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executive assistant and office manager Jobs in Chicago

executive assistant and office manager

executive/personal assistant Jobs in Chicago

executive/personal assistant

part-time administrative assistant Jobs in Chicago

part-time administrative assistant

office administrator

Morgan Stanley

<div>POSITION SUMMARY:
The Team Administrator is responsible for providing executive assistant support for Financial Advisor(s) (FAs)/ Private Wealth Advisor(s) (PWAs)/ teams, including responsibilities such as phone coverage, calendar management and expense processing. A successful candidate for this role will be a highly organized individual with strong attention to detail and the ability to multi-task.
DUTIES and RESPONSIBILITIES:
Provide administrative coverage for a FA/PWA/team including:
<ul><li>Answering inbound phone calls or making outbound calls (e.g., scheduling follow-up calls with FAs/PWAs/teams as needed)
</li><li>Managing the calendar including coordinating meetings or events with logistics such as material prep (e.g., maintaining agendas, sending calendar invites with Zoom credentials)
</li><li>Maintaining travel itineraries, preparing expense reports, and managing the reimbursement process
</li><li>Assisting with general in-office support functions such as copying, filing, and scanning documentation
</li><li>Preparing and submitting expense reports for processing at the direction of the FA/PWA
</li><li>Participating in firm initiatives (e.g., training or education programs), special projects and/or other duties directed by local management
</li></ul>EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:
Education and/or Experience
<ul><li>High school diploma/Equivalency
</li><li>Willingness to obtain Series 7 (GS), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)
</li></ul>Knowledge/Skills
<ul><li>Detail orientated with superior organizational skills
</li><li>Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)
</li><li>Effective communication and interpersonal skills (both written and verbal)
</li><li>Strong time management skills
</li><li>Team player with the ability to collaborate with others
</li><li>Ability to work in a fast-paced, evolving environment
</li><li>Adaptable and ability to multi-task
</li></ul>Reports to:
<ul><li>Business Service Officer
</li></ul>WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Salary range for the position: $33,280 - $85,000 / Yr. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and 10 Vacation Days annually), 10 Paid Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings.
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).</div>

Team Administrator

Remington Hospitality

<div>The Sales &amp; Catering Administrator assists the sales team by accurately and efficiently
 
performing the execution and coordination of all sales &amp; catering functions. Provides assistance
 
in the sales process by qualifying and booking inquires when appropriate.
 
The Sales &amp; Catering Administrator reports directly to the Director of Sales &amp; Marketing</div>
 <div><ul><li>Perform job according to standard operating procedures
</li><li>At all times provide professional hospitality to all guests and clients
</li><li>Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering
</li><li>Associate, and take accurate and detailed messages
</li><li>Assist in the sales effort by qualifying and when appropriate booking the business of
 
pop up inquiries
</li><li>Assist the sales team in the area of telephone prospecting and outside sales
 
blitzes by contacting the clients from an established list developed by the sales team
</li><li>Assist sales team retrieving rooming list, deposits and banquet guarantees when needed
</li><li>Create banquet room door signs for groups in meeting rooms as well as
 
maintain the reader board in the lobby with all group functions
</li><li>Order office supplies for sales office as directed by DOS
</li><li>Prepare sales kits for sales team
</li><li>Complete Sales Proposals, Contracts, BEOs and Banquet Checks
</li><li>Make copies of room contacts, group resumes and rooming lists, BEO&rsquo;s, daily
 
reports and client evaluation forms and other items as required; distribute to
 
the appropriate departments
</li><li>Maintain office filing system
</li><li>Efficiently sort and distribute mail for the hotel
</li><li>Assist sales and catering associates as needed
</li><li>May perform additional duties as required</li></ul></div>

Sales Administrator - Marriott DFW Airport Hotel

Viant Technology

<div>
 
 What You&rsquo;ll Do
 
 
 
 
 
 The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
 
 
 
 THE DAY-TO-DAY
 
 
 
 
 
 <ul>
 <li>
 Manage Core Sales schedules and travel arrangements.
 </li>
 <li>
 Track and prepare sale&rsquo;s business expense reports.
 </li>
 <li>
 Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
 </li>
 <li>
 Handle sensitive &amp; confidential information with discretion.
 </li>
 <li>
 Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.
 </li>
 <li>
 Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
 </li>
 <li>
 Candidate must know how to run full vendor management, liaison between office management and team.
 </li>
 <li>
 Help with company culture and team-building activities.
 </li>
 <li>
 Organize and manage regional and company offsites.
 
 
 </li>
 </ul>
 GREAT TO HAVE
 
 
 <ul>
 <li>
 5+ years of administrative experience.
 </li>
 <li>
 Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
 </li>
 <li>
 Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
 </li>
 <li>
 Self-motivated problem-solver with a proactive attitude and takes initiative.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Organizational awareness: ability to interact with internal and external clients at all levels.
 </li>
 <li>
 Ability to adapt to change and work well under pressure in a fast-paced environment.
 </li>
 <li>
 Experience managing calendars in Outlook &amp; coordinating different time zones/locations.
 </li>
 <li>
 Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
 
 
 </li>
 </ul>
 LIFE AT VIANT
 
 
 Investing in our employee&rsquo;s professional growth is important to us, but so is investing in their well-being. That&rsquo;s why Viant was voted one of the best places to work and some of our favorite employee benefits include
 
 fully paid health insurance
 
 ,
 
 paid parental leave
 
 and
 
 unlimited PTO
 
 and more.
 
 
 $80,000 - $90,000 a year
 
 
 In accordance with California law, the range provided is Viant&rsquo;s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
 
 
 Not the right position for you? Check out our other opportunities!
 
 
 
 Viant Careers
 
 
 
 
 About Viant
 
 
 
 Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work&reg; certified. Learn more at viantinc.com.
 
 
 Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
 
 
 By clicking &ldquo;Apply for this Job&rdquo; and providing any information, I accept the Viant California Personnel Privacy Notice.
</div>

Executive Assistant and Office Manager

Miller Cooper & Co., Ltd.

<div><h1 class="jobSectionHeader">Retirement Plan Associate (Entry Level)</h1><h2 class="jobSectionHeader">
Alliance Pension Consultants, LLC</h2>
Hybrid | Full-Time<h2 class="jobSectionHeader">
What You Will Be Doing:</h2>
The Retirement Plan Associate is responsible for processing client-provided files, including census updates, employee contributions and loan payments. Additional duties include distribution processing, loan initiation, statement production, data entry and preparation, assembly of reports and administrator support. This entry‑level role is ideal for someone looking to start a career in the retirement plan industry.
In this role, you will collaborate with internal teams on the day-to-day maintenance of retirement plans. You&rsquo;ll learn retirement plan procedures, payroll processing and withdrawal processing.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><h4 class="jobSectionHeader">
Payroll Processing</h4><ul><li>
Processing client-provided data files.</li><li>
Process and allocate deposits pursuant to participant elections.</li><li>
Verify that payroll file matches deposit amounts received.</li><li>
Monitor trust accounts for timely receipt of deposits.</li></ul><h4 class="jobSectionHeader">
Withdrawal/Loan Requests</h4><ul><li>
Confirm withdrawal type requested is available to the participant.</li><li>
Review received paperwork for completeness.</li><li>
Verify proper state and federal withholding is applied.</li><li>
Request payment timely.</li><li>
Prepare and review loan packages.</li></ul><h4 class="jobSectionHeader">
Ongoing Administrator Support</h4><ul><li>
Assist with quarterly participant statement production.</li><li>
Reconcile employee census data.</li><li>
Reconcile trust cash accounts.</li><li>
Gather documentation for plan audits.</li></ul><div>
</div><h2 class="jobSectionHeader">Our Ideal Candidate Has:</h2><h3 class="jobSectionHeader">
Education</h3><ul><li>
Bachelor&rsquo;s degree is required. (Business, Finance, Economics, Math, or related fields are a plus.)</li></ul><h3 class="jobSectionHeader">
Skills</h3><ul><li>
Ability to work in a team environment.</li><li>
Proficiency in Microsoft Excel (basic formulas, spreadsheet navigation).</li><li>
Strong verbal and written communication skills.</li><li>
High attention to detail and accuracy.</li><li>
Ability to manage multiple tasks and deadlines.</li><li>
Curiosity, eagerness to learn, and comfort working in a fast-paced environment.</li></ul><div>
</div><h2 class="jobSectionHeader">Additional Information</h2><ul><li>
Salary Range: $22.75 per hour 
Final compensation depends on experience, education, skills, and internal equity.</li><li>
Location: Primarily remote with occasional onsite requirements at office locations including Chicago, Deerfield and Downers Grove, IL.</li><li>
Training: Full training provided with opportunities for growth into Plan Administration roles.</li></ul></div>

Retirement Plan Associate

Medix™

<div>
 
 
 
 Clinical Research Coordinator Opportunity in Chicago, IL (60641)
 
 
 
 
 
 
 
 Medix is currently seeking experienced Research Professionals wanting to grow their career in the Clinical Research Field. If you are interested in an opportunity to utilize your knowledge and skill set in the field as well as continue to learn research, apply below!
 
 
 
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Coordinates all aspects of the study including recruitment, consent, screening, scheduling, tracking and provides study updates to study participants throughout the conduct of the study
 </li>
 <li>
 May collect and enter data into study case report forms and/or electronic data capture system and respond to queries in a timely manner.
 </li>
 <li>
 Submits or partners with a regulatory coordinator to submit study related documents, study protocols and study protocol amendments to the IRB per policy and procedure
 </li>
 <li>
 Ensures procedural documentation is accurate, complete, and in compliance with institutional, local, state and federal guidelines and regulations related to clinical research.
 </li>
 <li>
 May collect, process and ship potentially biohazardous specimens
 </li>
 <li>
 May administer more complex structured tests and questionnaires according to research study protocols. May utilize study-related technology and equipment as part of assessment procedures.
 </li>
 <li>
 Provide ongoing study status updates, responds to questions and may create summary report(s) for distribution to PI, Administrator, Office of Research Affairs, Sponsor and Compliance throughout the conduct of the study
 </li>
 <li>
 Organize and participate in auditing and monitoring visits
 </li>
 </ul>
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's/Associate's degree or equivalent experience
 </li>
 <li>
 2+ years of experience as a Clinical Research Coordinator
 </li>
 <li>
 Ideally looking for Oncology Experience
 </li>
 </ul>
 
 
 
 
 
 
 Details:
 
 
 
 
 Location: Chicago, IL (60641)
 
 
 Pay: $63K-$75K (Dependent on background and years of experience)
 
 
 Hours: Monday - Friday; Normal Business Hours; Onsite 5 Days a Week
 
 
 Duration:
 
 
 ~6 month (1,040 Hours) contracted probationary period into direct hire / permanent position
 
</div>

Clinical Research Coordinator - 248175

Syncreon Consulting

<div>Company Description 
We provide Recruitment and Staffing services to many industries and domain through our innovative and customized solutions and passionate commitment to research. Ability to understand the hiring strategies, availability of talent and compensation benchmarking makes us proud hiring partner for various industries. We work as trusted business partners and always strive to deliver the most value and highest return on investment for our clients. We are highly trained business professionals with strong understanding of clients need. We work closely with the leading staffing trade associations, training, and research organizations to ensure we are knowledgeable of the latest industry trends and technologies 
Job Description 
Please make sure candidates have (Network Access Control (NAC) Platform experience.<ul><li>
Primary Tools: Forescout (FSCA/FSCE), Cisco ISE, Checkpoint/Palo Alto Firewalls.</li><li>
Core Skills: Network Administration, TCP/IP, 802.1x, RADIUS, TACACS, PKI (Venafi).</li><li>
Certifications: CCNP (Security/Enterprise), CISSP, FSCA (Forescout Certified Administrator).</li><li>
Education: Bachelor&rsquo;s Degree in CS or related field.</li></ul>
Regards,
Mohammed ilyas,
PH - 229-264-4024 or text - 229-469-1455 or you can share the updated resume at Mohammed@vtekis. com 
Additional Information 
All your information will be kept confidential according to EEO guidelines.</div>

Principal Network Security Engineer- (Network Access Control (NAC)

Cushman & Wakefield

<div>Job Title
Senior Executive Administrator / Operations Specialist
Job Description Summary
The Executive Assistant provides organized and dependable administrative support to leaders within the Sales and Operations organization. The role helps manage daily scheduling needs, coordinates key meetings and events, and ensures timely follow-up on tasks that support the team&rsquo;s regional, market, client, and revenue-related priorities. The individual balances multiple requests, maintains a high level of accuracy, and supports consistent communication across the broader sales organization.
Job Description
Key Company Ethos - DRIVE<ul><li>
Drive</li><li>
Resilient</li><li>
Inclusive</li><li>
Visionary</li><li>
Entrepreneurial</li></ul>
Key Responsibilities:
Executive Support<ul><li>
Manage and prioritize calendars for sales leaders with frequent in-person and virtual internal and external meeting requests.</li><li>
Support coordination for standing sales meetings, pipeline reviews, and regional leadership touchpoints.</li><li>
Draft and prepare routine communications, follow-up notes, and scheduling confirmations.</li><li>
Assist with domestic travel planning tied to client visits, market visits, and leadership offsites.</li><li>
Process leader&rsquo;s expense reports with accurate financial coding in a timely manner.</li><li>
Maintain confidentiality and handle sensitive information appropriately.</li><li>
Backup other Executive Admins and Brokerage Support as necessary.</li></ul>
Business Operations<ul><li>
Support preparation of simple slide materials for leadership updates, market snapshots, and internal communications.</li><li>
Maintain the operating rhythm for weekly, monthly, and quarterly routines (pipeline calls, market reviews, budgeting &amp; forecast cycles, regional leadership meetings).</li><li>
Partner with Sales Ops, and Finance on routine administrative tasks or data requests.</li><li>
Oversee real estate license registration and renewal processes with IDPRF.</li><li>
Facilitate review and execution of all legal documents related to real estate transactions on behalf of Broker of Record including Commission Agreements, Listing Agreements and Lien Waivers.</li><li>
Manage organization of shared sales documents, trackers, and resource folders.</li></ul>
Project &amp; Relationship Management<ul><li>
Serve as a point of contact for internal colleagues, brokers, office leaders, and external partners.</li><li>
Support coordination of client-related meetings, including prep materials and scheduling.</li><li>
Help maintain consistent communication flows between the sales leadership team and local markets.</li><li>
Build positive working relationships across the Midwest regional network and corporate function partners.</li></ul>
Office &amp; Administrative Oversight<ul><li>
Manage expense requests, charitable donations and related Compliance approvals, Requests for Approval (RFA), invoices, and reimbursements.</li><li>
Support vendor coordination tied to sales meetings, events, or training activities.</li><li>
Oversee room bookings, event logistics, and meeting arrangements.</li><li>
Maintain general administrative organization, including document management and file tracking.</li></ul>
Qualifications<ul><li>
3&ndash;5+ years of administrative support experience in alarge corporate or global organization
</li><li>Experience supporting sales, commercial real estate, or client-facing teams.</li><li>
Strong organization, time management, and attention to detail.</li><li>
Ability to manage competing priorities in a fast-paced environment.</li><li>
Proficiency in Microsoft Office, Teams, and common business platforms.</li><li>
Ability to maintain discretion and confidentiality.</li></ul>
Skills &amp; Competencies<ul><li>
Reliable follow-through and attention to deadlines.</li><li>
Clear verbal &amp; written communication and strong judgment.</li><li>
Ability to maintain discretion with sensitive business information.</li><li>
Calm and professional under shifting priorities in a fast paced environment.</li><li>
Strong relationship-building skills across teams and markets.</li><li>
Resourceful with an ability to problem solve and complete tasks without constant direction.</li><li>
Proactive approach to monitoring schedules and anticipating upcoming needs.</li></ul> 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $ 70,040.00 - $82,400.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Senior Executive Administrator / Operations Specialist

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