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office assistant part time

Magnite

<div>
 
 
 Office Assistant
 
 
 
 
 
 
 New York, NY
 
 
 
 
 
 
 Part-time (T/W/TH in-office)
 
 
 
 
 At Magnite, we cultivate an environment of continuous growth and collaboration. Our work impacts what millions of people read, watch, and buy, and we&rsquo;re looking for people to help us tackle that responsibility with creativity and focus. Magnite (NASDAQ: MGNI) is the world&rsquo;s largest independent sell-side advertising platform. Publishers use our technology to monetize their content across all screens and formats, including CTV / streaming, online video, display, and audio. Our tech fuels billions of transactions per day!
 
 
 Magnite is seeking a highly organized and service-oriented Receptionist for our New York office to support daily operations and deliver exceptional client-facing hospitality. This role is ideal for someone with a proactive attitude, excellent communication skills, and a passion for creating a positive workplace and visitor experience. The position requires strong attention to detail and communication; this role is ideal for someone who brings positive energy and an eagerness to learn, serve, and grow. The Receptionist must be flexible, able to work in a fast-paced environment, and responsible for cultivating an amazing office space for the Magnite employees and clients. Success is determined by ensuring that office operations and procedures run smoothly and creatively, and maintaining a customer-first attitude to provide exceptional service.
 
 
 
 In This Role You Will
 
 
 
 <ul>
 <li>
 Greet and assist visitors, clients, and vendors at the front desk with professionalism and warmth.
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 Partner with building management to provide guest passes and access for guests and visiting employees. Ensure guests are allowed through security without issues.
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 Assist with conference room booking, snack and drink provisions, and IT configurations for client meetings
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 Manage office supplies, assist deliveries, and keep shared spaces tidy and clutter-free
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 Manage office access requests for clients and employees
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 Liaise with building management and vendors to ensure cleanliness, safety, and efficient facilities operations
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 Assist with projects as needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 1&ndash;2 years of office, reception, or facilities experience preferred
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 Excellent interpersonal, organizational, and written communication skills
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 Ability to lift items (15&ndash;40 lbs) and manage high-traffic areas with ease
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 Detail-oriented, reliable, and adaptable in a fast-paced, client-focused environment
 
 
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 </ul>
 
 Perks And Benefits
 
 
 
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 Daily In-Office Lunch
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 401k Retirement Savings Plan with Employer Match
 
 
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 </ul>
 
 Company Culture
 
 
 
 We believe collaboration is essential to success. Magnite&rsquo;s hybrid schedule includes two days worked remotely (Monday and Friday) and three days on-site (Tuesday, Wednesday and Thursday). Our offices provide catered lunches, beverages, snacks, training and development, and office events to support your work week. We also understand you have appointments, families, hobbies, and other commitments. Magnite strives to maintain a healthy work/life integration for all employees so you can bring your best every day - both at work and at home.
 
 
 <ul>
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 Community Service and Volunteer Events
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 Company-Matched Charitable Contributions
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 Wellness Coach and Mental Health Support
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 Career Development Initiatives and a Career Growth Framework
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 Culture and Inclusion Programs
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 Bonusly Peer-to-Peer Recognition Program
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 The world's leading agencies and brands trust our platform to access brand-safe, high-quality ad inventory and execute billions of advertising transactions each month. Anchored in bustling New York City, sunny Los Angeles, mile-high Denver, historic London, and down under in Sydney, Magnite has offices across North America, EMEA, LATAM, and APAC.
 
 
 In NY, the base salary range for this position is: $20/per hour - $22/per hour in addition to an annual variable bonus based on performance and company equity (NASDAQ: MGNI).
 
 
 
 Our Commitment: We aim to incorporate a wide range of voices into our Magnite culture, cultivating an environment where employees feel welcomed, cared for, and encouraged to freely share ideas. We are committed to employee growth, collaboration, inclusion, and innovation. We invest in Magnite&rsquo;s local communities. We seek talent from all backgrounds to champion corporate values of seeing the big picture and being catalysts of change.
 
 
 
 Want to learn more about us?
 
 
 Check out our blog for Magnite announcements and Ad Tech industry news!
 
 
 
 
 Recruiting Agency Notice
 
 
 
 
 
 Magnite does not accept agency resumes and is not responsible for any fees related to unsolicited resumes.
 
</div>

Office Assistant (Part Time)

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
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 Oversee daily office operations, ensuring an efficient and organized work environment.
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 Answer phones.
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 Greet clients as they arrive for meetings.
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 Manage office supplies and vendor relationships.
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 Coordinate office maintenance, equipment, and facilities management.
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 Organize and manage meetings, conferences, and travel arrangements.
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 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
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 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
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 Maintain employee records and ensure compliance with HR policies and procedures.
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 Help manage benefits administration and payroll coordination.
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 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
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 Provide administrative support to senior executives, including calendar management and email correspondence.
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 Experience using a CRM in the RIA industry is desirable
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 Coordinate meetings, conferences, and client events.
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 Assist Tax Team during tax preparation season.
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 Assist with special projects and research as required.
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
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 Executive assistant experience preferred.
 </li>
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 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
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 Excellent organizational, communication, and time-management skills.
 </li>
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 Ability to handle sensitive and confidential information with discretion.
 </li>
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 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
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 Competitive salary and benefits package.
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 Salary range&nbsp;$60,000 - $80,000
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 Hybrid workplace - 4 days in office, 1 day remote.
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 The opportunity to contribute to the success and growth of a growing firm.
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 Convenient Manhattan location: Rockefeller Center
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 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

To Healthy Feet Podiatry (Foot and Ankle Surgery - New York City)

<div>
 
 
 Company Description
 
 
 
 To Healthy Feet Podiatry is a New York City-based medical practice committed to keeping New Yorkers active and pain-free. Specializing in foot and ankle care, the practice addresses injuries, skin and nail conditions, and offers advanced surgical solutions for conditions such as bunions and hammertoes. Led by Dr. Farah Alani, the team is certified by the American Board of Podiatric Medicine and focuses on creating personalized treatment plans for patients. The practice also takes pride in serving athletes, including runners, dancers, and cyclists, with tailored treatment options for conditions like Achilles tendinitis and plantar fasciitis. To Healthy Feet Podiatry actively supports the local NYC community through charitable initiatives and partnerships with organizations like the NYC Food Bank and UN Women's Entrepreneurship Day.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Medical Assistant role located in New York, NY. The Medical Assistant will be responsible for providing clinical and administrative support to ensure smooth operations in the podiatric practice. Responsibilities include assisting with patient care, preparing exam rooms, utilizing medical terminology, maintaining accurate medical records, and managing medical office operations. The role requires a focus on delivering excellent patient service in a professional and empathetic manner.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Expertise in Medical Assisting and Patient Care
 </li>
 <li>
 Strong knowledge of Medical Terminology
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 Experience in maintaining Medical Records and working within a Medical Office environment
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 Excellent interpersonal and communication skills
 </li>
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 Ability to work collaboratively as part of a healthcare team
 </li>
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 A positive and patient-focused attitude
 </li>
 <li>
 CMA (Certified Medical Assistant) certification or related certification (EMT, CNA, etc) is necessary
 </li>
 <li>
 Prior experience in podiatry or a similar specialty is an advantage
 </li>
 </ul>
</div>

Medical Assistant

Glocap Search

<div>
 
 Our client, a Financial Services Firm is seeking a Personal Assistant to work out of the Midtown office four days a week, with the option to work remotely on Fridays. This individual will be supporting senior executives as needed. This role requires exceptional multitasking abilities, discretion, and the ability to anticipate needs in a fast-paced environment.
 
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 Company: Financial Services Firm
 
 
 Position: Personal Assistant
 
 
 Location: Midtown &ndash; four days in the office and one day (Friday) WFH
 
 
 Hours: 8:00 AM &ndash; 5:30 PM, with flexibility and availability to support outside of these hours as needed
 
 
 Salary:$120k-$145k base depending on experience plus bonus eligible and full benefits!
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Manage complex calendars of meetings, appointments, and events
 
 
 &bull; Handle schedule conflicts and last-minute changes
 
 
 &bull; Manage emails, phone calls, and correspondence
 
 
 &bull; Arrange personal travel, accommodations, and itineraries
 
 
 &bull; Organize events, meetings, and social engagements
 
 
 &bull; Run personal errands (shopping, reservations, etc.)
 
 
 &bull; Maintain files, records, and important documents
 
 
 &bull; Assist with project coordination or basic bookkeeping
 
 
 &bull; Support ad hoc projects as needed
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree highly preferred
 
 
 &bull; 5&ndash;8 years of relevant experience required
 
 
 &bull; Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
 
 
 &bull; Strong attention to detail, organization, and problem-solving skills
 
 
 &bull; Ability to communicate effectively and professionally, both written and verbal
 
 
 &bull; Flexibility in hours based on business needs, projects, and meetings
 
 
 &bull; Ability to work independently and as part of a team, while interacting with all levels of management
 
 
 &bull; Excellent time management skills with the ability to anticipate needs
 
 
 &bull; Ability to exercise discretion, confidentiality, and sound judgment in all matters
 
</div>

Personal Assistant

Neuropsychological Services, P.C.

Part-time Assistant Bookkeeper for UES NeuropsychologistPT work, flexible hours, some remote, for neuropsychologist on Upper East Side. Requires excellent Excel, math, bookkeeping, computer, typing, and good concentration skills. The position will involve working on finances, Excel spreadsheets, receipts, data entry, and scanning. Must be proficient in Windows 10 system, Microsoft Office software, and Adobe Acrobat. My website is www.KathleenJantzen.com.A typing test is required for consideration (www.typingtest.com), must type 90 wpm. No resume will be reviewed unless the typing test is completed and sent at same time as the application.All PPE precautions taken at all times. Must have proof of prior COVID-19 vaccinations.Daytime hours preferred and some weekends are a possibility.Job Type: Part-timePay: From $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Ability to Commute:<ul><li>New York, NY 10028 (Required)</li></ul>Work Location: Hybrid remote in New York, NY 10028

Assistant Bookkeeper

Paduano & Weintraub LLP

Location: New York, NY Position Type: Part-Time/Full Time (Largely Remote) Salary: Hourly $30-$40 based on experienceAbout the Role Boutique law firm seeking a detail-oriented and organized Billing/ Office Assistant to support our billing and administrative operations. This role will assist with legal billing, collections support, and general office tasks while working closely with the ControllersKey Responsibilities:Billing &amp; Accounting Support<ul><li>Assist with preparing and processing client invoices</li><li>Support the Controllers with follow-ups and account status updates</li><li>Assist with tracking and reviewing attorney time entries</li><li>Maintain billing records and ensure compliance with client billing guidelines</li><li>Work with partners and attorneys to resolve billing questions</li></ul>Administrative / Office Support<ul><li>Provide general administrative support</li><li>Assist with office tasks and day-to-day operations</li></ul>Qualifications<ul><li>One to three years of billing, accounting, or administrative experience (law firm experience preferred)</li><li>Strong attention to detail and organizational skills</li><li>Knowledge of LEDES billing a plus</li><li>Excellent communication skills and ability to work with attorneys and staff</li><li>Experience with legal billing systems or case management platforms preferred</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li></ul>Paduano &amp; Weintraub LLP is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We value and encourage the contributions of individuals with different backgrounds, experiences, and perspectives.Pay: $30.00 - $40.00 per hourWork Location: Hybrid remote in New York, NY 10020

Billing Assistant

Mondrian Alpha

<div>
 
 A global, multi-strategy hedge fund is hiring into its trade support / middle office team in New York as part of continued growth across the platform.
 
 
 
 
 
 This is a highly desk-facing role, embedded directly with Portfolio Managers and operating very much as a trader assistant function. PMs trade their own books and rely on this team for real-time support across live trading activity, trade booking and flow queries, P&amp;L and risk, corporate actions, and lifecycle events &mdash; offering genuine proximity to trading and markets.
 
 
 
 
 
 The firm has a very strong track record of consistent performance, with positive returns every year since launch. It has hired multiple new PMs in recent years and continues to invest heavily in systems, automation, and front-to-back infrastructure. The role offers broad exposure across various strategies and asset classes, with meaningful responsibility from day one.
 
 
 
 
 
 The culture is flat, and extremely collaborative, with a strong focus on internal development and long-term retention. There is no separate trading assistant team &mdash; this group provides that coverage, avoiding pigeonholing and offering wide exposure across the fund.
 
 
 
 
 
 The role is offering a year one TC of up to $200k. Employees can WFH one day per week.
 
</div>

Trading Assistant - Global Hedge Fund - Up to $200k TC - WFH Flex

Explore 2030+ Office assistant part time in New York this May. Find roles across top companies and apply now to boost your career.