administrative support assistant

The Morgan Library & Museum

<div>Description: 
The Morgan Library &amp; Museum seeks an Administrative Assistant to support the Deputy Director and Chief Operating Officer. This role provides administrative support on a day-to-day basis, works on a wide range of special projects, and coordinates activities with Morgan staff and/or external entities as needed. The position has frequent interaction with trustees, including providing support for board and board committees and back-up administrative assistance for the director.
Responsibilities include scheduling meetings, organizing and distributing meeting materials, drafting meeting minutes, coordinating the preparation of agreements and institutional responses to surveys, proofreading a variety of texts, and drafting and laying out presentations. Additionally, this position manages special projects, as designated by executive staff. The Administrative Assistant is expected to provide a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media.
Requirements:
<ul><li>B.A. with administrative experience.</li><li>
Interest or background in the humanities and arts or non-profit institutions.</li><li>
Ability to maintain discretion and confidentiality concerning all institutional, financial, and legal matters.</li><li>
Excellent verbal and written communication skills, with superior proofreading skills and attention to detail.</li><li>
Ability to handle multiple projects and deadlines simultaneously.</li><li>
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint; InDesign and Photoshop a plus.</li><li>
Must be willing to arrange vacation time around board mailings and meetings, and other critical institutional matters.</li><li>
Standing for long periods of time may be required for some functions.</li><li>
Must be able to sit at a computer and use a computer keyboard for extended periods.</li></ul>
Please note that candidates will be required to validate their computer and proofreading proficiency through testing.
Compensation: $52,000 to $54,000; excellent benefits
Please note, due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs.
EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.</div>

Administrative Assistant

Remote Control Solutions

Job Overview Remote Control Solutions (RCS), a leader in innovative access control technology, is seeking a highly organised and proactive Administrative Support Specialist to join our team. Based in our New York, New York, United States office, this full-time position is crucial for ensuring the smooth and efficient operation of our daily business activities. With over 20 years of experience, RCS specialises in providing reliable, state-of-the-art solutions to the global access control industry. The ideal candidate will be a detail-oriented professional with excellent communication skills and a passion for providing exceptional support. Key Responsibilities * Serve as the first point of contact for the office, managing incoming calls and correspondence with professionalism. * Coordinate meetings, appointments, and travel arrangements for senior staff. * Prepare and edit documents, reports, and presentations, ensuring accuracy and clarity. * Maintain and organise both digital and physical filing systems for easy retrieval of information. * Manage office supplies inventory and place orders as necessary to ensure smooth operations. * Provide general administrative support to various departments to assist with projects and daily tasks. * Assist with data entry and the maintenance of company databases and records. Qualifications and Skills * Proven experience in an administrative, office support, or similar role. * Exceptional proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Outstanding organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent verbal and written communication skills. * A high level of attention to detail and a commitment to accuracy. * The ability to work independently and as part of a collaborative team. * Discretion and a professional approach when handling confidential information. What We Offer * A competitive hourly wage of $35 - $38 USD per hour. * The opportunity to be part of an innovative company with over two decades of industry leadership. * A supportive and dynamic work environment that encourages professional growth. * A key role within a company dedicated to delivering state-of-the-art technology and materials.

Administrative Support Specialist

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Vst Bio Corporation

<h2>Job Summary</h2> We are seeking a highly organized and proactive Virtual Personal Assistant to provide remote administrative and personal support. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks while maintaining confidentiality and professionalism. <h2>Key Responsibilities</h2><ul><li>Manage calendars, appointments, and scheduling.</li><li>Handle email correspondence and organize inboxes.</li><li>Make travel arrangements, including flights, hotels, and itineraries.</li><li>Prepare reports, presentations, and documents.</li><li>Conduct online research and compile information.</li><li>Manage data entry and maintain digital files.</li><li>Coordinate meetings and take meeting notes when required.</li><li>Assist with project management and task tracking.</li><li>Handle customer inquiries and provide administrative support.</li><li>Perform personal errands remotely, such as online purchases or appointment bookings.</li><li> </li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Previous experience as a Virtual Assistant, Personal Assistant, or Administrative Assistant.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Experience with communication and project management tools (Zoom, Slack, Trello, Asana, or similar).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to work independently with minimal supervision.</li><li>High level of discretion and confidentiality.</li><li> </li></ul><h2>Required Skills</h2><ul><li>Multitasking and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Customer service</li><li>Calendar and email management</li><li>Data management</li><li>Professional communication</li><li>Tech-savvy with cloud-based applications</li><li> </li></ul><h2>Preferred Qualifications</h2><ul><li>Experience with CRM software.</li><li>Basic bookkeeping knowledge.</li><li>Social media management experience.</li><li>Familiarity with AI productivity tools is a plus.</li><li> </li></ul><h2>Work Environment</h2><ul><li>Remote work from home.</li><li>Flexible schedule depending on client needs.</li><li>Reliable high-speed internet connection required.</li></ul>

Virtual Personal Assistant Position

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Explore 196+ Administrative support assistant in New York this July. Find roles across top companies and apply now to boost your career.

196 administrative support assistant jobs In New York

Administrative Assistant

Administrative Support Specialist

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Remote Executive Assistant (Work From Home)

Remote Virtual Assistant

Virtual Personal Assistant Position

Remote Virtual Assistant