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Ultimate Peaks Talent & Strategy

<div>
 A leading Saudi group is seeking a
 
 Saudi national
 
 to support its
 
 Board and Chairman's Office
 
 in a highly visible, execution-focused role.
 
 
 This is
 
 not
 
 a ceremonial secretary position.
 
 
 This role exists to ensure
 
 decisions move, actions close, and leadership stays aligned
 
 .
 
 
 
 What You'll Actually Do
 
 
 
 <ul>
 <li>
 Attend Board and Committee meetings and capture discussions clearly
 </li>
 <li>
 Produce concise executive summaries and structured meeting minutes
 </li>
 <li>
 Convert discussions into clear action points (owner, deadline, status)
 </li>
 <li>
 Follow up with senior executives to ensure closure
 </li>
 <li>
 Prepare agendas, meeting packs, and post-meeting follow-ups
 </li>
 <li>
 Act as a professional coordination point between Board members and management
 
 
 </li>
 </ul>
 
 Who This Role Is For
 
 
 
 This role is ideal for someone who is:
 
 
 <ul>
 <li>
 Saudi national, fluent in Arabic &amp; English
 </li>
 <li>
 Early to mid-career (typically 2-6 years experience)
 </li>
 <li>
 Sharp, presentable, and comfortable around senior leadership
 </li>
 <li>
 Strong at listening, summarizing, and following through
 </li>
 <li>
 Naturally organized, proactive, and calm under pressure
 
 
 </li>
 </ul>
 Backgrounds that often fit well:
 
 
 <ul>
 <li>
 Executive Office / Chairman's Office
 </li>
 <li>
 Strategy, PMO, or CEO Office roles
 </li>
 <li>
 High-performing Executive Assistants who outgrew admin work
 </li>
 <li>
 Governance, consulting, or fast-paced corporate environments
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 What Will Not Be a Fit
 
 
 
 
 To save everyone time, this role is
 
 not suitable
 
 for:
 
 
 <ul>
 <li>
 Pure admin or receptionist profiles
 </li>
 <li>
 Legal-only profiles with no execution exposure
 </li>
 <li>
 Candidates uncomfortable following up with senior leaders
 </li>
 <li>
 CVs focused only on documentation with no ownership or accountability
 
 
 </li>
 </ul>
 
 Key Skills We'll Look For
 
 
 
 <ul>
 <li>
 Clear writing and summarization (Arabic &amp; English)
 </li>
 <li>
 Ability to turn conversations into action
 </li>
 <li>
 Strong follow-up discipline
 </li>
 <li>
 Professional presence and discretion
 </li>
 <li>
 Comfort working in confidential, high-trust environments
 
 
 </li>
 </ul>
 
 
 Why This Role Matters
 
 
 
 
 You will sit close to decision-making, gain exposure to leadership thinking, and build a strong foundation in
 
 governance, execution, and executive operations
 
 .
 
 
 This role rewards clarity, ownership, and maturity ... not years on paper.
</div>

Board Office Coordinator (Confidential | Riyadh) / Fractional

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

RMZ Holding - Binzomah Tech

Job Title: Business Coordinator (Bidding &amp; CEO Office Management) Location: Saudi Arabia Gender: Female Employment Type: Full-time Hiring: ImmediateJob Summary: We are seeking a highly organized and proactive Business Coordinator to manage bidding activities through governmental platforms and support the daily operations of the CEO&rsquo;s Office. The ideal candidate will have strong coordination skills, attention to detail, and experience working with government portals and senior management.Key Responsibilities:<ul><li>Manage and follow up on bidding and tender processes through governmental platforms (such as Etimad and other official portals).</li><li>Prepare, submit, and track bids, proposals, and related documentation.</li><li>Coordinate with internal departments to collect required technical and financial documents.</li><li>Monitor bid deadlines, clarifications, and announcements.</li><li>Manage and organize all bidding records and correspondence.</li><li>Provide administrative and executive support to the CEO.</li><li>Manage CEO&rsquo;s office operations, including scheduling meetings, preparing agendas, and drafting correspondence.</li><li>Handle confidential information with professionalism and discretion.</li><li>Coordinate with external stakeholders, government entities, and partners as required.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience in bidding/tender management, preferably using governmental platforms.</li><li>Experience in executive or CEO office support is highly preferred.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of professionalism and confidentiality.</li><li>Proficiency in MS Office and online government systems.</li><li>Ability to work under pressure and meet deadlines.</li></ul>We Offer:<ul><li>Competitive salary package.</li><li>Professional and dynamic work environment.</li><li>Growth and development opportunities.</li></ul>Job Type: Full-time

Business Coordinator (Bidding & CEO Office Management)

brilliant mind events

Job Title: Receptionist &amp; Staffing CoordinatorLocation: BM Events Office, Riyadh, Saudi Arabia Company: BM Events Employment Type: Full-TimeAbout BM Events:BM Events is a leading provider of event staffing and hospitality solutions across the Middle East, specializing in delivering exceptional staffing services for events, conferences, and hospitality functions. We are seeking a highly motivated, organized, and professional individual to join our team in Riyadh as a Receptionist &amp; Staffing Coordinator, ensuring efficient office operations and seamless coordination of staffing requirements for events.Job Overview:We are looking for a dynamic and professional Receptionist &amp; Staffing Coordinator to manage front desk operations and coordinate staffing logistics for events. The ideal candidate will be the first point of contact for clients and visitors, while also handling staffing responsibilities and ensuring all staffing requirements are met efficiently.Key Responsibilities:Receptionist Duties:<ul><li>Greet visitors, clients, and staff in a professional and friendly manner.</li><li>Answer, screen, and direct incoming calls and inquiries.</li><li>Handle office correspondence, including emails and postal mail.</li><li>Maintain the office calendar, schedule meetings, and coordinate appointments.</li><li>Ensure the office is organized and well-stocked with necessary supplies.</li><li>Manage the office's visitor log, ensuring all necessary protocols are followed.</li></ul>Staffing Coordinator Duties:<ul><li>Coordinate the recruitment, onboarding, and placement of temporary staff for events.</li><li>Communicate with clients to understand staffing requirements for events and ensure the right staff are assigned.</li><li>Manage staff schedules and track attendance.</li><li>Assist in maintaining the database of casual staff, including their availability, skills, and certifications.</li><li>Act as a liaison between staff and clients, ensuring smooth communication and satisfaction.</li><li>Handle any staffing issues, ensuring quick resolutions and client satisfaction.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a receptionist or in a similar administrative role.</li><li>Experience in event staffing or coordination is a plus.</li><li>Strong communication skills in both English (and Tagalog) are essential; Arabic is a plus.</li><li>Excellent organizational skills with a keen eye for detail.</li><li>Ability to work in a fast-paced environment and handle multiple tasks efficiently.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Friendly, approachable, and professional demeanor.</li><li>Ability to work well in diverse and inclusive teams.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a receptionist or administrative role.</li><li>Prior experience in event staffing or coordination is a plus.</li><li>Strong interpersonal skills and the ability to manage diverse teams.</li><li>Ability to work under pressure and meet deadlines.</li><li>Flexible and adaptable to changing work conditions.</li></ul>Benefits:<ul><li>Competitive salary.</li><li>Health and wellness benefits.</li><li>Opportunities for career advancement.</li><li>A dynamic and inclusive work environment.</li></ul>How to Apply:If you meet the above qualifications and are interested in this exciting opportunity, please submit your CV and a cover letter. We look forward to hearing from you!BM Events is an equal-opportunity employer and we encourage applications from candidates of all backgrounds, including individuals of diverse nationalities, cultures, and experiences.Job Types: Full-time, Permanent, Contract

Staffing Coordinator & Receptionist

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
Facilities Coordinator role is a client-facing role based at client's serviced office in Riyadh and is responsible for delivering exceptional customer services by combining front-of-house reception duties with facilities coordination. This position ensures a welcoming, professional environment for all employees and visitors, while supporting the seamless operation and maintenance of the site.
 
Key Responsibilities: 
The employee will be responsible of raising Purchase Requests and process Monthly Invoices.
 Coordination between employees requests and the building management, requests such as: consumables, meeting rooms and space bookings, managing access requests, workplace matters and parking issues, supervise to maintain the office in a proper manner.
 Coordination between Client's management and the building management, validating invoices, support HSE audits, support security surveys, liaise with different cient teams to arrange services for Saudi Employees.
 Tracking and updating various reporting.
 Update space occupancy using Client's tools and software.
 Engage visitors and employees to ensure they feel warmly welcomed and assisted in a helpful and timely manner
 Act as a central point of contact for client and landlord to manage all facilities related tasks in the office
 Monitor and maintain the front of house and surroundings to ensure a safe, clean, organized environment that reflects brand standards
 Execute the badging process for employees, visitors, and third-party providers
 Create work orders for maintenance, safety, and security concerns through the appropriate channels/systems
 Partner with facility services and management teams to maintain a safe, comfortable environment and proactively coordinate meetings, events, and daily operations
 <ul>
<li>Conduct regular facilities inspections and audits to ensure a self, well maintained environment</li>
</ul>
Manage client facilities service providers on a day-to-day basis
 Manage and support facilities projects depending on scope and spend
 Raise purchase orders and check invoices for facilities related services
 Support meeting and event services, including room bookings, setup, and coordination with catering and AV teams
 Liaise with landlord, vendors, contractors, and building management to resolve issues and ensure service delivery
 Identify potential risks and escalate as appropriate to ensure no privacy breach, security incident, or disruption to operations
 <ul>
<li>Perform ad hoc assignments and provide administrative support for seamless and timely delivery of services</li>
</ul>
Qualifications
 
Minimum 3 years of previous customer service, hospitality, or facilities-related experience
 Experience in SAP (Ariba Sourcing and Ariba Procurement)
 Strong interpersonal skills and a passion for hospitality and service excellence
 Ability to multi-task, prioritize, and manage shifting daily priorities while ensuring consistent and elevated guest experiences
 Working knowledge of Microsoft Office suite (Teams, Excel, PowerPoint, Word, Outlook)
 Ability to perform minimal physical activity such as carrying small packages
 Flexibility and positive attitude in managing daily operations
 
Additional Information
 
May be required to support onboarding, colleague engagement initiatives, and site tours for new hires
 Expected to proactively communicate and collaborate with internal teams and external partners
 Responsible for maintaining a high standard of personal appearance and professionalism
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Facilities Support Coordinator (Part Time)

Al Ghalia Trading

Position Summary:The B2B Coordinator plays a crucial role in managing relationships between a company and its business clients or partners.He/She manages the end-to-end process of B2B transactions, and ensures seamless communication and collaboration between internal teams and external stakeholders.Key Responsibilities:<ul><li>Develop and maintain strong relationships with business clients or partners, serving as their main point of contact for all inquiries, requests, and issues.</li><li>Understand client needs, preferences, and objectives to provide personalized support and ensure high levels of satisfaction.</li><li>Email Etiquette: Convey messages with appropriate politeness and timeliness.</li><li>Respond promptly with an acknowledgment to orders received via email.</li><li>Efficiently address complaints by conducting thorough investigations and resolving them through the relevant managers on the same day or, at the latest, by the next day to ensure timely closure of the complaint.</li><li>Compile the complaints tracking data and share it with management on a daily and monthly basis.</li><li>Review, Print, distribute and summarize all B2B Orders/Inter Company without any discrepancy and follow up in a timely manner.</li><li>Liaise with internal departments such as back of house kitchen, operations, and logistics to ensure accurate and timely order processing and delivery.</li><li>Menu Knowledge: proactively monitor and refresh the order sheet.</li><li>If encountering any issues with the system or internet, promptly communicate with both the IT department and relevant managers, including those overseeing concerns in the kitchen department.</li><li>Pay close attention to details when opening new branches or businesses, introducing new items, delisting items and managing various tasks such as creating new profiles, adjusting menus and prices, organizing order sheets, designating contact persons, verifying locations, setting working hours, and establishing delivery timings. Additionally, ensure smooth operations by releasing orders in the kitchen and maintaining communication with management, the kitchen team, dispatchers, and the logistics department.</li><li>Anticipate and confirm allocations for upcoming new business ventures, special events, and product launches in advance. Facilitate seamless operations by promptly releasing orders in the kitchen and maintaining open lines of communication with management, the kitchen team, dispatchers, and the logistics department.</li><li>Assisting with tracking orders within the kitchen for improved traceability.</li><li>Invoice Management: Assume full responsibility for printing invoices, arranging them by branches and delivery lines, and ensuring prompt filing upon receipt without any exceptions.</li><li>Prepare regular reports (inventory, Statement Of Accounts and daily, weekly and monthly sales reports of B2B) with accuracy.</li><li>Submit kitchen transfer items from inter-outlet to cost control and production manager.</li></ul>Requirements:<ul><li>Bachelor's degree in Hotel management/ business administration/ Commerce, marketing, or a related field.</li><li>Proven experience in B2B sales, Food and beverage experience, account management, Logistics store keeper or customer service roles.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office.</li><li>Analytical mindset with the ability to interpret data and generate actionable insights.</li><li>Customer-centric approach with a focus on delivering exceptional service and building long-term relationships.</li><li>Consistently upholding punctuality, mastering effective time management, demonstrating a quick learning aptitude, embracing adaptability, fostering a collaborative mindset, and displaying unwavering dedication to the job.</li></ul>Job Types: Full-time, ContractExperience:<ul><li>hospitality : 10 years (Required)</li></ul>Work Location: In person

B2B Coordinator

Ladun 

Job Vacancy &ndash; Transportation &amp; Movement CoordinatorA leading company is seeking to hire a qualified Transportation &amp; Movement Coordinator, as per the following requirements:Job Title: Transportation &amp; Movement Coordinator Required Qualification: Bachelor&rsquo;s Degree Total Experience Required: 5 years of experience Experience in the Required Field: Experience in coordinating transportation, managing vehicle movements, scheduling, and ensuring timely delivery of materials and personnel Technical Skills: Proficiency in logistics software, MS Office, and strong organizational and communication skills Languages: Professional proficiency in English (Arabic is a plus)To Apply: Please send your CV to: career@ladun.saنوع الوظيفة: دوام كامل

Transportation & Movement Coordinator

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