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administrative assistant ii

office supervisor

RR Donnelley

<div><b>Company Description</b><p><br>
RRD provides marketing, packaging, print, and business services to the world&rsquo;s most respected brands. The company&rsquo;s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.</p><b><br>
Job Description</b><p><b><br>
Schedule: Monday - Friday 8:00am -5:00pm</b></p><p>
The Operations Supervisor is an independent leader, helping manage the day-to-day people, operations and client.</p><p><b>
Job duties</b></p><p>
(* denotes an &ldquo;essential function&rdquo;)</p><ul><li><ul><li>Ensure team provides outstanding service to client, while building strong customer relationships</li><li>Conduct time and absence for direct reports, including ensuring system accuracy and compliance with timekeeping policies and procedures</li><li>Create an environment conducive to service expansions and new business opportunities</li><li>Maximize profitability through the effective utilization of labor and resources</li><li>Immediately resolve any operational problems or issues</li><li>Produce required reports on schedule</li><li>Coordinate workflow within the team, prioritizing jobs and delegating duties to associates</li><li>Balance team&rsquo;s day-to-day work assignments with projects and ad hoc requests related to mail volume, reprographics requests, conference room set up, and vendor management</li><li>Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines</li><li>Train new employees on policies and procedures</li><li>Address performance issues among team members</li><li>Work with manager to create development plans and challenging assignments for team members</li><li>Escalate to manager client or team concerns to proactively resolve issues</li></ul></li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li><li>
Other duties as assigned</li></ul><br>
<b>
Qualifications</b><br>
<p></p><ul><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
3 or more years&rsquo; proven experience in a customer service environment, legal or financial services industries preferred</li><li>
3 or more years&rsquo; experience in office support including a combination of administrative, facilities, hospitality, reception, reprographics and mailroom</li><li>
Understanding of USPS regulations</li><li>
Understanding of reprographics equipment and usage</li><li>
Intermediate Microsoft Office Word and Excel skills</li><li>
Basic Microsoft PowerPoint skills</li><li>
Prior experience managing vendors preferred</li><li>
Basic P&amp;L understanding a plus</li><li>
Demonstrated experience prioritizing competing priorities under tight deadlines</li><li>
Proven customer service skills are required in order to create, maintain and enhance customer relationships.</li><li>
Good written and verbal communication skills, including professional telephone and email etiquette.</li><li>
Attention to detail with good organizational skills.</li><li>
Must be able to meet deadlines and complete all projects in a timely manner.</li><li>
Ability to handle sensitive and/or confidential documents and information.</li><li>
Able to make independent decisions that conform to business needs and policy.</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a managerial level.</li><li>
Must work well in a team environment.</li><li>
Must be able to interact effectively with multi-functional and diverse backgrounds.</li><li>
Ability to work in a fast-paced environment.</li><li>
Must be self-motivated with positive can-do attitude.</li></ul><p></p><p><b><br>
Supervision</b></p><ul><li><p>
Number and title(s) of direct reports (if any): 2 &ndash; 15 Hourly Associates (up to Lead)</p></li></ul><b><br>
Additional Information</b><p><br>
The salary range for this role at the noted RRD location is $48,500 - $70,900 / year. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p>
#WLNAT</p><p>
#LI-MY1</p><p>
#LI-onsite</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Office Services Supervisor

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><div><div><br>
</div><p><br>
<b>8:00 A.M &ndash; 4:00 P.M with weekends &amp; holidays</b></p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p><b>Purpose of Position</b>:</p><p>
This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work.</p><p>
Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.</p><p><b>
Examples of Typical Tasks</b>:</p><p>
At a higher level, performs the duties of Assignment Level II:</p><p>
1. Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics.<br>
<br>
2. Performs ordinary mathematical computations.<br>
<br>
3. Checks records for accuracy of information and for conformity with established policies and procedures.<br>
<br>
4. Operates a telephone call directory, multi-line phone, or switchboard.<br>
<br>
5. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials.<br>
<br>
6. Performs data entry and retrieval using a personal computer, video display terminal, or other automated<br>
office systems.<br>
<br>
7. Performs routine data processing functions in the area of production control.<br>
<br>
8. May perform incidental typing.<br>
<br>
9. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.<br>
<br>
10. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.</p><p><b>
In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:</b><br>
<br>
Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.</p><p>
In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks:</p><p><b>
1.</b> Supervises and instructs a small unit of group(s) engaged in clerical activities.</p><p><b>
2.</b> Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s).</p><p><b>
3.</b> Serves as principal assistant to a Supervisor of a large section or unit.</p><p><b>
4.</b> Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records.</p><p><b>
5.</b> Assists in preparing and arranging for services and activities in connection with receptions and other public functions.</p><p><b>
6.</b> Supervises the operation of one or more multiple switchboards.</p><p><b>
7.</b> Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions.</p><p><b>
8.</b> Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports.</p><p><b>
9.</b> In a shop or field setting, assists in the performance of administrative duties or performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment.</p><p><b>
10. </b>May perform incidental typing using a standard office typewriter, word processing equipment or other automated office systems.</p><p><b>
In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:</b></p><p>
May provide clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1. A high school diploma or its educational equivalent; and
<br>
<br>
2. Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p></div></div></div></div></div>

Clerical Associate - L III

Mount Sinai Health System

<div><b>Description</b><p>
The Ambulatory Practice Supervisor is primarily responsible for managing the day-to-day frontend operations of an ambulatory practice. Working under the direction of the Cancer Center Administrator, the Ambulatory Practice Supervisor is responsible for implementing and maintaining MSHS policies and procedures related to front-end practice operations, including <i>Patients First!</i> service standards and staffing models. The Ambulatory Practice Supervisor is responsible for supervising the front-end staff in the Practice; and for performing any of the related roles as staffing contingencies requires. The Supervisor oversees the reception, checkout and clerical functions, handles scheduling issues as needed, addresses patient concerns, and participates in gathering information on customers perceptions and preferences.</p><b>
Responsibilities</b><p>
1. Monitors and assist staff with their day to day activities including clinic and physician scheduling, call volumes and surge treads, along with strict adherences to department service standards.</p><p>
2. Review staff appointment scheduling for accuracy and completeness to maintain the highest levels of right appointment at the right time with the right physician. When needed, communication with the Cancer Center Administrator or members of the Medical Team to handle any scheduling decisions.</p><p>
3. Assists the Cancer Center Administrator in the preparation of daily, monthly and year end reporting.</p><p>
4. Assists the Cancer Center Administrator in creating training materials and scheduling guidelines, along with continued training of staff with scheduling appointments.</p><p>
5. Maintains high quality levels of customer service and data integrity in the management of patient calls monitoring performance using the Automated Call Distribution and Par8to referral database standardized reports and working with staff to ensure understanding of software procedures.</p><p>
6. Provides next level of guidance and assistance with escalated MyChart calls.</p><p>
7. Ensures appropriate reimbursement for services. Plans and organizes orientation and in-service training for staff members on insurance verification and co-pay collection procedures.</p><b>
Qualifications</b><p>
Education Requirements</p><p>
Bachelors degree or equivalent relevant experience required</p><p>
Experience Requirements</p><p>
Previous experience in a customer service role, supervisory role, and healthcare setting preferred</p><p>
Licensing and Certification Requirements (if applicable)</p><p>
N/A</p><br>
<b>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p><br>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p><br>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p><br>
<p><b>
About the Mount Sinai Health System:</b></p><br>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p><br>
<p><b>
Equal Opportunity Employer</b></p><br>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><br>
<p><b>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $59267 - $88900 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Supervisor-Ambulatory Oncology- Mount Sinai Chelsea- Full Time Days

<div><b>Description</b><p>
The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai is dedicated to delivering superior, comprehensive dermatologic care that exceeds patient expectations, and to advancing the science of dermatology through research and education.</p><p>
From preparing the next generation of leaders, to providing cutting-edge and cost-effective treatment, the Department of Dermatology thrives on a passion to improve the lives of patients through science.</p><p>
The Supervisor II supervises and coordinates assigned administrative and general office activities, consistent with departmental objectives, administrative policies and practices. Provides direct supervision for administrative and office support staff such as secretarial/administrative assistants, medical assistants, schedulers, data management and medical records staff. Ensures the successful delivery of support services within the department or unit</p><b>
Responsibilities</b><ul><li>
Plans and schedules work for staff to ensure proper distribution of assignments and adequate staffing, space and facilities for subsequent performance of duties.</li><li>
Ensures adequate staffing for unexpected/emergency coverage.</li><li>
Provides work direction, guidance, coaching and training for staff.</li><li>
Establishes, reviews and revises work processes and procedures to ensure efficient and effective administrative activities.</li><li>
Makes recommendations regarding fiscal and staffing requirements of the unit to assist in the preparation of budgetary recommendations.</li><li>
Compiles information reflecting expenditures and develops comparisons.</li><li>
Assists in the development of new methods, procedures and/or processes to increase efficiency and to improve service deliver, production, equipment performance, scheduling and quality control.</li><li>
Establishes and maintains liaison with other departments, units or care centers, as well as within own department, to ensure effective coordination of work activities.</li><li>
Fosters an environment of open communication and team work in support of the department and organizations goals and objectives.</li><li>
Ensures compliance with department and organization policies &amp; procedures.</li><li>
Supervises and coordinates various personnel activities including, but not limited to, hiring, performance appraisals, training, disciplining and making salary increase recommendations.</li><li>
Performs other related duties.</li></ul><b>
Qualifications</b><ul><li>
Associates / Bachelors degree or equivalent work experience.</li><li>
3 years of directly related experience with 1 year in a supervisory role or an equivalent combination of relevant education and/or experience.</li></ul><b>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p><br>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p><br>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p><br>
<p><b>
About the Mount Sinai Health System:</b></p><br>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p><br>
<p><b>
Equal Opportunity Employer</b></p><br>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><br>
<p><b>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $77287.02 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Supervisor II - Dermatology

Baseten

<div>
 <strong>
  About Baseten
  <br/>
  <br/>
 </strong>
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 <br/>
 <br/>
 <strong>
  THE ROLE
  <br/>
  <br/>
 </strong>
 <strong>
  Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
  <br/>
  <br/>
 </strong>
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 <br/>
 <br/>
 This role is hands-on and highly collaborative. Baseten moves
 <em>
  fast
 </em>
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 <br/>
 <br/>
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 <br/>
 <br/>
 <strong>
  OUR NEW YORK OFFICE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Union Square
  </li>
  <li>
   Up to 100 people onsite per day
  </li>
  <li>
   Rapidly growing, with frequent visitors
  </li>
  <li>
   ~9k sq ft
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Events and culture
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and execute a thoughtful calendar of employee-facing events.
  </li>
  <li>
   Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
  </li>
  <li>
   Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
  </li>
  <li>
   Track budgets, contracts, and feedback to continuously improve quality and efficiency.
  </li>
  <li>
   Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office operations and facilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
  </li>
  <li>
   Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
  </li>
  <li>
   Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
  </li>
  <li>
   Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
  </li>
  <li>
   Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
  </li>
  <li>
   Identify and implement process improvements that reduce friction and increase reliability.
  </li>
  <li>
   Support employee travel between offices including making sure they have access, lunch and a desk.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Space and workplace logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support new hire onboarding logistics, including workspace setup.
  </li>
  <li>
   Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
  </li>
  <li>
   Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
  </li>
  <li>
   Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
  </li>
  <li>
   Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
  </li>
  <li>
   Strong vendor management skills, including working through issues quickly and professionally.
  </li>
  <li>
   Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
  </li>
  <li>
   Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
  </li>
  <li>
   High attention to detail and pride in running a tight, welcoming office.
  </li>
  <li>
   Clear written and verbal communication skills.
  </li>
  <li>
   Calm under pressure, adaptable, and proactive about solving problems before they escalate.
  </li>
  <li>
   Availability and interest in being onsite in our New York office five days a week.
  </li>
  <li>
   Availability to accommodate early or late hours as needed for event production and onsite coordination.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive compensation, including meaningful equity.
  </li>
  <li>
   100% coverage of medical, dental, and vision insurance for employee and dependents
  </li>
  <li>
   Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
  </li>
  <li>
   Paid parental leave
  </li>
  <li>
   Company-facilitated 401(k)
  </li>
  <li>
   Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Apply now
 </strong>
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 <br/>
 <br/>
 <em>
  At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
  <br/>
  <br/>
 </em>
 Compensation Range: $110K - $135K
 <br/>
 <br/>
</div>


Office Manager (New York)

LTIMindtree

<div><b>Role description</b><p><br>
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must</p><br>
<p></p>
<p>
Your Day-to-day</p>
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul><br>
<p></p>
<p>
Qualifications</p>
<p>
What you bring to the team</p>
<p>
You have</p>
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul><br>
<p></p>
<p>
You might also have</p>
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul><br>
<b>Skills</b><p><b><br>
Mandatory Skills : </b>Administrative exp, MS Suite, coordination, catering meetings</p><b><br>
Benefits</b><br>
Compensation range: $35,000.00 to $38,000.00 per year<br>
<b>About LTM</b><br>
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

YMCA

<div><div><div>The Harlem YMCA is seeking a Business Office HR Coordinator.
</div><div><div>Job Description
</div><div><p><b>Salary: $22.50 Hourly
</b></p><p>The Harlem YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business.
</p><p><b>Benefits:
</b><br>
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual&rsquo;s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
</p><p><b>How to Apply:
</b><br>
If you would like to be a member of our dynamic team, please complete our online application and submit your r&eacute;sum&eacute; and a thoughtful cover letter that explains your interest in the role and our organization.
</p></div></div><div><div>Qualifications
</div><div><ul><li>Bachelor&rsquo;s Degree or equivalent work experience required.
</li><li>One (1) to two (2) years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
</li><li>Strong computer skills. Knowledge of HRIS is a plus.
</li><li>Detail-oriented and can manage multiple projects simultaneously.
</li><li>Must be able to handle a high volume of work.
</li><li>Excellent customer service and communication skills.
</li></ul></div></div><div><div>Essential Functions<br>
</div><div><p><br>
<b>Human Resources Responsibilities
</b></p><p>Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
</p><ul><li>Entry of employee and volunteer screenings into the applicable system.
</li><li>Assist with Youth &amp; Family screening and agency processing.
</li><li>Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
</li><li>Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
</li><li>Data entry into CONNECT: HR is completed timely and accurately.
</li><li>Assist with the maintenance and accurate filing of all employee and volunteer files.
</li></ul><p>Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:
</p><ul><li>Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
</li><li>Help coordinate medical plan changes, providing staff with benefit summaries and information.
</li><li>Provide an overview of health insurance, retirement, direct deposit, etc.
</li><li>Provide vacation hours, sick hours, and personal benefits upon request.
</li><li>Assist with employment verification requests.
</li><li>Timely response to unemployment claims in the absence of the supervisor.
</li><li>Timely entry of Workers Comp claims in the absence of the supervisor.
</li></ul><p>Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.
</p><p><b>Financial Responsibilities
</b></p><ul><li>Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
</li><li>Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP &amp; PO tracking reports. Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
</li><li>Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
</li><li>Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
</li><li>Assist in the distribution of financial reports to all branch department heads.
</li><li>Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
</li><li>Assist in government contract record keeping and reporting to the agency in a timely manner.
</li></ul><p><b>Other Responsibilities
</b></p><ul><li>Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
</li><li>Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies. Help to create and submit HelpDesk tickets.
</li><li>Order and manage the inventory of the branch's office supplies.</li></ul></div></div></div></div>

Business Office HR Coordinator

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