administrative assistant Jobs in New York

administrative assistant

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senior administrative assistant Jobs in New York

senior administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

office manager

office services manager

Xcede

<div>
 <p>
  Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Overview:
 </p>
 <p>
  &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 </p>
 <p>
  &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 </p>
 <p>
  &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 </p>
 <p>
  &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 </p>
 <p>
  &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 </p>
 <p>
  &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 </p>
 <p>
  &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 </p>
 <p>
  &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 </p>
 <p>
  &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 </p>
 <p>
 </p>
</div>


Office Manager

Glocap Business Professionals, Administrative, Operations

<div>
 <p>
  Our client, a small investment banking firm, is seeking a full-time Office Manager to help support the team as the professional and personable face of the company. Our client is looking for someone who can bring enthusiasm and dedication to work every day, seeks out ways to improve systems and processes, and can handle sensitive/confidential information with integrity and discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details:
  </strong>
 </p>
 <p>
  COMPANY: Investment Banking Firm
 </p>
 <p>
  ROLE: Office Manager
 </p>
 <p>
  COMPENSATION: $80k-$90K DOE+ Bonus Eligibility + Benefits
 </p>
 <p>
  HOURS: 9:00am - 5:00pm
 </p>
 <p>
  DEGREE: Required
 </p>
 <p>
  IN-PERSON: Fully on-site in the New York City office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  -Manage calendars and schedule calls &amp; meetings (principally for several senior bankers)
 </p>
 <p>
  -Spearhead office improvement projects, installations, repairs, and maintenance
 </p>
 <p>
  -Function as the office representative to building management, vendors, and IT consultants
 </p>
 <p>
  -Order office supplies and maintain inventory
 </p>
 <p>
  -Plan company events -Maintain files and reference materials
 </p>
 <p>
  -Act as the liaison for HR and insurance companies
 </p>
 <p>
  -Support process for new hires, including overseeing onboarding/offboarding
 </p>
 <p>
  -Prepare expense and travel reimbursement reports
 </p>
 <p>
  -Invoice clients
 </p>
 <p>
  -Support FINRA compliance processes
 </p>
 <p>
  -Assist with special projects as they arise
 </p>
 <p>
  -Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  -College degree required
 </p>
 <p>
  -At least 2 years of relevant experience
 </p>
 <p>
  -Microsoft Outlook, Excel, PowerPoint, and Word experience
 </p>
 <p>
  -Outgoing and engaging personality
 </p>
</div>


Baseten

<div>
 <strong>
  About Baseten
  <br/>
  <br/>
 </strong>
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 <br/>
 <br/>
 <strong>
  THE ROLE
  <br/>
  <br/>
 </strong>
 <strong>
  Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
  <br/>
  <br/>
 </strong>
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 <br/>
 <br/>
 This role is hands-on and highly collaborative. Baseten moves
 <em>
  fast
 </em>
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 <br/>
 <br/>
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 <br/>
 <br/>
 <strong>
  OUR NEW YORK OFFICE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Union Square
  </li>
  <li>
   Up to 100 people onsite per day
  </li>
  <li>
   Rapidly growing, with frequent visitors
  </li>
  <li>
   ~9k sq ft
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Events and culture
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and execute a thoughtful calendar of employee-facing events.
  </li>
  <li>
   Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
  </li>
  <li>
   Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
  </li>
  <li>
   Track budgets, contracts, and feedback to continuously improve quality and efficiency.
  </li>
  <li>
   Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office operations and facilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
  </li>
  <li>
   Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
  </li>
  <li>
   Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
  </li>
  <li>
   Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
  </li>
  <li>
   Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
  </li>
  <li>
   Identify and implement process improvements that reduce friction and increase reliability.
  </li>
  <li>
   Support employee travel between offices including making sure they have access, lunch and a desk.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Space and workplace logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support new hire onboarding logistics, including workspace setup.
  </li>
  <li>
   Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
  </li>
  <li>
   Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
  </li>
  <li>
   Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
  </li>
  <li>
   Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
  </li>
  <li>
   Strong vendor management skills, including working through issues quickly and professionally.
  </li>
  <li>
   Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
  </li>
  <li>
   Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
  </li>
  <li>
   High attention to detail and pride in running a tight, welcoming office.
  </li>
  <li>
   Clear written and verbal communication skills.
  </li>
  <li>
   Calm under pressure, adaptable, and proactive about solving problems before they escalate.
  </li>
  <li>
   Availability and interest in being onsite in our New York office five days a week.
  </li>
  <li>
   Availability to accommodate early or late hours as needed for event production and onsite coordination.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive compensation, including meaningful equity.
  </li>
  <li>
   100% coverage of medical, dental, and vision insurance for employee and dependents
  </li>
  <li>
   Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
  </li>
  <li>
   Paid parental leave
  </li>
  <li>
   Company-facilitated 401(k)
  </li>
  <li>
   Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Apply now
 </strong>
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 <br/>
 <br/>
 <em>
  At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
  <br/>
  <br/>
 </em>
 Compensation Range: $110K - $135K
 <br/>
 <br/>
</div>


Office Manager (New York)

Tavily

<div>
 <strong>
  About Tavily
  <br/>
  <br/>
 </strong>
 We&rsquo;re building the search engine for AI agents. Our API is designed from the ground up to power RAG and real-time reasoning in AI systems. By connecting LLMs to high quality, trustworthy web content, we help developers build agents that are not only intelligent, but also informed.
 <br/>
 <br/>
 We work with some of the most innovative teams in AI, from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it&rsquo;s powering sales assistants, research copilots, or internal knowledge tools, we&rsquo;re the missing link between LLMs and the real world.
 <br/>
 <br/>
 The Role
 <br/>
 <br/>
 <ul>
  <li>
   Work Type: On-site (3-4 days per week in office)
   <br/>
   <br/>
  </li>
 </ul>
 We&rsquo;re looking for a highly organized and proactive Events &amp; Office Manager to own the day-to-day operations of our NYC office while leading the planning and execution of Tavily&rsquo;s events in New York. This role plays a key part in shaping our office culture, supporting our growing team, and strengthening our presence within the AI ecosystem through high-impact events.
 <br/>
 <br/>
 What You&rsquo;ll Do
 <br/>
 <br/>
 <ul>
  <li>
   Oversee daily office operations and ensure a seamless employee experience
  </li>
  <li>
   Manage office vendors, supplies, facilities, and budget tracking
  </li>
  <li>
   Coordinate with HR onboarding logistics including workspace setup and office access
  </li>
  <li>
   Plan and execute internal team events and culture initiatives
  </li>
  <li>
   Source venues, and manage catering, branding, and guest logistics
  </li>
  <li>
   Collaborate with marketing, sales, and leadership teams to align events with company goals
   <br/>
   <br/>
  </li>
 </ul>
 What We&rsquo;re Looking For
 <br/>
 <br/>
 <ul>
  <li>
   1+ years of experience in office management, events management, operations, or similar roles
  </li>
  <li>
   Proven experience planning events in NYC and managing vendors
  </li>
  <li>
   Excellent organizational skills with high attention to detail
  </li>
  <li>
   Ability to manage multiple projects simultaneously in a fast-paced startup environment
  </li>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   High ownership mindset and proactive problem-solving ability
  </li>
  <li>
   Experience in tech or startup environments (nice to have)
  </li>
  <li>
   Experience organizing community or developer-focused events (nice to have)
   <br/>
   <br/>
  </li>
 </ul>
</div>


Events & Office Manager

Opensity Solutions

<div>
 <p>
  <strong>
   Receptionist
  </strong>
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <strong>
   Pay Rate:
  </strong>
  Up to $27.56 per hour
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
 </p>
 <p>
  Monday &ndash; Friday | 8:00 AM &ndash; 5:00 PM
 </p>
 <p>
  (Flexibility required based on business needs and event flow)
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  Forrest Solutions provides onsite, outsourced workplace solutions built on proven best practices for managing non-core business functions.
 </p>
 <p>
  The
  <strong>
   Receptionist
  </strong>
  plays a critical role in delivering a high-touch, hospitality-driven experience within a corporate office environment. This individual serves as the primary point of contact for guests and visitors while acting as the right-hand support to the Manager.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a cross-functional role supporting reception operations, conference services, workplace experience initiatives, reporting, administrative tasks, and facilities coordination &mdash; specifically supporting the 10th floor. The ideal candidate is polished, proactive, and open to learning and growing within the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  Reception &amp; Front Desk Leadership
 </p>
 <ul>
  <li>
   Serve as primary point of contact for all guests and visitors
  </li>
  <li>
   Provide back-up reception coverage as needed
  </li>
  <li>
   Greet guests with professionalism and corporate polish
  </li>
  <li>
   Issue visitor badges and coordinate with lobby security
  </li>
  <li>
   Answer and direct incoming calls, including internal hotlines
  </li>
 </ul>
 <p>
  Conference &amp; Event Services
 </p>
 <ul>
  <li>
   Manage conference room bookings, including walk-up reservations
  </li>
  <li>
   Provide full meeting support: setup, breakdown, and logistics coordination
  </li>
  <li>
   Escort clients to meeting rooms
  </li>
  <li>
   Coordinate catering and meeting logistics
  </li>
  <li>
   Monitor room usage, no-shows, and schedule adherence
  </li>
  <li>
   Open and close meeting spaces to ensure operational readiness
  </li>
 </ul>
 <p>
  Workplace Experience (WPX)
 </p>
 <ul>
  <li>
   Conduct floor tours to ensure spaces are clean, organized, and well-maintained
  </li>
  <li>
   Partner with Facilities to report and track maintenance issues
  </li>
  <li>
   Advocate for hoteling and mobile workspace culture
  </li>
  <li>
   Deliver concierge-style services (bookings, special requests, etc.)
  </li>
  <li>
   Provide real-time support across office floors
  </li>
 </ul>
 <p>
  Administrative &amp; Reporting Support
 </p>
 <ul>
  <li>
   Run daily setup worksheets
  </li>
  <li>
   Prepare weekly event sheets and conference room usage reports
  </li>
  <li>
   Support reporting and serve as second-in-command to the Manager
  </li>
  <li>
   Perform strong data entry with high accuracy
  </li>
  <li>
   Order and manage office supply inventory
  </li>
  <li>
   Assist with urgent workplace requests
  </li>
 </ul>
 <p>
  Leadership &amp; Cross-Functional Support
 </p>
 <ul>
  <li>
   Support the Manager with workload management and task coordination
  </li>
  <li>
   Act as point of escalation when Manager is client-facing
  </li>
  <li>
   Collaborate with IT, Facilities, Catering, and Workplace teams
  </li>
  <li>
   Follow up to ensure successful service delivery
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <p>
  Education &amp; Experience
 </p>
 <ul>
  <li>
   High school diploma required; college degree preferred
  </li>
  <li>
   2+ years of corporate receptionist, hospitality, or professional office experience
  </li>
  <li>
   Prior lead or supervisory experience preferred
  </li>
  <li>
   Experience supporting managers or leadership teams
  </li>
 </ul>
 <p>
  Technical Skills
 </p>
 <ul>
  <li>
   Basic to Intermediate Microsoft Office
  </li>
  <li>
   Strong Microsoft Excel (reporting &amp; data entry)
  </li>
  <li>
   Strong Microsoft Outlook (calendar management)
  </li>
  <li>
   Internet research proficiency
  </li>
  <li>
   Experience with conference scheduling systems preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Competencies
  </strong>
 </p>
 <ul>
  <li>
   Corporate polish &amp; professional presence
  </li>
  <li>
   Hospitality-driven mindset
  </li>
  <li>
   Strong customer service skills
  </li>
  <li>
   Ability to lift 50+ pounds
  </li>
  <li>
   Catering or conference services experience preferred
  </li>
  <li>
   Detail-oriented with strong organizational skills
  </li>
  <li>
   Ability to multitask in a fast-paced environment
  </li>
  <li>
   Open to learning and growth
  </li>
  <li>
   Strong communication and decision-making skills
  </li>
  <li>
   Fashion-forward, professional presentation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Information
  </strong>
 </p>
 <p>
  This job description is not intended to be exhaustive. Responsibilities may evolve based on business needs at the discretion of management or Forrest Solutions, Inc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.
  </em>
 </p>
</div>


Receptionist

Tishman Speyer

<div><div>Administrative Assistant</div><div></div><div>
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer&rsquo;s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers&rsquo; evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.</div><div>
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.</div><div></div><div>
Summary of the Position:</div><div>
The Receptionist / Administrative Assistant is a hybrid position that blends primary front desk coverage with administrative support for the 600 Fifth Avenue office, supporting Rainbow Room, Top of the Rock (TOR), Rock Center Venues (RCV), Rink Operations, and IT Operations.</div><div><br>
In addition, this role provides Executive Assistant (EA) support to (General Manager, Rainbow Room &amp; RCV) and (General Manager, Rock Integrated Hospitality). Representing approximately 5%&ndash;10% of the overall time allocation.</div><div></div><div>
The position ensures seamless front‑of‑house operations, comprehensive administrative support, and consistent employee‑engagement execution across multiple departments.</div><div></div><div>
Key Responsibilities:</div><div>
FRONT DESK &amp; RECEPTION</div><ul><li>
Serve as the primary receptionist for 600 Fifth Avenue, maintaining a professional, welcoming presence in a high‑volume open‑lobby environment.</li><li>
Manage guest, vendor, and delivery traffic while balancing administrative responsibilities.</li><li>
Ensure all guests, visitors, and interview candidates are welcomed, offered water/coffee, and directed to the appropriate team.</li></ul><div></div><div>
EXECUTIVE ASSISTANT SUPPORT (General Managers)</div><ul><li>
Schedule and manage appointments, calendars, and meetings</li><li>
Follow up on administrative tasks, including uploading invoices into Basware for approval.</li><li>
Coordinate walkthroughs, safety meetings, and operational meetings related to Rainbow Room and RCV.</li><li>
Manage meeting logistics, agendas, room setup, and follow‑ups.</li></ul><div></div><div>
OFFICE FACILITIES MANAGEMENT &ndash; 600 Fifth Avenue</div><ul><li>
Maintain inventory and ordering of all office supplies for the 600 Fifth Avenue office.</li><li>
Partner with TS Office Services to manage pantry items (coffee, snacks, dry goods) and budget alignment.</li><li>
Coordinate repairs of office equipment (microwaves, refrigerators, printers, copiers) in consultation with General Manager to ensure budget adherence.</li><li>
Work with TS Office Services and TS CS (Cleaning Services) to ensure office cleanliness and organization.</li><li>
Schedule quarterly deep cleanings and carpet shampooing for the office floor.</li><li>
Oversee care, replacement, and servicing of live plants in coordination with TS Gardening and TS Office Services.</li></ul><div></div><div>
ADMINISTRATIVE SUPPORT &ndash; RAINBOW ROOM</div><ul><li>
Provide direct administrative support to Rainbow Room leadership.</li><li>
Schedule interviews and coordinate candidate logistics.</li><li>
Order office supplies and maintain inventory for Rainbow Room teams.</li></ul><div></div><div>
EMPLOYEE ENGAGEMENT &amp; RECOGNITION &ndash; RAINBOW ROOM</div><ul><li>
Oversee and maintain the annual employee recognition and engagement calendar.</li><li>
Coordinate birthday celebrations, flyers, tracking, and logistics.</li><li>
Organize departmental celebrations, recognition moments, and team events.</li><li>
Manage service awards and tenure recognition processes.</li><li>
Support planning for the annual holiday party.</li><li>
Manage gift card ordering, tracking, and distribution for recognition programs.</li><li>
Coordinate team lunches and catering orders.</li><li>
Create and distribute employee announcements.</li><li>
Maintain employee bulletin boards.</li><li>
Track recognition‑related expenses and submit purchase requests.</li><li>
Obtain vendor quotes for engagement and recognition initiatives.</li></ul><div></div><div>
CROSS‑DEPARTMENTAL SUPPORT</div><div>
IT OPERATIONS</div><ul><li>
Provide administrative support to IT Operations.</li><li>
Support Building Technology initiatives by coordinating logistics, tracking progress, and reporting on portfolio‑wide projects.</li></ul><div>
ROCK CENTER VENUES (RCV)</div><ul><li>
Provide administrative and EA‑related support in coordination with leadership.</li></ul><div></div><div>
TOP OF THE ROCK (TOR)</div><ul><li>
Assist with administrative tasks and departmental coordination.</li></ul><div>
RINK OPERATIONS</div><ul><li>
Provide administrative support for seasonal or ongoing rink operations needs.</li></ul><div></div><div>
General Support Across Departments</div><ul><li>
Provide scheduling assistance to Rink, IT, GMS, and other leadership as needed.</li><li>
Ensure guests and internal visitors are welcomed and supported with facility access and refreshments.</li></ul><div>
FACILITIES &amp; R&amp;M / CAPEX COORDINATION</div><ul><li>
Work closely with FOH Coordinator to schedule R&amp;M and CAPEX vendors with TS Client Services.</li><li>
Ensure all related appointments are communicated to leadership and properly tracked.</li></ul><div></div><div>
Skills &amp; Qualifications:</div><ul><li>
Minimum 2 years of administrative or reception experience.</li><li>
Excellent organizational, multitasking, and customer service skills.</li><li>
Strong verbal and written communication abilities.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>
High attention to detail, confidentiality, and discretion.</li><li>
Bilingual (Spanish) preferred.</li></ul><div></div><div>
The base compensation range for this role is $70,000- $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.</div><div></div><div>
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer&rsquo;s New York team, as we&rsquo;ve considered factors specific to this geography.</div><div></div><div>
Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.</div><div>
We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><br>
</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
</i></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Disability Assistance</i><i> - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to </i><i>RecruitingAccommodations@tishmanspeyer.com</i></div></div>

Administrative Assistant

Career Group

<div>
 <p>
  <strong>
   Executive Assistant / Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Union Square Area
 </p>
 <p>
  <strong>
   Work Model:
  </strong>
  Hybrid, onsite 4 days, 1 remote &ndash; flexibility as needed
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 AM &ndash; 5:00 PM with flexibility
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $100,000&ndash;$140,000 base (DOE) + discretionary bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  A global venture capital firm is seeking an experienced
  <strong>
   Executive Assistant / Office Manager
  </strong>
  to support one of their Partners while overseeing the day-to-day operations of our New York office.
 </p>
 <p>
  The Office Management component is maintenance-focused &mdash; systems and vendors are already in place.
 </p>
 <p>
  This is an ideal opportunity for a proactive, detail-oriented EA who enjoys high-level support, light operations, and working in a fast-moving but relaxed environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to Partner, including:
  </li>
  <li>
   Calendar management and meeting coordination
  </li>
  <li>
   Domestic and international travel planning
  </li>
  <li>
   Expense management
  </li>
  <li>
   Light backup support to an additional executive
  </li>
  <li>
   Handle occasional personal support requests
  </li>
 </ul>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee day-to-day operations of the NYC office
  </li>
  <li>
   Manage vendor relationships (IT, cleaning, snacks, security, etc.)
  </li>
  <li>
   Maintain office and equipment inventory
  </li>
  <li>
   Greet guests and coordinate meeting logistics
  </li>
 </ul>
 <p>
  <strong>
   Projects &amp; Events
  </strong>
 </p>
 <ul>
  <li>
   Support internal and external events as needed (venue sourcing, vendors, on-site coordination)
  </li>
  <li>
   Assist with special projects such as research, policy documentation, filing, and software evaluation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   A clear, concise communicator with excellent judgment
  </li>
  <li>
   Highly organized, detail-oriented, and proactive
  </li>
  <li>
   Able to see the big picture and help executives prioritize effectively
  </li>
  <li>
   Resourceful self-starter with strong follow-through
  </li>
  <li>
   Comfortable with both strategic work and hands-on tasks &mdash; no job too big or too small
  </li>
  <li>
   Calm, flexible, and adaptable in a dynamic environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    2&ndash;5+ years
   </strong>
   of experience as an Executive Assistant
  </li>
  <li>
   Financial services background strongly preferred (VC, PE, hedge fund, banking); tech backgrounds also considered
  </li>
  <li>
   Based in NYC and able to work onsite Monday&ndash;Thursday
  </li>
  <li>
   Strong interpersonal skills and comfort interacting with senior executives, founders, and investors
  </li>
  <li>
   Ability to work autonomously and take ownership
  </li>
  <li>
   High ethical standards and discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience with office or business operations
  </li>
  <li>
   Event planning experience
  </li>
  <li>
   Prior experience in asset management
  </li>
  <li>
   Bachelor&rsquo;s degree
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant Office Manager

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