirements and Working Conditions<ul><li>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
</li><li>Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.
</li><li>Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.
</li><li>Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.
</li><li>Maneuver foot pedals on carts or machines.
</li><li>Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.
</li><li>May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
</li><li>Must be able to respond quickly to changes in patient and/or unit conditions.
</li><li>Physical Abilities Testing may be required.
</li><li>Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</li></ul>
Ready to Take the Next Step:
Apply Now!</div>

Medical Assistant (MA) - Oncology Clinic

<div>Job Description Summary:
Support the care team by performing administrative and step in clinical tasks that are vital to patient care. Medical Assistants must adhere to all relevant regulations and guidelines to ensure patient safety and confidentiality. They are expected to maintain a high level of professionalism and compassion during all interactions.
Where You Will Work:
Advocate Medical Group (AMG) is part of Advocate Health, one of the nation&rsquo;s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women&rsquo;s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.
We&rsquo;re Looking For:<ul><li>
High School Diploma or GED required.
</li></ul><ul><li>Must have a medical assistant diploma or 2 years of medical assistant experience or be a certified MA with 2 years of medical assistant experience, to qualify.</li><li>
This position heavily focuses on the admin side. An MA who enjoys more administrative tasks would be best suited for the role, with willingness to step in/cover for patient care as needed.</li><li>
Experience doing prior authorizations is a huge plus!</li><li>
Bilingual Spanish/English (preferred).</li></ul>
What You&rsquo;ll Do:
Schedule:
Monday: 7:00 AM &ndash; 5:00 PM
Tuesday: 7:00 AM &ndash; 4:00 PM
Wednesday: 7:00 AM &ndash; 4:00 PM
Thursday: 7:00 AM &ndash; 4:00 PM
Friday: 7:00 AM &ndash; 12:00 PM
Closed on weekends and holidays
Occasional travel to sister locations (Lincolnwood and Irving/Western) to provide coverage for PTO and absences.
As a Medical Assistant, you&rsquo;ll play a vital role in the care team &ndash; supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.
As a key member of the ambulatory care team, you will:
<ul><li>Manage referrals, authorizations, and work queue tasks to support provider orders and patient care</li><li>
Schedule appointments, perform patient check-in, and handle front-end workflow</li><li>
Communicate with providers regarding orders and coordinate follow-ups</li><li>
Proactively contact patients to complete labs and prepare for upcoming appointments</li><li>
Order and maintain clinic supplies to ensure smooth daily operations</li><li>
Provide flexible support by stepping into patient care as needed, including MA duties and clinical assistance</li><li>
Document care accurately in the electronic health record.
</li><li>Partner with physicians, nurses, and teammates to deliver high-quality, coordinated care.</li></ul> 
Your feedback matters. Every teammate&rsquo;s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.
Physical Requirements and Working Conditions<ul><li>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
</li><li>Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.
</li><li>Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.
</li><li>Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.
</li><li>Maneuver foot pedals on carts or machines.
</li><li>Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.
</li><li>May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
</li><li>Must be able to respond quickly to changes in patient and/or unit conditions.
</li><li>Physical Abilities Testing may be required.
</li><li>Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</li></ul>
Ready to Take the Next Step:
Apply Now!</div>

Medical Assistant (MA) & Patient Service Representative (PSR) - IV Therapy Clinic

Heartland Alliance

<div>Participant Engagement Specialist
Location varies: 5501 South Halsted Street, Chicago, IL 60621, and 4001 North Broadway, Chicago, IL 60613
Summary: The Participant Engagement Specialist will provide advanced customer service and engagement at reception and registration, enhancing the participant experience and access to health care and other services within Heartland Alliance Health while promoting excellence. The individual in this position will handle complex support services including, but not limited to, scheduling appointments, telephone operations, cash collection, auditing and reporting. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.
Essential Duties and Responsibilities:<ul><li>
Greets, welcomes and engages participants into services at assigned locations, including health centers and outreach locations.</li><li>
Registers and assesses participants for program eligibility and screens participants for other social service needs or insurance benefits and entitlements services.</li><li>
Explains service offerings, answers questions, and makes appointments for all services, including but not limited to, medical, dental, and behavioral health care.</li><li>
Answers incoming and makes outgoing phone calls to schedule and remind participants of appointments while ensuring other calls are routed to appropriate person/program in a timely manner.</li><li>
Creates telephone note in electronic health record to alert Providers and/or Nurses of Participant requests for call-backs if not immediately available.</li><li>
Assists in telephone and other initiatives to increase participant engagement, improve participant experience and service delivery.</li><li>
 Educates participants regarding patient responsibilities, services, sliding fee scale, patient rights, grievance policy, confidentiality and release of information.</li><li>
 Generates and updates the Program Participation Form and updates participant information as assigned.</li><li>
 Maintains a thorough understanding of medical coverage, managed care organizations, and third-party liabilities, including Medicaid and Medicare. Verifies and updates third-party insurance.</li><li>
 Maintains a strong familiarity with CPT codes and determines the amount needed at co-pay based on service rendered. Accurately assesses, explains, and collects co-pays and issues receipts to participants.</li><li>
 Generates daily and/or weekly reports of collection data. Maintains an accurate daily log of co-pay activity.</li><li>
 Coordinates patient registration activities with Front Desk, Case Management, and Billing Department.</li><li>
 Possesses strong and effective communication skills and assists in the coordination of interpretation services for participants as needed.</li><li>
 Performs a moderate to high volume of data entry. Assists with incoming and outgoing mail, and sorts, distributes and logs mail for participants accordingly.</li><li>
 Conducts quality assurance activities to ensure accuracy of program participant data and troubleshoots patient flow issues.</li><li>
Attends meetings and trainings as required.</li><li>
This position may require working at off-site locations, evening, and Saturday hours.</li><li>
Other duties may be assigned.</li><li>
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
Education and/or Experience: High School Diploma and three years of related experience or Associates degree and one year of related experience. Customer service experience required. Prior experience in a healthcare related field or social service agency preferred.</li><li>
Certificates, Licenses, Registrations: Certificate in medical billing, medical office assistant, or a related field preferred.</li><li>
Computer Skills: Demonstrated computer proficiency, including knowledge or electronic medical record, word processing, spreadsheet and database software. Ability to use computers to tabulate and analyze data and electronic technology to receive, organize, prioritize, and transmit information.</li><li>
Language Skills: Proficiency in a second language may be required.</li><li>
Other Qualifications: Ability to calmly and politely interact with others while addressing questions or concerns. Ability to manage multiple calls and prioritize urgent participant needs per protocol. Comprehension of and appropriate use of medical terminology, new developments in the health care delivery system, application of third party payer guidelines and concepts related to quality assurance measures.. General knowledge of medical record keeping and accounting, medical office practices, patient relations, and medical law, ethics and federal and state health care regulations. .</li></ul>
Competencies: To perform the job successfully, an individual should demonstrate the following competencies.<ul><li>
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.</li><li>
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things</li><li>
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.</li><li>
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.</li><li>
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li><li>
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.</li><li>
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.</li><li>
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.</li><li>
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.</li><li>
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.</li><li>
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.</li><li>
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.</li><li>
Team Player - demonstrates that they are a team player by working across the organization to meet participants&rsquo; needs; actively builds positive and productive relationships with colleagues in their program/department and across the organization; works collaboratively with others to meet organizational goals and create a positive work environment;</li><li>
Initiative - shows initiative in their work, demonstrating extra effort to assure that deliverables are met, quality standards and measures are achieved; offering suggestions for improvement; can be counted on to be where needed, when needed; willingly adjust to shifting priorities and changes in work.</li><li>
Participant/Customer Focused - delivers excellent customer service in assisting participants/customers to meet their needs and goals; builds credibility and trust; ensures that concerns/issues are addressed in a timely and appropriate manner; seeks solutions that exceed the participant&rsquo;s/customer&rsquo;s expectations.</li></ul>
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
While performing the duties of this job, the employee is regularly required to talk and hear.</li><li>
The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms.</li><li>
The employee is occasionally required to stoop, kneel, climb or crawl.</li><li>
Specific vision abilities required by this job include close vision and ability to adjust focus.</li><li>
The employee must occasionally lift and/or move up to 10 pounds.</li><li>
Unrestricted ability to provide physical restraint. The employee must occasionally lift and/or move up to 25 pounds.</li></ul>
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
The noise level in the work environment is usually moderate.</li></ul>
Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987. 

8:00am- 4:30pm and every other Tuesday from 11:30am- 8:00pm. 
Location varies between 5501 S. Halsted and 4009 N. Broadway</div>

Participant Engagement Specialist

Prism health

<div><div>Kapadia Plastic Surgery is seeking a detail-oriented and dependable Medical Scribe to support Dr. Sameer Kapadia and the clinical team with accurate, timely, and organized medical documentation. This role is primarily responsible for documenting patient encounters in the electronic medical record system, supporting clinical workflow, preparing charts, and assisting with visit documentation for consultations, pre-operative visits, post-operative visits, procedures, and follow-up appointments. The ideal candidate has strong attention to detail, familiarity with medical terminology, and the ability to work efficiently in a fast-paced clinical environment. Experience in plastic surgery, dermatology, aesthetics, surgical specialties, or medical office documentation is preferred.
</div><div><h3 class="jobSectionHeader">About Prism Health</h3>
<div><div>Prism Health Lab is a community-based medical practice that has served Chicagoland residents since 1987. In response to the global COVID-19 pandemic, we pivoted our practice to support local communities and have made significant strides by focusing our efforts on COVID-19 specific services. To date, we have tested over 50,000 people. We&rsquo;ve created eight permanent locations, each of which has an incredible story and was offered as a gift by the communities we serve. We&rsquo;ve also built mobile teams that can work across the State, ready to be deployed as new hotspots arise. We&rsquo;re dedicated to our neighbors and have partnered with a variety of organizations and leaders including local and County Health Departments, school districts, the City of Chicago and its Aldermen, food banks, Brookfield Zoo, and professional organizations like the Chicago Medical Society.
</div></div></div><div><h3 class="jobSectionHeader">Description</h3>
<div><div>Medical Scribe at Kapadia Plastic Surgery
<ul><li>Location: Chicago/Elk Grove Village, IL</li><li>
Provider: Dr. Sameer Kapadia</li><li>
Employment Type: Part-Time, based on clinic needs</li><li>
Schedule: Monday and Friday, clinic hours may vary</li><li>
Compensation: $17.00&ndash;$19.00 per hour, based on experience and fit</li></ul> 
Key Responsibilities<ul><li>
Accurately document patient encounters in the electronic medical record system.</li><li>
Assist Dr. Sameer Kapadia and the clinical team with chart preparation, visit documentation, and follow-up notes.</li><li>
Record patient histories, exam findings, procedures, treatment plans, and provider instructions.</li><li>
Support documentation for consultations, pre-operative visits, post-operative visits, in-office procedures, and follow-up appointments.</li><li>
Ensure clinical notes are complete, accurate, and submitted promptly.</li><li>
Help organize patient information and maintain efficient clinic flow.</li><li>
Assist with preparing charts before patient visits and updating records after visits.</li><li>
Communicate professionally with providers, clinical staff, and patients as needed.</li><li>
Maintain strict patient confidentiality and comply with HIPAA and practice policies.</li><li>
Support additional administrative or documentation tasks as assigned.</li></ul> 
Qualifications<ul><li>
High school diploma or equivalent required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</li><li>
Previous experience as a medical scribe, medical assistant, clinical assistant, or healthcare documentation support preferred.</li><li>
Knowledge of medical terminology preferred.</li><li>
Experience in plastic surgery, dermatology, aesthetics, surgical specialties, or outpatient clinical settings is a plus.</li><li>
Strong attention to detail and accuracy in documentation.</li><li>
Excellent written and verbal communication skills.</li><li>
Comfortable using electronic medical records, computers, and clinical documentation systems.</li><li>
Ability to work efficiently in a fast-paced medical office environment.</li><li>
Professional, dependable, and able to handle confidential patient information appropriately.</li><li>
Ability to work collaboratively with providers, clinical staff, and administrative team members.</li></ul> 
Preferred Skills<ul><li>
Experience documenting live patient visits.</li><li>
Familiarity with surgical, reconstructive, cosmetic, or aesthetic terminology.</li><li>
Ability to support clinic flow while maintaining accurate documentation.</li><li>
Strong typing and computer skills.</li><li>
Interest in plastic surgery, aesthetics, dermatology, or surgical care.</li></ul> 
Equal Opportunity Statement
Kapadia Plastic Surgery is an Equal Opportunity Employer and is committed to creating an inclusive and respectful work environment. Qualified candidates from diverse backgrounds are encouraged to apply. 

</div></div></div><div><h4 class="jobSectionHeader">Salary</h4>
$17 - $19 per hour</div></div>

MEDICAL SCRIBE

Viva Smile dental

Overview Join our dynamic healthcare team as a Dental Assistant/Receptionist, where you will play a vital role in delivering exceptional patient care and ensuring smooth clinic operations. This energetic position combines clinical support with front desk responsibilities, offering a rewarding opportunity to contribute to a welcoming dental environment. You will be the first point of contact for patients, managing appointments, insurance verification, and medical documentation while supporting dental procedures with precision and professionalism.Duties<ul><li>Greet patients warmly, schedule appointments, and manage the clinic&rsquo;s daily calendar using dental practice management software such as Dentrix Ascend.</li><li>Verify insurance coverage, process claims, and handle billing using systems like Meditech, Epic, or Athenahealth to ensure accurate medical collection and reimbursement.</li><li>Prepare and review patient medical records, ensuring compliance with HIPAA regulations and maintaining meticulous documentation review practices.</li><li>Assist dentists during procedures by preparing instruments, taking x-rays, and maintaining sterile environments following dental terminology standards.</li><li>Manage multi-line phone systems with excellent phone etiquette; respond promptly to patient inquiries and coordinate appointment scheduling efficiently.</li><li>Support administrative tasks including filing, data entry, and managing electronic health records (EHR systems) such as eClinicalWorks or Meditech.</li><li>Conduct insurance verification, explain treatment plans to patients, and assist with intake processes to enhance patient service experience.</li></ul>Experience<ul><li>Proven clinic experience in a dental or medical office environment with familiarity in dental terminology and medical coding (CPT, ICD-10/ICD-9).</li><li>Strong computer skills including proficiency in Microsoft Office Suite, dental practice management software (Dentrix Ascend), and EMR systems like Epic or Athenahealth.</li><li>Knowledge of HIPAA regulations and health information management practices to ensure confidentiality and compliance.</li><li>Prior experience with medical billing, Medicare claims processing, ICD coding, and care plan documentation is highly desirable.</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively.</li><li>Excellent customer service skills combined with clerical experience in front desk operations; ability to handle multi-line phones and manage office workflows smoothly.</li><li>Demonstrated ability to work efficiently under pressure while maintaining attention to detail in medical records management and administrative support roles. Embark on a fulfilling career where your skills make a difference every day! We are committed to fostering an inclusive environment that values your expertise in dental office management and patient care support. Join us to help create healthier smiles while advancing your professional growth!</li></ul>Pay: $18.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Assistant Full-Time

PerioCraft

We&rsquo;re looking for a friendly, motivated, and detail-oriented Dental Assistant to join our growing periodontal specialty practice in downtown Chicago. Our office focuses on advanced periodontal and implant care, providing patients with a calm, modern, and personalized experience.About the RoleAs a key member of our clinical team, you&rsquo;ll assist during periodontal and implant procedures, support patient care, and help maintain a smooth daily flow. We&rsquo;re looking for someone who is dependable, organized, and eager to learn the details of specialty care.Responsibilities<ul><li>Assist the periodontist during surgical and non-surgical procedures</li><li>Prepare operatories and sterilize instruments</li><li>Take digital X-rays and intraoral scans (training provided if needed)</li><li>Maintain accurate patient records and assist with charting</li><li>Provide pre- and post-operative instructions to patients</li><li>Support daily office setup, cleanup, and inventory management</li></ul>Qualifications<ul><li>Dental Assistant certification (CDA or equivalent) preferred</li><li>Prior experience in a periodontal or surgical dental setting is a plus</li><li>Excellent communication skills and a professional chairside manner</li><li>Strong attention to detail and willingness to learn new technologies</li><li>Ability to work efficiently in a small, team-oriented environment</li></ul>Job Type: Part-timePay: $20.00 - $30.00 per hourBenefits:<ul><li>Paid time off</li></ul>Ability to Commute:<ul><li>Chicago, IL 60602 (Required)</li></ul>Ability to Relocate:<ul><li>Chicago, IL 60602: Relocate before starting work (Required)</li></ul>Work Location: In person

Dental Assistant

Sedron Technologies

<div>Sedron Technologies is hiring a talented Executive Assistant &amp; Office Manager to work at our Chicago, IL location! 
Sedron is a leading provider of circular waste management technologies for agricultural manure and municipal biosolids processing, deploying facilities across several North American regions. Since its founding in 2014, Sedron has pioneered innovative solutions, including the patented Varcor&reg; system, to transform waste into clean water, organic fertilizer, and carbon-negative commodities. With strong engineering expertise, Sedron&rsquo;s processes reduce nutrient pollution, lower operational expenses, and promote sustainability at a fraction of traditional costs. 
Sedron Technologies is seeking a highly organized, proactive, and adaptable Executive Assistant &amp; Office Manager to support the executive leadership team and oversee day-to-day office operations in Chicago. This role serves as a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects. 
The ideal candidate is detail-oriented, resourceful, and capable of operating effectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual must demonstrate sound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts. 
This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization. 
Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position: 
<ul><li>
Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects</li><li>
Assist with preparation and coordination of board materials, executive communications, and confidential business documentation</li><li>
Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication</li><li>
Provide administrative and operational support for strategic initiatives and special projects as needed</li><li>
Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise</li><li>
Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure</li><li>
Strong problem-solving skills with the ability to exercise independent judgment and discretion</li><li>
High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees</li><li>
Experience supporting confidential executive or board-level communications preferred</li><li>
Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines</li></ul> 
This position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion. 
BENEFITS<ul><li>
Multiple medical, dental, and vision insurance options to keep you feeling your best</li><li>
401(k) with employer matching</li><li>
Generous paid time off and paid holidays (plus 2 floating holidays to use your way)</li><li>
Disability, Life, and AD&amp;D Insurance</li><li>
FSA and HSA options with employer contributions</li><li>
Tuition reimbursement &mdash; we invest in your growth</li><li>
Casual work attire &mdash; no suits required (unless that&rsquo;s your thing)</li></ul> 
EDUCATION/EXPERIENCE<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, Office Management, or a related field preferred</li><li>
5+ years of experience supporting executives, office operations, or corporate administration in a professional environment</li><li>
Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations</li><li>
Familiarity with office facilities management</li><li>
Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms</li><li>
Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones</li><li>
Demonstrated ability to manage multiple priorities with strong attention to detail and follow-through</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational, scheduling, and coordination capabilities</li><li>
Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word</li><li>
Experience preparing executive-level presentations and business documents</li><li>
Ability to exercise sound judgment, professionalism, and discretion with confidential information</li><li>
Self-motivated and capable of working independently in a fast-paced environment</li><li>
Minimum requirement for all positions is a high school diploma or GED</li><li>
Must have effective verbal, reading, and written communication skills in the English language</li></ul> 
ADDITIONAL INFORMATION<ul><li>
Compensation for this role is between $84,000 - $115,000 annually</li></ul> 
This role may qualify for a discretionary bonus, recognizing outstanding contributions to team and company success
In compliance with state and local pay transparency laws, the expected compensation for this role is shared above. The range provided is Sedron&rsquo;s estimate of the base compensation for this role and the final offer will be based on job-related and non-discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost-of-living differences in states where Sedron is hiring. 
Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas. 
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. This is a non-safety sensitive role and all applicants will be subject to applicable pre-employment drug testing and a background check after receiving a conditional offer of employment. 
Not sure you meet all the qualifications? We encourage you to still apply! We&rsquo;ll review your application and may have training opportunities or other positions available. 
Sedron Technologies is an Equal Opportunity Employer. Sedron Technologies does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E-Verify/Drug-Free Employer. To view the E-Verify Right to Work poster in English or Spanish, click here.</div>

Executive Assistant & Office Manager

Explore 155+ Medical office assistant in Chicago this July. Find roles across top companies and apply now to boost your career.