administrative assistant Jobs in New York

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senior administrative assistant

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executive assistant office manager

office manager receptionist

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a small investment banking firm, is seeking a full-time Office Manager to help support the team as the professional and personable face of the company. Our client is looking for someone who can bring enthusiasm and dedication to work every day, seeks out ways to improve systems and processes, and can handle sensitive/confidential information with integrity and discretion.
 
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 COMPANY: Investment Banking Firm
 
 
 ROLE: Office Manager
 
 
 COMPENSATION: $80k-$90K DOE+ Bonus Eligibility + Benefits
 
 
 HOURS: 9:00am - 5:00pm
 
 
 DEGREE: Required
 
 
 IN-PERSON: Fully on-site in the New York City office
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 -Manage calendars and schedule calls &amp; meetings (principally for several senior bankers)
 
 
 -Spearhead office improvement projects, installations, repairs, and maintenance
 
 
 -Function as the office representative to building management, vendors, and IT consultants
 
 
 -Order office supplies and maintain inventory
 
 
 -Plan company events -Maintain files and reference materials
 
 
 -Act as the liaison for HR and insurance companies
 
 
 -Support process for new hires, including overseeing onboarding/offboarding
 
 
 -Prepare expense and travel reimbursement reports
 
 
 -Invoice clients
 
 
 -Support FINRA compliance processes
 
 
 -Assist with special projects as they arise
 
 
 -Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings)
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 -College degree required
 
 
 -At least 2 years of relevant experience
 
 
 -Microsoft Outlook, Excel, PowerPoint, and Word experience
 
 
 -Outgoing and engaging personality
 
</div>

Office Manager

Goodwin Recruiting

<div>
 
 To Apply for this Job Click Here
 
 
 
 Office Manager &ndash; City, State
 
 
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 
 
 
 Office Manager Benefits &amp; Compensation
 
 
 
 <ul>
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 $68,000 per year salary
 </li>
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 401(k) matching program
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 Healthcare program with up to 84% employer coverage
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 Generous paid vacation and sick time
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 Commuter benefits
 </li>
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 Gym benefits
 </li>
 <li>
 Free meal provided during shifts
 
 
 </li>
 </ul>
 
 Office Manager Requirements &amp; Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
 </li>
 <li>
 Minimum 3 years of administrative and clerical experience
 </li>
 <li>
 Strong organizational and communication skills
 
 
 </li>
 </ul>
 
 Office Manager Preferred Background &amp; Skills
 
 
 
 <ul>
 <li>
 Proficiency in Spanish a plus
 </li>
 <li>
 Experience in food production or food industry a plus
 
 
 </li>
 </ul>
 
 Office Manager Day-to-Day Responsibilities
 
 
 
 <ul>
 <li>
 Oversee general administrative functions and daily office operations
 </li>
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 Provide clerical support, including managing correspondence, mail, and document preparation
 </li>
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 Maintain inventory of office and kitchen supplies
 </li>
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 Manage insurance and documentation for company vehicles
 </li>
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 Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
 </li>
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 Liaise with general managers and wholesale partners to resolve invoice and delivery issues
 </li>
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 Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
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 Support operational compliance and ensure accurate recordkeeping
 
 
 </li>
 </ul>
 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 
 
 
 JOB ID
 
 : 172400 #post
 
 
 Emily Lauro
 
 
 
 To Apply for this Job Click Here
 
 
 
 , $67,500 - $68,500,
 
 
</div>

Office Manager JN -032026-172400

Colter Electric LLC

Company Overview Colter Electric LLC is an established and rapidly growing electrical company based in &lt;LOCATION&gt;. We specialize in providing top-quality residential and commercial electrical services throughout Flagstaff and the Phoenix area, committed to delivering excellence on every project.Overview We are seeking a dynamic and highly organized Office Manager to oversee daily office operations, ensure smooth administrative workflows, and support our team&rsquo;s success. This role offers an exciting opportunity to lead administrative functions, manage vendor relationships, coordinate scheduling, dispatching and contribute to a positive work environment that drives our company forward.Responsibilities<ul><li>Manage all aspects of office administration, including clerical tasks, filing systems, and front desk operations to ensure efficiency and professionalism.</li><li>Oversee schedule management for staff and project timelines, ensuring deadlines are met and appointments are coordinated seamlessly.</li><li>Handle vendor management by negotiating contracts, processing payments through QuickBooks, and maintaining strong supplier relationships.</li><li>Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing.</li><li>Manage office supplies inventory, bookkeeping tasks, and ensure compliance with office policies and procedures.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong supervisory skills with experience leading teams effectively.</li><li>Proficiency in QuickBooks accounting software and calendar management tools.</li><li>Excellent communication skills with a professional phone etiquette and organizational ability.</li><li>Experience with vendor management, budgeting, bookkeeping, and payroll processes.</li><li>Knowledge of medical office management or similar environments is a plus but not required.</li><li>Ability to handle multi-line phone systems, front desk duties, filing systems, and general clerical tasks efficiently. Join us to be part of a vibrant team where your organizational skills will help shape our company's success! We value proactive leaders who thrive in fast-paced environments and are eager to contribute their expertise to our growing business.</li></ul>Job Type: Full-timePay: $24.96 - $30.06 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in New River, AZ 85087

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
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 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
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 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
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 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
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 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
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 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
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 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
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 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
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 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
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 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
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 Support new hire onboarding logistics, including workspace setup.
 </li>
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 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
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 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
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 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
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 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
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 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
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 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
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 High attention to detail and pride in running a tight, welcoming office.
 </li>
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 Clear written and verbal communication skills.
 </li>
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 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
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 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
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 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
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 Paid parental leave
 </li>
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 Company-facilitated 401(k)
 </li>
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 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

Savvy Wealth

<div>
 
 About Savvy Wealth
 
 
 
 Wealth management is a $545 billion industry in the US, yet remains archaic and inefficient with low technology penetration. 75% of financial advisors don&rsquo;t offer digital communication beyond email, and 62% still build financial plans manually in Excel. This leads to a poor client experience and results in financial advisors spending over 70% of their time on non-client facing, manual work.
 
 
 Savvy is changing that. We&rsquo;re building the most advisor-centric platform in wealth management: a digital-first solution that modernizes human financial advice. Advisors who partner with Savvy tap into AI-powered software, automated sales and marketing, and seamless back office workflows to scale faster and spend more time with clients.
 
 
 We&rsquo;ve raised over $105M to date from Thrive Capital, Index Ventures, Canvas Ventures, Mark Casady (former LPL Financial CEO), and other top-tier investors. Our team is made up of repeat founders and operators who&rsquo;ve helped build Airbnb, Square, Brex, Carta, Facebook, $200B+ RIAs, and more.
 
 
 Savvy is at a pivotal point in its growth trajectory, having established strong product-market fit in providing a modern platform to financial advisors. We&rsquo;ve surpassed $5.1 billion in AUM in less than three years, grown 600%+ in the last 18 months, and are entering the next phase of the company which involves rapid expansion of our product offering and continued revenue growth. Come help us scale!
 
 
 
 The Role
 
 
 
 This is an opportunity to join Savvy during a period of growth and play a hands-on role in supporting our in-office employee experience. As
 
 Office Manager
 
 , you&rsquo;ll focus on executing day-to-day office operations and supporting onsite logistics as we continue to scale our hybrid model.
 
 
 This role is ideal for an organized, detail-oriented operator early in their People or Workplace Operations career who enjoys being hands-on, responsive, and execution-focused. You&rsquo;ll work closely with members of the People, IT, and Finance teams to ensure the office runs smoothly and employees have a positive in-office experience.
 
 
 Your work will directly impact how employees experience Savvy on a daily basis &mdash; from arriving at the office to participating in onsite onboarding and events.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support day-to-day office operations, including office opening and closing routines, front desk and guest experience, supplies and inventory tracking, cleanliness and maintenance coordination, and handling day-to-day office issues as they arise
 </li>
 <li>
 Lead office-related projects end-to-end, including vendor management, space planning support, coordination of future office needs, office inventory management and ordering for supplies, food, and beverages, and mail receipt, sorting, and distribution."
 </li>
 <li>
 Coordinate facilities and space logistics, such as desk assignments, conference room scheduling, AV and IT coordination, and supporting hybrid work schedules; assist with office reconfigurations or moves under guidance from senior team members
 </li>
 <li>
 Assist with vendor coordination, including communicating with office-related vendors, tracking contracts and invoices, and escalating issues or questions as needed
 </li>
 <li>
 Execute office programs and events, including in-office events, team gatherings, onsite onboarding logistics, and employee celebrations, with guidance and direction from the People team
 </li>
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 Help maintain office safety and security processes, including badge access coordination, emergency preparedness documentation, and reporting issues or incidents to the appropriate teams
 </li>
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 Support equipment and asset logistics, such as laptop and equipment coordination, asset tracking, basic office technology troubleshooting, and coordinating repairs or replacements with IT
 </li>
 <li>
 Provide logistical support for visitors, interviews, meetings, catering, and conference room scheduling as needed
 </li>
 <li>
 Work cross-functionally with IT, Finance, and People teams to execute shared operational tasks and ensure smooth handoffs related to onboarding, offboarding, and office access
 </li>
 <li>
 Maintain office documentation, including playbooks, SOPs, vendor contacts, emergency procedures, and internal office guidelines
 </li>
 <li>
 Support the physical employee experience, helping keep the office organized, welcoming, and functional, and sharing employee feedback with the People team
 </li>
 <li>
 Assist with employee lifecycle logistics, including onboarding setup, offboarding coordination related to access and equipment, and supporting transitions in partnership with the People team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 You have 2&ndash;4 years of experience in office management, workplace operations, People Ops coordination, or a similar operational role
 </li>
 <li>
 You enjoy hands-on, execution-focused work and are comfortable responding to day-to-day needs
 </li>
 <li>
 You&rsquo;re highly organized, detail-oriented, and reliable with follow-through
 </li>
 <li>
 You&rsquo;re comfortable asking questions and escalating issues when needed
 </li>
 <li>
 You bring a service-oriented mindset and care deeply about employee experience
 </li>
 <li>
 You&rsquo;re adaptable and enjoy working in fast-paced, evolving environments
 
 
 </li>
 </ul>
 
 Nice To Have
 
 
 
 <ul>
 <li>
 Experience supporting hybrid or in-office teams
 </li>
 <li>
 Familiarity with basic workplace or People tools (e.g., Google Workspace, Slack, HRIS tools)
 </li>
 <li>
 Interest in growing into People Ops or Workplace Operations over time
 </li>
 <li>
 Comfort using tools or automation to improve operational efficiency
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary and equity package
 </li>
 <li>
 Unlimited PTO + paid company holidays
 </li>
 <li>
 Access to holistic medical, dental, and vision plans
 </li>
 <li>
 Company 401(k), Commuter, and HSA/FSA plans
 </li>
 <li>
 NYC office in the heart of Manhattan
 </li>
 <li>
 Lunch and snacks provided in the office
 </li>
 <li>
 Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
 </li>
 <li>
 Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
 
 
 </li>
 </ul>
 Compensation Range: $91K - $111K
</div>

Manhattan Integrative Psychiatry

<div>
 
 
 Company Description
 
 
 
 Manhattan Integrative Psychiatry focuses on wellness-oriented, individualized, and research-driven treatments that promote mental and physical well-being. We provide a supportive, non-judgmental environment to help patients explore their thoughts and emotions. Treatment options include psychotropic medications, evidence-based orthomolecular treatments like dietary supplements, and psychotherapy. Our team works collaboratively with patients and other healthcare professionals to ensure comprehensive and optimized care. We are committed to addressing nutritional and lifestyle factors to enhance overall wellness.
 
 
 
 
 
 
 Role Description
 
 
 
 We are seeking a reliable, organized, and polished Administrative Assistant / Front Desk Receptionist to join our team. This role is the face and first point of contact for our practice. We are looking for someone who is warm, professional, detail-oriented, and comfortable managing multiple administrative tasks in a clinical environment.
 
 
 
 
 
 
 Role Overview
 
 
 
 This is a full-time, on-site position, 5 days per week (exact hours TBD; will likely be 9am-6pm). The Front Desk Receptionist plays a critical role in ensuring smooth daily operations, supporting patients, and maintaining an organized and welcoming office environment.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Greet patients and visitors in person and assist walk-ins
 </li>
 <li>
 Answer incoming phone calls and assist patients professionally and efficiently
 </li>
 <li>
 Schedule, reschedule, and confirm appointments
 </li>
 <li>
 Respond to patient inquiries via phone, email, and messaging systems
 </li>
 <li>
 Perform accurate data entry and maintain patient records
 </li>
 <li>
 Assist with general administrative tasks and office organization
 </li>
 <li>
 Coordinate with clinical staff to support daily workflow
 </li>
 <li>
 Maintain a calm, friendly, and professional front desk presence at all times
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Prior experience in an administrative assistant, receptionist, or front desk role (healthcare experience preferred but not required) OR
 </li>
 <li>
 Prior experience in customer-service or service industry role
 </li>
 <li>
 Exceptional customer service skills to create a welcoming and supportive environment for patients
 </li>
 <li>
 Strong Phone Etiquette and interpersonal communication skills
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Comfortable handling multiple tasks simultaneously
 </li>
 <li>
 Ability to complete clerical duties such as management of schedules, documentation, and organizational support
 </li>
 <li>
 Professional demeanor with a patient-first mindset
 </li>
 <li>
 Basic computer proficiency and ability to learn new systems
 </li>
 <li>
 Reliable, punctual, and able to work on-site five days per week
 </li>
 </ul>
 
 
 
 
 
 Position Details
 
 
 <ul>
 <li>
 Position: Administrative Assistant / Front Desk Receptionist
 </li>
 <li>
 Type: Full-Time
 </li>
 <li>
 Schedule: Monday&ndash;Friday, on-site
 </li>
 <li>
 Location: Midtown Manhattan, NYC
 </li>
 <li>
 Compensation: $20-30/hour, based on experience
 </li>
 </ul>
 
 
 
 
 
 Who This Role is Ideal For
 
 
 <ul>
 <li>
 A strong, friendly communicator who thrives in patient-facing or customer-service roles
 </li>
 <li>
 An organized multitasker who values structure and professionalism
 </li>
 <li>
 A dependable team player looking for a stable, full-time role
 </li>
 </ul>
 
 
 
 
 If you are detail-oriented, personable, and take pride in helping an office run smoothly, we would love to hear from you.
 
</div>

Front Desk Receptionist / Administrative Assistant (On-Site M-F)

Cassin & Cassin LLP

Entry-Level HR Assistant / ReceptionistSummary:Cassin &amp; Cassin LLP is a prominent law firm that has over three decades of experience providing the highest quality of service to our clients. The Firm specializes in commercial real estate transactions, representing lending institutions, investment funds, and small to medium-size companies in all aspects of real estate including financing, buying, selling, leasing and development.We are currently seeking a full-time HR Assistant/ Receptionist to be based in our NY, NY office. This entry-level HR Assistant / Receptionist role blends front‑desk responsibilities with foundational HR support, offering exposure to the operations of a high‑performing law firm. You will serve as the first point of contact for clients, attorneys, and candidates, while assisting the HR Director with daily administrative tasks. Job responsibilities include;Responsibilities:<ul><li>Welcome clients, visitors, and staff with professional demeanor;</li><li>Manage the reception area, including answering phones, routing calls, and coordinating conference room schedules;</li><li>Support HR with administrative tasks such as daily attendance, preparing onboarding materials, and updating internal databases;</li><li>Assist with interview scheduling, and candidate communication;</li><li>Prepare and organize confidential documents with accuracy and discretion;</li><li>Coordinate incoming/outgoing mail, courier services, and document deliveries;</li><li>Assist with firm events, training, ordering lunches and other employee initiatives; and</li><li>Uphold strict confidentiality standards in handling sensitive employee and client information.</li></ul>Qualifications;<ul><li>Bachelor&rsquo;s degree required in Business, Psychology, Communications, or related field preferred;</li><li>Strong verbal and written communication skills, with a polished and professional presence;</li><li>Exceptional attention to detail and organizational skills;</li><li>Ability to manage multiple priorities in a fast-paced environment;</li><li>Strong interest in the human resources field;</li><li>Above average proficiency with Microsoft Office Suite (Word, Excel, Outlook);</li><li>Demonstrated discretion and ability to manage confidential information; and</li><li>A proactive mindset, willingness to learn, and commitment to delivering high‑quality service.</li></ul>We are an equal opportunity employer.Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources Assistant/Receptionist

Explore 782+ Office manager receptionist in New York this March. Find roles across top companies and apply now to boost your career.

782 office manager receptionist jobs In New York

Office Manager

Office Manager JN -032026-172400

Office Manager

Office Manager (New York)

Office Manager

Front Desk Receptionist / Administrative Assistant (On-Site M-F)

Human Resources Assistant/Receptionist