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medical office assistant

Fullerton drake medical center

About the Position We are a busy and growing medical clinic seeking a professional and dependable bilingual (English/Spanish) Front Desk / Administrative Assistant to join our team. This role is ideal for someone who enjoys working with patients, is highly organized, and can manage multiple responsibilities in a fast-paced medical office. We only Treat Workmen's compensation and personal Injury patientsMust be able to work till 4:00pmResponsibilities<ul><li>Responsibilities</li><li>Greet patients and assist with check-in and check-out, Compliance</li></ul>Qualifications<ul><li>Fluent in English and Spanish (required)</li><li>Previous medical office or front desk experience preferred</li><li>Strong communication and customer service skills</li><li>Organized and detail-oriented</li><li>Comfortable using computers and office software</li><li>Ability to multitask in a busy clinic environment</li><li>Answer incoming phone calls and assist patients with scheduling</li><li>Schedule and confirm patient appointments</li><li>Translate and communicate with patients in English and Spanish</li><li>Assist with patient intake forms and documentation</li><li>Maintain organized patient records</li><li>Perform general administrative and office support duties</li><li>Assist staff with day-to-day clinic operations</li></ul>Job Type: Part-timePay: $25.00 - $26.00 per hourWork Location: In person

Medical Front Desk Administrative Assistant (English & Spanish)

Advocate Aurora Health

<div>Major Responsibilities:<ul><li>
Adheres to Medical Assistant scope of practice, follows all policies and procedures, and maintains training and competency based on area of specialty when providing patient care.
</li><li>Performs rooming/visit tasks such as vital signs, medication reconciliation, medical history, health maintenance, allergy review, and screenings (depression, suicide, falls, social drivers of health, etc.).
</li><li>Assists provider with or performs procedures as ordered.
</li><li>Performs lab related duties such as venipuncture, specimen collection/labeling/packing, preparation of lab orders/requisitions, and results tracking. Point of Care testing (POCT) per standing order/provider order. Completes Clinical Laboratory Improvement Amendments (CLIA) approved waived laboratory tests and practice-specific diagnostic testing in adherence to CLIA standards.
</li><li>Administers medications and vaccines safely following the rights of medication administration.
</li><li>Performs other duties as assigned such as medication refills, insurance authorizations, safety/regulatory log completion, patient messaging, medication/supply ordering, appointment scheduling, and referrals.
</li><li>Cross trained to perform duties that are relevant to specialty or clinic practice within the scope of the Medical Assistant.
</li><li>Demonstrates effective and timely communication, teamwork, and appropriate escalation.
</li><li>Maintains a clean work environment ensuring instruments and equipment are cleaned appropriately. Ensures equipment and supplies are in working order, and areas are appropriately stocked.</li><li>
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.</li></ul>
Minimum Job Requirements
Education
Greater Charlotte:<ul><li>
High School Diploma or GED required.</li><li>
Completion of an accredited Medical Assistant program or may have completed structured military training which is clinical in nature per DD214 in lieu of a formal medical assistant program or EMT.</li></ul>
IL/WI Divisions:<ul><li>
High School Diploma or GED required.</li><li>
Completion of an accredited or approved program in Medical Assistant, or 2 years of verifiable full-time experience as a Medical Assistant within the last 5 years.</li></ul>
Wake Forest:<ul><li>
High School Diploma or GED required.</li><li>
Completion of an accredited Medical Assistant program or may have completed structured military training which is clinical in nature per DD214 in lieu of a formal medical assistant program or EMT.</li></ul>
Floyd &amp; Navicent:<ul><li>
High School Diploma or GED required.</li><li>
Completion of an accredited Medical Assistant program.
</li><li>Or may have completed structured military training which is clinical in nature per DD214 in lieu of formal CMA program or EMT as in current job description.</li></ul>
Certification / License
Greater Charlotte:<ul><li>
Current American Heart Association (AHA) BLS certification required</li><li>
Successful completion of Atrium Health&rsquo;s competency assessment</li></ul>
IL/WI Divisions:<ul><li>
Basic Life Support (BLS) for Healthcare Providers certification issued by the American Heart Association (AHA) needs to be obtained within 45 days unless department leader has determined it is not required.</li></ul>
Wake Forest:<ul><li>
Current American Heart Association (AHA) BLS certification required
</li><li>American Association of Medical Assistants (AAMA), American Medical Technologists (AMT), American Allied Health (AAH), National Healthcare Worker's Association (NHCWA), National Health Career Association (NHA), (MCMA), National Association for Health Professionals (NAHP), National Registry of Medical Assistants (NRMA)</li><li>
Pediatric Emergency Assessment, Recognition, and Stabilization (PEARS) may be required within 1 year in select areas</li><li>
Successful completion of Atrium Health&rsquo;s competency assessment</li></ul>
Floyd &amp; Navicent:<ul><li>
Current American Heart Association (AHA) BLS certification required
</li><li>Nationally recognized and accredited current Medical Assistant certification / registration</li><li>
Successful completion of Atrium Health&rsquo;s competency assessment</li></ul>
Experience
<ul><li>No Experience Required</li></ul>
Knowledge, Skills &amp; Abilities Required:<ul><li>
Ability to perform routine and complex technical skills, within the Medical Assistant scope of practice after demonstrated competency.</li><li>
Excellent communication and interpersonal skills; ability to develop rapport and maintain positive, professional relationships with a variety of patients, team members and physicians.</li><li>
Proficient computer skills including keyboarding, navigation within a windows operating system, and use of electronic mail with exposure to electronic medical records systems.</li><li>
Demonstrates customer service skills that support a positive patient experience.</li></ul>
Physical Requirements and Working Conditions:<ul><li>
Must sit, stand, walk, lift, squat, bend, twist, crawl, kneel, climb, and reach above shoulders throughout the workday.</li><li>
Ability to lift 35 pounds without assistance. For patient lifts over 35 pounds, or when patient is unable to assist with lift, patient handling equipment is expected to be used, with at least one other team member, when available.</li><li>
Unique patient lifting/movement situations will be assessed on a case- by -case basis.</li><li>
Must have functional speech, vision, hearing, and touch with ability to use fine-hand manipulation skills.</li><li>
Will be exposed to the following hazards on a frequent basis: mechanical, electrical, chemical, blood and body fluids. Will be required to wear protective clothing and equipment as needed.</li><li>
Operates all equipment necessary to perform the job.</li></ul>
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</div>

Medical Assistant I (MA) Float - Family Practice & Immediate Care

US Department of Veterans Affairs

Medical Support Assistant

Major Responsibilities: Patient Services: Provides efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters. 1)• Greets and accurately registers patients in EMR system verifying essential billing and demographic information. 2)• Coordinates scheduling of patient appointments (phone and in-person requests) accurately and efficiently. 3)• Answers multiple incoming telephone lines, accurately determining the appropriate recipient of the call or message and referring them promptly and appropriately.
 
4)• Distributes communications accurately, based on practice protocol. Includes pagers, faxes, emails. 5)• Resolves a variety of patient questions, including HMO referrals, billing and queries about services and test results; refers complex issues to practice manager or a clinical staff member, as appropriate. 6)• Schedules future appointments and requisitions, laboratory tests, radiology procedures and other special diagnostic tests as needed.
 
May coordinate with appropriate sections of hospital admission and/or outpatient admissions and surgery. 7)• Notifies patient care area when patient has arrived and is ready to be seen. Attends to waiting patients in reception and ensures that they are seen in a timely manner or are promptly notified of unexpected delays. 8)• Accurately identifies type of insurance from card, understands different types of payers, and verifies eligibility if necessary.
 
9)• Performs other related duties as required. Billing Services: Ensures entry at time of service of billing information on the patient and payer and accurate follow-up on missing information. 1)• Reviews encounter forms for accuracy and completeness, checks with physician for missing information. 2)• Enters patient charges into the EMR system according to established policies and procedures.
 
3)• Batches encounter forms and balances charges. Medical Record Services: Upholds standards of the practice and of the medical group for accurate and timely medical records. 3)• Releases information from records, only according to corporate policies and procedures. 1)• Ensures the availability of properly prepared patient medical records, daily schedules and related forms.
 
Maintains medical record including loose filing and re-filing of charts daily. Pull and prepares charts for appointments. 2)• Maintains confidentiality around all patient information, both in front of each patient being treated and around other patients in the area. Education/Experience Required: • High school diploma or equivalent.
 
<ul>
<li>One to two years related customer service experience • Experience handling difficult caller/customers/patients. Knowledge, Skills & Abilities Required: • CRT/PC experience in a customer service setting. • Working knowledge of eClinicalWorks and scheduling sections of the eClinicalWorks system preferred. • Strong communication skills.</li>
<li>Ability to solve problems posed by callers seeking referrals, appointments, billing issues and clinical information. N/A Physical Requirements and Working Conditions: • Ability to function in a high volume, multiple-task environment, possibly in a crowed or closely shared work space. • Exposure to ill patients. • Ability to work under stressful conditions with demanding customers.</li>
</ul>
Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis. This job description indicates the general nature and level of work expected of the incumbent.
 
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Patient Service Representative (PSR) - Clinic

Major Responsibilities: 
Patient Services: Provides efficient, high-quality service to patients who arrive for appointments or who telephone or visit in person to request appointments or information on tests and procedures, bills and charges, referrals, and other matters.
 1)• Greets and accurately registers patients in EMR system verifying essential billing and demographic information.
 
2)• Coordinates scheduling of patient appointments (phone and in-person requests) accurately and efficiently.
 
3)• Answers multiple incoming telephone lines, accurately determining the appropriate recipient of the call or message and referring them promptly and appropriately.
 
4)• Distributes communications accurately, based on practice protocol. Includes pagers, faxes, emails.
 
5)• Resolves a variety of patient questions, including HMO referrals, billing and queries about services and test results; refers complex issues to practice manager or a clinical staff member, as appropriate.
 
6)• Schedules future appointments and requisitions, laboratory tests, radiology procedures and other special diagnostic tests as needed. May coordinate with appropriate sections of hospital admission and/or outpatient admissions and surgery.
 
7)• Notifies patient care area when patient has arrived and is ready to be seen. Attends to waiting patients in reception and ensures that they are seen in a timely manner or are promptly notified of unexpected delays.
 
8)• Accurately identifies type of insurance from card, understands different types of payers, and verifies eligibility if necessary.
 
9)• Performs other related duties as required.
 
Billing Services: Ensures entry at time of service of billing information on the patient and payer and accurate follow-up on missing information.
 1)• Reviews encounter forms for accuracy and completeness, checks with physician for missing information.
 
2)• Enters patient charges into the EMR system according to established policies and procedures.
 
3)• Batches encounter forms and balances charges.
 
Medical Record Services: Upholds standards of the practice and of the medical group for accurate and timely medical records.
 3)• Releases information from records, only according to corporate policies and procedures.
 
1)• Ensures the availability of properly prepared patient medical records, daily schedules and related forms. Maintains medical record including loose filing and re-filing of charts daily. Pull and prepares charts for appointments.
 
2)• Maintains confidentiality around all patient information, both in front of each patient being treated and around other patients in the area.
 
Education/Experience Required: 
<ul>
<li>High school diploma or equivalent. • One to two years related customer service experience • Experience handling difficult caller/customers/patients.</li>
</ul>
Knowledge, Skills & Abilities Required: 
<ul>
<li>CRT/PC experience in a customer service setting. • Working knowledge of eClinicalWorks and scheduling sections of the eClinicalWorks system preferred. • Strong communication skills. • Ability to solve problems posed by callers seeking referrals, appointments, billing issues and clinical information.</li>
</ul>
N/A
 
Physical Requirements and Working Conditions: 
<ul>
<li>Ability to function in a high volume, multiple-task environment, possibly in a crowed or closely shared work space. • Exposure to ill patients. • Ability to work under stressful conditions with demanding customers.</li>
</ul>
Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis.
 
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Patient Service Representative (PSR) - Cardiology

Sparrow Dental

Sparrow Dental is a patient-focused dental office committed to providing high-quality care in a friendly, welcoming environment. We pride ourselves on professionalism, teamwork, and delivering an exceptional patient experience. We&rsquo;re currently looking for a dedicated and personable Dental Assistant to join our team!Responsibilities:<ul><li>Assist the dentist during a variety of treatment procedures</li><li>Prepare and sterilize instruments and treatment rooms</li><li>Take and develop dental radiographs (X-rays)</li><li>Record patient medical histories and maintain accurate documentation</li><li>Educate patients on oral hygiene and post-operative care</li><li>Ensure patient comfort before, during, and after procedures</li><li>Proficient in scanning and making temporaries</li><li>Comply with OSHA and HIPAA regulations</li></ul>Qualifications:<ul><li>Dental Assistant certification or diploma from an accredited program</li><li>CPR certification preferred; not required</li><li>Excellent communication and organizational skills</li><li>A positive attitude and strong team spirit</li><li>Prior dental experience preferred</li></ul>PPO/FFS office, fully digital including intra-oral scanner . Eagle soft/SchickHours - Mon/Wed 8.30- 6.30. Tues 8.30-5 Thurs 8.30-4Health Insurance and PTO offered AFTER probationary period of 90 days.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Assistant

TGG Accounting

<div>Assistant Property Manager - Commercial

Chicago, IL (Northern Suburbs) | On-site

Compensation: Up to $75K base + bonus + benefits 


The Role

We&rsquo;re looking for an Assistant Property Manager to support the day-to-day operations of a diverse portfolio including medical office, retail, industrial, and multifamily assets. 


This is a hands-on, high-visibility role ideal for someone who understands property operations, enjoys being in the field, and can balance tenant relations, financial tracking, and vendor coordination. 


What You&rsquo;ll Do

Property Operations &amp; Tenant Relations
<ul>
<li>Act as the primary point of contact for tenants; handle service requests, issues, and day-to-day communication</li>
<li>Coordinate tenant move-ins/move-outs including access, COIs, and logistics</li>
<li>Conduct routine property inspections and identify maintenance or operational issues</li>
</ul>
Maintenance &amp; Vendor Coordination
<ul>
<li>Create and manage work orders for internal teams and third-party vendors</li>
<li>Coordinate preventative maintenance and repairs (HVAC, plumbing, electrical, etc.)</li>
<li>Source bids, track vendor performance, and maintain compliance documentation</li>
<li>Assist with emergency response and after-hours issues as needed</li>
</ul>
Financial &amp; Administrative Support
<ul>
<li>Assist with annual budgets and capital planning</li>
<li>Support monthly reporting and CAM reconciliations</li>
<li>Track security deposits and help maintain accurate financial records</li>
</ul>
Lease Administration
<ul>
<li>Maintain rent rolls and track key lease dates (renewals, expirations, options)</li>
<li>Ensure lease data accuracy and flag discrepancies</li>
</ul>
Projects &amp; CapEx Support
<ul>
<li>Assist with tenant improvements and capital projects</li>
<li>Coordinate with contractors, architects, and tenants</li>
<li>Track budgets, timelines, and project completion</li>
</ul>
Leasing &amp; Marketing Support
<ul>
<li>Help maintain marketing materials and property listings</li>
<li>Coordinate tours and support leasing activity tracking</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>2&ndash;5 years of commercial property management experience (medical office a plus)</li>
<li>Strong understanding of lease administration, CAM reconciliations, and property financials</li>
<li>Experience working with vendors, tenants, and ownership groups</li>
<li>Proficiency in Excel and property management/accounting systems (QuickBooks a plus)</li>
<li>Highly organized, detail-oriented, and proactive</li>
<li>Bachelor&rsquo;s degree in Business, Real Estate, or related field (or equivalent experience)</li></ul></div>

Assistant Property Manager - Commercial

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