administrative assistant Jobs in New York

administrative assistant

executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

medical assistant

administrative support assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a high-profile financial services organization in New York City seeking a polished and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and executive teams. This firm operates in a fast-paced, high-performance environment and is looking for someone who can provide reliable administrative support while maintaining professionalism and confidentiality.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide day-to-day administrative support to internal teams and leadership within a corporate finance environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional demeanor when interacting with executives and external partners. The position is fully onsite in New York City.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2 - 4 years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment.
 </li>
 <li>
 Professional and polished demeanor with strong reliability.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance, investment, or financial services environments.
 </li>
 <li>
 Experience supporting executives or multiple departments.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388871
</div>

Administrative Assistant - 388871

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

<div>
 
 Client Overview
 
 
 
 Our client is an in-office organization located in Midtown East and they are looking for an
 
 Administrative Assistant
 
 to join their team. Our client is a respected mid-size law firm known for delivering high-quality legal representation with a client-focused approach. With a diverse team of experienced attorneys and legal professionals, the firm provides comprehensive services across multiple corporate areas while maintaining the personalized attention often found in smaller practices. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will support daily administrative operations within a busy legal office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism when interacting with internal staff and external contacts.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
 </li>
 <li>
 Experience with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet.
 </li>
 <li>
 Comfortable learning and using office or project management tools such as Slack, Salesforce, or QuickBooks.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 5+ years of experience in an administrative or clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
 <li>
 Prior work in a legal setting is a plus.
 </li>
 <li>
 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred, but not required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 389680
</div>

Administrative Assistant - 389680

GGLG, PLLC

Prominent New York City real estate law firm seeks an Administrative Assistant to join our team.Located in the heart of Manhattan, our firm has built a well-established residential real estate practice representing lenders, purchasers, and sellers in transactions across New York. Our team works collaboratively to coordinate a high volume of real estate transactions from opening through closing.We take pride in our collaborative culture and exceptional employee retention &ndash; most members of our team have been with the firm for more than a decade.We are seeking a reliable and detail-oriented Administrative Assistant to support our attorneys, paralegals, and operations team in managing the day-to-day administrative needs of the firm.Responsibilities:<ul><li>Provide administrative support to attorneys and paralegals handling residential real estate transactions.</li><li>Assist with opening new files and maintaining organized electronic and physical file systems.</li><li>Assist with document scanning, copying, mailing, and file management.</li><li>Coordinate with lenders, borrowers, attorneys, and title companies as needed.</li><li>Answer and route phone calls to assist reception as needed.</li><li>Maintain office organization and assist with general administrative tasks.</li></ul>Qualifications:<ul><li>Prior administrative or office experience required.</li><li>Strong organizational and time-management skills.</li><li>Ability to manage multiple tasks in a fast-paced office environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail.</li><li>Ability to work effectively in a team-oriented environment.</li><li>Proficiency with Microsoft Office applications (Outlook, Word, Excel).</li></ul>Salary Range:<ul><li>$40,000 - $70,000</li></ul>Pay: $40,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative Assistant: 2 years (Preferred)</li><li>Law office: 2 years (Preferred)</li></ul>License/Certification:<ul><li>New York Notary Public License (Preferred)</li></ul>Ability to Commute:<ul><li>New York, NY 10018 (Required)</li></ul>Work Location: In person

Andrew Suvalsky Designs

Administrative Interior Design Assistant (Part-Time)Andrew Suvalsky DesignsNew York, NYAndrew Suvalsky Designs is a dynamic, fun interior design studio with a strong collaborative spirit! We are seeking a part-time Administrative Interior Design Assistant to support the day-to-day operations of our interior design studio. This role is ideal for an organized, detail-oriented individual who enjoys working behind the scenes to help a design team run smoothly.The position involves assisting with studio organization, procurement support, and maintaining internal systems that keep projects moving efficiently.Responsibilities<ul><li>Organize and maintain the studio materials and samples library and overall office organization</li><li>Track and assign project expenses to purchase orders (POs)</li><li>Maintain and update cost summaries and project documentation</li><li>Place orders with vendors and coordinate sample requests</li><li>Social media: support the marketing team by helping organize materials for content creation</li><li>Assist the team with general administrative and studio support tasks</li></ul>Qualifications<ul><li>Highly organized and detail-oriented</li><li>Strong time management skills</li><li>Ability to manage multiple small tasks across projects</li><li>Comfortable communicating with vendors and coordinating orders</li><li>Interest in interior design or design studio operations preferred but not mandatory</li><li>Proficiency with basic office tools (Excel, Google Drive, etc.) is a plus</li></ul>Position Details<ul><li>Part-time: 18&ndash;20 hours per week</li><li>Location: New York, NY (in-office)</li><li>Flexible scheduling may be available.</li></ul>Pay: From $25.00 per hourLanguage:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Administrative Interior Design Assistant (Part-Time)

NYC Alliance

<div>
 
 We are looking for a detail-oriented and highly organized Administrative Assistant to support our team at NYC Alliance Company LLC. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will also assist with various tasks and projects as needed. Our ideal candidate will be someone who has prior experience within the fashion industry.
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, schedule appointments, and coordinate meetings.
 </li>
 <li>
 Answer phone calls and respond to emails in a professional manner.
 </li>
 <li>
 Maintain filing systems and organize office documents and records.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Assist with travel arrangements and itinerary planning for executives.
 </li>
 <li>
 Handle office supply inventory and order supplies as needed.
 </li>
 <li>
 Support various special projects as assigned by managers.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to prioritize tasks and manage time effectively.
 </li>
 <li>
 Familiarity with office equipment (e.g., printers, copiers, fax machines).
 </li>
 <li>
 Ability to work both independently and collaboratively in a team environment.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation packages
 </li>
 <li>
 Medical, Dental, Vision, FSA
 </li>
 <li>
 Retirement Savings Plan Match
 </li>
 <li>
 Summer Fridays
 </li>
 <li>
 Discounts and More!
 </li>
 <li>
 Compensation: 75,000
 </li>
 <li>
 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
 </li>
 </ul>
</div>

CodeGreen

<div>
 
 New York City, NY
 
 
 
 
 Salary Range:
 
 
 $50,000 - $60,000
 
 
 
 Do you have a desire to learn and advance your career in a dynamic, collaborative work environment?
 
 
 CodeGreen is a national building solutions firm that partners with our clients to make buildings safe, healthy, resilient, and sustainable. Our multidisciplinary team brings extensive expertise in sustainability, decarbonization, building code, fire safety, resiliency, indoor environmental quality, and inspections. With our uncompromising focus on high performing buildings, CodeGreen provides the integrative solutions needed for today&rsquo;s landscape. We support building owners, investors, and tenants through every phase of a building&rsquo;s lifecycle from construction and acquisition through upgrades and renovation to disposition.
 
 
 CodeGreen is seeking an organized and proactive Administrative Assistant to support our team and help keep projects and day-to-day operations running smoothly.
 
 
 This role is ideal for someone who enjoys creating order, producing polished documents, and supporting a team in a fast-paced professional environment. The Administrative Assistant will work closely with project teams and leadership to prepare client deliverables, coordinate schedules, maintain organized documentation, and support general office operations.
 
 
 Success in this role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 
 
 Note that this position is expected to be fully in-office Monday-Friday in our midtown Manhattan location.
 
 
 
 A Day in the life of
 
 
 Administrative Assistant
 
 
 
 
 Prepare Client and Project Materials
 
 
 
 <ul>
 <li>
 Prepare and format professional reports, proposals, and other client deliverables
 </li>
 <li>
 Assist with proposal preparation, formatting, and submission
 </li>
 <li>
 Maintain organized project documentation and ensure materials are accurate and up to date
 
 
 </li>
 </ul>
 
 Support Project Teams
 
 
 
 <ul>
 <li>
 Help organize project files and maintain clear, accessible documentation
 </li>
 <li>
 Track deadlines and assist teams with document coordination and administrative needs
 </li>
 <li>
 Provide data entry, document management, and general project support
 
 
 </li>
 </ul>
 
 Coordinate Schedules and Communications
 
 
 
 <ul>
 <li>
 Assist with scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate internal and external communications as needed
 </li>
 <li>
 Support team members with logistical and administrative coordination
 
 
 </li>
 </ul>
 
 Help Keep the Office Running Smoothly
 
 
 
 <ul>
 <li>
 Support day-to-day office operations and administrative workflows
 </li>
 <li>
 Maintain organized records and file systems
 </li>
 <li>
 Assist team members with administrative needs as they arise
 
 
 </li>
 </ul>
 
 What You Bring To The CodeGreen Team
 
 
 
 <ul>
 <li>
 Proficiency with Microsoft Office Suite
 </li>
 <li>
 Strong computer skills and comfort working with digital documents, spreadsheets, and shared file systems
 </li>
 <li>
 Excellent organizational skills and strong attention to detail
 </li>
 <li>
 Ability to manage multiple tasks and prioritize work in a fast-paced environment
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to work both independently and collaboratively with a team
 </li>
 <li>
 Previous administrative, office support, or project coordination experience
 
 
 </li>
 </ul>
 
 What CodeGreen Offers You
 
 
 
 <ul>
 <li>
 A challenging, rewarding position with the opportunity to grow your career
 </li>
 <li>
 Competitive compensation, benefits, and Insurance (health dental, etc.) with employer contributions.
 </li>
 <li>
 Ten paid holidays, competitive PTO program, and paid Parental Leave!
 </li>
 <li>
 Employee Assistance Program.
 </li>
 <li>
 401(k) Program with Company Match
 </li>
 <li>
 Professional development and training opportunities.
 </li>
 <li>
 Educational and professional membership dues reimbursement
 </li>
 <li>
 Employee Referral Bonus Program
 
 
 </li>
 </ul>
 
 Why CodeGreen ?
 
 
 
 At CodeGreen, our employees are the heart of our business. If you&rsquo;re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.
 
 
 CodeGreen provides equal opportunities to all employees and applicants for current and future employment and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
 
 
 
 What&rsquo;s next?
 
 If you think this is the right position for you, please apply.
 
 
 
 We thank all applicants for their interest in a career at CodeGreen, however, only those selected to continue will be contacted.
 
 
 
 <ul>
 <li>
 No Agency phone calls please**
 
 
 </li>
 </ul>
 If you require accommodation during any stage of the recruitment process, please inform us.
 
 
 
 Working Together, Making Things Better
 
</div>

Explore 1378+ Administrative support assistant in New York this March. Find roles across top companies and apply now to boost your career.

1378 administrative support assistant jobs In New York

Administrative Assistant - 388871

Administrative Assistant

Administrative Assistant - 389680

Administrative Assistant

Administrative Interior Design Assistant (Part-Time)

Administrative Assistant

Administrative Assistant