bilingual office manager assistant/coordinator (chinese/english)

administrative assistant

office manager

front office manager

bilingual office manager assistant/coordinator (chinese/english) Jobs in Miami

front desk admin

office manager receptionist

Centurion Managenet & Consulting Services

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul>Pay: $14.00 - $16.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Part time Receptionist/Office Assistant

Fourth Floor

<div>
 
 Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Manager to join their team!
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a reliable and professional Office Manager to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet and welcome visitors to the office in a friendly and professional manner.
 </li>
 <li>
 Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
 </li>
 <li>
 Maintain a tidy and organized reception area and conference rooms.
 </li>
 <li>
 Schedule appointments and coordinate meetings.
 </li>
 <li>
 Assist with general administrative tasks, such as filing, data entry, and record keeping.
 </li>
 <li>
 Monitor and manage office supply inventory, including ordering supplies as needed.
 </li>
 <li>
 Coordinate and plan corporate events, such as meetings and company-wide celebrations.
 </li>
 <li>
 Provide support to various departments and executives within the organization, as needed.
 </li>
 <li>
 Handle confidential information and maintain strict confidentiality at all times.
 </li>
 <li>
 Perform other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2-4 years of experience in a similar role preferred.
 </li>
 <li>
 Background in the fashion industry, or event planning highly appreciated.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proficient in Microsoft Office, particularly Excel and Word.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Valid Driver's License required
 </li>
 </ul>
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Office Manager - Luxury Womenswear Label

ALEXIS

<div>
 
 
 The Role
 
 
 
 The Office Manager plays a critical role in ensuring the smooth day-to-day operation of the company&rsquo;s headquarters. This role oversees office operations, vendor management, internal coordination, and company events while supporting leadership and cross-functional teams. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while creating a professional, efficient, and well-run workplace environment.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 Office Operations &amp; Administration
 
 <ul>
 <li>
 Oversee the daily operations of the Miami headquarters, ensuring the office runs efficiently and maintains a professional and organized environment
 </li>
 <li>
 Serve as the central point of coordination across departments, ensuring effective communication and operational flow
 </li>
 <li>
 Manage office vendors and service providers, including facilities, supplies, and external partners, ensuring quality standards and deliverables are met
 </li>
 <li>
 Organize, maintain, and track key company documents, operational files, and sensitive contracts with discretion
 </li>
 <li>
 Identify and implement processes that improve office efficiency, communication, and workflow
 </li>
 </ul>
 
 Team &amp; HR Support
 
 <ul>
 <li>
 Coordinate employee onboarding and offboarding processes, including IT setup, welcome materials, workspace preparation, and scheduling
 </li>
 <li>
 Support internal team operations and provide administrative support across departments as needed
 </li>
 <li>
 Help foster a positive workplace culture through coordination of team initiatives and internal communications
 </li>
 </ul>
 
 Events &amp; Company Activations
 
 <ul>
 <li>
 Plan, manage, and execute company events including internal celebrations, office activations, and external client functions
 </li>
 <li>
 Organize monthly team-building events to support company culture and engagement
 </li>
 <li>
 Assist with logistics for domestic and international trade shows, including vendor coordination, booth setup, travel, and materials
 </li>
 </ul>
 
 Project &amp; Vendor Management
 
 <ul>
 <li>
 Build and maintain budget trackers for company events, projects, and operational initiatives
 </li>
 <li>
 Coordinate with vendors and negotiate favorable terms with suppliers when possible
 </li>
 </ul>
 
 Leadership &amp; Executive Support
 
 <ul>
 <li>
 Provide operational and administrative support to the leadership team as needed
 </li>
 <li>
 Assist with scheduling priorities, coordination of key meetings, and special projects
 </li>
 <li>
 Handle time-sensitive tasks and requests with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 
 Minimum 5&ndash;6 years of experience in office management, operations, executive support, or administrative leadership roles
 
 
 Experience working with luxury brands, fashion, hospitality, or creative industries strongly preferred
 
 
 Exceptional organizational and multitasking skills with the ability to manage multiple priorities simultaneously
 
 
 Strong written and verbal communication skills with a professional and polished demeanor
 
 
 Highly detail-oriented with a proactive and solutions-focused mindset
 
 
 Demonstrated discretion when handling confidential information
 
 
 Positive, collaborative attitude with the ability to remain calm and resourceful under pressure
 
 
 Tech-savvy and proficient in Google Workspace, and task management tools
 
 
 Ability to work full-time in-person at the Miami headquarters
 
 
 
 
 
 
 Why This Role Matters
 
 
 
 The Office Manager is essential to keeping the organization running smoothly and efficiently. By coordinating daily operations, managing vendors, supporting teams, and organizing key initiatives and events, this role ensures that employees and leadership can focus on driving the business forward.
 
 
 In a fast-paced environment, the Office Manager brings structure, organization, and proactive problem-solving to the workplace&mdash;helping maintain a professional, well-run office that reflects the standards of the brand.
 
 
 
</div>

Office Manager

Robert Half

<div>
 
 We are looking for an experienced Office Manager to oversee office operations and ensure adherence to regulatory standards in our Miami, Florida office. This role requires strong leadership skills to manage staff productivity and provide training, as well as expertise in basic accounting functions and operational processes. The ideal candidate will thrive in a fast-paced environment, demonstrating organizational excellence and attention to detail.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Supervise office staff to optimize productivity and ensure smooth daily operations.
 
 
 &bull; Manage compliance processes, ensuring all licenses and certifications remain up-to-date and accurate.
 
 
 &bull; Oversee administrative functions, including billing, tax administration, and office supplies procurement.
 
 
 &bull; Provide training and guidance to staff, fostering growth and skill-building with a focus on attention to detail.
 
 
 &bull; Act as the primary liaison between staff and management, facilitating clear communication and issue resolution.
 
 
 &bull; Support system integration processes to enhance operational efficiency and workflow.
 
 
 &bull; Monitor and enforce adherence to company policies and legal regulations.
 
 
 &bull; Handle basic accounting operations and maintain accurate financial records using tools such as EXCEL and ERP/CRM software
 
 
 &bull; Ensure the front desk operates effectively, maintaining a welcoming and organized environment.
 
 
 &bull; Develop strategies to improve office management and administrative procedures.
 
 
 
 
 
 If you have the OFFICE MANAGERIAL experience and are ready for a challenging new role, please call me Janet @ 786-393-4588 or email janet.silva@roberthalfcom
 
 
 
 &bull; Proven experience in supervisory or managerial roles within a corporate office setting.
 
 
 &bull; Strong knowledge of compliance standards and regulatory requirements.
 
 
 &bull; Proficiency in accounting operations, including familiarity with CRM or large ERP software .
 
 
 &bull; Excellent organizational and multitasking abilities to manage a fast-paced environment.
 
 
 &bull; Effective communication skills in English, both written and verbal.
 
 
 &bull; Ability to provide training and guidance to staff at various levels.
 
 
 &bull; Experience with managing business licenses and certifications.
 
 
 &bull; Adept at problem-solving and implementing process improvements.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Titan America

<div>
 
 Titan Florida has an opening for an
 
 Office Manager
 
 for its Cement &amp; Aggregates Complex operation located in
 
 Medley, Florida
 
 . This salary exempt position will report directly to the Vice Presidents of the Pennsuco Cement and Aggregates Businesses with dotted line responsibilities to other senior members. The primary function of this position is to oversee the daily operation of the office, manage administrative duties ensuring the office operatives efficiently, and provide administrative support to the Vice-Presidents and manage all office functions as noted below.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 ■ Includes basic administrative tasks, but not limited to making/receiving phone calls, answering emails, maintaining files, preparing reports, and greeting customers.
 
 
 ■ Develop office policies and procedures, and ensure they are implemented appropriately.
 
 
 ■ Provides administrative support to Vice-Presidents and other senior members to include arranging travel, expense report management, arranging meetings and appointments, etc.
 
 
 ■ Drafts, reviews, and sends out communications on behalf of plant VP &amp; senior management.
 
 
 ■ Assist ancillary departments with meeting preparation: conduct research, collect, and analyze data to prepare reports and documents.
 
 
 ■ Perform and distribute monthly reports by gathering and assembling information provided by department heads in a prescribed manner.
 
 
 ■ Liaise with all levels of corporate management, internal management, staff, outside industry, trade, and technical associations.
 
 
 ■ Arranges and coordinates meetings and events to include material prep, ordering meals, set-up, and post meeting organization.
 
 
 ■ Maintaining inventory and stock of office supplies while adhering to the budget. Ensure meeting areas are stocked and prepared with needed materials.
 
 
 ■ Manage office budget.
 
 
 ■ Serve as point of contact for external vendors.
 
 
 ■ Vendor invoice processing in SAP system
 
 
 ■ Assist with office layout planning, office moves, and ordering furniture.
 
 
 ■ Attend meetings to record, transcribe and distribute minutes.
 
 
 ■ Assist in special projects as assigned.
 
 
 ■ Other duties as assigned.
 
 
 
 
 
 
 Qualifications and Experience:
 
 
 
 
 
 
 ■ High school education required, B.S. degree in Business Administration preferred.
 
 
 ■ 5 &ndash; 7 years of managing an executive office and assisting administratively at the executive level, general business/administrative, or office management experience.
 
 
 ■ A proven equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be acceptable.
 
 
 
 
 
 
 Skills / Knowledge:
 
 
 
 
 
 
 ■ Advanced knowledge of MS Office Suite, preferred SAP experience
 
 
 ■ Must be able to read, write and communicate effectively in the English language.
 
 
 ■ Fluency in Spanish is preferred.
 
 
 ■ Excellent communication skills, with the ability to express ideas clearly and objectively, orally and in writing.
 
 
 ■ Excellent planning and organizational skills, attention to detail and prioritization of responsibilities
 
 
 ■ Must be able to perform basic statistical analysis (averages, trends, etc.)
 
 
 ■ Must be able to multi-task and work under tight deadlines.
 
 
 Personal Attributes:
 
 
 ■ Must have a service mentality, collaborate, and assist at all levels of the organization, including our external customers.
 
 
 ■ Must be a self-starter and driven; able to work with minimal supervision.
 
 
 ■ Must possess integrity.
 
 
 ■ Punctual
 
 
 ■ Possess cultural awareness and sensitivity.
 
 
 
 
 
 
 Physical Requirements:
 
 
 
 
 
 
 ■ Able to lift a minimum of 50 lbs.
 
 
 ■ Able to stand and walk for lengthy periods of time.
 
 
 ■ Able to climb, bend, stoop, and kneel.
 
 
 ■ Able to walk on uneven floors and dusty areas.
 
 
 
 
 
 Success begins with hiring the right people to partner with us as we grow and develop our businesses. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.
 
 
 Titan Florida is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
 
 
 
</div>

EDSF

We are an Ophthalmologist office looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our office. Our Receptionist&rsquo;s duties include offering administrative support across the organization. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.Responsibilities<ul><li>Greet and welcome patients as soon as they arrive at the office</li><li>Check-in/check-out patients and process payments and/or refunds - collect balances/copays</li><li>Identify and familiarize with types of patients: insured and/or self-pay and follow corresponding procedures</li><li>Keep EMR system up to date regarding patients&rsquo; demographics and imaging</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen, and forward incoming phone calls. Confirm appointments by phone, email, and/or text messages. Update calendars and schedule meetings</li><li>Request and send medical records</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort, and distribute daily mail/deliveries</li><li>Order front office supplies and keep inventory of stock</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning, and faxing</li></ul>Job Types: Full-time, Part-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>ophthalmology: 1 year (Preferred)</li><li>Medical terminology: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Front Desk Receptionist/Medical Records

Temp Experts

<div>Front Desk Administrative Assistant 
Miami, FL 
In Office 
Temp to Hire and Direct Hire

TempExperts is seeking a Front Desk Administrative Assistant professional in Miami, FL area. The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams.
Responsibilities:
<ul><li>Greet and assist visitors, clients, and vendors in a professional and courteous manner.
</li><li>Answer and route incoming phone calls, emails, and inquiries promptly and accurately.
</li><li>Provide customer service support by responding to questions, requests, and concerns.
</li><li>Schedule appointments, meetings, and conference rooms as needed.
</li><li>Perform general administrative duties including data entry, filing, scanning, and document management.
</li><li>Maintain front desk organization and ensure a welcoming office environment.
</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.
</li><li>Assist internal departments with clerical and administrative support as assigned.
</li><li>Maintain accurate records and update internal systems and databases.
</li><li>Follow established procedures, policies, and confidentiality guidelines.
</li></ul>
Requirements/Education:
<ul><li>High school diploma or equivalent required; additional education or coursework preferred.
</li><li>Previous experience in a receptionist, customer service, or administrative support role preferred.
</li><li>Strong verbal and written communication skills.
</li><li>Professional demeanor with excellent customer service skills.
</li><li>Proficiency in Microsoft Office and basic office systems.
</li><li>Strong organizational skills and attention to detail.
</li><li>Ability to multitask and prioritize in a fast-paced environment.
</li><li>Bilingual (English/Spanish) skills preferred.
</li></ul>TempExperts is an Equal Opportunity Employer.</div>

Front Desk Administrative Assistant

Explore 316+ Office manager receptionist in Miami this March. Find roles across top companies and apply now to boost your career.

316 office manager receptionist jobs In Miami

Part time Receptionist/Office Assistant

Office Manager - Luxury Womenswear Label

Office Manager

Office Manager

Office Manager

Front Desk Receptionist/Medical Records

Front Desk Administrative Assistant