office manager receptionist

Mondrian Alpha

<div>
 
 A leading, global hedge fund, are looking to hire an additional risk analyst for its New York (Manhattan) office.
 
 
 
 
 
 At this high performing fund, risk is part of front office, sat with the traders, working markets focused / street facing remits. In addition to core risk management responsibilities, the risk team play an important role in idea generation &amp; decision making. As the risk team support highly complex, high volume multi-asset books, the work is analytical, technical (Python, SQL and R are used to a strong standard) and challenging.
 
 
 
 
 
 Global risk team members have previously moved internally into strategy specific risk manager roles, assistant portfolio manager positions, the trading and quant teams (+ the business promote movement between international offices). Typically, 2-3yrs of strong performance will guarantee that there will be a variety of progression options available to the individual.
 
 
 
 
 
 Candidates must have outstanding academics (ideally high GPA&rsquo;s, maths/science/engineering focused). Candidates should have 2-5rs experience in an IB / hedge fund / prop trading risk role that is technical / quantitative. Existing coding skills are preferred.
 
 
 
 
 
 The role is budgeted to pay up to a $300k year-one TC depending on level of experience and individual performance. Established risk professionals in the firm can earn a multiple of this number.
 
</div>

Risk Analyst (Front Office) - Hedge Fund - Up to $300k TC

abiteccorporation

Job Overview Abitec Corporation is seeking an experienced and detail-oriented Accounting Manager to join our team. This is a full-time position based in our New Johnsonville, Tennessee, United States office. The successful candidate will be responsible for overseeing the accounting department's daily operations, ensuring the integrity of all financial data, and contributing to the financial health and strategy of our organisation. We are looking for a proactive professional who can manage accounting functions and lead a team to success. This role offers a competitive salary of $500 - $1,000 USD per week. Responsibilities * Manage and oversee the daily operations of the accounting department, including month-end and year-end processes, accounts payable/receivable, cash receipts, and general ledger. * Monitor and analyse accounting data to produce accurate and timely financial reports and statements. * Establish and enforce proper accounting methods, policies, and principles in line with US GAAP. * Coordinate and complete annual audits and liaise with external auditors. * Develop and implement new systems and procedures to enhance the efficiency of the department and initiate corrective actions where necessary. * Supervise and mentor accounting staff, assigning tasks and projects to ensure compliance and accuracy. * Establish and maintain fiscal files and records to document all transactions and ensure data integrity. * Support the senior leadership team with budget forecasting and financial planning. Qualifications * Proven working experience as an Accounting Manager, Accounting Supervisor, or Finance Manager. * A Bachelor's degree in Accounting, Finance, or a related field is required. * Strong knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations. * Advanced computer skills, particularly with MS Office, accounting software, and databases. * High attention to detail, accuracy, and the ability to work to strict deadlines. * Excellent leadership and team management skills. * Professional certification such as CPA or CMA is highly desirable. Benefits * A competitive salary and benefits package. * Comprehensive health and wellness programmes. * Generous paid time off and holiday allowance. * Opportunities for continuous professional development and career progression. * A supportive and collaborative work environment.

Accounting Manager

Riskified

<div>
 
 About Us
 
 
 Riskified empowers businesses to unleash ecommerce growth by taking risk off the table. Many of the world&rsquo;s biggest brands and publicly traded companies selling online rely on Riskified for guaranteed protection against chargebacks, to fight fraud and policy abuse at scale, and to improve customer retention. Developed and managed by the largest team of ecommerce risk analysts, data scientists and researchers, Riskified&rsquo;s AI-powered fraud and risk intelligence platform analyzes the individual behind each interaction to provide real-time decisions and robust identity-based insights. Riskified is proud to work with incredible companies in virtually all industries including Acer, Gucci, Lorna Jane, GoPro, and many more.
 
 
 We thrive in a collaborative work setting, alongside great people, to build and enhance products that matter. Abundant opportunities to create and contribute provide us with a sense of purpose that extends beyond ourselves, leaving a lasting impact. These sentiments capture why we choose Riskified every day.&nbsp;
 
 
 About the Role
 
 
 We are looking for an Office and Facilities Manager to join our Global Workplace Operations team. We are committed to providing a positive and productive work environment for our employees. In this role, you will handle all office and facilities management, workplace planning and utilization, security, vendor management and budget oversight. The ideal candidate will have a strong background in office management and facilities management, ensuring the smooth operation of our office spaces and contributing to the overall success of our organization.
 
 
 What You'll Be Doing
 
 <ul>
 <li>
 Oversee office operations, maintenance and office look and feel ensuring a smooth and efficient workflow
 </li>
 <li>
 Schedule meeting rooms for employees and clients as needed
 </li>
 <li>
 Conduct daily floor walkthroughs, ensuring office space is up to standards
 </li>
 <li>
 Assist with space planning and utilization, ensuring efficient use of office space and resources and performing space audits
 </li>
 <li>
 Experience managing vendors, tenants, landlord relationships, and agencies
 </li>
 <li>
 Coordinate with external vendors and service providers to ensure timely and effective delivery of facility-related services
 </li>
 <li>
 Coordinate end-to-end logistics, accommodation arrangements, and itinerary schedules for NYC personnel
 </li>
 <li>
 Own food and beverage delivery services
 </li>
 <li>
 Manage office relocations, renovations, and other improvements
 </li>
 <li>
 Main point of contact for subtenants, handling landlord relationships, and agencies
 </li>
 <li>
 Obtain competitive bids for services, ensuring cost-effectiveness
 </li>
 <li>
 Solve problems quickly and efficiently for general office inquiries
 </li>
 <li>
 Assist in the development and management of the office budget, monitoring expenses and identifying opportunities for cost savings
 </li>
 <li>
 Provide regular financial reports and updates to management
 </li>
 <li>
 Internal office communication
 </li>
 <li>
 Overseeing travel arrangements of individuals and groups, including flights, accommodation and ground transportation, checking for Travel Policy compliance, requesting budget approval when needed, and handling any other travel-related tasks
 </li>
 <li>
 Provide high-level Executive Assistant support to senior leadership, including complex calendar management, meeting coordination, travel planning, expense reporting, preparation of presentations and documents, handling confidential information, and serving as a trusted point of contact to ensure smooth day-to-day executive operations.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Minimum of 3-5+ years of experience in related positions preferably in a tech start-up environment
 </li>
 <li>
 Able to work 5 days/week in our office in Flatiron
 </li>
 <li>
 You have a successful track record of supporting office management, security, and building compliance measures
 </li>
 <li>
 Proficient knowledge of building systems&nbsp;
 </li>
 <li>
 The ability to handle multiple projects and competing priorities and adapt to a fluid, high-growth environment&nbsp;
 </li>
 <li>
 Familiarity in lease operations language and execution
 </li>
 <li>
 Proficiency in relevant software, such as facility management systems and Google Suite
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 </ul>
 
 &nbsp;
 
 
 The base salary range for this position is $90,000 - $105,000. This range is applicable to candidates who will perform the job either wholly, or in part, within New York City. Actual salary will be based on qualifications, competencies, and location. If you feel this range is not attractive, we encourage you to let us know through the application process.&nbsp;
 
 
 Base salary is just one part of the pay package at Riskified. All full-time regular employees receive a bonus target and are eligible to receive stock-based awards. Also, our value proposition goes way beyond compensation: our perks and benefits package, culture, community, and learning and development programs are just some of the elements we provide to bring value to our employees. We invite you to apply at www.riskified.com to learn more about what we have to offer.&nbsp;
 
 
 &nbsp;
 
 
 Life at Riskified
 
 
 
 We are a fast-growing and dynamic tech company with 750+ team members globally.
 
 
 We value collaboration and innovative thinking. We&rsquo;re looking for bright, driven, and passionate people to grow with us.&nbsp;
 
 
 
 
 
 Some of our NYC Benefits &amp; Perks:
 
 
 
 <ul>
 <li>
 
 
 Our NYC team is currently working in a hybrid of remote and in-office for all our team members
 
 
 </li>
 <li>
 
 Fully-covered medical, dental, and vision insurance from your first day
 
 </li>
 <li>
 
 Equity for all employees, 401(k) + matching, commuter benefits
 
 </li>
 <li>
 
 Catered lunch, fully-stocked kitchen, team events, happy hours, birthday celebrations
 
 </li>
 <li>
 
 Yoga, pilates, soccer league, wellness classes&nbsp;
 
 </li>
 <li>
 
 Wide-ranging opportunities to volunteer and make an impact in local communities&nbsp;
 
 </li>
 <li>
 
 Commitment to your professional development with global onboarding, sales bootcamp, s
 
 
 kills-based courses, full access to Udemy, lunch &amp; learns&nbsp;
 
 </li>
 <li>
 
 Awesome Riskified gifts and swag!&nbsp;
 
 </li>
 </ul>
 
 &nbsp;
 
 
 In the News
 
 
 
 Reuters: General Atlantic-backed Riskified valued at $4.3 bln in NYSE debut
 
 
 
 
 Fortune Magazine: Riskified named Best Workplaces in New York for 2022
 
 
 
 
 The Muse: Q&amp;A with Sales Enablement Manager Benedikt Parstorfer
 
 
 
 
 Globes: Riskified is among Israel&rsquo;s fastest growing companies&nbsp;
 
 
 
 
 TechCrunch: Riskified Prevents Fraud on Your Favorite E-commerce Site
 
 
 
 
 CTech: Riskified&rsquo;s VP HR on Post-COVID Flexible Work Routines
 
 
 
 
 
 Riskified is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.
 
 
 
</div>

Facilities and Office Manager

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
Responsibilities:
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul>Qualifications:
<ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul>Education:
<ul><li>Bachelor's/University degree or equivalent experience</li>
</ul>-
<h2 class="jobSectionHeader">Job Family Group:
</h2>Business Strategy, Management &amp; Administration
-
<h2 class="jobSectionHeader">Job Family:</h2>
Administrative Support
-
<h2 class="jobSectionHeader">Time Type:</h2>
Full time
-
<h2 class="jobSectionHeader">Primary Location:</h2>
New York New York United States
-
<h2 class="jobSectionHeader">Primary Location Full Time Salary Range:</h2>
$91,690.00 - $119,610.00 
 
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
-
<h2 class="jobSectionHeader">Most Relevant Skills
</h2>Please see the requirements listed above.
-
<h2 class="jobSectionHeader">Other Relevant Skills
</h2>For complementary skills, please see above and/or contact the recruiter.
-
<h2 class="jobSectionHeader">Anticipated Posting Close Date:</h2>
Jul 15, 2026
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</div>

Senior Executive Assistant

<div>Senior Program Manager (Data Strategy) 
American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage risks.
 We&rsquo;re also committed to making a positive difference for our colleagues and in the communities where we work and live. We encourage colleagues to give back to the causes they care most about, supporting these efforts through our Volunteer Time Off and Matching Grants Programs.<h2 class="jobSectionHeader"> 
About the Role</h2>
The Senior Data Strategy Manager is working closely with the Head of Data Strategy to align AIG&rsquo;s data strategy and operating model to business priorities, manage AIG&rsquo;s data budget, prepare executive communications, and drive end-to-end delivery of strategic data initiatives. This role partners with business and technical stakeholders to translate enterprise strategy into executable roadmaps, ensuring priorities are clearly defined, and funded, progress is tracked against plan, and critical initiatives are being delivered.<h2 class="jobSectionHeader"> 
Responsibilities</h2><ul><li>
Program Leadership: Act as program manager and delivery lead for high-priority data initiatives. Drive end-to-end execution, including planning, stakeholder alignment, risk management, and outcome delivery.</li><li>
Priority Setting: Support definition of Data Office priorities in line with enterprise objectives. Ensure delivery plans, resources, and execution are tightly aligned to agreed priorities.</li><li>
Financial Planning: Support annual and multi-year financial planning for the Data Office. Track spending, monitor actuals vs. plan, and provide transparency on budget utilization and outcomes.</li><li>
Executive Communications: Prepare high-quality executive briefings for senior stakeholders and steering committees. Provide clear updates on strategic priorities, progress, risks, and value realization.</li></ul><h2 class="jobSectionHeader"> 
Required qualifications</h2><ul><li>
8+ years of experience in data strategy, data management, or similar leadership roles, preferably in insurance, banking or other related fields.</li><li>
Experience leading cross-functional data programs from design through delivery.</li><li>
Demonstrated ownership of budget planning, financial tracking, and cost management.</li><li>
Strong understanding of value realization, business case development, and ROI tracking.</li><li>
Proven ability to prepare and deliver clear, concise executive briefings.</li><li>
Deep knowledge of data ecosystems (data platforms, governance, AI/ML concepts).</li><li>
Bachelor&rsquo;s degree in business, computer science, engineering, or a related field.</li></ul><h2 class="jobSectionHeader"> 
Preferred qualifications</h2><ul><li>
Experience with cloud data/AI ecosystems (Azure, AWS, or GCP) and common platforms/tools (e.g., Databricks, Snowflake, Spark, Kubernetes).</li><li>
Familiarity with Data Governance and Responsible AI practices (e.g. data quality, privacy, security, fairness, and model risk management).</li><li>
Experience delivering GenAI solutions, including evaluation, safety, and governance.</li><li>
Program/project management certification (PMP, PRINCE2) and/or agile certification (CSM/PSM, SAFe).</li><li>
Experience leading distributed/onshore-offshore teams and external partners.</li>
Master&rsquo;s degree in a related field is nice to have. 
<li>
</li></ul> 
For positions based in New York, NY, the base salary range is $173,000-$217,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. 
#LI-PS1
At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.
Enjoy benefits that take care of what matters
At AIG, our people are our greatest asset. We know how important it is to protect and invest in what&rsquo;s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security&mdash;as well as your professional development&mdash;to bring peace of mind to you and your family.
Reimagining insurance to make a bigger difference to the world
American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world&rsquo;s most far-reaching property casualty networks. It is an exciting time to join us &mdash; across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.
Welcome to a culture of inclusion
We&rsquo;re committed to creating a culture that truly respects and celebrates each other&rsquo;s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG&rsquo;s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.
AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.
AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.
<div><div><div><div><div><div><div>Functional Area:</div></div></div></div></div></div></div>
IT - Information Technology
AIG PC Global Services, Inc.</div>

Senior Program Manager (Data Strategy)

TALENT Software Services

<div>
 
 Position Title: Executive Assistant
 
 
 Duration: 12 Months
 
 
 Possibility of conversion to FTE: Yes
 
 
 Working hours: 8-5
 
 
 Working Location: 51 W 42nd Street, New York, NY 10036 [IN OFFICE 4 DAYS A WEEK]
 
 
 
 Join our dynamic team in the heart of New York City, a global hub for finance and business. This location offers unparalleled networking opportunities and a vibrant city life.
 
 
 
 Role Mandate
 
 
 
 Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
 
 
 
 Role Responsibilities Include (but are not limited to):
 
 
 
 <ul>
 <li>
 Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
 </li>
 <li>
 Builds effective relationships with internal/external stakeholders.
 </li>
 <li>
 Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
 </li>
 <li>
 Gathers and formats data into regular and ad-hoc reports, and dashboards.
 </li>
 <li>
 Leads the planning, coordinating and implementing department events.
 </li>
 <li>
 Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
 </li>
 <li>
 Employs systems (e.g., customized exception reports, tracking reports etc.) to manage information.
 </li>
 <li>
 Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
 </li>
 <li>
 Provides input into the planning and implementation of administrative programs.
 </li>
 <li>
 Coordinates and monitors budgets and reporting on results vs. budget.
 </li>
 <li>
 Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
 </li>
 <li>
 Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
 </li>
 <li>
 Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
 </li>
 <li>
 Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).
 </li>
 <li>
 Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
 </li>
 <li>
 Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
 </li>
 <li>
 Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
 </li>
 <li>
 Makes travel arrangements, booking flight/hotel reservations as needed.
 </li>
 <li>
 Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
 </li>
 <li>
 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 </li>
 <li>
 Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
 </li>
 <li>
 Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
 </li>
 <li>
 Collaborates with internal and external stakeholders in order to deliver on business objectives.
 </li>
 <li>
 Organizes work information to ensure accuracy and completeness.
 </li>
 <li>
 Focus may be on a business/group.
 </li>
 <li>
 Thinks creatively and proposes new solutions.
 </li>
 <li>
 Exercises judgment to identify, diagnose, and solve problems within given rules.
 </li>
 <li>
 Works mostly independently.
 </li>
 <li>
 Broader work or accountabilities may be assigned as needed.
 
 
 </li>
 </ul>
 
 Must-Have Skills:
 
 
 
 <ul>
 <li>
 Typically 5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
 </li>
 <li>
 Specialized knowledge from education and/or business experience.
 </li>
 <li>
 Candidate should have experience liaising with Senior leadership, and be able to operate confidently in a fast-paced, demanding environment.
 </li>
 <li>
 Candidate should have experience with handling travelling and hotel accommodations.
 </li>
 <li>
 Will be supporting leadership that involves international travel with multiple destinations and extremely diligent scheduling.
 </li>
 <li>
 Verbal &amp; written communication skills - In-depth.
 </li>
 <li>
 Collaboration &amp; team skills - In-depth.
 </li>
 <li>
 Analytical and problem-solving skills - In-depth.
 </li>
 <li>
 Influence skills - In-depth.
 </li>
 <li>
 Travel concur.
 </li>
 <li>
 5-7 years EA Admin experience.
 </li>
 <li>
 Salesforce experience.
 
 
 </li>
 </ul>
 
 Soft Skills:
 
 
 
 <ul>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Ability to work independently and with a team.
 </li>
 <li>
 Professional demeanor.
 </li>
 <li>
 Relatable, ability to take on challenges.
 </li>
 <li>
 Honest and open viewpoint.
 </li>
 <li>
 Strong organizational skills.
 </li>
 <li>
 Collaboration and team skills.
 </li>
 <li>
 Analytical and problem-solving skills.
 </li>
 <li>
 Punctual.
 
 
 </li>
 </ul>
 
 Interviews:
 
 
 
 <ul>
 <li>
 1st round - Reporting Manager
 </li>
 <li>
 2nd Round - Hiring Manager
 </li>
 </ul>
</div>

The Metropolitan Opera

<div><div>The Production Department of The Metropolitan Opera is responsible for all production and technical details related to the development, creation, and performance of the opera repertory, the coordination of presentations and special events, the operation and maintenance of, as well as improvements to the Metropolitan Opera stage, shops, and warehouses. The Administrative Associate &ndash; Electric is an essential part of this process, working at the direction of the Production Finance Manager and Head Electrician to support the administration of the Electric Department payroll and administrative needs. The Electric Department of the Metropolitan Opera&rsquo;s IATSE Local One stage crew is responsible for the execution of the lighting, sound, video, and automation elements of Met productions, presentations, and special events.
</div>
<h3 class="jobSectionHeader">Primary Responsibilities</h3><div>
<ul><li>PAYROLL:</li>
</ul><ul><li>Collect and review timesheets for the electric stage crew and shop employees, and timely and accurately enter payroll data into the Met&rsquo;s proprietary payroll system.</li>
<li>Develop and maintain knowledge of:</li>
</ul><ul><li>IATSE Local 1 collective bargaining agreements and work rules that affect pay.</li>
<li>The Met&rsquo;s payroll systems and structure of pay codes to accurately assign the correct activity and pay codes.</li>
<li>Weekly operations schedules and crew assignments to understand the weekly work of the Electric Department and the correct corresponding pay codes for the work.</li>
</ul><ul><li>Provide research, data gathering, and analysis for payroll-related questions</li>
<li>Answer department staff questions about paychecks and timesheets, and make corrections as needed.</li>
</ul><ul><li>PURCHASING:</li>
</ul><ul><li>Process and track all department purchase orders and accounts payable submissions</li>
<li>Maintain purchasing files and records</li>
<li>Interface with Production Finance Manager to track expenses and maintain vendor relations on behalf of the department.</li>
<li>Track and manage deliveries for the Electric Department with outside vendors and internal staff, and coordinate loading dock deliveries and distribution of materials.</li>
</ul><ul><li>OTHER ADMINISTRATIVE DUTIES:</li>
</ul><ul><li>Perform administrative duties including answering office telephone, taking messages, keeping attendance records, ordering office supplies.</li>
<li>Initiate and track Electric Department new-hire and job-change paperwork in coordination with HR</li>
<li>Other assignments as needed.</li>
</ul></div><h3 class="jobSectionHeader">Skills and Qualifications</h3><div>
<ul><li>BA degree or equivalent.</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong mathematical skills and attention to numerical detail.</li>
<li>Experience in data entry or bookkeeping. Some Accounts Payable experience preferred.</li>
<li>Experience managing timesheets and entering payroll data preferred</li>
<li>Ability to acquire new computer skills and master new data systems quickly. Experience with Excel, Word, and Adobe Pro preferred.
</li><li>Some understanding/familiarity with technical theatre preferred.</li>
</ul></div><h3 class="jobSectionHeader">Physical Demands</h3><div>
<ul><li>This is a full-time, on-site position</li>
<li>Strong attention to detail.</li>
<li>Ability to multi-task.</li>
<li>Must be able to work well in a high-pressure/fast-paced environment</li>
<li>Must be able to work successfully with a variety of personality types</li>
<li>Must be able to learn and adapt to a changing work environment</li>
<li>Must be able to work successfully both independently and as part of a team</li>
<li>Regularly required to sit, talk, and hear</li>
<li>Frequently required to use repetitive hand motion and to stand, walk, reach, bend</li>
<li>Occasionally required to lift up to 20 pounds.</li>
</ul></div><div>The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Administrative Associate – Electric

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