office administrator

operations manager

administrative assistant

administrative manager

bid coordinator

office coordinator

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

ZHEJIANG DINGLI MACHINERY CO.,LTD

<div>Job Overview:
As a Sales Coordinator at Dingli KSA, you will support the sales team in daily operations and customer relationship management, with a strong emphasis on import customs clearance, logistics coordination, and order follow-up. This position demands excellent communication skills, organizational abilities, and a proactive approach to ensure efficient sales processes and customer satisfaction.
Key Responsibilities:<ul><li>
Assist the sales team in processing orders, managing customer accounts, and maintaining sales records, with special attention to import-related documentation and customs procedures.</li><li>
Prepare accurate quotations for customers and follow up on payments to ensure timely collections.</li><li>
Respond promptly and professionally to customer inquiries regarding products, pricing, and order status, including import shipments and logistics updates.</li><li>
Coordinate import customs clearance and logistics with internal departments (logistics, production, finance) and external agents to ensure timely delivery and accurate invoicing.</li><li>
Prepare sales reports and monitor sales activities to support sales performance analysis.</li><li>
Maintain up-to-date knowledge of products and industry trends to assist customers effectively.</li><li>
Support day-to-day administrative duties, including document handling, correspondence, and office supply management.</li></ul> 

Requirements 
Requirements:<ul><li>
Proven experience in import customs clearance and logistics coordination</li><li>
Solid experience in order follow-up for industrial manufacturing enterprises or trading companies</li><li>
Fluent English in listening and speaking (mandatory)</li><li>
Proficiency in MS Office applications and CRM/ERP software</li><li>
Detail-oriented with excellent organizational and multitasking abilities</li><li>
Ability to work collaboratively in a team environment and meet deadlines</li><li>
Customer-focused mindset with problem-solving skills</li></ul></div>

Sales Coordinator

AtkinsRéalis

<div><h2 class="jobSectionHeader">Overview</h2>
The Facilities (FM) Coordinator plays a critical role in ensuring that all facilities are maintained in excellent condition through efficient daily operations, effective coordination with subcontractors, and timely resolution of service requests. This role focuses on delivering high-quality facilities services, maintaining compliance with safety standards, and supporting a seamless workplace experience. Additionally, the coordinator contributes to the successful execution of VIP visits and events by ensuring facilities are prepared to the highest standards, ultimately enhancing client satisfaction and overall service delivery.<h2 class="jobSectionHeader">
Your role</h2><ul><li>
Oversee daily facilities operations and report issues to the Facility Manager</li><li>
Coordinate and supervise subcontractors to ensure quality service delivery</li><li>
Manage, track, and resolve service requests with proper documentation</li><li>
Maintain a structured system for tracking and fulfilling client requests</li><li>
Ensure all facility areas are clean, functional, and well-maintained</li><li>
Monitor pantry areas and coffee stations for cleanliness and stock levels</li><li>
Handle procurement, inventory, and distribution of stationery supplies</li><li>
Understand client processes, culture, and workplace policies to improve service</li><li>
Liaise with internal teams to meet operational requirements</li><li>
Monitor subcontractor performance through inspections and audits</li><li>
Conduct safety inspections and ensure compliance with HSE standards</li><li>
Maintain a safe, clean, and compliant working environment</li><li>
Support planning and execution of VIP visits and events</li><li>
Coordinate with the Events Team for smooth event operations</li><li>
Ensure facilities are fully prepared and presentable for VIP engagements</li><li>
Provide on-site support during events and VIP visits</li><li>
Deliver high levels of customer service and maintain professionalism</li><li>
Communicate effectively with clients and stakeholders</li><li>
Perform additional duties as assigned</li></ul><h2 class="jobSectionHeader">
About you</h2><ul><li>
Prior experience in Facilities Management</li><li>
Strong understanding of facilities operations and service delivery</li><li>
Knowledge of policies, procedures, and regulatory compliance</li><li>
Proficiency in Microsoft Office and computer applications</li><li>
Strong communication and interpersonal skills</li><li>
Ability to multitask, prioritize, and stay organized</li><li>
Team-oriented with a collaborative approach</li><li>
Ability to adapt to changing priorities and flexible work schedules</li><li>
High level of professionalism and ability to maintain confidentiality</li></ul><h2 class="jobSectionHeader">
Rewards &amp; benefits</h2>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
This includes:<ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.<h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</div>

FM Coordinator

<div>Overview
The Soft Services and Logistics Coordinator serves as the central point for managing and coordinating all soft services and logistics operations within the community. The role ensures that services such as cleaning, waste management, pest control, and logistics are delivered efficiently, safely, and in line with service agreements and client expectations. With a strong focus on quality, compliance, and customer satisfaction, the coordinator also oversees sustainability initiatives, service request management, and continuous improvement of operational processes.<h2 class="jobSectionHeader">
Your role</h2><ul><li>
Support day-to-day operations of soft services including cleaning, pest control, waste management, and logistics</li><li>
Ensure services are delivered efficiently, safely, and in accordance with service delivery plans and standards</li><li>
Supervise subcontractors and monitor performance against SLAs, KPIs, and HSE requirements</li><li>
Manage community furniture, assets, and Client Furnished Equipment (CFE), ensuring proper tracking and maintenance</li><li>
Plan and maintain janitorial schedules for all indoor and outdoor areas based on usage and service needs</li><li>
Coordinate cleaning activities to ensure effective resource deployment and uninterrupted service delivery</li><li>
Conduct inspections and audits to ensure cleanliness, quality standards, and compliance with procedures</li><li>
Identify service gaps and implement corrective and preventive actions</li><li>
Monitor workforce attendance, productivity, and task completion</li><li>
Ensure proper usage and safe storage of cleaning materials, equipment, and chemicals</li><li>
Coordinate deep cleaning and special janitorial tasks as required</li><li>
Oversee waste management operations, including collection tracking and reporting</li><li>
Maintain waste management records and support sustainability initiatives such as composting and mulching</li><li>
Ensure proper waste segregation and compliance with environmental standards</li><li>
Manage nursery facilities and logistics related to plants and materials</li><li>
Handle and track service requests through the Help Desk system, ensuring timely resolution</li><li>
Investigate client complaints and implement corrective actions</li><li>
Coordinate with internal teams and subcontractors to resolve operational issues</li><li>
Prepare weekly and monthly operational performance reports</li><li>
Identify opportunities for process improvements and enhanced service delivery</li><li>
Ensure full compliance with health, safety, and environmental regulations</li><li>
Maintain a safe and professional working environment for all stakeholders</li></ul><h2 class="jobSectionHeader">
About you</h2>
Experience<ul><li>
Mandatory experience in Facilities Management (FM)</li><li>
Proven experience in waste management operations</li><li>
Practical knowledge of soft services and logistics operations</li></ul>
Skills &amp; Knowledge<ul><li>
Strong understanding of HSE standards, policies, and compliance requirements</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>
Excellent organizational, multitasking, and prioritization skills</li><li>
Strong communication and interpersonal abilities</li><li>
Ability to work collaboratively in a team-oriented environment</li><li>
High level of professionalism, accountability, and confidentiality</li><li>
Strong problem-solving skills and focus on continuous improvement</li></ul><h2 class="jobSectionHeader">
Rewards &amp; benefits</h2>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
This includes:<ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.<h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</div>

Soft Services and Logistics Coordinator

Surbana Jurong Private Limited

<div>About Surbana Jurong
Surbana Jurong (SJ) is a leading global urban, infrastructure, and managed services consulting firm, driven by a vision to build cities and shape lives. Headquartered in Singapore, SJ is a diverse collective of experts delivering sustainable and high-impact solutions across the built environment.
Role Overview
We are seeking a Senior Business Development Coordinator to support business development, client engagement, and opportunity management activities across infrastructure and aviation sectors.
The role will focus on client registrations, pipeline tracking, proposal coordination, and supporting strategic BD initiatives across multiple regions.
Key Responsibilities<ul><li>
Manage client registrations, vendor portals, and prequalification processes</li><li>
Maintain BD pipelines, opportunity trackers, and client databases</li><li>
Monitor EOIs, RFQs, RFPs, and submission deadlines</li><li>
Support preparation of capability statements and marketing materials</li><li>
Coordinate with proposal, technical, and management teams</li><li>
Support client engagement activities and stakeholder coordination</li><li>
Prepare BD reports, dashboards, and market intelligence updates</li><li>
Maintain BD systems, records, and documentation</li></ul>
Key Qualifications &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Architecture, Engineering, Aviation, or related field</li><li>
8&ndash;10 years of experience in business development or client engagement</li><li>
Experience in consultancy, engineering, or professional services environments</li><li>
Strong understanding of procurement processes (EOIs, RFQs, RFPs)</li><li>
Experience supporting infrastructure or aviation projects is preferred</li></ul>
Professional Knowledge &amp; Skills<ul><li>
Strong organizational and coordination abilities</li><li>
Excellent communication and stakeholder management skills</li><li>
Advanced proficiency in MS Office applications</li><li>
Experience with CRM systems and BD tracking tools is an advantage</li><li>
Ability to manage multiple priorities and deadlines effectively</li></ul>
How to Apply
Please submit your application through our official careers portal. Click on the &ldquo;Apply Now&rdquo; button below and follow the instructions.<div>
Note: Recruitment for this role is being managed internally. Unsolicited CVs from agencies will not be considered.</div>
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!</div>

Senior Business Development Coordinator

Marriott International

<div>Additional Information 
Job Number26066552 
Job CategoryHuman Resources 
LocationArea 1 Al Aqeeq Street Financial District, Riyadh, Saudi Arabia, Saudi Arabia, 13519 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>Human Resources Coordinator
Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone calls and record messages. Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and accessible to individuals with disabilities. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within the division or property. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's).
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Report accidents, injuries, and unsafe work conditions to manager. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 

</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
La mission di W Hotels &egrave; &quot;accendere la curiosit&agrave;, espandere i mondi&quot;. Siamo un luogo in cui vivere al meglio la vita. Puntiamo ad aprire porte e menti. Siamo costantemente ispirati da nuovi volti e nuove esperienze. Alla base del nostro lavoro vi &egrave; uno spirito affinato e pronto a tutto, che ci ha resi famosi per aver reinventato le regole del lusso in tutto il mondo. Whatever/Whenever &egrave; la nostra cultura e filosofia di servizio che trasforma in realt&agrave; le passioni dei nostri ospiti, per offrire tutto in ogni momento. Se hai uno spirito originale, innovativo e guardi sempre al futuro di ci&ograve; che &egrave; possibile, ti diamo il benvenuto in W Hotels. Entrando a far parte di W Hotels ti unirai a un portfolio di brand con Marriott International. Scegli un ambiente dove puoi svolgere al meglio il tuo lavoro, iniziare il tuo percorso verso i tuoi obiettivi, entrare a far parte di un fantastico team globale e diventare la versione migliore di te.</div></div>

Coord-Human Resources

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