document controller

administrative assistant

executive assistant

hr assistant

receptionist

office coordinator

Geberit

<div>
 <strong>
  PURPOSE OF POSITION
  <br/>
 </strong>
 Manage front desk and support Geberit Riyadh administration department.
 <br/>
 The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.
 <br/>
 <strong>
  MAIN TASKS
  <br/>
 </strong>
 <strong>
  Administrative Support:
  <br/>
 </strong>
 <ul>
  <li>
   Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
  </li>
  <li>
   Maintain office supplies by checking inventory and ordering new supplies as needed.
  </li>
  <li>
   Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
  </li>
  <li>
   Prepare and edit documents, reports, and presentations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management:
  <br/>
 </strong>
 <ul>
  <li>
   Ensure the office and showroom are clean, organized, and well-maintained.
  </li>
  <li>
   Coordinate maintenance and repair of office equipment.
  </li>
  <li>
   Manage office budget and expenses, keeping records of all financial transactions.
  </li>
  <li>
   Serve as the liaison between the office and building management for any facility-related issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Coordination:
  <br/>
 </strong>
 <ul>
  <li>
   Plan and organize office events, meetings, and conferences.
  </li>
  <li>
   Coordinate catering, venue, and logistics for events.
  </li>
  <li>
   Prepare materials and set up rooms for meetings, trainings and events.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication:
  <br/>
 </strong>
 <ul>
  <li>
   Act as the first point of contact for visitors and clients.
  </li>
  <li>
   Ensure effective communication within the office by distributing memos and announcements.
  </li>
  <li>
   Handle confidential and sensitive information with discretion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Support to Staff:
  <br/>
 </strong>
 <ul>
  <li>
   Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
  </li>
  <li>
   Provide support to various departments as needed.
  </li>
  <li>
   Handle special projects and assignments as directed by management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  EDUCATION AND QUALIFICATION
  <br/>
 </strong>
 <ul>
  <li>
   University degree in Business studies, economics (or equivalent).
  </li>
  <li>
   Administration support experience
  </li>
  <li>
   Exposure to Gulf Region countries and culture.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  WE OFFER
  <br/>
 </strong>
 <ul>
  <li>
   A corporate culture based on our compass
  </li>
  <li>
   Flat hierarchies and a collegial environment
  </li>
  <li>
   Positive work-life balance
  </li>
  <li>
   Varied tasks and exciting projects
   <br/>
   <br/>
  </li>
 </ul>
 We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <strong>
  Contract:
 </strong>
 Permanent
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh
 <br/>
 <br/>
</div>


Office Coordinator (Riyadh, KSA)

Madi International

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are looking for a detail-oriented and proactive
 <strong>
  Admin Coordinator
 </strong>
 to join our team in
 <strong>
  Riyadh
 </strong>
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate daily administrative tasks to ensure efficient office operations.
  </li>
  <li>
   Support department managers and team members with scheduling, documentation, and reporting.
  </li>
  <li>
   Manage office supplies, equipment, and maintenance needs.
  </li>
  <li>
   Assist in organizing meetings, preparing agendas, and taking minutes.
  </li>
  <li>
   Liaise with internal departments and external vendors as needed.
  </li>
  <li>
   Maintain accurate records and handle confidential information responsibly.
  </li>
  <li>
   Support onboarding processes for new employees and assist HR with admin tasks.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2-4 years of experience in an administrative or coordinator role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent verbal and written communication skills in English (Arabic is a plus).
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Ability to work independently and as part of a team.
  </li>
  <li>
   Based in Jeddah or willing to relocate.
  </li>
  <li>
   Bachelors degree in business administration or related field is preferred.
  </li>
 </ul>
</div>


Admin Coordinator

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for an amazingly talented <b>Permitting Office Senior Coordinator </b>to join our team! In this role you will get to <b>perform key tasks within a fast-paced team to meet permitting and other requirements within complex workflows involving multiple parties.
</b></p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li>Update basic tracking solutions (using tools like Excel, PowerPoint, M365, Planner) for active work within the Permitting Office and across the Business Units
</li><li>Track and record printed letters, wet-signatures, and distribution of final/copies/scans of signed letters
</li><li>Oversee the contents and access management of the Permitting Office Sharepoint site
</li><li>Provide coordination and logistics support for meetings, reports and other Permitting Office needs
</li><li>Support the Director, Senior Managers and other team members to stabilize the external engagement and internal workflows by providing Senior Coordinator skills and effort
</li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li>High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
</li><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel, Sharepoint and document management systems.
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li><li>English and Arabic fluency.
</li></ul><p></p><p><b>What Desired Skills You'll Bring:
</b></p><ul><li>Experience working with government-related, regulatory and/or legal documents
</li><li>Experience working in Riyadh, KSA with large programs and national / local government organizations
</li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Senior Coordinator - Permitting Office (Saudi National)

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for an amazingly talented <b>Team Coordinator (Saudi National) </b>to join our team!
</p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li><p>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Distributes reports as directed by immediate supervisor.
</p></li><li><p>Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
</p></li><li><p>Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
</p></li><li><p>Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</p></li><li><p>May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
</p></li><li><p>May obtain basic data for completion of the unit&rsquo;s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</p></li><li><p>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
</p></li><li><p>May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
</p></li><li><p>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
</p></li><li><p>Performs other responsibilities associated with this position as may be appropriate.
</p></li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li><p>Bachelors Degree or Diploma in any field.
</p></li><li><p>Fresh graduate or typically 1+ years of relevant work experience.
</p></li><li><p>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</p></li><li><p>Ability to analyze and revise operating practices to improve efficiency.
</p></li><li><p>Detail oriented and comfortable working in a fast-paced office environment
</p></li><li><p>Exceptional oral and written communication skills
</p></li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Team Coordinator (Saudi National)

AtkinsRéalis

<div><p>AtkinsR&eacute;alis is looking for a <b>Temporary Works Coordinator</b><b>, </b>in <b>Riyadh, KSA</b><b>.</b></p><p><b>
About AtkinsR&eacute;alis</b></p><p>
Created by the integration of long-standing organizations dating back to 1911, AtkinsR&eacute;alis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory &amp; environmental services, intelligent networks &amp; cybersecurity, design &amp; engineering, procurement, project &amp; construction management, operations &amp; maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.</p><p>
Learn more about our career opportunities at: https://careers.atkinsrealis.com</p><p>
To manage and coordinate all aspects of temporary works on the project, ensuring that designs are safe, compliant, and properly implemented. The TWC acts as the key interface between designers, contractors, and site teams to ensure temporary works are planned, executed, and dismantled safely. <b>Key Responsibilities:</b></p><p><b>
Coordination &amp; Oversight</b>:</p><ul><li>
Oversee the planning, design, implementation, and removal of all temporary works. o Ensure temporary works are designed by competent Temporary Works Designers and reviewed/approved before execution.</li><li>
Maintain a register of all temporary works on site and ensure proper documentation is in place.</li></ul><p><b>
Compliance &amp; Safety</b>:</p><ul><li>
Ensure all temporary works comply with relevant standards (e.g., BS 5975), project specifications, and local regulations.</li><li>
Verify that temporary works are installed and maintained as per approved designs and RAMS.</li><li>
Conduct inspections and audits to ensure ongoing safety and integrity of temporary structures.</li></ul><p><b>
Communication &amp; Documentation</b>:</p><ul><li>
Act as the primary point of contact for temporary works-related issues.</li><li>
Liaise with designers, contractors, and site teams to resolve technical and safety concerns.</li><li>
Ensure all temporary works documentation is properly filed and accessible.</li></ul><p><b>
Training &amp; Support</b>:</p><ul><li>
Provide guidance and training to site teams on temporary works procedures.</li><li>
 Support incident investigations related to temporary works and contribute to lessons learned.</li></ul><p><b>
Education</b>:</p><ul><li>
Bachelor&rsquo;s degree in Civil Engineering, Structural Engineering, or a related field.</li></ul><p><b>
Certifications</b>:</p><ul><li>
Recognized Temporary Works Coordinator training (e.g., CITB TWC course or equivalent). o Valid HSE certifications (e.g., NEBOSH, IOSH) are an advantage.</li></ul><p><b>
Experience:</b></p><ul><li>
Minimum 5 years of experience in managing temporary works in construction or infrastructure projects.</li><li>
Strong understanding of structural behavior, construction methods, and safety requirements.</li></ul><p><b>
Skills</b>:</p><ul><li>
Excellent coordination and communication skills.</li><li>
Ability to interpret engineering drawings and technical specifications.</li><li>
Proficient in MS Office and relevant design/review software.</li><li>
Strong problem-solving and decision-making abilities.</li></ul><p><b>
Why choose </b><b>AtkinsR&eacute;alis?</b></p><ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Comprehensive medical insurance coverage.</li><li>
Paid Annual leave.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Relocation assistance.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.</li></ul><p><b>
Your difference makes a difference.</b> We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.</p><p>
AtkinsR&eacute;alis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.</p><p>
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.</p><p><b>
We pursue this commitment by:</b></p><ul><li>
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.</li><li>
Complying with the relevant employment legislation and codes of practice.</li><li>
Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.</li></ul></div>

Temporary Work Coordinator

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Business Services Coordinator (Finance) - Riyadh
</div></div><div><div>Ref #
</div><div>227176
</div></div><div><div>Location
</div><div>Kingdom Of Saudi Arabia - Riyadh
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 08-Oct-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p>About the role:<br>
<br>
We are pleased to announce an incredibly exciting opportunity to join our Global Business Services team in Riyadh, KSA. In this role you are expected to assist the Business Services Specialist in supporting the Commercial teams and Head Office Finance and Procurement teams with all Business Services activities in local outstation. Collaborate with internal and external stakeholders in relation to all Business Services activities that enable the Commercial, Cargo and Ground Services team to undertake their business, thereby enhancing the efficiency of the operational and QR revenue generating teams. Actively participate in building strong relationships and maintain good communication with Head Office functions of Finance and Procurement to ensure efficiency of processes and continuous improvements supporting them from an outstation perspective as required.<br>
<br>
Key Accountabilities:</p><ul><li>
Able to follow and understand local payroll practice, processes, requirements, local labor law changes all in cooperation with outsourced consultant.</li><li>
Assist in verifying all commercial support related invoices against contracts and Purchase orders.</li><li>
Disbursement of petty cash claim, manage staff claim and accounting the same financial Oracle system.</li><li>
Coordinate and assist to HO Accounts payable, Accounts receivable, Tax unit and Treasury unit on information raised by each unit.</li><li>
Take active participation in station procurement, identify local potential service provider, obtain quote, analysis and prepare cost evaluation sheet, process purchase order and contract with service provider.</li><li>
Maintain station database like list of Contract, records of payment made to comply local requirement, Maintain staff and other Insurance related records.</li><li>
Able to generate and analysis on financial report.</li><li>
Management of cash handling for CTOs (where applicable) including daily cash sales verification against Bank Statements, Daily Sales Report checking, reconciling sales figures with merchant statement and bank statement for local card collections, daily reconciliation of physical cash with Amadeus sales report.</li><li>
Support User department by ensuring GL codes, Taxes and Pos are accurate.</li><li>
Working with User Department to monitor and manage costs and review cost variances, reconciling spends versus budget.</li><li>
Support local station with administrative tasks as required ensuring smooth running of the station.</li></ul><p>
Be part of an extraordinary story<br>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before. Together, everything is possible</p>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p>To be successful in this role you will need:</p><ul><li>
Bachelor&rsquo;s Degree.</li><li>
2 years similar work experience.</li><li>
Procurement, finance, office management or shared services experience.</li><li>
Should be Fluent in English &amp; local language.</li><li>
Should have knowledge of the local law/regulation/tax legislation and basic HR knowledge.</li><li>
Previous experience handling Payroll is preferred.</li><li>
Airline experience will be an advantage for the candidate.</li><li>
Finance Background &amp; Bank Reconciliation experience is mandatory.</li><li>
ERP - Oracle knowledge is required.</li></ul><p>
Attractive salary package and benefits shall be offered for this role.</p><p>
About Qatar Airways Group:</p><p>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><br>
</div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=227176</div></div></div></div></div></div></div></div>

Business Services Coordinator (Finance) - Riyadh

Optimum Advisory

<p>We are seeking a proactive and resourceful <b>Operations &amp; Licensing Coordinator</b> to support our business expansion in <b>Riyad</b>. This role involves managing regulatory approvals, coordinating with government authorities, contractors, and consultants, and ensuring timely readiness of our industrial facility in the Dammam area.</p><p>Key Responsibilities:</p><ul><li>Facilitate dealings with MODON and the Ministry of Industries to obtain an Industrial Ready-Built Warehouse in the Dammam area.</li><li>Coordinate with contractors, consultants, and MODON to spearhead fit-out works and ensure facility readiness for manufacturing.</li><li>Liaise with MODON/MOI to secure approvals for manufacturing commencement after fit-out completion.</li><li>Handle documentation and represent the company in dealings with environmental and regulatory departments to obtain Stage 2 and Stage 3 of Industrial Licensing.</li><li>Liaise with <b>&ldquo;*Made in KSA</b>&rdquo;* authority to obtain required certifications.</li><li>Oversee administration and security functions of the facility.</li><li>Manage general operations ensuring smooth workflow and compliance with company standards.</li><li>Handle human resources management, including workforce planning, coordination, and compliance with Saudi labor regulations.</li><li>Candidate must have good knowledge of Accounts and Finance.</li></ul><p>Qualifications &amp; Experience</p><ul><li>Bachelor&rsquo;s degree in a relevant field</li><li>5+ years of experience in operations, licensing, or regulatory coordination, preferably within the generator, power, or energy industry.</li><li>Exposure to sales and technical support in the power/energy sector will be an added advantage.</li><li>Strong knowledge of Saudi industrial regulations, MODON processes, and licensing procedures.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Excellent coordination and stakeholder management skills.</li><li>Strong organizational and documentation abilities.</li><li>Ability to work independently and deliver results under tight timelines.</li><li>Good Finance Knowledge.</li><li>Fluency in English (Arabic is a plus).</li></ul><p><b>Candidate Profile</b></p><ul><li><b>Preferred Candidate:</b> Based in Saudi Arabia with a valid <b>Iqama</b> (transferable).</li></ul><p><b>Location:</b> Riyadh, Saudi Arabia<br/><b>Compensation Package:</b> SAR 15,000</p><p>Job Type: Full-time</p>

Operations & Licensing Coordinator – Riyad

Explore 626+ Office coordinator in Riyadh this October. Find roles across top companies and apply now to boost your career.