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senior executive assistant

office receptionist

Northbound Executive Search

<div>
 
 Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Answer and route incoming calls through the main phone line.
 </li>
 <li>
 Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
 </li>
 <li>
 Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
 </li>
 <li>
 Maintaining the reception area and reception kitchen for guests and visitors.
 </li>
 <li>
 Oversee the ordering of staff business cards.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 1+ years experience as a Receptionist or Administrative Assistant
 </li>
 <li>
 Knowledge of Microsoft Office programs
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

Corporate Receptionist

Opensity Solutions

<div>
 
 
 Receptionist
 
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Pay Rate:
 
 Up to $27.56 per hour
 
 
 
 Schedule:
 
 
 
 Monday &ndash; Friday | 8:00 AM &ndash; 5:00 PM
 
 
 (Flexibility required based on business needs and event flow)
 
 
 
 Position Overview
 
 
 
 Forrest Solutions provides onsite, outsourced workplace solutions built on proven best practices for managing non-core business functions.
 
 
 The
 
 Receptionist
 
 plays a critical role in delivering a high-touch, hospitality-driven experience within a corporate office environment. This individual serves as the primary point of contact for guests and visitors while acting as the right-hand support to the Manager.
 
 
 
 
 
 This is a cross-functional role supporting reception operations, conference services, workplace experience initiatives, reporting, administrative tasks, and facilities coordination &mdash; specifically supporting the 10th floor. The ideal candidate is polished, proactive, and open to learning and growing within the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Reception &amp; Front Desk Leadership
 
 <ul>
 <li>
 Serve as primary point of contact for all guests and visitors
 </li>
 <li>
 Provide back-up reception coverage as needed
 </li>
 <li>
 Greet guests with professionalism and corporate polish
 </li>
 <li>
 Issue visitor badges and coordinate with lobby security
 </li>
 <li>
 Answer and direct incoming calls, including internal hotlines
 </li>
 </ul>
 
 Conference &amp; Event Services
 
 <ul>
 <li>
 Manage conference room bookings, including walk-up reservations
 </li>
 <li>
 Provide full meeting support: setup, breakdown, and logistics coordination
 </li>
 <li>
 Escort clients to meeting rooms
 </li>
 <li>
 Coordinate catering and meeting logistics
 </li>
 <li>
 Monitor room usage, no-shows, and schedule adherence
 </li>
 <li>
 Open and close meeting spaces to ensure operational readiness
 </li>
 </ul>
 
 Workplace Experience (WPX)
 
 <ul>
 <li>
 Conduct floor tours to ensure spaces are clean, organized, and well-maintained
 </li>
 <li>
 Partner with Facilities to report and track maintenance issues
 </li>
 <li>
 Advocate for hoteling and mobile workspace culture
 </li>
 <li>
 Deliver concierge-style services (bookings, special requests, etc.)
 </li>
 <li>
 Provide real-time support across office floors
 </li>
 </ul>
 
 Administrative &amp; Reporting Support
 
 <ul>
 <li>
 Run daily setup worksheets
 </li>
 <li>
 Prepare weekly event sheets and conference room usage reports
 </li>
 <li>
 Support reporting and serve as second-in-command to the Manager
 </li>
 <li>
 Perform strong data entry with high accuracy
 </li>
 <li>
 Order and manage office supply inventory
 </li>
 <li>
 Assist with urgent workplace requests
 </li>
 </ul>
 
 Leadership &amp; Cross-Functional Support
 
 <ul>
 <li>
 Support the Manager with workload management and task coordination
 </li>
 <li>
 Act as point of escalation when Manager is client-facing
 </li>
 <li>
 Collaborate with IT, Facilities, Catering, and Workplace teams
 </li>
 <li>
 Follow up to ensure successful service delivery
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 
 Education &amp; Experience
 
 <ul>
 <li>
 High school diploma required; college degree preferred
 </li>
 <li>
 2+ years of corporate receptionist, hospitality, or professional office experience
 </li>
 <li>
 Prior lead or supervisory experience preferred
 </li>
 <li>
 Experience supporting managers or leadership teams
 </li>
 </ul>
 
 Technical Skills
 
 <ul>
 <li>
 Basic to Intermediate Microsoft Office
 </li>
 <li>
 Strong Microsoft Excel (reporting &amp; data entry)
 </li>
 <li>
 Strong Microsoft Outlook (calendar management)
 </li>
 <li>
 Internet research proficiency
 </li>
 <li>
 Experience with conference scheduling systems preferred
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Corporate polish &amp; professional presence
 </li>
 <li>
 Hospitality-driven mindset
 </li>
 <li>
 Strong customer service skills
 </li>
 <li>
 Ability to lift 50+ pounds
 </li>
 <li>
 Catering or conference services experience preferred
 </li>
 <li>
 Detail-oriented with strong organizational skills
 </li>
 <li>
 Ability to multitask in a fast-paced environment
 </li>
 <li>
 Open to learning and growth
 </li>
 <li>
 Strong communication and decision-making skills
 </li>
 <li>
 Fashion-forward, professional presentation
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 
 This job description is not intended to be exhaustive. Responsibilities may evolve based on business needs at the discretion of management or Forrest Solutions, Inc.
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.
 
 
 
 
 
 
 
 internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.
 
 
</div>

Receptionist

<div>
 
 
 Job Title:
 
 Receptionist
 
 
 
 Job Summary:
 
 
 
 We are seeking a professional, friendly Receptionist to be the first point of contact for clients and visitors. You will create a welcoming environment, provide exceptional customer service, and support smooth day-to-day operations in a fast-paced setting.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet clients and visitors, offer refreshments, and ensure they are comfortable.
 </li>
 <li>
 Answer inquiries from visitors and employees; direct to the appropriate contact.
 </li>
 <li>
 Maintain the visitor system with accurate entries.
 </li>
 <li>
 Coordinate with the lobby desk to ensure smooth building access for all firm functions.
 </li>
 <li>
 Answer and route phone calls, including internal hotlines, and assist with urgent requests (e.g., guest Wi-Fi, mother&rsquo;s room codes).
 </li>
 <li>
 Prepare and send welcome packages for internal visitors.
 </li>
 <li>
 Escort visitors to meeting rooms or host locations; provide office tours as needed.
 </li>
 <li>
 Assist with coat check, luggage, taxis, and other guest services.
 </li>
 <li>
 Audit temporary badges, track distributions, and follow up on non-returned badges.
 </li>
 <li>
 Follow all Forrest Solutions and client policies, including safety procedures.
 </li>
 <li>
 Participate in ongoing training and professional development.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2&ndash;3 years of experience in hospitality, hotel/restaurant service, or event planning preferred.
 </li>
 <li>
 Proficient in Microsoft Office Suite, Google Docs, and audio/visual equipment.
 </li>
 <li>
 Able to stand for long periods and navigate a fast-paced environment.
 </li>
 <li>
 Professional demeanor with strong listening and communication skills.
 </li>
 <li>
 Able to interact with clients of all professional levels.
 </li>
 <li>
 Maintain a polished, professional appearance.
 </li>
 </ul>
 
 
 Core Competencies:
 
 
 <ul>
 <li>
 Client-first mentality
 </li>
 <li>
 Accuracy and attention to detail
 </li>
 <li>
 Strong multitasking ability
 </li>
 <li>
 Sound decision-making
 </li>
 <li>
 Deadline-oriented and able to work under pressure
 </li>
 <li>
 Excellent verbal and written communication
 </li>
 <li>
 Active listening and understanding unspoken needs
 </li>
 <li>
 Technology proficiency
 </li>
 <li>
 Flexible, adaptable, and able to prioritize effectively
 </li>
 </ul>
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Frequent standing, sitting, speaking, and fine finger movements
 </li>
 <li>
 Occasional walking, handling objects, and lifting up to 25 lbs
 </li>
 <li>
 Constant hearing and ability to work in varying temperatures
 </li>
 </ul>
 
 
 Supervision:
 
 
 <ul>
 <li>
 Minimally supervised
 </li>
 <li>
 No direct reports
 </li>
 </ul>
 
 
 Work Environment:
 
 
 <ul>
 <li>
 Office-based with occasional exposure to changing temperatures
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
 
 
 
</div>

Receptionist $22.50

Canon Business Process Services

<div>Overview:
<div>
Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.</div> 
<div></div>
Responsibilities:
<ul><li>Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party</li><li>
Greet outside visitors in a professional manner</li><li>
May sign for incoming and outgoing packages; route to appropriate party</li><li>
Use internal paging system</li><li>
Call for car service or messenger as requested by client</li><li>
May perform filing, typing and other administrative duties as requested by client</li><li>
Assist various departments with mass mailings</li><li>
May receive and route faxes</li><li>
May schedule conference room based on client requests and order catering as needed</li><li>
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site</li><li>
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges</li></ul> 
<div></div>
Qualifications:
<ul><li>High school Diploma or equivalent
</li><li>2 years direct experience as a receptionist</li><li>
Some prior experience working in a professional office environment, preferred</li><li>
Able to operate various office equipment</li><li>
Basic computer skills required (Word, PowerPoint)</li><li>
Ability to perform routine functions of various equipment and systems (internal phone directory, office directory, as well as photocopying, color copying, faxing, etc.)</li><li>
Excellent customer service, professional attitude and appearance are a must. Ability to work overtime &amp; meet deadlines</li></ul><div></div> 
PHYSICAL DEMANDS<ul><li>
Physical activity required including bending, reaching, prolonged periods of sitting</li><li>
May lift and/or move up to 10 lbs</li></ul>
What We Offer:<ul><li>
Competitive pay &amp; benefits!</li><li>
Comprehensive training and development programs that prepare employees to advance from within.</li><li>
A company focused on creating a positive work and client environment.</li><li>
Employee discounts on entertainment, products, and services nationwide!</li></ul><div></div><div> 
Come Join Our Team!</div></div>

Receptionist I

Forrest Solutions

<div>
 
 Opensity Solutions is seeking a poised, professional, and polished Receptionist to support the executive floor for one of our prestigious financial services clients. This role serves as a key point of contact for the executive suite, ensuring every interaction with executives, clients, and guests reflects the highest standard of professionalism, hospitality, and discretion.
 
 
 This position is ideal for someone who thrives in a fast-paced, professional environment, understands executive-level service, and takes pride in creating a welcoming and seamless experience for all visitors.
 
 
 
 
 
 This is a
 
 full-time, onsite position, Monday&ndash;Friday
 
 .
 
 
 Shift: Monday-Friday
 
 
 Hours: 8am-5pm
 
 
 Pay:$27-$28
 
 
 
 
 
 
 Responsibilities include, but are not limited to:
 
 
 <ul>
 <li>
 Handle daily visitor registration through a guest registration system.
 </li>
 <li>
 Greet and welcome guests upon arrival, check them in, and direct them to the appropriate person, floor, or office.
 </li>
 <li>
 Coordinate, schedule, and maintain quality control for all meeting guests on the executive floor.
 </li>
 <li>
 Supervise the intake of VIP guests to ensure the highest level of service.
 </li>
 <li>
 Partner with service providers to ensure catering, event setup, service, and quality expectations are met.
 </li>
 <li>
 Conduct conference room and office-wide walkthroughs to ensure spaces are presentable and maintained to high standards.
 </li>
 <li>
 Submit maintenance, repair, and cleanliness requests and collaborate with Facilities to ensure completion.
 </li>
 <li>
 Serve as an expert user of the conference room booking platform (EMS), supporting internal clients and ensuring accuracy of information.
 </li>
 <li>
 Build and maintain positive internal and external relationships with clients, administrative staff, and service providers.
 </li>
 <li>
 Maintain documentation of standard operating procedures for Lobby and Executive Reception.
 </li>
 <li>
 Partner with internal teams to deliver a cohesive and high-quality office experience.
 </li>
 <li>
 Notify administrative staff of guest arrivals and respond to inquiries via phone, email, or in person.
 </li>
 <li>
 Coordinate daily operations with security, facilities, and administrative teams.
 </li>
 <li>
 Act as floor administrator for conference room booking systems, assisting with meeting logistics and troubleshooting system issues.
 </li>
 <li>
 Serve as an &ldquo;expert in residence&rdquo; for space optimization, staying informed on emerging technologies and enhancements.
 </li>
 <li>
 Track and report visitor, meeting, and event activity, analyze trends, and propose process improvements (e.g., EMS, Envoy).
 </li>
 </ul>
 
 
 
 
 
 Qualifications / Skills:
 
 
 <ul>
 <li>
 5+ years of experience in a customer service role within a professional corporate environment.
 </li>
 <li>
 Excellent interpersonal skills with the ability to manage sensitive situations with discretion and diplomacy.
 </li>
 <li>
 Motivated self-starter with a strong sense of urgency and accountability.
 </li>
 <li>
 Exceptional customer service mindset with the ability to anticipate needs.
 </li>
 <li>
 Strong organizational and multitasking skills, capable of prioritizing competing demands.
 </li>
 <li>
 Proven ability to meet deadlines and consistently follow through.
 </li>
 <li>
 Clear, professional written and verbal communication skills.
 </li>
 <li>
 Collaborative, positive, and team-oriented approach.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Sound judgment and effective problem-solving abilities.
 </li>
 <li>
 Proficiency with MS Office Suite and Box or SharePoint required.
 </li>
 <li>
 Experience with Concur, advanced Adobe tools, floorplan software, and EMS conference booking platforms strongly preferred.
 </li>
 <li>
 Calm, patient, and composed under pressure with a strong work ethic.
 </li>
 <li>
 Resourceful, adaptable, proactive, and solutions-oriented.
 </li>
 </ul>
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or military status
 
 
</div>

Corporate Receptionist $28

Robert Half

<div>
 We are looking for a dedicated Receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you.
 
 
 Responsibilities:
 
 &bull; Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed.
 
 &bull; Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors.
 
 &bull; Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times.
 
 &bull; Monitor and manage inventory levels for catering supplies, restocking as necessary.
 
 &bull; Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner.
 
 &bull; Provide front desk support, greeting visitors and ensuring they have a positive experience.
 
 &bull; Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs.
 
 &bull; Collaborate with team members to maintain a smooth workflow and high-quality service.
 
 &bull; Assist with ad hoc office tasks to support overall operations.
 
 &bull; At least one year of experience in office services, preferably within hospitality or catering.
 
 &bull; Proficiency in managing multi-line phone systems and handling inbound calls.
 
 &bull; Strong verbal and written communication skills to interact effectively with clients and colleagues.
 
 &bull; Ability to prioritize tasks and manage multiple responsibilities simultaneously.
 
 &bull; Familiarity with inventory management and maintaining supplies.
 
 &bull; Attention to detail to ensure cleanliness and proper organization in shared spaces.
 
 &bull; A detail-oriented approach and commitment to providing excellent customer service.
 
 &bull; Flexibility to adapt to varying schedules and tasks as needed.
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

New York Health

<div>Why Join Our Team?
At New York Health (NYH), we are revolutionizing healthcare with a holistic, integrated approach. Our multidisciplinary team of physicians, nurses, and healthcare professionals works collaboratively to provide comprehensive care that addresses all aspects of patient wellbeing. With state-of-the-art facilities and a commitment to personalized care, NYH is setting a new standard for healthcare in our communities. 
Join us and become a part of our mission to promote lifelong wellness through compassionate, evidence-based practices that empower patients on their healthcare journeys.<div><div><div><div><div><div><div><div><div><div><div><div><div><div>
Job Description:</div></div></div></div></div></div></div></div></div></div></div></div></div></div><h1 class="jobSectionHeader">
Medical Front Desk Receptionist (Urology Practice)</h1>
Location: Manhattan, NY
Hours: 5/8.5 Hour Shifts; Monday - Friday (7-7) 
Organization: New York Health (NYH)- Urology
<h2 class="jobSectionHeader">In this role, you will:</h2><ul><li>
Be responsible for the daily opening and closing procedures of the office.</li><li>
Welcome all patients and visitors by greeting them in a pleasant, professional manner.</li><li>
Assist in comforting patients and maintaining reception area.</li><li>
Answer telephones; respond to inquiries; resolve issues; schedule patient appointments.</li><li>
Collect co pays and balance total finances of the office on a daily basis.</li><li>
Assist patients with the completion of all necessary forms and documentation.</li><li>
Build and maintain patient records through the use of the practice EMR system.</li><li>
Build, monitor and maintain physician schedules according to suggested scheduling rubrics.</li><li>
Assist with the daily distribution of quality assurance surveys and prevention screenings.</li><li>
Monitor and respond to incoming messages from Care Team inboxes in collaboration with nurse.</li><li>
Monitor daily visit lists to ensure all patients who require appointments are scheduled appropriately.</li><li>
Protect patient privacy by adhering to the HIPAA confidentiality guidelines.</li><li>
Contribute to a team effort by smoothly transitioning into other related daily roles, as necessary.</li><li>
Maintain daily operations of the office by following standard policies and procedures</li><li>
Perform tasks as assigned for special projects.</li><li>
Must be able to go to our Lexington Ave and 85th street locations</li></ul><h2 class="jobSectionHeader">
We require:</h2><ul><li>
High School diploma with at least 2 years of patient facing reception experience</li><li>
Bachelor&rsquo;s Degree preferred</li><li>
Excellent oral and written communication skills</li><li>
Ability to accept direction and work within a team concept</li><li>
Strong customer service skills.</li><li>
1yr of an EMR experience-Preferred</li></ul><h2 class="jobSectionHeader">
What we offer:</h2>
Salary: Starting at $23 per hour
Benefits: Health Insurance on day 1, Dental, Vision, Life Insurance, Short- and Long-term disability, 401k Plan, generous PTO, 8 paid holidays (2 floating)
Join us at NYH, where we are making strides in healthcare through innovative and compassionate care. 
Visit our website at: Nyhealth.com 
Follow us on Facebook: NYH on Facebook 
 
*New York Health is an Equal Opportunity Employer.*</div>

Medical Front Desk Receptionist

Explore 357+ Office receptionist in New York this March. Find roles across top companies and apply now to boost your career.

357 office receptionist jobs In New York

Corporate Receptionist

Receptionist

Receptionist $22.50

Receptionist I

Corporate Receptionist $28

Receptionist

Medical Front Desk Receptionist