administrative assistant

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administrative assistant ii Jobs in New York

administrative assistant ii

administrative assistant/office coordinator Jobs in New York

office supervisor

Marubeni-Itochu Steel America Inc.

<div>DESCRIPTION:

Marubeni-Itochu Steel America (MISA) is part of a global team trading in a wide range of steel products. The MISA team is currently seeking a Administrative Supervisor in our Headquarters office.

This position will provide support by performing administrative and clerical tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul><li>Perform a full range of clerical and administrative support functions.</li>
<li>Coordinate and maintain CEO and executive team members calendars and keep supervisor informed of appointments.</li>
<li>Establish and respond to changing deadlines and priorities. Accept and/or decline invitations to meetings on behalf of CEO and executive team members'.</li>
<li>Handle all meeting room logistics for executive meetings. Secure materials and documents for meetings in advance of meetings.</li>
<li>Coordinate CEO and executive members' travel arrangements. Arrange schedule of visits and transportation; notify organizations and officials to be visited.</li>
<li>Prepare and process CEO's expense reimbursement reports.</li>
<li>Greet and direct CEO's guests, screen calls, answer questions and handle routines matters. On occasion, arrange luncheon for executives' meetings, office functions, appointments and entertaining events at the request of CEO and/or executives.</li>
<li>Create and maintain documents and records; prepare meeting and conference materials. Establish and maintain a good filing system.</li>
<li>Translate Japanese documents into English and vice versa when requested. Provide support for Executive meetings by editing, copying, assembling and distributing meeting materials.</li>
<li>Receive, sort and prioritize all CEO's correspondence and reply to mail not requiring CEO's attention or at the request of CEO.</li>
<li>Handle confidential and/or sensitive information, while maintaining confidentiality at all time.</li>
<li>Prepare high quality PowerPoint presentations for Executive meetings, reports to shareholders, etc.</li>
<li>Assist the Corporate Planning Department in preparing and summarizing financial information using Excel, Word, and PowerPoint.</li>
<li>Create high level presentation of financial information, trend analysis, etc. Prepare monthly summary reports for reporting to shareholders.</li>
<li>Perform market research on various industries and countries, as directed. Create market trend analysis presentation using data from multiple sources, being able to review content and accuracy of data and then summarize in well developed reports.</li>
<li>Support the compilation of reports and application procedures with the administration teams of Japanese shareholders for the Corporate Planning Department.</li>
<li>Discreet and organized assistance with personal tasks for expatriate executives.</li>
<li>Other duties as assigned.</li>
</ul>
KNOWLEDGE AND SKILLS:
Administrative background and proficient in Microsoft Office products &ndash; Word, Excel and PowerPoint. Bilingual &ndash; English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages). Proficient in managing tasks and collaborating across global time zones to ensure seamless operations. Basic practical experience in accounting processes. Exceptional communication and interpersonal skills, particularly in working with expatriates. Ability to work well with various departments. Demonstrate cultural sensitivity and appropriate business conduct at all time. Flexibility to adjust to changing priorities and handle multiple diverse projects under time constraints.

EDUCATION AND WORK EXPERIENCE:
Bachelor's degree and 5 year's relevant experience

PHYSICAL DEMANDS:
<ul>
<li>No physical exertion required</li>
<li>Required to sit for long periods of time</li>
</ul>
WORK ENVIRONMENT:
<ul>
<li>Usual office working conditions</li>
</ul>
COMPENSATION AND BENEFITS:

Nonexempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.
All positions qualify for our Incentive Compensation Plan.

We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations) reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life.

Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&amp;D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.

At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law. 
 
Req Benefits:
<div>Hourly rate or annual base salary determined by experience and work location.

Non-exempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.

All positions qualify for our Incentive Compensation Plan.

We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations), reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life.

Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&amp;D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.

At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law.</div> 
 
Compensation: $65,000 - $70,000
 
Additional Details :
<div>Marubeni-Itochu Steel America Inc. (MISA) is a fully integrated Network of metal processing facilities and sales and service offices strategically located in the United States, Canada and Mexico with liaison offices in South America.

MISA comes from the merger of the steel divisions of two of Japan's largest general trading companies ‒ ITOCHU Corporation and Marubeni Corporation. The merger established a global leader in the metals industry.

MISA has grown since its creation in 2001. Our name is symbolic of a lean, responsive and flexible company. It unites the strengths and skills of our subsidiaries and affiliates; and it reflects our passion to meet the steel logistics and metal processing needs of your company</div></div>

MISA Administrative Supervisor

Mount Sinai Health System

<div>Description
The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai is dedicated to delivering superior, comprehensive dermatologic care that exceeds patient expectations, and to advancing the science of dermatology through research and education.
From preparing the next generation of leaders, to providing cutting-edge and cost-effective treatment, the Department of Dermatology thrives on a passion to improve the lives of patients through science.
The Clinical Supervisor I is a licensed health care professional or clinician who oversees and mentors less experienced clinical staff, assigns work, maintains schedules and assists the Practice Manager and other leadership in the implementation of policies, workflows and processes.
Responsibilities<ul><li>
Oversees clinical staff in assigned area, and assists department management in implementation of day-to-day activities and processes.</li><li>
Responsible for training staff on clinical office protocols and techniques.</li><li>
Responsible for documentation and maintaining patient immunization records, Coumadin registry, administering vaccines/injectables and other related clinical duties.</li><li>
Assists providers with patient education.</li><li>
Assesses new staffs clinical office protocols (i.e., vitals, phlebotomy) prior to probationary performance appraisal.</li><li>
Assists management with triaging, stocking supplies, reordering clinical supplies, etc., as needed.</li><li>
Assists management with annual competencies and performance appraisals.</li><li>
Verifies that all quality improvement protocols are being complied with.</li><li>
Assists management with improving workflows and processes.</li><li>
Resolves patient/family issues in the absence of the Practice Manager.</li><li>
Other relevant duties as assigned.</li></ul>
Qualifications<ul><li>
2+ years in a medical office setting, with some management or supervisory experience preferred</li><li>
eClinical Works or EPIC experience an additional plus.</li></ul>
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65193 - $97790 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Clinical Supervisor I (Licensed Practical Nurse/LPN) 85th Street - Dermatology

Simpson Thacher & Bartlett LLP

<div>Summary
The Word Processing Supervisor works directly with and supports management and is responsible for assessing and coordinating work requests and assigning work items to all team members and other internal administrative departments as appropriate.
<div><div><div><div><div><div><div><div><div>The open shift schedule is for Monday through Friday, 12am-8am ET.
Essential Job Duties &amp; Responsibilities
<ul><li>Serve as one of the Word Processing&rsquo;s primary contacts providing guidance to attorneys regarding administrative requests while projecting confidence and competence to facilitate the coordination and completion of work requests and assignment of resources
</li><li>Work with the Senior Manager and the Manager to evaluate, prioritize and assign incoming work requests to Word Processing team members and enlist support from other administrative departments as required
</li><li>Meet with attorneys to plan support of special assignments and requirements; assign and dispatch work to appropriate personnel. Respond to attorney inquiries regarding status of work requests; assess requests and coordinate support in order to meet deadlines; provide attorneys with status updates by phone or email
</li><li>Support management with the coordination and monitoring of workflows, team schedules and breaks, manage workflow queues, maintain accurate logs of all incoming and completed work (ServiceNow)
</li><li>Monitor active jobs, perform quality-control on completed jobs and review work product for accuracy prior to finalizing and responding to attorney inquiries regarding status
</li><li>Prioritize department&rsquo;s workload by evaluating urgency, potential impact and implications; coordinate with management, attorneys and department staff to ensure deadlines are met
</li><li>Participate in the work of non-supervisory team members to facilitate productivity or to overcome difficult aspects of work
</li><li>Research and troubleshoot work orders and provide feedback to the Resource Center Senior Manager or Word Processing Manager as required
</li><li>Provide administrative support to management with detailed recordkeeping and report generation; including preparation of shift turnover reports as needed (included in ServiceNow)
</li><li>Review, assess and perform document creation/modification; assign them accordingly
</li><li>Arrange Word Processing conference calls, video meeting, and meeting logistics
</li><li>Coordinate with the Back Desk to prepare internal distributions and FedEx, UPS, or courier shipments; deploy messengers, taxis, or hand delivery when required
</li><li>Assess and plan training needs, evaluate job performance, conduct annual performance reviews, maintain all employee records and refer team members to the manager or senior manager for coaching and/or disciplinary discussions, as necessary
</li><li>Assess staffing requirements for the following shift and arrange additional coverage as necessary (temp/staff), including holiday coverage
</li><li>Maintain day-to-day operations and ensure a clean, organized center with adequate inventory of supplies, software and equipment
</li><li>Work flexible schedule as required
</li><li>Perform other duties as assigned
</li></ul>Education
Required
<ul><li>High school diploma or GED
</li></ul>Preferred
<ul><li>Bachelor&rsquo;s degree
</li><li>Notary certification
</li></ul>Skills and Experience
Required
<ul><li>2-4 years of relevant experience in a center-based environment
</li><li>Excellent interpersonal skills and a commitment to teamwork, collaboration, and professionalism
</li><li>Ability to effectively lead, motivate and encourage Word Processing team members
</li><li>Superior customer service skills, with a view toward building relationships with internal clients, other administrative staff, and Word Processing team members to achieve results
</li><li>Ability to oversee the workflows of multiple professionals, providing assistance and support where required
</li><li>Ability to prioritize, plan work activities and meet competing deadlines in a fast-paced, deadline-driven environment
</li><li>Ability to clearly present information verbally and in writing
</li><li>Ability to follow complex oral and written instructions
</li><li>Outstanding telephone skills and etiquette
</li><li>Advanced Knowledge of MS Office Suite
</li><li>Basic math skills: addition, subtraction, multiplication, and division
</li><li>Strong attention to detail and a commitment to providing excellent work product
</li><li>Strong analytical and problem-solving skills
</li><li>Commitment to discretion when working with sensitive and confidential information
</li><li>Client focused with the ability to quickly develop organizational astuteness and produce work within the attorneys&rsquo; and clients&rsquo; parameters and in support of the Firm&rsquo;s guidelines and corporate branding
</li></ul>Preferred
<ul><li>Knowledge of Adobe products, iManage, Numbering Assistant, DocXtools, and Litera
</li><li>Experience in a large law firm
</li></ul></div></div></div></div></div></div></div></div></div>Salary Information
<div>NY Only: The estimated base salary range for this position is $115,000 to $130,000 at the time of posting.
</div><div><div><div><div>The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.
</div></div></div></div>Simpson Thacher will not sponsor applicants for work visas for this position.
Privacy Notice
For information about how Simpson Thacher &amp; Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
Simpson Thacher &amp; Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran&rsquo;s status or any other legally protected status. This Policy pertains to every aspect of an individual&rsquo;s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Remote</div>

Word Processing Supervisor

<div>Description
The Supervisor is responsible for the oversight and coordination of business, administrative and general office or practice activities. Provides direct supervision for assigned staff, including but not limited to contract management, financial and/or administrative staff and clerical staff. Ensures the successful coordination and delivery of business activity and service within the department.
Responsibilities
1. Plans and schedules work for contract management, finance and administrative staff to ensure proper distribution of assignments and adequate staffing, space and facilities for subsequent performance of duties.
2. Ensures adequate staffing for unexpected/emergency coverage.
3. Provides work direction, guidance, coaching and training for staff.
4. Establishes, reviews and revises work processes and procedures to ensure efficient and effective administrative activities.
5. Makes recommendations regarding fiscal and staffing requirements of the unit to assist in the preparation of budgetary recommendations.
6. Compiles information reflecting expenditures and develops comparisons.
7. Assists in the development of new methods, procedures and/or processes to increase efficiency and to improve service deliver, production, equipment performance, scheduling and quality control.
8. Establishes and maintains liaison with other departments, units or care centers, as well as within own department, to ensure effective coordination of work activities.
9. Fosters an environment of open communication and team work in support of the department and organizations goals and objectives.
10. Ensures compliance with department and organization policies &amp; procedures.
11. Supervises and coordinates various personnel activities including, but not limited to, hiring, performance appraisals, training, disciplining and making salary increase recommendations.
12. Performs other related duties.
Qualifications<ul>
<li>Bachelors degree preferred, or equivalent combination of work experience and education.</li><li>
5 years of directly related experience with 1 year in a supervisory role or an equivalent combination of relevant education and/or experience.</li></ul>
Non-Bargaining Unit, IBK - Pediatrics Endocrinology ASD - ISM, Icahn School of Medicine
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $88900 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Supervisor - Pediatrics

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Hyatt

<div>
 
 Responsibilities
 
 
 
 As the Assistant Front Office Manager, you&rsquo;ll be the lifeblood of our front office operations, ensuring everything in our bustling hotel runs smoothly. Your days will be filled with interesting challenges, from guiding our team, mastering inter-departmental communications, and ensuring staff accountability to responding swiftly and cheerfully to guest requests or complaints. Your main goal? Guarantee our guests' satisfaction every time.
 
 
 Role Highlights
 
 
 We always ensure absolute guest satisfaction because New Yorkers don't settle for anything less than the best!
 
 
 Keeping guest room inventory on point &mdash; In the city that never sleeps, neither do our guest rooms!
 
 
 Working hand-in-glove with our housekeeping department to keep our hotel as sparkling as Times Square.
 
 
 Resolving guest complaints with the efficiency of a New York minute, turning every challenge into a chance to wow our guests.
 
 
 Steer operations and cash handling through our policies and procedures, ensuring everything is shipped an shape and in line with the Big Apple's reputation for excellence!
 
 
 Playing a pivotal role in ensuring proper staffing levels to meet our customer service goals.
 
 
 
 Qualifications
 
 
 
 What will it take to nail this role? Well, a combination of diverse interaction skills, service-oriented style, and professional presentation. A front-office leadership experience of 1 or more years and familiarity with the hotel/hospitality industry will give you an edge. Proficiency in English, Microsoft Word, and Excel, combined with excellent organizational, interpersonal, and administrative skills, is necessary.
 
 
 Your strengths? High energy, like the city itself. Entrepreneurial spirit, like the Wall Street moguls. Motivational leadership, like a Broadway director, and exceptional customer service skills, like a seasoned New York concierge. And let's not forget effective communication &mdash; as crucial in our hotel as it is in the United Nations HQ down the road!
 
 
 
 Compensation
 
 
 
 We offer a competitive salary for the right candidate annually. What you earn will depend on your experience, education, and other factors. But remember, this isn't just about the paycheck. This is about being part of the thrilling NYC experience right in the heart of the action!
 
 
 So, are you ready to enter the exhilarating world of Hyatt Place Times Square? If New York City is the city of dreams, let's make yours come true. Apply today!
 
 
 This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
</div>

Assistant Front Office Manager

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