office administrator

office assistant

administrative assistant

accounting manager

assistant manager

office manager mfm office

Pediatrix Medical Group

<div>Overview:
<div>
The Office Manager is responsible for overseeing the daily operations of the medical office to ensure the delivery of efficient, high-quality patient care and administrative support. This role includes supervising clinical and administrative staff, optimizing workflow processes, managing patient access and scheduling, addressing patient experience and concerns, and ensuring compliance with healthcare regulations and billing practices.</div>
Responsibilities:<div></div><div><b><br>
Staff Supervision &amp; Workflow Management:</b></div><ul><li>
Interview, hire and train.</li><li>
Provide training, performance feedback and coaching to staff as needed.</li><li>
Supervise front office and clinical support staff, ensuring efficient daily operations.</li><li>
Develop and maintain staff schedules to support patient volume and provider availability.</li><li>
Conduct regular team meetings to communicate updates, address concern and foster collaboration.</li><li>
Address and resolve day-to-day staffing or workflow issues in coordination with the Practice Manager.</li></ul><div><b>
Patient Access &amp; Scheduling</b></div><ul><li>
Oversee referral and appointment scheduling processes to optimize provider productivity and patient access.</li><li>
Ensure timely and accurate patient scheduling, check-in and check-out procedures</li><li>
Monitor patient flow and wait time, implementing improvements to enhance efficiency.</li></ul><div><b>
Patient Experience</b></div><ul><li>
Serve as point of contact for patient concerns, resolving issues with professionalism and empathy.</li><li>
Ensure high standards of customer service and patient satisfaction.</li><li>
Monitor patient experience and implement strategies to improve service quality.</li></ul><div><b>
Compliance &amp; Billing</b></div><ul><li>
Ensure compliance with HIPAA, OSHA, SOX and other healthcare regulations</li><li>
Monitor insurance verification and authorization processes to prevent delays in care and mitigate denials</li><li>
Coordinate with billing teams to ensure accurate coding and timely insurance claim submission.</li><li>
Assist in resolving billing issues and patient account inquiries.</li></ul><div><b>
Technology &amp; Systems:</b></div><ul><li>
Manage practice management systems (e.g., EHR/EMR software).</li><li>
Troubleshoot and report technical issues; coordinate with IT support as needed.</li></ul><div><b>
Leadership &amp; Collaboration:</b></div><ul><li>
Act as a liaison between providers, staff, practice manager and other administrative leadership.</li><li>
Work closely with the Practice Manager to develop and implement strategic office improvements.</li><li>
Foster a culture of accountability, teamwork and continuous improvement.</li></ul><div><b>
Administrative Operations:</b></div><ul><li>
Manage office supplies, equipment maintenance and vendor relationships.</li><li>
Prepare reports on office performance patient volumes and other operational metrics.</li><li>
Ensure smooth patient flow, from check-in to check-out.</li><li>
Support implementation of clinical systems updates, workflow changes and quality improvement initiatives.</li></ul><br>
<div></div>
Qualifications:
<div><i>
Education:</i></div><ul><li>
High school diploma or equivalent</li><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in healthcare administration, business administration, or a related field (preferred)</li><li>
Certified Medical Office Manager (CMOM) Preferred</li><li>
Certified Physician Practice Manager (CPPM) Preferred</li><li>
HIPAA Certification Preferred</li></ul><div><i>
Experience Industry:</i> Healthcare</div><div><i>
Experience:</i></div><ul><li>
5+ years of experience in a medical office or healthcare administrative role.</li><li>
1&ndash;2 years of supervisory or leadership experience preferred.</li></ul><div><i>
Skills/Abilities:</i></div><ul><li>
Strong leadership, organizational, and communication skills.</li><li>
Proficiency in electronic health record (EHR) systems and MS Office Suite.</li><li>
Knowledge of medical terminology, billing, and insurance procedures.</li><li>
Ability to handle sensitive information with discretion and integrity.</li><li>
Excellent problem-solving and multitasking abilities.</li></ul><br>
<div></div>
Benefits and Compensation:
<div><b><i>
Take great care of the patient, every day and every way.</i></b><b><i>TM</i></b><b><i> </i></b>At Pediatrix &amp; Obstetrix, that&rsquo;s not only our motto at work each day; it&rsquo;s also how we view our employees and their families. We know that our greatest asset is YOU.</div><div><br>
</div><div>We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix &amp; Obstetrix helps our employees take care of themselves and their families.</div>
About Us:
<div></div><div>
Pediatrix Medical Group is one of the nation&rsquo;s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group&rsquo;s high-quality, evidence-based care is bolstered by significant investments in research, education, quality improvement and safety initiatives.
</div><div><i>Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: </i><i>www.pediatrix.com/careers</i><i>.</i></div><div></div><div><i><br>
#PedNC</i></div>
Pediatrix is an Equal Opportunity Employer:
<div>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div></div>

Office Manager (MFM Office)

Skin.Theory Houston

<p>SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.</p><p>As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.</p><p>This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.</p><p>The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.</p><p>Position Overview</p><p>The Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.</p><p>This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.</p><p>The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.</p><p><b>The goal of this position is simple:</b></p><p>Create structure, strengthen accountability, and support scalable growth.</p><p><i>Core Responsibilities</i></p><p><b>Financial &amp; Administrative Coordination</b></p><p>Oversee biweekly payroll processing and verify provider commission calculations prior to submission<br/>Track PTO balances and timekeeping accuracy<br/>Coordinate financial documentation and reporting for the CPA<br/>Maintain invoice tracking and vendor payment schedules<br/>Prepare partner distribution summaries for ownership review<br/>Approve refunds within policy guidelines and escalate larger requests<br/>Ensure monthly reporting and financial summaries are completed by the 10th of each month<br/>Maintain accurate bookkeeping records and assist with budget tracking</p><p><b>HR &amp; Compliance Oversight</b></p><p>Maintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance<br/>Maintain MSDS binder and equipment maintenance logs<br/>Coordinate annual Medical Director documentation and compliance requirements<br/>Maintain employee records and training documentation<br/>Facilitate monthly team meetings and coordinate quarterly performance evaluations<br/>Support employee onboarding, training, and development<br/>Ensure clinic SOPs are reviewed and updated annually</p><p><b>Inventory &amp; Cost Control</b></p><p>Conduct weekly inventory audits and injectable counts<br/>Monitor product expiration dates and investigate discrepancies<br/>Forecast quarterly product orders based on patient demand trends<br/>Track monthly cost of goods sold (COGS) and report findings to ownership<br/>Coordinate with vendors on pricing, supply orders, and product availability</p><p><b>Marketing &amp; Growth Support</b></p><p>Attend weekly marketing coordination meetings with leadership<br/>Ensure quarterly promotions are finalized at least 30 days prior to launch<br/>Coordinate internal rollout plans before campaigns go live<br/>Track provider KPIs including service revenue, rebook rate, and retail attachment rate<br/>Deliver monthly KPI performance summaries to ownership</p><p><b>Operations &amp; Systems Management</b></p><p>Oversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes<br/>Supervise administrative staff and provide training, coaching, and performance feedback<br/>Maintain Zenoti accuracy and reporting integrity<br/>Identify scheduling inefficiencies and improve patient flow<br/>Ensure facility maintenance issues are resolved within 48 hours<br/>Manage vendor relationships and supply coordination<br/>Maintain an organized and accessible SOP library<br/>Ensure patient records and documentation are maintained according to confidentiality and compliance standards</p><p><b>Required Qualifications</b></p><p>3+ years office management experience in a medical, dental, aesthetics, or healthcare setting<br/>Experience coordinating payroll and working with a CPA or bookkeeper<br/>Experience managing inventory systems and vendor relationships<br/>Strong financial organization skills and proficiency in Excel or financial tracking tools<br/>Experience using practice management software (Zenoti preferred)<br/>Strong leadership and communication skills with the ability to hold teams accountable<br/>Ability to manage multiple priorities in a fast paced clinical environment</p><p><b>Preferred Qualifications</b></p><p>Experience in medical aesthetics, dermatology, or cosmetic practice<br/>Experience tracking and reporting operational KPIs<br/>Experience implementing operational improvements or system optimization<br/>Demonstrated history of measurable success in previous roles</p><p>Candidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.</p><p><b>Ideal Candidate Profile</b></p><p>Highly organized and systems oriented<br/>Comfortable enforcing standards and operational policies<br/>Financially disciplined with strong attention to detail<br/>Calm under pressure in a clinical setting<br/>Growth minded and proactive<br/>Able to clearly articulate past results using data</p><p>Examples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.</p><p><b>Interview Process</b></p><p>Final stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.</p><p>Pay: $26.00 - $32.00 per hour</p><p>Expected hours: 25.0 &ndash; 35.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul><p>Coordinating payroll for employees<br/>Tracking PTO or timekeeping discrepancies<br/>Managing vendor invoices or expenses<br/>Preparing reports for a CPA or accountant<br/>None of the above</p><ul><li>What level of experience do you have managing inventory?</li></ul><p>I managed inventory audits and tracked discrepancies<br/>I assisted with inventory tracking<br/>I occasionally helped with inventory counts<br/>I have no inventory management experience</p><ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul><p>Very comfortable &ndash; I regularly track KPIs and create reports<br/>Comfortable &ndash; I track numbers but rarely build reports<br/>Basic spreadsheet use only<br/>Little or no spreadsheet experience</p><ul><li>What experience do you have supervising or managing staff?</li></ul><p>I have managed staff and conducted performance discussions<br/>I have supervised staff but did not lead evaluations<br/>I have worked on a team but did not supervise others<br/>I have not supervised employees</p><ul><li>Which industries have you worked in? (Select all that apply)</li></ul><p>Medical spa or aesthetics clinic<br/>Dermatology or plastic surgery office<br/>Dental or other healthcare practice<br/>Retail or hospitality management<br/>None of the above</p><p>Work Location: Hybrid remote in Houston, TX 77006</p>

Office Manager – Medical Aesthetics

JAS Worldwide

<div></div><div><div>JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.</div><div></div>
The Import Manager is responsible for managing air and ocean import operations, maintaining the highest quality standards while delivering service solutions that meet or exceed customer expectations. This role ensures the accurate and timely completion of all documentation and transactions. Additionally, the Import Manager acts as a key liaison between the Branch Manager, Corporate Office, and branch employees to ensure seamless end-to-end processes.<div></div><div><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b><b>:</b></div><ul><li>
Oversee the Ocean and Air Import department transportation movements.</li><li>
Monitor and maintain workflow within the department.</li><li>
Manage reports provided by the branch manager or corporate office (accounting/POD&rsquo;s/ KPI&rsquo;s etc).</li><li>
File FMC for Ocean and check existing rates in place for validity.</li><li>
Quote rates to overseas offices/agents for both Air and Ocean Import transportation.</li><li>
Assist sales with rates and transportation options.</li><li>
Meeting with truck vendors, NVOCC representatives, shipping lines to address any issues or to discuss future business.</li><li>
Instruct overseas agents of shipping procedures for customers.</li><li>
Assist Import staff with any shipment issues they might have.</li><li>
Meet with customers as needed.</li><li>
Complete shipments in accordance with the defined business process management guidelines.</li></ul><div></div><div><b>
MANAGERIAL RESPONSIBILITIES</b><b>:</b></div><div>
The incumbent will directly and/or indirectly supervise one or more employees.</div><ul><li>
The Import Manager directs the work assignments of the Import Specialists.</li><li>
Conduct performance evaluations for all direct reports on an annual basis.</li><li>
Recommend employee hiring, promoting and termination decisions.</li><li>
Identify and successfully resolve personnel issues.</li><li>
Assist and guide staff in addressing and resolving customer concerns.</li><li>
Provide training and guidance to staff members, to further develop skill levels.</li><li>
Review the time and attendance of staff utilizing Company time tracking system.</li><li>
Ensure the business processes are implemented according to Company guidelines.</li><li>
Provide back-up for the department during times of employee absence and/or increased business.</li></ul><div></div><div><b>
QUALIFICATIONS</b><b>:</b></div><ul><li>
Must have 5+ years&rsquo; experience handling both air and ocean import shipments as a freight forwarder</li><li>
Must have 2+ years of supervisory experience</li><li>
Cargowise (C1) experience is preferred</li><li>
Strong customer service experience</li><li>
Excellent organizational skills</li><li>
Excellent problem-solving skills</li><li>
Ability to effectively communicate both verbally and in writing</li><li>
Strong computer skills including Microsoft Office Suite</li><li>
Detail oriented, able to multitask and meet deadlines</li><li>
Self-motivated, able to effectively work on a team and independently</li><li>
Able to perform the essential duties of this position without posing a &ldquo;direct threat&rdquo; to the health or safety of self or others</li><li>
Able to interact positively and effectively with co-workers, subordinates and managers</li></ul><div></div><div><b>
EDUCATION/EXPERIENCE</b><b>:</b></div><ul><li>
High School diploma or GED</li><li>
Experienced handling air and ocean import shipments</li><li>
Supervisory experience</li><li>
Cargowise (C1) experience is preferred</li><li>
Thorough knowledge of freight forwarding</li><li>
Prior experience in global logistics preferred</li><li>
Customer service experience required</li></ul><div></div><div><b>
ENVIRONMENT:</b></div><div>
100% performed in climate-controlled internal office environment working under normal office conditions.</div><div>
While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds<i>.</i></div><div></div><div><b>
ADDITIONAL:</b></div><div></div><div>
Follow the Company HR Policy, the Code of Business Conduct and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.</div><div></div><div>
The responsibilities associated with this job will change from time to time in accordance with the Company&rsquo;s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.</div><div></div><div>
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.</div><div></div><div>
DEFINITIONS: (if any abbreviation, the meaning needs to be inserted)</div><div></div><div><b><i>
Management retains discretion to add or change duties of this position at any time.</i></b></div><div></div><div><i>
JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.</i><br>
<br>
<i>Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.</i></div><div></div><div><b>
NOTICE TO APPLICANTS</b><br>
<br>
JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT &ldquo;KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER.&rdquo; JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.</div></div><div></div>

Import Manager

Plenus Consulting Group LLC

<p><b>Deal Advisory (New Markets Tax Credit: NMTC) Associate or Manager (Bilingual Japanese/English &ndash; Choice of GA, MI, or TX Office)</b></p><p><b>Company Overview:</b></p><p>PKF Plenus is a U.S. member firm of PKF International, providing full-service tax, assurance, and advisory solutions to multinational clients. Our Tax &amp; Deal Advisory team specializes in New Markets Tax Credit (NMTC) and other federal incentive programs, working with global manufacturing and investment companies expanding in the U.S.</p><p><b>Position Summary:</b></p><p>We are seeking a part-time bilingual (Japanese-English) associate to support our Tax &amp; Deal Advisory practice and general firm operations. The role includes assisting partners with client engagements, schedules, and administrative coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Support tax and deal advisory projects, including New Markets Tax Credit (NMTC) and investment incentive programs.</li><li>Assist partners with client communications, scheduling, and documentation.</li><li>Conduct research and analysis related to financial incentives, regulations, and client deliverables.</li><li>Provide general affairs and administrative support across partners and departments.</li><li>Coordinate business trips and external meetings when required.</li><li>Prepare and translate documents (Japanese&ndash;English as needed).</li><li>Provide Japanese&ndash;English interpretation during partner meetings, client visits, and sales presentations.</li><li>Support client relationship management by assisting with communications, hospitality, and follow-up coordination.</li><li>Drive partners or clients during business trips and local client visits as required.</li></ul><p><b>Qualifications:</b></p><ul><li>Native-level Japanese and fluent English required.</li><li>Bachelor&rsquo;s degree in Business, Accounting, Economics, or related field (preferred). No prior experience required; open to highly motivated fresh graduates.</li><li>Must reside in Georgia (GA), Michigan (MI) or Texas (TX).</li><li>Must hold a valid driver&rsquo;s license and be able to travel by air as needed (up to 50% travel).</li><li>Strong organizational, multitasking, and communication skills.</li><li>Ability to work both independently and collaboratively in a professional environment.</li></ul><p><b>Location:</b><br/>Choice of office &ndash; Atlanta, GA; Troy, MI; or Houston, TX (based on candidate preference and business needs).</p><p><b>Employment Terms:</b></p><ul><li>Choice of office &ndash; Atlanta, GA; Troy, MI; or Houston, TX (based on candidate preference and business needs).</li><li>Part-time for the first 3 months (not applicable for manager level)</li><li>Potential for full-time conversion based on performance.</li><li>Hourly rate: $25+ (commensurate with experience).</li><li>Remote work permitted until further management decision; field visits required upon request.</li><li>Visa or Green Card sponsorship available for qualified candidates.</li></ul><p>Job Type: Part-time</p><p>Pay: From $25.00 per hour</p><p>Work Location: Hybrid remote in Houston, TX 77057</p>

(CPA firm) Japanese Speaking Advisory Associate – Office Location Flexible: GA, MI, or TX

HOUSTON FOOD BANK

<div>Description:
<p><b>
POSITION SUMMARY:</b></p><p>
The Sourcing Manager I is responsible for supporting Houston Food Bank&rsquo;s &ldquo;fresh forward&rdquo; strategy by securing a stable supply of donated perishable and/or non-perishable foods, prioritizing fresh, nutritious and locally sourced products. This position is responsible for building and managing relationships with local food donors specializing in, but not limited to, produce, dairy, meat, grains, bread and/or non-perishables to secure zero-cost donations. The Sourcing Manager I effectively integrates the existing Houston Food Bank Stewardship model while offering actionable insights, recommendations, and continuous improvement strategies.</p><p>
Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one&rsquo;s circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what&rsquo;s right and acting. Transparency: Doing things openly and honestly).</p><p><b>
ESSENTIAL JOB FUNCTIONS:</b></p><ul><li>
Identifies and recruits new donors within the industry from our service area and maintains relationships through the donor relations program.</li><li>
Develops and implements strategic resourcing tactics to meet food solicitation goals.</li><li>
Works with the Feeding America sourcing team to maximize donations and relationships within our service area.</li><li>
Maintains a steady supply of donated foods, for assigned categories, to keep Houston Food Bank (HFB) operational year-round.</li><li>
Serves as a Subject Matter Expert on the supply chain across assigned categories, offering strategic insights, providing actionable recommendations, and driving continuous improvement initiatives.</li><li>
Forecasts food supply and constraints for assigned categories.</li><li>
Pivots quickly to manage competing priorities and urgent initiatives.</li><li>
Manages sourcing programs and initiatives, as needed.</li><li>
Manages relationships, reporting, and data tracking for grants, as needed.</li><li>
Helps the team develop an annual strategic plan and prioritize solicitation efforts accordingly.</li><li>
Organizes and manages multiple projects, setting priorities, and working independently under aggressive timelines with strong attention to detail.</li><li>
Collects, analyzes, and reports data on items within the industry and sourcing activities.</li><li>
Provides technical assistance to HFB staff and partner agencies, as needed.</li><li>
Understands HFB&rsquo;s Mission, policies, culture, values, history, key stakeholders, and programs.</li><li>
Participates in events and responds to emergencies outside traditional work schedules, as needed.</li></ul><p><b>
SUPERVISORY RESPONSIBILITIES:</b></p><p>
This position has no supervisory responsibilities.</p>
Requirements:
<p><b>
QUALIFICATIONS:</b></p><p><b>
Education/Experience:</b></p><ul><li>
Bachelor's degree from an accredited four-year college or university in Supply Chain, Business, Marketing, Agriculture, Food Science, or a closely related field.</li><li>
3+ years experience in procuring, strategic sourcing, or buying of perishable or non-perishable foods.</li><li>
Experience in supply chain, non-profit, food banking, retail grocery, or sales.</li><li>
Experience with handling, shipping, selling, buying, sourcing, and/or storing foods.</li><li>
Experience as a buyer or key account sourcing manager, preferred.</li><li>
Experience with inventory management, preferred.</li><li>
Bilingual in English and Spanish, strongly preferred.</li></ul><p><b>
Certificates, Licenses, and Registrations:</b></p><ul><li>
ServSafe Manager Certification or ability and willingness to become certified within 6 months of hire.</li><li>
Must have reliable transportation, a valid driver&rsquo;s license, and insurance.</li></ul><p><b>
Special Knowledge/Skills/Abilities:</b></p><p>
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)</p><ul><li>
Microsoft Office Suite, Google Suite, Salesforce, Asana, SharePoint</li><li>
Ability to work with a diverse population, including the public</li><li>
Excellent written and verbal communication skills (in person, via telephone, and by email communication)</li><li>
Ability to innovate and provide creative solutions</li><li>
Ability to manage time efficiently and to work independently with minimum supervision</li><li>
Ability to represent HFB professionally under a variety of conditions</li><li>
Ability to foster strong relationships internally and externally</li><li>
Ability to analyze complex information and develop data-driven sourcing strategies</li><li>
Ability to be a collaborative team player</li></ul><p><b>
COMPLIANCE:</b></p><p>
Carries out responsibilities in accordance with HFB policies.</p><p><b>
REASONING ABILITY:</b></p><p>
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)</p><p><b>
COMPETENCIES:</b></p><p>
Business Insight / Instills Trust / Drives Engagement / Optimizes Work Processes / Directs Work / Composure / Manages Ambiguity / Communicates Effectively / Organizational Savvy / Decision Quality / Manages Conflict / Presentation Skills</p><p><b>
PHYSICAL REQUIREMENTS:</b></p><p>
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office, around the facility, and donor sites, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 50 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee must frequently travel to other sites for business.</p><p><b>
WORK ENVIRONMENT:</b></p><p>
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. The job is generally performed in a hybrid setting that includes an office environment, warehouse/retail facilities, and outdoors; the employee is occasionally exposed to wet and/or humid conditions, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans).</p><p><b>
TRAVEL REQUIRED</b>:</p><p>
Travel is required for this position (up to 40% of the time and on a domestic basis within our 18-county service area).</p><p>
This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events).</p><ul><li>Is legally able to work in the United States.</li></ul></div>

Sourcing Manager I (Produce)

Connections Education

Company SummaryTexas Connections Academy (TCA) is a Texas Online School that offers 100% virtual instruction to public school students across Texas in grades 3-12 who are not physically present on campus during instruction. The TxVSN OLS program is authorized by Texas Education Code (TEC) Chapter 30A and administered through TEA. Connections Education, LLC is in partnership with Houston ISD and Mineral Wells School District to provide this high quality and rigorous virtual instruction through TCA. Position Summary and ResponsibilitiesWorking from home, the Executive Administrative Assistant is primarily responsible for meeting monthly billing/accounting deadlines and billing partners in a timely manner.
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Other administrative tasks of the school such as assisting the leadership team with administrative tasks and other duties as assigned. The Executive Administrative Assistant will be responsible for the following: Following billing procedures as outlined by state guidelines, Pearson Virtual Schools, and the School Leader;Outbound communication via phone, online chat and email with various stakeholders;Arrange state test site rental with external vendors;Manage billing and costs for state testing;Make all arrangements for school staff travel, including hotel, car rental, conference registration;Provide staff with information and training related to individual expense reporting;Manage, train, and support administrative assistants who report to the office;Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, communicating with staff and families;Work in collaboration with PVS Teams, such as State Reporting and Compliance to ensure required data (ex. Immunization Records) are entered into various school and district information systems in an accurate and timely manner;Create and update school Standard Operating Procedures;Work directly with PVS Teams, such as Facilities and the Academys Property Manager;Responsible for managing school phone system;Accountable for mail and voicemail that comes into the office;Maintain and update the Office Emergency Plan;Assist School Leadership Team as needed with daily tasks and projects;Assist families and school stakeholders with questions both on the phone and in the office;Additional duties as assignedRequirementsAssociate degree or higher preferredStrong ability for reporting accuracyKnowledge of state and reporting SystemsAbility to understand all components of billing, receiving payments, general accountingProficiency with Microsoft Office tools and web-based applications is essentialIntermediate or higher skill level in MS ExcelProficiency with Google Applications (Mail, Calendar, Drive, Chat, Documents, etc.)Ability to multitask in a fast-paced environmentAbility to maintain privacy and confidentiality (FERPA)Good interpersonal skills and attention to detailExcellent communication skills, both oral and writtenCustomer focused approachHigh degree of flexibilityDemonstrated ability to work well in fast paced team environmentExperience in K-12 education and/or State educational reporting a plusPreferred: experience with computer-based Information SystemsTravel and attendance at in-person events, including State Testing is required throughout the school year, as determined by the school. This may require overnight travelMust be able to use a personal electronic device and email address for two-step authentication.

Executive Assistant - Texas Connections Academy

Fleetpride

<div><p>FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry and apply today!</p><p></p><div><div><b><i>
Please Note, this position is a mid-shift position. The working hours are from Monday thru Friday from 11 am CST - 8 pm CST.
</i></b></div></div><div><div><div><div><div><div><div><div><div><p><b>DUTIES &amp; RESPONSIBILITIES</b></p><ul><li><p>
Answer telephones, receive emergency and non-emergency phone calls, record application information, direct calls, and take messages.</p></li><li><p>
Enter data in the computer system and maintain logs and records of calls, activities, and other information.</p></li><li><p>
Prioritize calls according to urgency and importance.</p></li><li><p>
Managing multiple breakdown situations on a daily basis.</p></li><li><p>
Understanding and providing an appropriate estimated time of arrival.</p></li><li><p>
Determine the status of the customer account and any payment needs prior to scheduling the work.</p></li><li><p>
Obtain authorization for all credit card payments and process credit card and charge account payments.</p></li><li><p>
Monitor the route and location of drivers to coordinate and prioritize their schedule.</p></li><li><p>
Coordinate road call requirements with appropriate teams and/or drivers all pertinent information to complete their road service request, issue miscellaneous purchase orders and make all required arrangements to facilitate the road call; complete follow up to be sure work is performed in a timely manner; follow up with customers to ensure satisfaction and locate additional service and repair opportunities.</p></li><li><p>
Communicate with customers, employees, and other individuals to answer questions, explain information relative to repairs being performed, schedule repairs, and address complaints.</p></li><li><p>
Estimate, schedule, prepare, and invoice repairs in a knowledgeable manner, open repair orders, reports, memos, letters, and other documents, using Google Sheets, Excel spreadsheets.</p></li><li><p>
Billing/Data entry for third-party vendors &ndash; prompt and accurate keying of information.</p></li><li><p>
Fast, accurate typing with experience in data entry.</p></li><li><p>
Incoming correspondence, including faxes and email.</p></li><li><p>
Initiate activities to stay busy and productive during downtime.</p></li><li><p>
Respond to internal inquiries in a timely manner.</p></li><li><p>
Support Customer Success Manager and Technicians with daily needs.</p></li><li><p>
Participate in on-call or after-hours coverage as needed.</p></li><li><p>
Ability to stay calm under pressure.</p></li><li><p>
Ability to multitask and support the fast-paced demands of our business.</p></li><li><p>
Demonstrating excellent phone skills to interact effectively with customers.</p></li><li><p>
Maintain a clean and organized office area.</p></li><li><p>
Other duties as assigned.</p></li></ul><p></p><p><b>
EDUCATION AND SKILLS</b></p><ul><li><p>
 High School Diploma (or GED or High School Equivalence Certificate</p></li><li><p>
Intermediate knowledge level of Windows XP (excel, word and outlook)</p></li><li><p>
Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.</p></li><li><p>
Communicating: Conveying information to others in an effective manner.</p></li><li><p>
Time management: Managing one&rsquo;s time and the time of others.</p></li><li><p>
Persuasion: Persuading others to change their minds or behavior.</p></li><li><p>
Service orientation: Actively looking for ways to help people.</p></li></ul><p></p><p><b>
WORKING CONDITIONS</b></p><p>
This position operates in a professional office environment. This role routinely uses standard office equipment as computers, phones, photocopiers, fax machines and filing cabinets. The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.</p><p></p><p><i>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></p><ul><li><p>
Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.</p></li><li><p>
Occasional lifting of items up to 25 pounds (files, computer printouts on occasion)</p></li></ul><p></p><p><i>
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.</i></p></div></div></div></div></div></div></div></div></div><p></p><p>
FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.</p><p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p></div>

Customer Service Representative

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