administrative assistant

operations manager

operation coordinator

project coordinator

receptionist

office coordinator

TÜV SÜD

<p></p><div><div><div><div><div><div>Admin Office Coordinator - BLS - Riyadh - KSA<br>
</div></div></div></div><div></div><div><div><div><div><div><p><br>
1. Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
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2. Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
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3. Manage office supplies and ensure stock availability.
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4. Oversee utilities and services, including telecoms, internet, and other office-related facilities.
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5. Ensure compliance with health, safety, and security standards within the branch.
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6. Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
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7. Support legal license renewals by coordinating with GRO, relevant authorities and ensuring timely submissions.
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8. Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
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9. Support People team for employee engagement activities, including service awards and events.
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10. Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
</p><p>11. Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
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12. Provide support for logistics, including coordination of shipments, vendor management, and documentation.
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13. Act as a key point of contact for escalations and resolve operational bottlenecks efficiently. Employee Support Services:
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14. Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
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15. Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
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16. Address day-to-day employee inquiries and ensure their needs are met within company guidelines.
</p><p><b>Education and Experience:
</b></p><p>Any bachelor&rsquo;s degree
</p><p>Minimum 2-3 years of experience in branch administration or similar role.
</p><p>Proficiency in MS Office Suite (Excel, Word, PowerPoint).
</p></div></div></div></div></div><div></div><div><div><div><div>Work Area: Corporate Functions &amp; Business Support
</div></div></div></div><div><div><div><div>Country/Region: Saudi Arabia
</div></div></div></div><div><div><div><div>Job Location: Ar-Riyāḍ
</div></div></div></div><div><div><div><div>Working Model: Home-Office
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: Saudi Arabia RHQ
</div></div></div></div><div><div><div><div>Org Unit Code: AM
</div></div></div></div><div><div><div><div>Requisition ID: 3359
</div></div></div></div><div><div><div><div>Duration in months (if limited contract): open</div></div></div></div></div></div><div></div>

Admin Office Coordinator - BLS - Riyadh - KSA

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
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 <strong>
  How you'll make an impact:
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 </strong>
 Provide administrative support to assigned department, individual, and/or area.
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 <ul>
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   Plan and execute meetings and events with some supervision.
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   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
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   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
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   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
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   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
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   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
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   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
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   Assistance to the company employees with respect to various administrative tasks including:
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   Travel arrangements i.e. flight, car rental, accommodation bookings
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   Processing and preparation of travel expenses
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   Tailoring/finalizing business presentations
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   Prepare meeting minutes
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   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
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   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
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   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
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   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
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   6 years of experience in similar role including executive experience.
  </li>
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   Strong command of English, both written and verbal.
  </li>
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   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
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   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
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   Background in science or healthcare-related fields is a plus.
  </li>
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   Completes tasks in resourceful and effective ways.
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   Ability to manage internal and external confidential information with utmost discretion.
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   Works autonomously within established procedures and practices.
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   Ability to work in a fast paced, dynamic work environment.
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   Strict attention to detail.
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   Ability to interact professionally with all organizational levels.
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   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
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   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
The Facilities Coordinator will have a significant impact on customer experience. The Facilities Coordinator will have the ability to lead and manage outside contractors, be on call for emergencies, to handle multiple projects and daily activities, and meet time lines. The Facilities Coordinator will develop plans on how to accomplish engineering departmental goals.<br>
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The Facilities Coordinator will be responsible for the leadership/development and coaching of the team. Performance Management will be carried out by the Facilities Coordinator &ndash; Maintenance. This role also leads the technical team in providing both a reactive and pro-active maintenance service on all operational equipment and facilities infrastructure within the Delivery Stations (DS). The role has a direct impact on the site, its productivity and operational success. If equipment is not available or performs badly it minimizes the capacity and throughput of the site.
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Key job responsibilities<br>
To provide supervision and leadership to Facility Supervisors<br>
To develop Preventive and predictive maintenance of DSs assets including material handling and automation systems<br>
To be experienced in installing, maintaining, and troubleshooting any of all site's assets.<br>
To act as an ambassador for safety within the team and to promote safe working across the site<br>
Manage day to day engineering and soft services including housekeeping and upkeep of premises<br>
To Manage EHS and statuary compliances of DSs including waste management and hazardous waste management as per bylaws, timely renewal of licenses<br>
To develop and maintain a good working relationship across all levels in the organization<br>
Ability to provide enriched feedback to enhance individual performance<br>
Ability to prioritize and manage resources under high pressure</p><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience</li><li>1+ years of Microsoft Office products and applications experience</li><li>1+ years of working with computers and Microsoft Office products and applications experience</li><li>High school or equivalent diploma</li><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays</li><li>Travel up to 15% of the time</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>6+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience</li><li>Experience in material handling systems (MHS) installation, operation and maintenance</li></ul><br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Facilities Coordinator, Reliability Maintenance Engineering

Tas'Helat Marketing Co. (Fuel Stations Chain)

<div>
 The Operation Coordinator supports the Regional Manager and Deputy Regional Manager in the smooth execution of daily operational activities across the fuel station network. The role is responsible for manpower monitoring, maintenance follow-up, operational data management, and coordinating communication between the Operations team and other departments such as HR, Finance, Legal, Maintenance, Logistics, Procurement, and HSSEQ. The operations Coordinator ensures that operational schedules, reports, and deadlines are met, and that all station-related issues&mdash;including maintenance, manpower, and supply requirements&mdash;are handled efficiently. The position plays a key role in updating manpower databases, monitoring compliance with company standards, and supporting HR-related operational processes. Operating in a dynamic and safety-focused environment, the operation Coordinator identifies operational challenges, follows up on action plans, and helps maintain a safe, compliant, and efficient workplace. This role contributes to the overall effectiveness of
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 the operations department by providing timely coordination, problem-solving, and administrative support.
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 <strong>
  Key Responsibilities: -
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 </strong>
 <ul>
  <li>
   Operational Support &amp; Coordination
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   Manpower Monitoring &amp; HR Coordination
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   Maintenance &amp; Station Support
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   Data Management &amp; Reporting
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   Procurement &amp; Logistics Coordination
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   Email &amp; Communication Management
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   Compliance, Safety &amp; Environment
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   Continuous Improvement
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  </li>
 </ul>
 <strong>
  Technical Skills: -
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 </strong>
 <ul>
  <li>
   Strong knowledge of operational coordination, scheduling, manpower planning, and basic HR processes.
  </li>
  <li>
   Proficiency in MS Office (Excel, Word, Outlook, PowerPoint) for maintaining databases, preparing reports, and managing communication.
  </li>
  <li>
   Familiarity with maintenance workflows, procurement processes, and logistic coordination.
  </li>
  <li>
   Ability to track, update, and organize operational data with accuracy and attention to detail.
  </li>
 </ul>
</div>


Operation Coordinator

MillerKnoll

<div>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
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 <strong>
  Job Description &ndash; Office Administrator KSA
  <br/>
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 <strong>
  Purpose of the job
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 </strong>
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
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  Specific Responsibilities
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  <br/>
 </strong>
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
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  Resource management
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 Financial:
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 None
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 Human:
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 None
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  Contacts and relationships
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 </strong>
 Internal contacts:
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 Sales Staff and Managers
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 HM Staff throughout International and the US
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 External contacts:
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 Clients
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 Dealers
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 <strong>
  Person profile
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 <strong>
  Education And Experience
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  <br/>
 </strong>
 Essential:
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 Good level of Education
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 Excellent English &ndash; spoken and written
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 Fluency in verbal and written Arabic is preferred.
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 Experience of administration/sales support
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 <strong>
  Competences
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 </strong>
 Essential:
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 Able to communicate effectively at all levels, by telephone and face-to-face
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 Computer skills &ndash; word, excel and email
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 Good organisational skills
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 Good level of financial awareness
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 <strong>
  Characteristics
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 </strong>
 Essential:
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 Very professional, friendly and confident
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 Well presented and smartly dressed
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 Able to keep work area tidy at all times
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 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
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 Happy to work on own initiative.
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 Flexible
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 Mature attitude essential
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 <strong>
  Who We Hire?
  <br/>
  <br/>
 </strong>
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 <br/>
 <br/>
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>


Office Administrator

Hatch

<div><p><b>Requisition ID: </b>98284</p><p><b>
Job Category: </b>Human Resources</p><p><b>
Location: </b>Riyadh, Riyadh Region, Saudi Arabia</p><p><br>
Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.</p><p></p><p><br>
As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.</p><p></p><div><p><b><br>
Project Services Manager &ndash; Riyadh, Saudi Arabia</b></p><p></p><p><b><br>
About the Role</b></p><p>
Hatch is seeking a highly organized and proactive Project Services Manager to support our operations in Riyadh. This role is responsible for overseeing all project services functions, ensuring smooth coordination of facilities, travel, accommodation, and mobility activities for project staff across the Kingdom. The ideal candidate will demonstrate strong leadership, attention to detail, and the ability to manage multiple service streams in a dynamic project environment.</p><p></p><p><b><br>
Key Responsibilities</b></p><p></p><p><b><br>
Facilities &amp; Office Management</b></p><ul><li>
Oversee office leases, renewals, and space planning.</li><li>
Manage office fit‑outs, furniture procurement, and vendor coordination.</li><li>
Ensure reliable IT and internet access in collaboration with internal IT teams.</li></ul><p></p><p><b><br>
Travel &amp; Logistics</b></p><ul><li>
Supervise the Travel Coordinator and ensure efficient coordination with the travel agency.</li><li>
Manage local transportation requirements, including buses and car rentals (in coordination with the Travel Coordinator).</li><li>
Coordinate internal travel and project deployment across the Kingdom in collaboration with the Mobility team.</li></ul><p></p><p><b><br>
Accommodation &amp; Housing</b></p><ul><li>
Manage the Housing Coordinator and oversee staff accommodations, including long‑term housing and hotel arrangements.</li><li>
Ensure timely booking, quality control, and compliance with company housing standards.</li></ul><p></p><p><b><br>
Mobility &amp; Staff Deployment</b></p><ul><li>
Coordinate initial arrival logistics for new staff, ensuring smooth onboarding in partnership with the Mobility team.</li><li>
Oversee site deployment processes, including internal travel, mobilization schedules, and required documentation.</li></ul><p></p><p><b><br>
Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>
Minimum 7&ndash;10 years of experience in project services, office administration, logistics, or related functions, preferably within engineering, construction, or large project environments.</li><li>
Strong leadership and stakeholder‑management skills.</li><li>
Excellent communication skills and ability to work with multi‑disciplinary teams.</li><li>
Experience working in Saudi Arabia or the GCC is an asset.</li></ul></div><p></p><p><br>
Why join us?</p><ul><li>
Work with great people to make a difference</li><li>
Collaborate on exciting projects to develop innovative solutions</li><li>
Top employer</li></ul><p><br>
What we offer you?</p><br>
<p></p><ul><li>
Flexible work environment</li><li>
Long term career development</li><li>
Think globally, work locally</li></ul><p></p><p><br>
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.</p></div><p></p>

Project Services Manager

Inox Kitchen Equipment

<p><b>We Are Hiring: Service / Maintenance Coordinator &ndash; Riyadh</b></p><p>We are looking for a highly organized and proactive <b>Service / Maintenance Coordinator</b> to join our team in <b>Riyadh</b>, specializing in commercial kitchen equipment.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle incoming service and maintenance calls from clients.</li><li>Schedule and coordinate technician visits.</li><li>Follow up with customers to ensure issues are resolved promptly.</li><li>Contact suppliers for spare parts quotations, availability, and delivery tracking.</li><li>Prepare service reports and maintain proper documentation.</li><li>Coordinate internally with sales, warehouse, and technical teams.</li><li>Monitor pending jobs and ensure smooth workflow.</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in maintenance coordination or service administration (kitchen equipment industry experience is a strong advantage).</li><li>Strong communication and customer service skills.</li><li>Ability to manage multiple service requests efficiently.</li><li>Good organizational and follow-up skills.</li><li>Proficiency in MS Office.</li><li>Fluent in English (Arabic is a plus).</li><li>Based in Riyadh.</li></ul><p>If you are detail-oriented and capable of handling service operations efficiently, we would like to hear from you.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Maintenance/ Service Coordinator

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