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senior executive assistant Jobs in New York

senior executive assistant

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executive administrative assistant Jobs in New York

executive administrative assistant

misa administrative supervisor

The Morgan Library & Museum

<div>Description: 
The Morgan Library &amp; Museum seeks an Administrative Assistant to support the Deputy Director and Chief Operating Officer. This role provides administrative support on a day-to-day basis, works on a wide range of special projects, and coordinates activities with Morgan staff and/or external entities as needed. The position has frequent interaction with trustees, including providing support for board and board committees and back-up administrative assistance for the director.
Responsibilities include scheduling meetings, organizing and distributing meeting materials, drafting meeting minutes, coordinating the preparation of agreements and institutional responses to surveys, proofreading a variety of texts, and drafting and laying out presentations. Additionally, this position manages special projects, as designated by executive staff. The Administrative Assistant is expected to provide a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media.
Requirements:
<ul><li>B.A. with administrative experience.</li><li>
Interest or background in the humanities and arts or non-profit institutions.</li><li>
Ability to maintain discretion and confidentiality concerning all institutional, financial, and legal matters.</li><li>
Excellent verbal and written communication skills, with superior proofreading skills and attention to detail.</li><li>
Ability to handle multiple projects and deadlines simultaneously.</li><li>
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint; InDesign and Photoshop a plus.</li><li>
Must be willing to arrange vacation time around board mailings and meetings, and other critical institutional matters.</li><li>
Standing for long periods of time may be required for some functions.</li><li>
Must be able to sit at a computer and use a computer keyboard for extended periods.</li></ul>
Please note that candidates will be required to validate their computer and proofreading proficiency through testing.
Compensation: $52,000 to $54,000; excellent benefits
Please note, due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs.
EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.</div>

Administrative Assistant

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

TALENT Software Services

<div>
 
 Position Title: Executive Assistant
 
 
 Duration: 12 Months
 
 
 Possibility of conversion to FTE: Yes
 
 
 Working hours: 8-5
 
 
 Working Location: 51 W 42nd Street, New York, NY 10036 [IN OFFICE 4 DAYS A WEEK]
 
 
 
 Join our dynamic team in the heart of New York City, a global hub for finance and business. This location offers unparalleled networking opportunities and a vibrant city life.
 
 
 
 Role Mandate
 
 
 
 Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
 
 
 
 Role Responsibilities Include (but are not limited to):
 
 
 
 <ul>
 <li>
 Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
 </li>
 <li>
 Builds effective relationships with internal/external stakeholders.
 </li>
 <li>
 Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
 </li>
 <li>
 Gathers and formats data into regular and ad-hoc reports, and dashboards.
 </li>
 <li>
 Leads the planning, coordinating and implementing department events.
 </li>
 <li>
 Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
 </li>
 <li>
 Employs systems (e.g., customized exception reports, tracking reports etc.) to manage information.
 </li>
 <li>
 Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
 </li>
 <li>
 Provides input into the planning and implementation of administrative programs.
 </li>
 <li>
 Coordinates and monitors budgets and reporting on results vs. budget.
 </li>
 <li>
 Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
 </li>
 <li>
 Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
 </li>
 <li>
 Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
 </li>
 <li>
 Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).
 </li>
 <li>
 Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
 </li>
 <li>
 Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
 </li>
 <li>
 Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
 </li>
 <li>
 Makes travel arrangements, booking flight/hotel reservations as needed.
 </li>
 <li>
 Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
 </li>
 <li>
 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 </li>
 <li>
 Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
 </li>
 <li>
 Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
 </li>
 <li>
 Collaborates with internal and external stakeholders in order to deliver on business objectives.
 </li>
 <li>
 Organizes work information to ensure accuracy and completeness.
 </li>
 <li>
 Focus may be on a business/group.
 </li>
 <li>
 Thinks creatively and proposes new solutions.
 </li>
 <li>
 Exercises judgment to identify, diagnose, and solve problems within given rules.
 </li>
 <li>
 Works mostly independently.
 </li>
 <li>
 Broader work or accountabilities may be assigned as needed.
 
 
 </li>
 </ul>
 
 Must-Have Skills:
 
 
 
 <ul>
 <li>
 Typically 5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
 </li>
 <li>
 Specialized knowledge from education and/or business experience.
 </li>
 <li>
 Candidate should have experience liaising with Senior leadership, and be able to operate confidently in a fast-paced, demanding environment.
 </li>
 <li>
 Candidate should have experience with handling travelling and hotel accommodations.
 </li>
 <li>
 Will be supporting leadership that involves international travel with multiple destinations and extremely diligent scheduling.
 </li>
 <li>
 Verbal &amp; written communication skills - In-depth.
 </li>
 <li>
 Collaboration &amp; team skills - In-depth.
 </li>
 <li>
 Analytical and problem-solving skills - In-depth.
 </li>
 <li>
 Influence skills - In-depth.
 </li>
 <li>
 Travel concur.
 </li>
 <li>
 5-7 years EA Admin experience.
 </li>
 <li>
 Salesforce experience.
 
 
 </li>
 </ul>
 
 Soft Skills:
 
 
 
 <ul>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Ability to work independently and with a team.
 </li>
 <li>
 Professional demeanor.
 </li>
 <li>
 Relatable, ability to take on challenges.
 </li>
 <li>
 Honest and open viewpoint.
 </li>
 <li>
 Strong organizational skills.
 </li>
 <li>
 Collaboration and team skills.
 </li>
 <li>
 Analytical and problem-solving skills.
 </li>
 <li>
 Punctual.
 
 
 </li>
 </ul>
 
 Interviews:
 
 
 
 <ul>
 <li>
 1st round - Reporting Manager
 </li>
 <li>
 2nd Round - Hiring Manager
 </li>
 </ul>
</div>

Dentons

<div>Posted on July 10, 2026
Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property &amp; Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.

Responsibilities
<ul><li>Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.</li>
<li>Billing &ndash; strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.</li>
<li>Maintain attorney calendar and coordinate attendance to conference calls and meetings.</li>
<li>Maintain lawyers&rsquo; contacts lists in Outlook and InterAction.</li>
<li>Handle confidential information as necessary.</li>
<li>These duties may be ongoing or ad hoc in nature.</li>
<li>Other duties may be assigned to fully meet the requirements of the position.</li>
</ul>Experience &amp; Qualifications
<ul><li>Bachelor&rsquo;s degree is preferred with a minimum of 5 years&rsquo; C-Suite executive-level administrative experience, coupled with at least 5 years&rsquo; legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.</li>
<li>General trademark and IP litigation experience preferred.</li>
<li>Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.</li>
<li>Ability to work in a high-volume environment.</li>
<li>Strong interpersonal and communication (oral and written) skills.</li>
<li>Strong Knowledge of Excel</li>
<li>Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.</li>
<li>Ability to prioritize and handle ever-changing priorities.</li>
<li>Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.</li>
<li>Flexibility for overtime.</li>
<li>Flexibility regarding which days are in-the-office and work-from-home.</li>
</ul>Salary

Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.</div><div></div>

Legal Administrative Assistant (Intellectual Property & Technology)

Ropes & Gray LLP

<div>
 
 About Ropes &amp; Gray
 
 
 
 Ropes &amp; Gray is a preeminent global law firm. The firm has been ranked in the top three on
 
 The American Lawyer's
 
 prestigious A-List for eight consecutive years and #1 on
 
 Law.com's
 
 UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.
 
 
 The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
 
 
 The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&amp;A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation &amp; enforcement, privacy &amp; cybersecurity, and business restructuring.
 
 
 Ropes &amp; Gray is an equal opportunity employer.
 
 
 
 Overview
 
 
 
 The Administrative Resource Center Legal Administrative Assistant provides administrative
 
 
 support to a team of attorneys, paralegals and business support personnel. Some high-level
 
 
 responsibilities include building relationships with assigned team members, creating and editing
 
 
 documents, performing document comparisons, entering and editing daily time, arranging travel,
 
 
 coordinating meeting arrangements and providing overflow support for LEAs.
 
 
 
 Responsibilities
 
 
 
 ESSENTIAL FUNCTIONS:
 
 
 <ul>
 <li>
 Develops and maintains effective relationships with internal stakeholders
 </li>
 <li>
 Coordinates travel arrangements, including booking flights, hotels, and transportation
 </li>
 <li>
 Processes invoices and expense reports
 </li>
 <li>
 Supports the clean-up of diary entries according to client guidelines; transfers time to
 
 
 </li>
 </ul>
 appropriate matters as necessary
 
 
 <ul>
 <li>
 Manages and coordinates logistics for meetings or events
 </li>
 <li>
 Provides general administrative support, such as photocopying, scanning, and filing
 
 
 </li>
 </ul>
 documents
 
 
 <ul>
 <li>
 Handles incoming and outgoing mail and packages
 </li>
 <li>
 Collaborates with other departments and team members on various projects
 </li>
 <li>
 Assists in the coordination of special projects and initiatives as assigned
 </li>
 <li>
 Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and
 
 
 </li>
 </ul>
 Outlook) applications
 
 
 <ul>
 <li>
 Maintains confidentiality and handling sensitive information with discretion
 </li>
 <li>
 Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
 </li>
 <li>
 Executes work with a high degree of precision and accuracy
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
 
 
  College degree or equivalent
 
 
  Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook)
 
 
 applications
 
 
  Strong organizational skills that reflect ability to seamlessly perform and prioritize
 
 
 multiple tasks with excellent attention to detail
 
 
  Strong interpersonal skills and the ability to build relationships with internal and external
 
 
 lawyers, staff and clients
 
 
  Expert communication skills
 
 
  Proactive approach to problem-solving and strong decision-making capability
 
 
  Experience working in a law firm, professional services organization, or customer service
 
 
 capacity
 
 
 
 Compensation And Total Rewards Package
 
 
 
 Ropes &amp; Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
 
 
 <ul>
 <li>
 New York, NY ($75,800 - $109,950)
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
</div>

Legal Administrative Assistant

The Metropolitan Opera

<div><div>The Production Department of The Metropolitan Opera is responsible for all production and technical details related to the development, creation, and performance of the opera repertory, the coordination of presentations and special events, the operation and maintenance of, as well as improvements to the Metropolitan Opera stage, shops, and warehouses. The Administrative Associate &ndash; Electric is an essential part of this process, working at the direction of the Production Finance Manager and Head Electrician to support the administration of the Electric Department payroll and administrative needs. The Electric Department of the Metropolitan Opera&rsquo;s IATSE Local One stage crew is responsible for the execution of the lighting, sound, video, and automation elements of Met productions, presentations, and special events.
</div>
<h3 class="jobSectionHeader">Primary Responsibilities</h3><div>
<ul><li>PAYROLL:</li>
</ul><ul><li>Collect and review timesheets for the electric stage crew and shop employees, and timely and accurately enter payroll data into the Met&rsquo;s proprietary payroll system.</li>
<li>Develop and maintain knowledge of:</li>
</ul><ul><li>IATSE Local 1 collective bargaining agreements and work rules that affect pay.</li>
<li>The Met&rsquo;s payroll systems and structure of pay codes to accurately assign the correct activity and pay codes.</li>
<li>Weekly operations schedules and crew assignments to understand the weekly work of the Electric Department and the correct corresponding pay codes for the work.</li>
</ul><ul><li>Provide research, data gathering, and analysis for payroll-related questions</li>
<li>Answer department staff questions about paychecks and timesheets, and make corrections as needed.</li>
</ul><ul><li>PURCHASING:</li>
</ul><ul><li>Process and track all department purchase orders and accounts payable submissions</li>
<li>Maintain purchasing files and records</li>
<li>Interface with Production Finance Manager to track expenses and maintain vendor relations on behalf of the department.</li>
<li>Track and manage deliveries for the Electric Department with outside vendors and internal staff, and coordinate loading dock deliveries and distribution of materials.</li>
</ul><ul><li>OTHER ADMINISTRATIVE DUTIES:</li>
</ul><ul><li>Perform administrative duties including answering office telephone, taking messages, keeping attendance records, ordering office supplies.</li>
<li>Initiate and track Electric Department new-hire and job-change paperwork in coordination with HR</li>
<li>Other assignments as needed.</li>
</ul></div><h3 class="jobSectionHeader">Skills and Qualifications</h3><div>
<ul><li>BA degree or equivalent.</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong mathematical skills and attention to numerical detail.</li>
<li>Experience in data entry or bookkeeping. Some Accounts Payable experience preferred.</li>
<li>Experience managing timesheets and entering payroll data preferred</li>
<li>Ability to acquire new computer skills and master new data systems quickly. Experience with Excel, Word, and Adobe Pro preferred.
</li><li>Some understanding/familiarity with technical theatre preferred.</li>
</ul></div><h3 class="jobSectionHeader">Physical Demands</h3><div>
<ul><li>This is a full-time, on-site position</li>
<li>Strong attention to detail.</li>
<li>Ability to multi-task.</li>
<li>Must be able to work well in a high-pressure/fast-paced environment</li>
<li>Must be able to work successfully with a variety of personality types</li>
<li>Must be able to learn and adapt to a changing work environment</li>
<li>Must be able to work successfully both independently and as part of a team</li>
<li>Regularly required to sit, talk, and hear</li>
<li>Frequently required to use repetitive hand motion and to stand, walk, reach, bend</li>
<li>Occasionally required to lift up to 20 pounds.</li>
</ul></div><div>The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Administrative Associate – Electric

NYFSC

Minimum Qualifications:<ul><li>Bachelor degree required plus at least one year of supervised experience in human services.</li><li>Bilingual Preferred: English/Spanish, English/Polish, English/Russian.</li></ul>Job Description:<ul><li>Conducts in-home assessments and reassessments, develops and implements care plans, provides information, referrals, assistance with obtaining benefits and entitlements, advocacy and follow-up on care plans.</li><li>Monitors the delivery of services (i.e. meals on wheels and home care) and advocates on behalf of clients.</li><li>Inputs all required data into the VIVE system.</li><li>Provides crisis intervention, including client no-entry follow-up, and provides on call assistance after 5:00 p.m. and on weekends in the event of a city-wide emergency (i.e. heat advisory, hurricane, flooding, etc.)</li><li>Performs tasks as required by the Case Management Program Supervisor, Program Director &amp; Director of Programs to support the functioning of the program.</li></ul>New York Foundation for Senior Citizens, Inc. is an equal opportunity employer and does not discriminate on the basis of gender, sex, race, color, age, religion, national origin, disability, veteran status, marital status or sexual orientation.Job Type: Full-timePay: $65,563.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Case Manager (CMP)

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