finance manager

administrative affairs specialist Jobs in Riyadh

administrative affairs specialist

administrative assistant

bim coordinator

document controller

office coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
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 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
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   Tailoring/finalizing business presentations
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   Prepare meeting minutes
  </li>
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   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

brilliant mind events

<p><b>Job Title:</b> Female Sales Coordinator &ndash; IT Sector (Only Saudi Citizen)<br/><b>Location:</b> Riyadh, Saudi Arabia<br/><b>Contract Type:</b> Permanent<br/><b>Salary:</b> 7,000 SAR per month</p><p><b>Job Overview:</b><br/>We are seeking a motivated Sales Coordinator to support our growing IT/software sales operations in Riyadh. The ideal candidate will assist in managing sales processes, preparing proposals, maintaining client relationships, and ensuring smooth coordination between customers and internal teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate sales activities within the software/IT sector</li><li>Prepare sales proposals, quotations, and presentations</li><li>Manage client inquiries, orders, and follow-ups</li><li>Maintain strong client relationships and provide post-sales support</li><li>Track sales performance and support achievement of sales targets</li><li>Collaborate with internal departments to ensure customer satisfaction</li></ul><p><b>Requirements:</b></p><ul><li>Must Saudi Citizen (in line with local employment regulations)</li><li>Previous experience in IT sales or a related field is preferred</li><li>Strong communication and organizational skills</li><li>Ability to work independently and within a team</li><li>Proficiency in MS Office and CRM software</li><li>Fluency in Arabic and good command of English preferred</li></ul><p><b>Work Environment:</b></p><ul><li>On-site role based in Riyadh</li></ul><p>We welcome applications from qualified candidates who meet the above criteria. All applications will be considered based on experience and skills.</p><p>Job Types: Full-time, Part-time, Permanent, Temporary, Contract</p><p>Pay: ﷼7,000.00 per month</p><p>Application Question(s):</p><ul><li>Are You Saudi National?</li><li>How many years of Experience as a Sales Coordinator in IT Sectors</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul>

Sales Coordinator – IT Sector (Only Saudi Citizen)

Walter P Moore

<div>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 <strong>
  Administrative Assistant
 </strong>
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 <br/>
 <br/>
 In this role, the Administrative Assistant will provide support such as:
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 <ul>
  <li>
   Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
  </li>
  <li>
   Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
  </li>
  <li>
   General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
  </li>
  <li>
   Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
  </li>
  <li>
   Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
  </li>
  <li>
   Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
  </li>
  <li>
   Perform other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
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 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
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 <ul>
  <li>
   Saudi National
  </li>
  <li>
   Excellent verbal and written communication skills with staff, management, and clients.
  </li>
  <li>
   Fluent in both Arabic and English (speaking, writing)
  </li>
  <li>
   Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
  </li>
  <li>
   Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
  </li>
  <li>
   Proven competence in managing all administrative activities and needs of a small office environment.
  </li>
  <li>
   A/E/C industry experience and knowledge a plus.
  </li>
  <li>
   Strong organizational and communication skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Discrete, dependable and conscientious
  </li>
  <li>
   Excellent inter-personal skills
  </li>
  <li>
   Proactive
  </li>
  <li>
   Client-service oriented
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   <br/>
  </li>
 </ul>
 Physical presence in the office is required
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 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>


Administrative Assistant

MillerKnoll

<div>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
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 <strong>
  Job Description &ndash; Office Administrator KSA
  <br/>
  <br/>
 </strong>
 <strong>
  Purpose of the job
  <br/>
  <br/>
 </strong>
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
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 <strong>
  Specific Responsibilities
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  <br/>
 </strong>
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
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 <strong>
  Resource management
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  <br/>
 </strong>
 Financial:
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 None
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 Human:
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 None
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 <strong>
  Contacts and relationships
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  <br/>
 </strong>
 Internal contacts:
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 Sales Staff and Managers
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 HM Staff throughout International and the US
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 External contacts:
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 Clients
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 Dealers
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 <strong>
  Person profile
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 </strong>
 <strong>
  Education And Experience
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  <br/>
 </strong>
 Essential:
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 Good level of Education
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 Excellent English &ndash; spoken and written
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 Fluency in verbal and written Arabic is preferred.
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 Experience of administration/sales support
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 <strong>
  Competences
  <br/>
  <br/>
 </strong>
 Essential:
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 Able to communicate effectively at all levels, by telephone and face-to-face
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 Computer skills &ndash; word, excel and email
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 Good organisational skills
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 Good level of financial awareness
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 <strong>
  Characteristics
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  <br/>
 </strong>
 Essential:
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 Very professional, friendly and confident
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 Well presented and smartly dressed
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 Able to keep work area tidy at all times
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 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
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 Happy to work on own initiative.
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 Flexible
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 Mature attitude essential
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 <strong>
  Who We Hire?
  <br/>
  <br/>
 </strong>
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 <br/>
 <br/>
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>


Office Administrator

JEX Personnel

The Role
<br>PURPOSE OF THE ROLE We are seeking an ambitious, motivated and experienced individual to ensure high quality operational support is provided to the Partners and Associates across the Riyadh office (including secondees or visitors from other offices), enabling the smooth running of the operations. This is an exciting hands-on role, and you will have the opportunity to be involved in a variety of different areas within the firm. Within this role you will be the key point of contact / liaison between the UK and the Riyadh office and will build relationships with a range of key stakeholders. THE FIRM Is an international law firm, which has been 250 years in the making. With more than 1600 lawyers operating from over 20 offices globally in the Middle East, Asia, Europe and UK, our reputation is built on providing clients with a real competitive edge across their most important and challenging transactions, disputes and projects. Our work worldwide spans more than 50 areas of business law, paving the way to deliver the best possible outcomes for clients across multiple industries. Appointed time and again, we help them do business, operate and grow - effectively and safely - in over 100 countries worldwide. And while the challenges our clients bring us may vary, we approach and solve them with the same, single-minded focus: finding the smartest way to achieve the biggest impact. WHAT TO EXPECT IN THIS ROLE • Delivers high quality Legal PA support for the Singapore office and acts as the key contact for the Head of Office, Partner and fee earner groups. • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate • Identifying and recommending cost efficient options for complex travel arrangements • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource • Work closely with Business Development to support fee earners on organisation of events • Assist with all planning and logistics for hearings both locally, and internationally • Process expense claims on behalf of fee earners • Supports internal office events, working with the Business Services Finance Manager and Business Development team regarding budget allocation; • Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts • Promotes and nurtures an inclusive and diverse culture within the office, leading by example and upholding the firm's values at all times.
<br><br>
Requirements
<br>YOUR AREAS OF KNOWLEDGE AND EXPERTISE • Experience gained in a comparable environment at a experinced PA level • Highly organised and motivated with a 'can do' attitude and a willingness and enthusiasm to take on new challenges and develop own role. • Able to prioritise and thrive in a busy, fast-paced professional services environment meet the demands of the team. • Excellent verbal and written communication skills and able to quickly build strong working relationships • Strong influencing and negotiating skills. • Proactive, flexible and driven attitude. • Strong organisational and PA experience. • Strong technical skills across all Microsoft packages including Windows, Outlook, PowerPoint and Excel • Ideally with have both Arabic and English abilities
<br><br>
About the company
<br>Executive search involves working with a third party, such as JEX Personnel. Executive search is relationship driven. JEX Personnel will work closely with you to understand the requirements of the role. It is a research-led approach, meaning a search firm will be paid a retainer fee upfront to carry out analyse the marketplace and benchmark for skills/roles and salaries. A search firm will tend to have extensive knowledge of and access to board directors and senior executives across industries and functions, allowing them to build a large pool of top executive talent

Legal PA - International Law Firm

United Nations

<div><div><div><div>Result of Service
</div><div>The key results will have a positive impact on the reputation of the UN and effective RCO support to liaison with MOFA and planning and execution of official events.
</div></div><div><div>Work Location
</div><div>Riyadh
</div></div><div><div>Expected duration
</div><div>3 months
</div></div><div><div>Duties and Responsibilities
</div><div>Organizational Context and Brief Project Description: The Resident Coordinator&rsquo;s Office is the United Nations&rsquo; entity tasked to coordinate the UN System&rsquo;s work at the country level. It supports UN agencies, programmes, and funds interventions in the country, including partnerships. In Saudi Arabia, the UN System is represented by 23 agencies, funds, and specialized programmes. The country team (UNCT) is made up of representatives of these entities. The UN Resident Coordinator (RC) guides and supports the work of the UNCT, ensuring effective coordination and cooperation across the mandates of each organisation. The Office of the Resident Coordinator (RCO) strengthens the joint activities of the UN System in Saudi Arabia. Its purpose is to maximize, in a coordinated manner, the UN&rsquo;s work so that the system can provide a collective, coherent, and integrated response to national priorities and needs under the framework of the Sustainable Development Goals and other international commitments. This junior consultant assignment is part of the RCO team efforts to ensure strong communication and liaison between with the Ministry of Foreign Affairs and the RCO/UNCT. Description of Tasks: Under the Supervision of the Executive Assistant to the United Nations Resident Coordinator, the junior consultant will: Liaison with MOFA &bull; Support liaison between the UN RC Office and the Saudi Ministry of Foreign Affairs, embassies, and other diplomatic missions. &bull; Follow up on communication with Saudi MOFA regarding diplomatic matters, visits, and events. Event Management: &bull; Support planning and coordination of UN events, ceremonies, and high-level meetings. &bull; Support the organization of conferences, seminars, and workshops in collaboration with relevant UN Agencies, Funds, and Programmes. &bull; Ensure proper protocol and diplomatic courtesies are observed at all times. &bull; Support logistical arrangements, including transportation, accommodation, and security for visiting dignitaries and UN officials. &bull; Coordinate with UNDSS to ensure the safety and security of UN events and personnel. &bull; Any other related tasks as may be required or assigned by the supervisor.
</div></div><div><div>Qualifications/special skills
</div><div>A High School Diploma is required. All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed. A minimum of 1 year work experience in diplomatic/government liaison and event management is required.
</div></div><div><div>Languages
</div><div>English and French are the working languages of the United Nations Secretariat. For this position, fluency in Arabic is required Note: &ldquo;Fluency&rdquo; equals a rating of &lsquo;fluent&rsquo; in all four areas (speak, read, write, and understand) and &ldquo;Knowledge of&rdquo; equals a rating of &lsquo;confident&rsquo; in two of the four areas.
</div></div><div><div>Additional Information
</div><div>Not available.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

IC - Protocol Support

Siemens

<div></div><div><p>Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.</p>
<p>
Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.</p>
<p>
In Saudi Arabia, Siemens Mobility is at the forefront of shaping the future of transportation by delivering cutting-edge rail and metro solutions in alignment with Vision 2030. Our advanced automation and signaling solutions are powering the Riyadh Metro, the longest driverless metro in the world, spanning a combined length of 176 kilometers, is set to revolutionize mobility in the capital by reducing road congestion and enhancing connectivity across the city.</p>
<p>
Today, we are recruiting for a T<b>eam Assistant </b>to join our team in Saudi Arabia. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.</p><br>
<p><b>
What Are My Responsibilities?</b></p>
<ul>
<li>Provide administrative and organizational support to project and engineering teams.</li>
<li>Organize and coordinate meetings, manage calendars, and track action items and follow-ups.</li>
<li>Support the preparation of presentations, reports, and official correspondence.</li>
<li>Assist with travel arrangements, onboarding activities, and general project logistics.</li>
<li>Maintain shared folders, contact lists, and project registers, ensuring information is accurate and up to date.</li></ul><br>
<p><b>What Do I Need to Qualify for This Job?</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Office Management, Economics, or a related field.</li>
<li>Strong organizational, communication, and coordination skills.</li>
<li>Ability to manage multiple tasks and work effectively in a fast-paced project environment.</li>
<li>Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).</li>
</ul><ul><li>Experience working in international or multicultural project environments.</li>
<li>Basic knowledge of project workflows or document control processes.</li></ul><br>
<p><b>What else do I need to know?</b></p>
<p>
As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.</p>
<p>
At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds</p>
<p>
Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com</p></div>

Team Assistant @Siemens Mobility KSA

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