administrative assistant Jobs in New York

administrative assistant

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office receptionist

Union Bluff Hotel

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 Company Description
 
 
 
 
 
 The Union Bluff Hotel, overlooking Short Sands Beach since 1868, blends history with timeless charm. Known for its welcoming ambiance and outstanding service, the hotel offers quality lodging, exceptional dining, and personalization to every guest. Located in York, Maine, the Union Bluff Hotel continues to provide a warm and inviting experience for guests seeking a coastal retreat.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time, on-site Front Office Receptionist role based in York, ME. The Front Office Receptionist will be responsible for greeting and assisting guests, handling reservations, managing incoming calls, and providing exceptional customer service. Additional tasks may include ensuring smooth front desk operations and collaborating with team members to maintain a welcoming atmosphere for guests.
 
 
 
 
 
 
 Qualifications
 
 
 
 
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 Customer Service skills with a focus on building positive guest experiences
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 Excellent Communication and Phone Etiquette skills
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 Attention to detail, friendly demeanor, and ability to multitask effectively
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 Basic computer and office equipment proficiency
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 Experience in the hospitality industry is an advantage but mot required
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 </ul>
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Front Office Receptionist

Kforce Inc

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 Responsibilities
 
 
 
 A Kforce client is seeking to hire a Front Office Receptionist in New York City, New York (NY). Summary: In this critical Front Office Receptionist role, you will be responsible for a host of daily recurring functions including, but not limited to, answering phone calls, taking detailed messages for partners, screening incoming callers, checking voicemail messages, handling attendance records, greeting visitors, setting up, and preparing for all on site conferences and meetings. The Front Office Receptionist will handle incoming mail, couriers (FedEx, UPS, process servers) and other related duties as needed. This job offers an attractive work environment located within a walk of Grand Central Station, a welcoming culture, competitive compensation and benefits, good work hours. Interviews begin this week, and this position will be gone soon so don't miss out.
 
 
 
 Requirements
 
 
 
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 3+ plus years of front office receptionist and administrative experience, preferably with a New York based professional services firm
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 Experience with Microsoft Word and Excel
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 Willing to work 5 days per week in office (hours should be 9-5)
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 Excellent written and verbal communication skills - organized, dependable, and reliable
 
 
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 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
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Receptionist - Law Firm

Joss Search

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 THE CLIENT
 
 
 
 Our client, a globally recognized investment firm headquartered in New York, is known for its high-performing, collaborative culture and commitment to integrity, professionalism, and thoughtful growth. The firm&rsquo;s New York office is a dynamic environment where team members are valued and supported. This is a fantastic opportunity to join a well-established organization in a front-facing role that offers visibility, variety, and room to grow.
 
 
 
 
 
 
 THE ROLE
 
 
 
 The firm is seeking a polished and personable Receptionist to manage front-of-house operations and serve as the first point of contact for visitors, clients, and internal staff. This role is ideal for someone who is eager to learn, enjoys interacting with people, and thrives in a professional, fast-paced environment.
 
 
 
 
 
 The Receptionist will work closely with the administrative and operations teams and will be a key contributor to the firm&rsquo;s welcoming and efficient office culture.
 
 
 
 
 
 Key responsibilities include, but are not limited to:
 
 
 
 
 
 Greeting and assisting guests, clients, and vendors with professionalism and warmth
 
 
 Managing incoming calls and directing inquiries appropriately
 
 
 Coordinating meeting room bookings and ensuring spaces are tidy and well-prepared
 
 
 Supporting general office operations and administrative tasks
 
 
 Assisting with mail, deliveries, and courier services
 
 
 Partnering with internal teams to support events and office initiatives
 
 
 Maintaining a polished and organized front desk area
 
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate will be well‑presented, personable, and confident, with a natural ability to make others feel welcome. While attitude and potential are highly valued, candidates should have at least some prior reception experience within a corporate or financial services environment.
 
 
 The firm is open to individuals who demonstrate strong potential, a positive mindset, and a genuine willingness to learn and grow.
 
 
 
 
 
 
 Key qualities include:
 
 
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 Friendly, communicative, and approachable demeanor
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 Strong organizational skills with excellent attention to detail
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 Ability to remain calm, professional, and polished under pressure
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 Eagerness to contribute and develop within the firm
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 Reliable and punctual with a strong sense of responsibility
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 Previous receptionist or front‑of‑house experience within finance or a corporate setting is required
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 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 
 Full-time, on-site role
 
 
 Core hours: 9:30am &ndash; 5:30pm
 
 
 Base salary: $65K + overtime + discretionary bonus
 
 
 Excellent benefits package
 
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
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Receptionist

Trustpoint.One

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 Trustpoint.One is pleased to partner with a leading law firm in its search for a Receptionist/Concierge to support its New York office.
 
 
 
 
 
 
 This is a fully onsite, contract opportunity (3&ndash;6 months) with the potential to convert to a permanent position.
 
 
 
 
 
 
 Schedule &amp; Compensation:
 
 
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 Hours: 10:00 AM &ndash; 6:00 PM (35-hour workweek)
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 Pay: $30/hour
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 Location: New York, NY (5 days onsite)
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 </ul>
 
 
 
 
 
 Position Overview:
 
 
 
 This role blends traditional reception duties with a high-touch concierge approach. The Receptionist/Concierge will serve as the first point of contact for clients, attorneys, and visitors, ensuring a polished and welcoming experience while supporting day-to-day office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Greet clients and visitors; manage check-in and escort coordination
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 Answer and direct incoming calls; take and relay messages as needed
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 Coordinate conference rooms, visitor offices, and catering requests
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 Support meeting and event logistics, including A/V, guest access, and vendor coordination
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 Assist with administrative tasks such as copying, scanning, and document handling
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 Liaise with internal teams, building management, and external vendors
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 Maintain schedules, directories, and general front office organization
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of receptionist or administrative experience in a professional office
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 Experience with multi-line phone systems preferred
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 Proficiency in Microsoft Office
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 Strong communication, organization, and customer service skills
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 Detail-oriented with the ability to multitask and prioritize effectively
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 Professional demeanor and ability to thrive in a fast-paced, service-focused environment
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 </ul>
 
 
 
 
 
 Apply today to be considered!
 
 
 
 
 
 All candidates must be able to work at a computer screen for a sustained amount of time. Infrequent lifting and carrying up to 30 pounds.
 
 
 
 
 
 Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
 
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
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Legal Receptionist

Friedland Law

Job Overview We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Manage multi-line phone systems, directing calls to appropriate personnel while maintaining excellent phone etiquette.</li><li>Perform data entry tasks, ensuring accurate record-keeping and filing of documents.</li><li>Maintain office organization by managing supplies, filing systems, and general office upkeep.</li><li>Offer customer support by addressing inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations and support various administrative functions.</li></ul>Experience<ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.</li><li>Must speak Spanish fluent </li><li>Strong organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Excellent computer literacy with experience in data entry and filing systems.</li><li>Background in customer service or administrative roles is beneficial. If you are a motivated individual with a passion for providing outstanding service and support, we encourage you to apply for this exciting opportunity as a Receptionist.</li></ul>Job Type: Full-timePay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>New York, NY 10004 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10004: Relocate before starting work (Required)</li></ul>Work Location: In person

Law Firm Receptionist

Citi Trends

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 Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently.
 
 
 
 
 
 This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Support
 
 
 <ul>
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 Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner
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 Answer and direct incoming calls, emails, and deliveries
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 Manage visitor sign-in procedures and maintain office security protocols
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 Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings
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 Support interview scheduling and candidate hospitality for recruiting visits
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 Receive, sort, and distribute incoming mail and packages
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 </ul>
 
 
 
 
 
 Office Management
 
 
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 Maintain office supplies, kitchen inventory, and general office organization
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 Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries
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 Manage relationships with building management and service providers
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 Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable
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 Assist with planning office events, team meetings, celebrations, and employee engagement activities
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 Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination
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 Partner with IT, HR, and Facilities teams to address office-related needs
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 </ul>
 
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide administrative support to leaders and cross-functional teams as needed
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 Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation
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 Support invoice processing, office budgets, and vendor payment tracking
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 Maintain office records, contact lists, and filing systems
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 Assist with special projects and ad hoc assignments as needed
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role
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 Prior experience supporting a corporate office environment preferred
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously
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 <li>
 Excellent verbal and written communication skills
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 Professional presence with strong customer service skills
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 High attention to detail and follow-through
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 <li>
 Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word
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 Experience coordinating meetings, events, and office operations
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 Ability to handle sensitive and confidential information with discretion
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 Self-starter with the ability to work independently and anticipate needs
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 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience supporting retail, fashion, merchandising, or creative office environments
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 <li>
 Experience working with vendors, building management, and office budgets
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 Familiarity with travel booking, expense reporting, and onboarding coordination
 </li>
 </ul>
 
 
 
 
 Physical Requirements
 
 <ul>
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 While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly.
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 <li>
 The employee may occasionally need to lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and depth perception.
 </li>
 </ul>
 
 The employee must be able to work effectively in a fast-paced environment.
 
 
 
 
 
 
 What We Offer
 
 
 
 At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.
 
 
 
 
 
 
 Citi Trends is an Equal Opportunity Employer
 
 
 
 Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
 
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Receptionist/Office Manager

NY Receptionist and Administration

Explore 777+ Office receptionist in New York this April. Find roles across top companies and apply now to boost your career.