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administrative assistant (external agency staff) Jobs in New York

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medical office assistant

New York Cancer & Blood Specialists

<div>
 
 Why Join Our Team?
 
 
 
 
 At New York Cancer &amp; Blood Specialists (NYCBS)
 
 , we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what&rsquo;s possible in the fight against cancer and blood disorders.
 
 
 If you want to be part of a growing organization committed to
 
 healing, hope, and advanced care
 
 , join us and help make a meaningful impact!
 
 
 
 Job Description
 
 
 
 
 Medical Assistant
 
 
 
 
 Location: Queens (Forest Hills), NY
 
 
 
 
 Hours/Days: 5/8.5 hour days (Mon-Fri 7:30a-6p)
 
 
 
 
 Organization: New York Cancer and Blood Specialists
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Patient Care: Manage patient intakes, ensuring accurate information is recorded, including vital signs, medical history, and patient concerns.
 </li>
 <li>
 Venipuncture &amp; Specimen Collection: Perform blood draws, urine dipsticks, stool collection, and rapid tests such as Strep, Flu, COVID, and RSV, ensuring proper labeling and handling of all specimens.
 </li>
 <li>
 Diagnostic Testing: Perform EKGs and point-of-care testing, and assist in other diagnostic procedures under the direct supervision of a Physician or APP.
 </li>
 <li>
 Clinical Assistance: Prepare patients and exam rooms for visits and procedures, and assist providers during physical exams and in-office treatments.
 </li>
 <li>
 Instrument Sterilization: Clean, sterilize, and maintain medical equipment and instruments to ensure patient safety and infection control.
 </li>
 <li>
 Laboratory Support: Operate and maintain lab equipment such as CBC analyzers and urinalysis machines; prepare, process, and store specimens appropriately (room temp, refrigerated, or frozen).
 </li>
 <li>
 Quality Control: Run and document various lab tests including glucose monitoring, PT/INR, urine pregnancy, and fecal occult blood; conduct and troubleshoot quality control procedures and report critical values.
 </li>
 <li>
 Electronic Documentation: Utilize Laboratory Information Systems (LIS) and Electronic Medical Records (EMR) to enter, verify, and manage lab orders and clinical data.
 </li>
 <li>
 Reference Lab Coordination: Package and send out specimens to external labs such as Labcorp and Quest, ensuring proper documentation and compliance.
 </li>
 <li>
 Communication &amp; Teamwork: Maintain professional communication with providers, staff, and patients, and contribute to a collaborative team environment.
 </li>
 <li>
 Multi-Site Flexibility: Adapt to workflow changes and provide support across multiple NYCBS locations as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent
 </li>
 <li>
 Valid Medical Assistant Certification
 </li>
 <li>
 Current Basic Life Support (BLS) certification
 </li>
 <li>
 At least 1 year of relevant experience in outpatient care or lab settings
 </li>
 <li>
 Proficient in EMR/LIS systems (e.g., LABDAQ)
 </li>
 <li>
 Reliable transportation to travel between NYCBS locations
 </li>
 <li>
 Bilingual (English/Spanish) preferred
 </li>
 <li>
 Strong attention to detail and ability to multitask in a fast-paced environment
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Salary: Starting at $24/hour
 </li>
 <li>
 Benefits from Day One: Health, Dental, and Vision Insurance
 </li>
 <li>
 Life Insurance, Short- and Long-Term Disability
 </li>
 <li>
 401(k) Plan with Company Contributions
 </li>
 <li>
 Generous Paid Time Off (PTO) and 8 Paid Holidays (2 Floating)
 </li>
 <li>
 Opportunities for Growth &amp; Advancement
 </li>
 <li>
 A culture of innovation, support, and excellence in care
 
 
 </li>
 </ul>
 
 Apply Today!
 
 
 
 
 Join us at NYCBS, where we are making strides in healthcare through innovative and compassionate care.
 
 
 
 
 Visit us:
 
 
 Nycancer.com
 
 
 
 
 Follow us: NYCBS on Facebook
 
 
 
 
 New York Cancer and Blood Specialists is an Equal Opportunity Employer.
 
</div>

Medical Assistant

Neko Health

<div>
 
 Mission
 
 
 
 Neko is redefining what prevention means, from treating illness when it arrives, to sustaining health before it's ever at risk. Our mission: make data-driven, preventative care accessible to more people, before symptoms appear.
 
 
 In a single, non-invasive visit under an hour, proprietary technology and direct clinical care combine to deliver personalised, actionable insights. It's a team that thinks in 10x, not 10%. Every role here plays a part in building a world where prevention is the norm, and where your work genuinely helps people live longer, healthier lives.
 
 
 
 Role Purpose
 
 
 
 As an Operator at Neko Health, you&rsquo;ll be the welcoming face of our clinics and a key contributor to our preventive care model. You will guide members through their visit, perform high‑quality clinical assessments, and help maintain an exceptional, seamless member experience. This role blends clinical skill, hospitality, precision, and teamwork and is ideal for individuals energized by patient interaction and excited about innovative health technology.
 
 
 
 What You&rsquo;ll Deliver in the First 6&ndash;12 Months:
 
 
 
 <ul>
 <li>
 Create a warm, calm, and professional clinic experience by welcoming, assisting, and guiding members throughout their visit &mdash; ensuring every interaction reflects a member‑first mindset. (Member First, Always)
 </li>
 <li>
 Perform accurate, high‑quality clinical assessments including vital signs, grip strength, eye pressure, ECGs, point‑of‑care tests, and phlebotomy, following established standards and protocols. (Impact Not Performance)
 </li>
 <li>
 Maintain exam rooms and uphold infection‑control standards to ensure a safe, clean, and efficient clinical environment at all times. (Human After All)
 </li>
 <li>
 Document assessments accurately and update patient records with precision, supporting continuity of care across the clinical team. (One Team, One Body)
 </li>
 <li>
 Contribute to continuous improvements by working closely with fellow Operators and clinical staff to refine workflows, elevate quality, and support clinic operations as Neko scales. (Chase 10X, Not 10%)
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 1+ years of experience in a healthcare or hospitality setting.
 </li>
 <li>
 Active Basic Life Support (BLS) certification, required.
 </li>
 <li>
 Strong customer‑service orientation with a compassionate, patient‑first mindset.
 </li>
 <li>
 High attention to detail and comfort working with new technology.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Certified Medical Assistant (CMA) and/or Phlebotomy certification, preferred.
 
 
 </li>
 </ul>
 
 How We Support You
 
 
 
 <ul>
 <li>
 Paid Time Off &amp; Holidays
 </li>
 <li>
 Medical, Dental, Vision, and Life Insurance
 </li>
 <li>
 401(k) Retirement Plan
 </li>
 <li>
 Commuter Benefits
 </li>
 <li>
 Wellness Rewards Program
 
 
 </li>
 </ul>
 
 About Titles At Neko
 
 
 
 We use a simplified internal title framework that prioritises clarity over hierarchy, so internal titles may differ from market‑facing role titles. Scope, impact and level of the role are fully aligned and will be clearly discussed throughout the process.
 
 
 
 Hiring Process
 
 
 
 Candidates progress from application and structured screening through thoughtfully designed interviews culminating in a formal offer and final pre-employment checks before joining the team.
 
 
 
 Equal Opportunity &amp; Inclusion Statement
 
 
 
 Neko Health is committed to inclusive hiring and member-first care. We welcome candidates from all backgrounds and encourage you to request reasonable adjustments to support your application.
 
 
</div>

Spring Fertility

<div>
 
 Who is Spring Fertility?
 
 
 
 We are a passionate, dedicated team of leading physicians and scientists who have trained at some of the world's top research hospitals and fertility centers. Together, we are building the fastest-growing fertility group in the country, grounded in clinical excellence and innovation. We deliver deeply patient-centric, individualized, and compassionate care, recognizing that every journey is unique. Our mission is to partner with patients to help them achieve their goals, whatever those may be. We believe everyone deserves the opportunity to build a family if they choose, and our team is committed to guiding and supporting patients every step of the way.
 
 
 
 Why should you join our team?
 
 
 
 We are a mission-driven organization seeking motivated, high-performing professionals who are eager to innovate and make an impact. As we build a first-class fertility practice, we balance excellence with a culture that values collaboration, positivity, and enjoyment in the work we do. We are growing rapidly and are deeply committed to the professional and personal development of our team. Guided by optimism, compassion, and teamwork, we are united by a shared dedication to putting patients first.
 
 
 Role Summary
 
 
 Our Medical Assistants engage with our patients day-in and out and they are vital to the patient experience. They are caring, compassionate, and work well together as a team. They work closely with our Physicians to provide exceptional patient care.
 
 
 Some day-to-day duties include:
 
 
 <ul>
 <li>
 Rooming patients
 </li>
 <li>
 Obtaining vitals
 </li>
 <li>
 Performing phlebotomy
 </li>
 <li>
 Scheduling appointments
 </li>
 <li>
 Maintaining a clean clinic
 </li>
 <li>
 Assisting physicians during procedures (Saline sonograms, IUI and more!)
 
 
 </li>
 </ul>
 Education, Licenses, Certifications
 
 
 <ul>
 <li>
 Bachelor's Degree preferred
 </li>
 <li>
 Certified Medical Assistant Certification preferred
 </li>
 <li>
 Current BLS Certification
 </li>
 <li>
 Surgery center experience preferred
 
 
 </li>
 </ul>
 Employment Type
 
 
 This is a full-time, 5 day a week, 8 hour shift non-exempt onsite position that requires early hours, rotational weekends and holidays.
 
 
 
 Compensation
 
 
 
 The salary range for this role is $24-28/hr. Salary is based on several factors including job related knowledge and skill set, depth of experience, certifications and/or degrees.
 
 
 #INDSFT
 
 
 
 Benefits
 
 
 
 
 Investing in You Today and Tomorrow
 
 
 
 
 Supporting your well-being
 
 
 
 <ul>
 <li>
 Competitive medical, dental, and vision plans
 </li>
 <li>
 Paid time off to recharge and enjoy personal time
 </li>
 <li>
 Access to BetterHelp therapy sessions for mental and emotional wellness
 </li>
 <li>
 Commuter benefits and discounted rates on home, auto, and pet insurance
 
 
 </li>
 </ul>
 
 Investing in your future
 
 
 
 <ul>
 <li>
 401(k) with up to a 4% company match
 </li>
 <li>
 Comprehensive fertility and parental leave benefits
 </li>
 <li>
 Career development opportunities in a fast-growing organization
 </li>
 <li>
 Employer-paid life and disability insurance
 </li>
 <li>
 Temporary and contract roles may not be eligible for all benefits listed above
 
 
 </li>
 </ul>
 
 
 Don't have it all? We still welcome you to apply!
 
 
 
 
 At Spring Fertility, we believe that everyone who wants a family deserves to have one, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we acknowledge and value the diversity of goals, life experiences, and unique paths to parenthood among our patients, we also actively celebrate diversity within our organization. We are an equal opportunity employer, and we are committed to a safe and inclusive work environment for all. We recognize that diversity among our team allows us to not only more effectively serve our patients, but also to advance innovation and opportunity within our field. We encourage qualified applicants of every background, ability, and life experience to apply to our employment opportunities.
 
 
 
 
 
 
 We are scientists. We are humanists. We are passionate about fertility.
 
 
 
 
 Spring Fertility will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please give us a call.
 
 
 CCPA disclosure notice here.
</div>

Rendr

<div>
 
 Discover Better Health Careers with Rendr!
 
 
 
 
 Who We Are
 
 
 
 Rendr is the leading primary care focused, multi-specialty medical group dedicated to serving the Asian community in New York City. We strive to provide world-class, value-based health care with kindness at more than 100 clinical offices throughout Brooklyn, Manhattan, Queens, Staten Island, and Nassau County.
 
 
 
 Why Join Rendr?
 
 
 
 <ul>
 <li>
 Opportunities for professional growth and development.
 </li>
 <li>
 Competitive salary and benefits package. (Salary is based on previous experience and years of service.)
 </li>
 <li>
 Join a team that values employee, embraces diversity, and is committed to making a meaningful impact within our communities.
 
 
 </li>
 </ul>
 
 Benefits We Offer:
 
 (eligibility based on hours with Rendr)
 
 
 
 
 <ul>
 <li>
 Medical, Dental, and Vision Insurance
 </li>
 <li>
 401k with Company Match
 </li>
 <li>
 Paid Time Off
 </li>
 <li>
 Paid Holidays/ Floating Holiday(s)
 </li>
 <li>
 Commuter Benefits
 </li>
 <li>
 Health Savings Account/ Flexible Spending Account/ Dependent Care Account
 
 
 </li>
 </ul>
 
 Job Overview
 
 
 
 Medical receptionists are responsible for providing a great first impression of Rendr by warmly welcoming patients to the practice and providing exceptional customer service throughout the visit.
 
 
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Warmly greet and direct patients, vendors, and visitors as they enter the practice.
 </li>
 <li>
 Schedule new appointments and coordinate follow up appointments.
 </li>
 <li>
 Process insurance information to determine patient eligibility and collect copays accurately.
 </li>
 <li>
 Check-in patients upon arrival and assist with completion of paperwork when needed.
 </li>
 <li>
 Address questions specific to insurance benefits and coverage and escalate questions to Billing Team when appropriate.
 </li>
 <li>
 Check/prepare lab or imaging reports.
 </li>
 <li>
 Verify accuracy of patient information and make appropriate changes or updates in records.
 </li>
 <li>
 Conduct follow-up reminder calls to patients when needed.
 </li>
 <li>
 Answer phone calls and handle all inquiries in a prompt and professional manner.
 </li>
 <li>
 Help patients in distress by responding to emergencies.
 </li>
 <li>
 Handle sensitive and confidential patient data appropriately.
 </li>
 <li>
 Other related duties as assigned by office manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Highschool diploma or equivalent preferred.
 </li>
 <li>
 Bilingual in English and Chinese required.
 </li>
 <li>
 Excellent verbal, written, and interpersonal communication skills.
 </li>
 <li>
 Strong sense of accountability.
 </li>
 <li>
 Dedication to patient satisfaction and safety.
 </li>
 <li>
 Adaptability and flexibility able to work in different offices.
 </li>
 <li>
 Ability to work independently and in a team environment.
 </li>
 <li>
 Strong organizational skills with ability to manage competing priorities.
 </li>
 <li>
 EMR system familiarity preferred.
 
 
 </li>
 </ul>
 Rendr is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 We look forward to reviewing your application and exploring the possibility of you joining our team!
 
 
 JOB CODE: 1001052
</div>

Medical Receptionist

NYC Alliance

<div>
 
 We are looking for a detail-oriented and highly organized Administrative Assistant to support our team at NYC Alliance Company LLC. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will also assist with various tasks and projects as needed. Our ideal candidate will be someone who has prior experience within the fashion industry.
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, schedule appointments, and coordinate meetings.
 </li>
 <li>
 Answer phone calls and respond to emails in a professional manner.
 </li>
 <li>
 Maintain filing systems and organize office documents and records.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Assist with travel arrangements and itinerary planning for executives.
 </li>
 <li>
 Handle office supply inventory and order supplies as needed.
 </li>
 <li>
 Support various special projects as assigned by managers.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to prioritize tasks and manage time effectively.
 </li>
 <li>
 Familiarity with office equipment (e.g., printers, copiers, fax machines).
 </li>
 <li>
 Ability to work both independently and collaboratively in a team environment.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation packages
 </li>
 <li>
 Medical, Dental, Vision, FSA
 </li>
 <li>
 Retirement Savings Plan Match
 </li>
 <li>
 Summer Fridays
 </li>
 <li>
 Discounts and More!
 </li>
 <li>
 Compensation: 75,000
 </li>
 <li>
 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
 </li>
 </ul>
</div>

Administrative Assistant

Convent of the Sacred Heart

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
 
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
 
College Counseling Administrative Assistant
 Full-Time
 Beginning August 19, 2026
 
Position: College Counseling Administrative Assistant
 Reports to: Director of College Counseling
 FLSA: Non-Exempt, full-time
 Salary Range: $67,000-$72,000 annually, commensurate with education and experience
 Work Schedule: Monday - Friday: 7:45 am - 4:00 pm
 Vacation: 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
 
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
 
Responsibilities
 
<ul>
<li>Schedule meetings for students and families with college counselors</li>
<li>Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact</li>
<li>Process and submit all school application materials</li>
<li>Work with students in college counseling classes and give direct instruction about aspects of the college application process</li>
<li>Conduct mock interviews with students</li>
<li>Coordinate PSAT and AP testing administration</li>
<li>Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies</li>
<li>Maintain office and student records in SCOIR and College Kickstart</li>
<li>Update office materials on an annual basis</li>
<li>Help prepare annual report to the Board of Trustees</li>
<li>Other duties as assigned by the Director of College Counseling and Head of the Upper School</li>
</ul>
Requirements
 
<ul>
<li>Bachelor’s degree</li>
<li>Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills</li>
<li>Must be highly organized, efficient, and detail-oriented</li>
<li>Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred</li>
<li>Technologically savvy and comfortable</li>
<li>Fluency in English</li>
<li>Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education</li>
<li>Willingness to acquire new skills</li>
</ul>
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
 
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
 
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
 
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

College Counseling Administrative Assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Explore 143+ Medical office assistant in New York this June. Find roles across top companies and apply now to boost your career.

143 medical office assistant jobs In New York

Medical Assistant

Medical Assistant

Medical Assistant

Medical Receptionist

Administrative Assistant

College Counseling Administrative Assistant

Administrative Assistant