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administrative assistant ii

office services associate

RR Donnelley

<div>Company Description 
RRD provides marketing, packaging, print, and business services to the world&rsquo;s most respected brands. The company&rsquo;s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. 
Job Description 
Position summary
The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy) and mail services in both physical and digital environments, with support for services in hospitality, facilities, audio/visual, reception, and other Williams Lea service lines as needed.
Job duties
(* denotes an &ldquo;essential function&rdquo;)<ul><li><ul><li>Utilize appropriate logs for all office services work.</li><li>Ensure that job tickets are properly filled out before beginning work.</li><li>Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.</li><li>Follow procedures to run jobs in proper order.</li><li>Communicate with supervisor or client on job or deadline issues.</li><li>Meet contracted deadlines for accepting, completing, and delivering all work.</li><li>Troubleshoot basic equipment problems.</li></ul></li><li>
Be able to lift up to 50 lbs. on a regular basis.</li><li>
Prioritize workflow.</li><li>
Performs Quality Assurance on own and work of others.</li><li>
Load machines with various paper, toner, supplies.</li><li>
Answer telephone, emails, and place service calls when needed.</li><li>
Interact with clients in person, over the phone or electronically.</li><li>
Adhere to Williams Lea policies in addition to client site policies.</li><li>
Use equipment and supplies in a cost-efficient manner.</li></ul>
Working conditions<ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment.</li><li>
Professional attire required.</li><li>
Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.</li><li>
Must be able to work standing up all or most of the time</li></ul> 

Qualifications 
Job qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.</li><li>
Skilled in the use of mail, phone, email, digital reprographics and mail equipment.</li><li>
Familiar with general back office procedures to meet and maintain client satisfaction.</li><li>
Proven customer service skills are required in order to create, maintain and enhance customer relationships.</li><li>
Good written and verbal communication skills, including professional telephone and email etiquette.</li><li>
Attention to detail with good organizational skills.</li><li>
Must be able to meet deadlines and complete all projects in a timely manner.</li><li>
Ability to handle sensitive and/or confidential documents and information.</li><li>
Able to make independent decisions that conform to business needs and policy.</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.</li><li>
Must work well in a team environment.</li><li>
Must be able to interact effectively with multi-functional and diverse backgrounds.</li><li>
Ability to work in a fast-paced environment.</li><li>
Must be self-motivated with positive can-do attitude.</li></ul> 

Additional Information 
The range of pay for this role at the noted RRD location is $21.00 - $22.50/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
Shift: Sunday 8am to 4pm, Monday to Thursday 2:30pm to 11pm
#GOC
#LI-0925
#li-onsite
#WLNAT<div></div>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans</div>

Office Services Associate

Gopuff

<div>
 Gopuff is looking for
 
 Operations Associates (OAs)
 
 to join the operations team. Directly reporting to a Site Leader, OAs play an essential role at Gopuff that requires drive, perseverance, positivity, and enthusiasm for the challenge. You will accomplish a variety of operations responsibilities including picking, packing, receiving product both within our site and accompanying kitchen (if applicable), and working with our partner drivers.
 
 
 Customers turn to Gopuff to provide their everyday essentials&mdash;day and night, rain or shine. We're assembling a team of thinkers, dreamers and risk takers who are ready to help us reshape the world of retail faster than ever before. And it doesn't hurt if you like snacks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Pick and pack items for dispatch to customers
 </li>
 <li>
 Receive and unpack pallets of product from vendors, ensure physical inventory count matches purchase order/invoice, and resolve discrepancies
 </li>
 <li>
 Manage inventory and re-shelving of canceled orders
 </li>
 <li>
 Clean and organize sales floor and overall facility
 </li>
 <li>
 Manage waste and spoilage through strict compliance with FIFO practice
 </li>
 <li>
 Contact customer for substituted or out-of-stock items
 </li>
 <li>
 Handle, scan and move product in a safe and well-organized manner
 </li>
 <li>
 Stand, push, pull, squat, bend, reach and walk during shifts
 </li>
 <li>
 Use carts, pallet jacks, dollies and other equipment to move product
 </li>
 <li>
 Handle products that may contain tobacco, nicotine, and/or alcohol
 </li>
 <li>
 Work in freezer locations periodically throughout shifts
 </li>
 <li>
 Capability to walk several flights of steps periodically throughout the day
 </li>
 <li>
 Prepare quality beverages and food menu items for all customers by observing all recipes and presentation standards
 </li>
 <li>
 Ensure accuracy of all food and beverage packaged for delivery
 </li>
 <li>
 Follow health, safety and sanitation guidelines for all products
 </li>
 <li>
 Receive and put away order/invoice, and resolve discrepancies when they do not match expiration requirements
 </li>
 <li>
 Maintain Kitchen Facility organization and standards to ensure resources can be accessed while managing waste and spoilage through mindful pouring and food preparation
 </li>
 <li>
 Prepare, package and stage/handoff orders
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED Equivalent
 </li>
 <li>
 Experience working in a restaurant or retail environment (preferred, not required)
 </li>
 <li>
 The ability to work a fluid schedule and be available during peak shifts (1st, 2nd, 3rd shifts)
 </li>
 <li>
 General working knowledge of basic web-based software applications (e.g. Google G-Suite)
 </li>
 <li>
 Stand and walk for the duration of an assigned shift
 </li>
 <li>
 Lift up to 49 pounds
 </li>
 <li>
 Available to work flexible hours that may include mornings, evenings, weekends, nights and holidays
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Medical/Dental/Vision Insurance (for full-time employees)
 </li>
 <li>
 401(k) Retirement Savings Plan
 </li>
 <li>
 25% employee discount &amp; FAM Membership
 </li>
 <li>
 Vacation and Sick Time for eligible employees
 </li>
 <li>
 EAP through AllOne Health (formerly Carebridge)
 
 
 </li>
 </ul>
 
 Pay:
 
 
 
 <ul>
 <li>
 Gopuff pays employees based on market pricing, and pay may vary depending on your location. Compensation for U.S. locations is based on a cost-of-labor index for that geographic area.
 </li>
 <li>
 New York, NY Pay Rate: USD $17.25
 </li>
 <li>
 The salary range above reflects what we&rsquo;d reasonably expect to pay candidates. A candidate&rsquo;s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future. For additional information on this role&rsquo;s compensation package, please reach out to the designated recruiter for this role.
 
 
 </li>
 </ul>
 
 At Gopuff, we know that life can be unpredictable.
 
 Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get it&mdash;stuff happens. But that&rsquo;s where we come in, delivering all your wants and needs in just minutes.
 
 
 And now, we&rsquo;re assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world.
 
 
 Like what you&rsquo;re hearing? Then join us on Team Blue.
 
 
 
 Gopuff is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.
 
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Operations Associate, Upper East Side, #839

CliftonLarsonAllen

<div><div>CLA is a top 10 national professional services firm where our purpose is to create opportunities every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. Even with more than 8,500 people, 130 U.S. locations, and a global reach, we promise to know you and help you.</div><div><div><div><div><div><div><div><div><div>
CLA is dedicated to building a culture that invites different beliefs and perspectives to the table, so we can truly know and help our clients, communities, and each other.
About the role:
CLA is looking to hire an Associate, Deal Services in our New York, NY office. An Associate, Deal Services performs financial Quality of Earnings, due diligence, excel financial analysis, and other consultative services for clients who are buying a business, selling a business, or otherwise contemplating some type of merger &amp; acquisition activity.
As an Associate, Deal Services, you will:<ul><li>Financial Analysis: Performs ad hoc analysis under tight deadlines. Performs original financial statement modeling with a high degree of accuracy. Writes reports on findings for communication to the client and their advisors.</li><li>Service Specialization: Clients may be in any industry with a need for a technical specialist or may be industry focused. Service specialists focus development within a particular service (and sometimes a secondary service). These individuals possess a deep knowledge of a service first and foremost, which transcends multiple industries or one particular industry. They gain knowledge on the full suite of service capabilities CLA can provide.</li><li>Transaction Advisory/Deal Services: Performs the detail financial due diligence. Collects and analyzes financial data to detect errors in financial reporting. Summarizes key accounting policies and detects key issues which may impact transaction value or client risk. Helps build detailed analysis and reports based on findings to be delivered to the client under tight deadlines while maintaining highest quality standards. Supports multiple engagements on time and within budget, identifying issues and communicating progress and results to supervisors. Completes assigned portions of engagements with consistency and accuracy and within tight time frames. May begin to direct small quality of earnings projects at the two-year level.</li></ul>
What you will need:<ul><li>Bachelor&rsquo;s degree in accounting, finance, or a related field required.</li><li>Exposure to financial statement preparation, audits, and reviews preferred</li><li>Working towards CFA, CPA or other post-graduate degree or relevant industry/service certification</li><li>General knowledge of accounting principles and/or regulations impacting each engagement or project, financial markets, analysis and reporting of financial data</li><li>Understanding of internal software systems including Pfx Engagement, Microsoft Teams, and Microsoft Windows and Office</li></ul>
Our Perks:<ul><li>
Flexible PTO (designed to offer flexible time away for you!)</li><li>
Up to 12 weeks paid parental leave</li><li>
Paid Volunteer Time Off</li><li>
Mental health coverage</li><li>
Quarterly Wellness stipend</li><li>
Fertility benefits</li><li>
Complete list of benefits here</li></ul>
Our approach to compensation emphasizes collaboration and career growth. We pay competitive wages and view compensation as an investment in our people. Factors such as geography, experience, education, skills, and knowledge may impact position of pay within the range. 
The compensation range for this position in New York is: $70,300 - $108,000 
#LI-SK1</div></div></div></div></div></div></div></div></div>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
Wellness at CLA
To support our CLA family members, we focus on their physical, financial, social, and emotional well-being and offer comprehensive benefit options that include health, dental, vision, 401k and much more.
To view a complete list of benefits click here.</div>

Associate, Deal Services

SPS Global

Client Services Associate Location: New York, NY 10020 Schedule: Mon - Fri 8:00 am - 4:30 pm Employment Type: Full-time | Onsite We're hiring! If you're a people‑focused, detail‑oriented professional who enjoys keeping an office running smoothly, this role is for you. We're seeking a Client Services Associate to support daily operations, deliver exceptional service, and create a welcoming experience for employees and visitors. ⭐ About the Role As a Client Services Associate, you'll be the heartbeat of our workplace experience. You'll handle mail and package operations, support office supplies and shipping and receiving, organize supply inventories and equipment management, assist with meeting room setups, and provide hospitality and occasional reception coverage. This position is ideal for someone who excels in a fast‑paced environment, loves helping others, and takes pride in maintaining a polished, organized workspace. ️ What You'll Do Mailroom Operations Receive, sort, and distribute all inbound mail and packages Process outbound mail, shipments, and tracking documentation Maintain accurate chain‑of‑custody records Notify employees of incoming deliveries and coordinate pickup Warehouse &amp; Logistics Perform shipping and receiving tasks for supplies, materials, and equipment Verify packing slips, inspect shipments, and report discrepancies Organize and maintain warehouse areas for cleanliness and efficiency Load/unload items using proper safety techniques Office Operations Monitor and restock office supplies Ensure printers/MFDs are functional and stocked Keep the Business Service Center neat and organized Submit and follow up on work orders Inventory &amp; Supplies Monitor stock levels of office and warehouse supplies Replenish inventory and support ordering when needed Keep storage areas neat and labeled for easy access Hospitality &amp; Facilities Support Set up meeting and conference rooms Support pantry, barista, or kitchen areas Perform light cleaning and maintenance tasks Assist with internal office moves Reception &amp; Customer Support Provide backup front desk/reception coverage Deliver friendly, professional service to employees and guests Handle sensitive or urgent requests with discretion What You Bring High School Diploma or equivalent 1+ year of experience in customer service, office support, or similar preferred Strong communication and multitasking skills A proactive, solutions‑oriented mindset Comfort learning new systems and processes Professional appearance and demeanor Physical Requirements Ability to lift/move 40&ndash;60 lbs Frequent walking, bending, standing, and light manual activity Ability to operate common office equipment Why You'll Love Working With Us Supportive team culture Opportunities to learn and grow A role with high visibility and daily impact A chance to be the go‑to person who keeps everything running smoothly WHAT WE OFFER Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities! Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do! We Recognize Talent: We offer a variety of recognition programs for all levels of employees! Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off. Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering. About SPS SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform. SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. To view our privacy policy, click on the link below: Data Privacy Statement Acknowledgement Section: By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Client Service Associate

Oppenheimer Holdings

<div>Who We Are:
Oppenheimer &amp; Co. Inc. (&ldquo;Oppenheimer&rdquo;) is a leading middle-market investment bank and full service broker-dealer, With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity &amp; fixed income research, market making, trust services and investment advisory and asset management services.
Our Investment Banking Team is committed to providing in-depth industry knowledge and delivering creative, market-based strategies to clients in all major industries, with a specific focus on Consumer and Retail, Energy, Financial Institutions, Healthcare, Industrial Growth and Services, Industrials, as well as Technology, Media and Communications. Our range of services includes Equity Capital Markets, Debt Capital Markets, Mergers and Acquisitions, Debt Advisory &amp; Restructuring, Debt Private Placements and Fund Placement &amp; Advisory. This combination of industry and product groups enables the firm to deliver advice, strategies and capital with a universal banking approach to our target clients &ndash; high growth, entrepreneurial, middle market companies.
Position available for immediate hire.
Job Description
Our Healthcare M&amp;A team is seeking an experienced Associate to join our New York office. The role offers the opportunity to work closely with senior professionals on valuations, financial analyses, due diligence, and the execution of M&amp;A transactions. The Associate will gain meaningful exposure to both sell-side and buy-side advisory assignments across public/private companies within the healthcare sector.
Responsibilities:
<ul><li>Preparing client presentations, drafting offering memoranda, preparing internal committee memoranda, preparing management and board presentations and other materials for senior bankers as required</li>
<li>Transaction execution involving direct client interaction and communication</li>
<li>Coordinate and perform business due diligence and execute M&amp;A transactions</li>
<li>Conducting extensive financial modeling and valuation</li>
<li>Support new business and marketing initiatives as appropriate</li>
<li>Assessing industry research and trends</li>
<li>Training and mentoring Analysts on the team</li>
</ul>
Qualifications:
<ul><li>Experience in M&amp;A investment banking, preferably Healthcare focused</li>
<li>Strong Microsoft Excel skills essential</li>
<li>Demonstrated aptitude for quantitative and qualitative analysis</li>
<li>Strong verbal and written communication skills</li>
<li>Elevated attention to detail and consistency in work product</li>
<li>High degree of maturity, integrity, demonstrated leadership skills and work ethic</li>
<li>Organized and proactive</li>
<li>Dealogic, CapIQ, Bloomberg and MS Office suite knowledge strongly preferred</li>
<li>SIE, Series 63, 79 FINRA registrations required at the time of hiring or shortly thereafter</li>
</ul>
Compensation:
For job postings in New York City, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role. This salary range is specific to New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs. A reasonable estimate of the current base salary range is $150,000.00 - $170,000.00 at the time of this posting. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.</div>

Investment Banking Healthcare M&A Associate

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building: Pulitzer Hall</li>
<li>Salary Range: $75,000 - $85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Associate Dean for Career Services, the Assistant Director works to implement department strategy of educating and supporting students in their efforts to find and land employment opportunities. Serves as the first and often key point of contact working with employers to solicit, track and present opportunities to students and alumni; identifies and develops new internships and fellowships, assists and directs students and alumni to departmental and external job hunting tools and resources, responsible for all aspects of management and publicity for career education and recruiting events and occasionally conceives and books events independently.

Responsibilities

Outreach and Engagement
<ul>
<li>Serves as departmental liaison with employers and point person in department responsible for soliciting, identifying, tracking and publicizing employment opportunities for current students and recent alumni, with a focus on internship and fellowship programs. As appropriate, makes and facilitates connections between applicant pool and employers. First and often primary contact in department for employers; manages career related inquiries or forwards them to staff as appropriate, educates recruiters about J-school programs and populations and directs and supports them in the use of resources provided by the office. Recruits employers for the annual Career Expo. Proactively establishes new and manages and maintains existing relationships with recruiters and editors to generate and track programs, jobs and employment opportunities as well as develops new industry resources and contacts. Conducts site visits and attends industry events to meet employers and solicit jobs for J-schoolers and get updated information about jobs and candidate qualifications.</li>
<li>Builds and constantly refreshes databases on internship and fellowship programs, employer contacts, and application procedures to ensure information is the most comprehensive available in the field and easily accessible to students and staff.</li>
<li>Posts jobs in 12twenty, Career Development&rsquo;s digital job board. Posts or oversees all postings, reviews and gives approval for listings (from employers); collects contacts, gauges effectiveness of postings and takes steps to clarify or generate additional attention.</li>
<li>Responsible for providing students and staff guidance and information on programs and application processes. Counsels and assists students with application procedures and troubleshoots with individual students and employers as needed on multiple aspects of application process.</li>
<li>Tracks applications and generates application packages for employers as requested.</li>
<li>Gets updated information from employers and responsible for updating collateral and posters about existing internships, fellowships, and other special employment contracts and also initiates and drafts new agreements. Works with faculty to get updated information and collaborates as requested in publicizing in -house fellowship opportunities.</li>
<li>Manages inquiries from the above audiences on a multitude of subjects including but not limited to: job opportunities, available resources and employment issues and in consultation with Associate Dean, proposes appropriate actions to be taken and how action plans may be executed.</li>
</ul>
Career Guidance/ Education/ Publicity:
<ul>
<li>In consultation with Associate Dean, serves as a contact and resource for students, supporting them in all aspects of their interactions with the Office of Career Development. Provides information and guidance about events, departmental offerings and procedures, about various internship and job opportunities including eligibility and application processes and as directed by associate dean, provides guidance about targets for consideration. Guides and directs students to various references and web assets and as directed by Associate Dean, gives students guidance primarily about internship and fellowship programs and content and presentation of application materials. Works with alumni, directing them to internal and external resources helpful in job search.</li>
<li>Collaborates with staff to recommend and provide career education programming to students and independently conceives, arranges and books panel discussions and guest speakers. In collaboration with and as assigned by associate dean, responsible for student career education programming on several topics including jobs in social media and using digital platforms in the job search.</li>
<li>Responsible for publicizing employment opportunities, programming, deadlines and special events to J-school students and alumni through a variety of platforms including posters, flyers, social media outreach, calendars, databases, emails etc.</li>
<li>Represents the university while conducting employer/recruiter and student outreach. Represents the department on school-wide committees including Events Committee, Technology, special events including school wide Career Services and Alumni affairs meetings as well as external journalism events.</li>
</ul>
Event Management
<ul>
<li>Working closely with department colleagues, responsible for the planning and execution of the annual Career Expo serving the entire graduating class. Handles electronic invitations and lists, actively recruits companies, manages company and student registrations, interview schedules, logistics, oversees budget and handles a myriad of other aspects for the event. In collaboration with Career Services staff, responsible for administration and arranging at least 100 other events annually, including booking rooms, AV support and responsible for the creating publicity materials, communications and social media outreach to students, employers, faculty and staff. Ensures that workshops and events meet the highest possible standards within given budget requirements.</li>
<li>Arranges and manages on-campus visits by employers, recruiters, etc. including the scheduling and juggling interview appointment schedules.</li>
</ul>
 Technology/Website/Database Management:
<ul>
<li>Designs, generates, implements, maintains, troubleshoots, provides staff training and support for a wide variety of surveys, digital platforms, databases and systems used by the department.</li>
<li>Updates the Career Services closed LinkedIn groups which may entail generating new information and guides, generating and posting audio and visual materials as well as posting information/documents provided by others to the designated website.</li>
<li>Data Collection and analysis: Supports the assoc. dean in working on various reports throughout the year including annual end-of-the year employment report, country or industry specific employment reports. Identifies areas for data collection and tracks, records, compiles and analyzes data in various areas including recording events and attendance, job postings and application numbers, counselor counseling sessions etc. Oversees the student internships/employment, alumni and media contacts databases; ensures integrity of the data and manages online forms for workshop registrations, resume consultations, career expos and surveys.</li>
</ul>
Performs other related duties as assigned.

Minimum Qualifications

Education: Bachelor's degree and/or equivalent required. Master&rsquo;s degree preferred

Experience: Minimum of 3-5 years related experience

Other Skills: Must have solid knowledge of journalism industry. Technology skills include strong ability in Excel, Adobe Photoshop, HTML, facility with web content management systems and more; outstanding organizational abilities and attention to detail; Ability to be self-directed; Excellent oral and written communication skills; ability to conduct extensive web research; willingness to help others and be a team member; ability to effectively interact with all levels or the organization.

Preferred Qualifications

Previous experience preferably in editorial side of journalism, student counseling and or academic management

Other Requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Assistant Director, Career Services

New York University

Position Summary: 
NYU's Stern School of Business has an exciting opportunity available for an Associate Director, Dean’s Office Affairs in the Office of the Dean. The Associate Director will provide high-level executive support to the Dean and the Dean’s Office, orchestrating complex logistics, and crafting communications to internal and external stakeholders. They will manage operations, including the calendar, travel itineraries, daily briefing book, event briefings and remarks, and responding to constituent inquiries. They will work with the Dean’s Office leadership to understand priorities and proactively align office activities accordingly to ensure adherence to deadlines and the highest quality standards. The Associate Director will manage communications, crafting and sending correspondence. They will serve as a liaison for a wide range of internal and external stakeholder groups and cultivate relationships with faculty, administrators, and students. The Associate Director will also manage special projects in partnership with the Chief of Staff and Director, as well as support events sponsored by the Dean’s Office, such as receptions, conferences, programs, and meetings with faculty, administrators, and corporate partners.
 
Qualifications: 
The selected candidate will have a bachelor's degree and 5 years of relevant experience with office operations, drafting and editing external communications, events, project management, or an equivalent combination of education and experience. Proven ability to communicate sensitive information and interact with high-profile stakeholders with professionalism and experience handling confidential information with discretion is essential. Excellent problem-solving skills, project management, interpersonal, and communication skills are also required. Knowledge of standard office software.
 
Additional Information: 
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $80,000 to $100,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
 
New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation’s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world’s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.
 
For more information about working at NYU please visit our website at: http://www.nyu.edu/about/careers-at-nyu.html.
 
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
 
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Associate Director, Dean's Office Affairs

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