executive assistant

office administrator

operations coordinator

administrative assistant

fm coordinator

office coordinator

XYZ Cultural Technology

XYZ Technologies LLC is looking for a Administration Coordinator (Saudi National) to join our growing team in Riyadh.About XYZ Technologies:XYZ Technologies specializes in audiovisual and experiential design, delivering integrated technology solutions for impactful experiences. Since 2004, we&rsquo;ve collaborated on projects worldwide, working closely with clients to bring ideas to life through simplified, well-designed technology.Vacancy: 1Key Responsibilities:&middot; Support the Business Development team in the preparation of proposals, tenders, and related documentation.&middot; Coordinate with internal departments to gather required information for tender submissions and business proposals.&middot; Assist in vendor registrations, prequalification processes, and related documentation.&middot; Maintain and regularly update records of leads, clients, and business development activities.&middot; Provide support in procurement activities and office supply management as needed.&middot; Collaborate with the Administration team to ensure smooth execution of general administrative functions.&middot; Maintain well-organized digital filing systems for all business and administrative documents.&middot; Monitor and follow up on pending documents and interdepartmental requirements to ensure timely completion.Requirements:- Bachelor&rsquo;s degree or Diploma in Business Administration, Management, or a related field (preferred).- Good communication skills in Arabic and English- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)- Ability to multitask and work with multiple departmentsPay: ﷼6,000.00 - ﷼7,000.00 per hourWork Location: In person

Office Coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

DXC Technology

<div>Job Description:
Key responsibilities
Reception &amp; Office Coordination
You will be responsible for the day‑to‑day running of reception by:
<ul><li>Welcoming visitors and ensuring a professional, friendly front‑of‑house experience
</li><li>Managing incoming calls, emails and deliveries
</li><li>Coordinating meeting rooms, guest access and refreshments
</li><li><div>Supervising the reception and shared areas
</div></li><li>Acting as the first point of contact for general office queries
</li><li>Liaising with facilities, IT and building management when needed
</li></ul>Executive Assistant Support (3 Executives)
You will support three executives by:
<ul><li>Managing calendars, meetings and room bookings
</li><li>Coordinating internal and external meetings
</li><li>Preparing agendas, documents and basic presentations
</li><li>Handling travel bookings and itineraries
</li><li>Managing expenses, invoices and basic reporting
</li><li>Following up actions and deadlines to keep work moving
</li><li>Acting as a trusted point of contact for stakeholders
</li></ul>Administration &amp; Organization
You will also:
<ul><li>Maintain organized digital and paper filing systems
</li><li>Support onboarding logistics for new starters
</li><li>Assist with ad‑hoc projects and administrative tasks
</li><li>Maintain confidentiality at all times
</li></ul>It would be better if you are someone who:
<ul><li>Stays calm when reception is busy
</li><li>Can priorities across three executives without prompting
</li><li>Spots issues early and fixes them before they escalate
</li><li>Communicates clearly and professionally
</li><li>Is comfortable saying &ldquo;I&rsquo;ll come back to you&rdquo; rather than guessing
</li></ul>Skills and experience
Essential
<ul><li>Experience in a receptionist, EA or office support role
</li><li>Able to be in the office every day
</li><li>Strong organization and time management skills
</li><li>Clear written and verbal communication
</li><li>Confidence dealing with senior stakeholders and visitors
</li><li>Good working knowledge of Outlook, Word, Excel and Teams ( and Concur)
</li></ul>Desirable
<ul><li>Experience supporting multiple executives
</li><li>Experience in a corporate or professional services environment
</li><li>Fluent in English and Arabic
</li></ul>Working style expectations
<ul><li>Hands‑on and proactive
</li><li>Reliable and discreet
</li><li>Comfortable switching between tasks
</li>Happy to be office‑based as a visible presence 
<li>
</li></ul><div> 
Basic Qualifications:
 
<ul><li>Bachelor's degree in a relevant field or equivalent combination of education and experience
</li><li>Typically, 4+ years of relevant work experience
</li><li>Proven experience in administration
</li><li>Proficiencies in administration and analysis
</li><li>A continuous learner that stays abreast with industry knowledge and technology 
</li></ul></div>At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We&rsquo;re committed to fostering an inclusive environment where everyone can thrive.
Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf.</div>

Executive Assistant /Receptionist

Alomar Holding Company

<div>Join Alomar Holding Company as a Secretary and contribute to the smooth operation of a leading Saudi investment group. 
 
Alomar Holding Company is a diversified investment holding group based in Riyadh, specializing in real estate development, property and asset management, and strategic business ventures. As a Secretary, you will play a crucial role in supporting daily administrative functions and facilitating effective communication across departments. 
 
Key responsibilities include:<ul><li>
Managing daily administrative and secretarial tasks to ensure efficient office operations</li><li>
Handling incoming and outgoing correspondence, including emails, letters, and documents</li><li>
Organizing and maintaining both physical and electronic filing systems</li><li>
Scheduling meetings, appointments, and coordinating internal communications</li><li>
Preparing meeting agendas, minutes, and follow-up lists as required</li><li>
Receiving visitors and coordinating with internal teams for seamless office management</li><li>
Supporting managers with document preparation, printing, scanning, and filing</li><li>
Drafting basic reports, letters, memos, and administrative forms</li><li>
Following up on assigned tasks to ensure deadlines are met</li><li>
Coordinating with HR, Admin, Finance, Procurement, and other departments</li><li>
Maintaining confidentiality of company documents and sensitive management information</li><li>
Ensuring office records and documents are organized and kept up to date</li></ul> 

Requirements 
 
Required Qualifications:<ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, Secretarial Studies, or a related field</li><li>
1&ndash;3 years of experience in secretarial, administrative, office coordination, or executive support roles</li><li>
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience using email and maintaining filing systems</li><li>
Experience preparing official correspondence and administrative documents such as letters, memos, and reports</li><li>
Experience coordinating with multiple internal departments including HR, Finance, Procurement, and Administration</li><li>
Experience receiving visitors and supporting meeting coordination (scheduling, agendas, minutes, follow-ups)</li><li>
Strong Arabic writing ability for official correspondence</li><li>
Basic-to-business English proficiency</li><li>
Saudi national</li></ul>
Preferred Qualifications:<ul><li>
Experience in real estate, contracting, construction, or holding companies</li><li>
Notice period of 30 days or less</li></ul> 

Benefits 
<ul><li>
Statutory health insurance coverage</li></ul><ul><li>
Pension scheme in accordance with Saudi regulations</li><li>
Paid annual leave and public holidays</li><li>
Professional development and training opportunities</li><li>
On-site work environment in Riyadh</li><li>
Supportive team culture and collaborative workplace</li></ul></div>

Secretary

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

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647 office coordinator jobs In Riyadh

Office Coordinator

Office Operations Coordinator

Executive Assistant /Receptionist

Secretary

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Office Administrator

Executive - Operations