administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

office assistant/receptionist Jobs in Miami

office assistant/receptionist

office manager

office secretary

office support staff

Jewish Community Services of South Florida

<div><p>Are you ready to make a difference in our community? At Jewish Community Services of South Florida (JCS), you&rsquo;ll join a team of passionate professionals dedicated to making a positive impact in the lives of those we serve. Joining our team means contributing to a well-respected organization with over a century of service to the South Florida community, rooted in the values of compassion, inclusivity, and resilience. Our team members find purpose in empowering individuals and families through meaningful programs and initiatives. We foster a collaborative environment where your talents are valued, and you&rsquo;ll have opportunities for personal and professional growth. If you&rsquo;re looking to be part of an organization that values your contributions and promotes a culture of unity and support, JCS is the place to be.</p><p>
</p><p>The <b>Office Support Staff</b> manages a variety of general office activities by performing the following duties personally or through subordinate supervisors. Reports directly to and is supervised by the appointed Director or Clinical Supervisor at the assigned location.</p><p><b>
SCHEDULE:</b> Monday through Thursday, 3:00pm &ndash; 8:00pm</p><p><b>
ESSENTIAL</b> <b>DUTIES AND RESPONSIBILITIES:</b></p><p>
Responsibilities include the following, and other duties may be assigned:</p><ul><li>
Analyzes and organizes office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services</li><li>
Maximizes office productivity through proficient use of appropriate software applications</li><li>
Maintains contact with customers and outside vendors. Coordinates ordering of supplies and materials</li><li>
Monitors the security of the facility and the equipment contained therein</li><li>
Reviews the staff&rsquo;s weekly schedules, ensuring coverage, calling clients to confirm daily appointments, making notations of client cancellations</li><li>
Responsible for the collection of in person client fees and recording payments in the electronic health record system. Completes transmittal forms recording fees collected and submits to the fiscal department</li><li>
Completes initial insurance verifications for clients as assigned</li><li>
Coordinates office coverage with regard to vacation and leave schedules</li><li>
Delivers or assigns delivery of interoffice mail at least weekly</li><li>
Maintains file with agreements, important documents, CARF standards and all reports from funders</li><li>
Monitors the office as a whole with emphasis on staff professionalism and client decorum.</li><li>
Develops a positive working relationship with the building management and reports difficulties with facility to both the JCS Facility Manager and the building manager</li><li>
Completes other tasks or projects as assigned by direct supervisor</li></ul><p>
</p><p><b>Supervisory Responsibilities:
</b></p><p>Affords administrative leadership and carries responsibilities for the overall administrative and support operations of the office. Maintains a close and highly responsive relationship of the day to day activities of the staff. Works independently, receiving a minimum of detailed supervision and guidance. Performs varied clerical duties requiring knowledge of office routine and an understanding of the organization, programs and procedures related to the work of the office. Will carry out such activities as is necessary to ensure that the office is a stable and accessible base from which agency services are provided.
</p><p></p><p><i>ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.
</i></p><p><i>JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.</i>
</p><p><i>JCS strictly enforces a Drug-Free Workplace Policy, which prohibits the use, possession, distribution, or sale of controlled substances and alcohol on company premises, during work hours, or while representing the company. Pre-employment and random drug testing may be required as part of our commitment to a drug-free workplace.</i></p><p><i>
All Full-Time staff members are required to attend and work from start to end, JCS' Milk and Honey, Matzah Mitzvah and other similar events, which are typically held on Sundays and/or evenings. These events are essential to our organizational culture and participation is key to fostering team unity, supporting our values, and engaging with our community. By attending, it helps to set the standard for involvement and demonstrate our commitment to these meaningful traditions.</i></p><p>
</p><p><i>**Please be advised, if selected for this position, you will be required to submit to a level II background screening through the DCF Clearinghouse: </i><i>https://info.flclearinghouse.com</i></p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience</li><li>
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization</li><li>
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs</li><li>
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form</li><li>
To perform this job successfully, an individual should have knowledge of Database software; Design software; Internet software; Order processing systems; Spreadsheet software and Word Processing software is a plus</li><li>
Excellent typing, word processing and familiarization with the basics of computer.</li><li>
Typing written or dictated letters or reports, proof reading, reviewing corrections in the author and finalizing in accurate form</li><li>
Must have reliable transportation</li></ul><p>
</p><p><b>Other Skills and Abilities</b>:
</p><ul><li>Ability to read and write fluently in English. Spanish or any other language is a plus</li><li>
Answering multi-line telephone and directing calls to the proper person</li><li>
Responding to routine telephone request which have standard answers, refers calls and visitors to appropriate staff</li><li>
Distributing all mail and taking responsibility for its receipt by the staff person</li><li>
With administrative supervision and training, setting clinical fees</li><li>
Establishing and maintaining office and clinical files</li><li>
Ensuring sufficient copies of all office forms</li><li>
Working hours that meet the need of the particular office, possibly including four evenings per week</li><li>
Requisitioning supplies, printing, maintenance or other services or repairs either independently or through Fiscal at the Central Administrative Office</li></ul></div><p></p>

Office Support Staff

Miami Hype

<div>
 <strong>
  Administrative Assistant
 </strong>
 <p>
  <strong>
   Premier Youth Volleyball Club &ndash; South Florida
  </strong>
 </p>
 <p>
  <strong>
   Full-Time | In-Office (9:00 AM &ndash; 5:00 PM)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <strong>
  About the Club
 </strong>
 <p>
  We are one of South Florida&rsquo;s fastest-growing youth volleyball organizations, serving athletes ages 8&ndash;18 across developmental, regional, and national programs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our environment is fast-paced and detail-driven, where strong organization and communication are essential to delivering a high-quality experience for players and families.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a reliable and highly organized
  <strong>
   Administrative Assistant
  </strong>
  to support the daily operations of the club and help maintain structure across all systems.
  <br/>
 </p>
 <strong>
  Role Overview
 </strong>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Administrative Assistant
  </strong>
  is responsible for managing the club&rsquo;s day-to-day administrative functions, including communication, scheduling support, billing, and general office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a
  <strong>
   full-time, in-office role (9&ndash;5)
  </strong>
  that requires someone who is:
 </p>
 <ul>
  <li>
   Organized and detail-oriented
  </li>
  <li>
   Responsive and professional
  </li>
  <li>
   Comfortable handling multiple tasks throughout the day
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  You will work closely with leadership and coaching staff to ensure that
  <strong>
   operations run smoothly and communication stays clear and consistent
  </strong>
  .
  <br/>
 </p>
 <strong>
  Key Responsibilities
 </strong>
 <p>
  <br/>
 </p>
 <strong>
  1. Front Office &amp; Communication
 </strong>
 <ul>
  <li>
   Answer and manage
   <strong>
    phone calls, emails, and daily inquiries
   </strong>
  </li>
  <li>
   <strong>
    Serve as a point of contact for parents, players, and new prospects
   </strong>
  </li>
  <li>
   <strong>
    Provide accurate information regarding programs, schedules, and registration
   </strong>
  </li>
  <li>
   <strong>
    Ensure timely and professional communication at all times
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  2. Billing &amp; Administrative Support
 </strong>
 <ul>
  <li>
   Manage
   <strong>
    billing, invoices, and payment tracking
   </strong>
  </li>
  <li>
   <strong>
    Assist families with account questions and payment-related concerns
   </strong>
  </li>
  <li>
   <strong>
    Maintain organized financial records and administrative documentation
   </strong>
  </li>
  <li>
   <strong>
    Support backend systems such as registration platforms and spreadsheets
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  3. Scheduling &amp; Program Support
 </strong>
 <ul>
  <li>
   Assist with
   <strong>
    practice schedules, court assignments, and calendar updates
   </strong>
  </li>
  <li>
   <strong>
    Support coordination of clinics, camps, and club programming
   </strong>
  </li>
  <li>
   <strong>
    Help ensure all schedules are accurate, updated, and clearly communicated
   </strong>
  </li>
  <li>
   <strong>
    Assist with tryout organization and general program logistics
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  4. Office Operations &amp; Organization
 </strong>
 <ul>
  <li>
   Maintain organized systems for:
  </li>
  <li>
   Player rosters
  </li>
  <li>
   Schedules
  </li>
  <li>
   Communication records
  </li>
  <li>
   Administrative files
  </li>
  <li>
   Support daily office operations and ensure a structured environment
  </li>
  <li>
   Assist with preparation for meetings, events, and internal needs
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  5. Staff &amp; Leadership Support
 </strong>
 <ul>
  <li>
   Provide administrative support to
   <strong>
    club leadership and coaching staff
   </strong>
  </li>
  <li>
   <strong>
    Assist with coordinating internal communication and documentation
   </strong>
  </li>
  <li>
   <strong>
    Help ensure coaches and leadership have what they need to operate efficiently
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  6. Community &amp; Event Support
 </strong>
 <ul>
  <li>
   Assist with organizing
   <strong>
    club events, clinics, and community initiatives
   </strong>
  </li>
  <li>
   <strong>
    Support communication and coordination for community service efforts
   </strong>
  </li>
  <li>
   <strong>
    Help maintain a positive and professional club presence
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Qualifications
 </strong>
 <p>
  <br/>
 </p>
 <strong>
  Required
 </strong>
 <ul>
  <li>
   Ability to work
   <strong>
    in-office, full-time (9&ndash;5)
   </strong>
  </li>
  <li>
   <strong>
    Strong organizational and multitasking skills
   </strong>
  </li>
  <li>
   <strong>
    Excellent communication (phone, email, in-person)
   </strong>
  </li>
  <li>
   <strong>
    High attention to detail and follow-through
   </strong>
  </li>
  <li>
   <strong>
    Ability to work in a fast-paced environment
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Preferred
 </strong>
 <ul>
  <li>
   Previous administrative or office experience
  </li>
  <li>
   Experience in youth sports, athletics, or service-based environments
  </li>
  <li>
   Familiarity with scheduling systems or registration platforms
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Who This Role Is For
 </strong>
 <p>
  This role is for someone who:
 </p>
 <ul>
  <li>
   Is naturally organized and dependable
  </li>
  <li>
   Communicates clearly and professionally
  </li>
  <li>
   Can manage multiple responsibilities without getting overwhelmed
  </li>
  <li>
   Takes pride in keeping systems clean, structured, and efficient
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  What Success Looks Like
 </strong>
 <ul>
  <li>
   Communication is handled quickly and professionally
  </li>
  <li>
   Billing and records are accurate and up to date
  </li>
  <li>
   Schedules are clear and organized
  </li>
  <li>
   Leadership and coaches feel supported
  </li>
  <li>
   Daily operations run smoothly and efficiently
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Administrative Assistant

AA Glass & Windows INC

<p><b>&lt;Job Summary&gt;</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.</p><p><b>&lt;Duties&gt;</b></p><ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul><p><b>&lt;Skills&gt;</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul><p>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Dawa Medical LLC

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.</p><p><b>Responsibilities</b></p><ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul><p><b>Skills</b></p><ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li><b>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</b></li></ul><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Miami, FL 33126 (Required)</li></ul><p>Work Location: In person</p>

Experienced Administrative Assistant (1 year)

Miami Country Day School

<div><div><div><b>JOB SUMMARY:</b></div></div><p>
</p><div><div>We are seeking a highly organized and service-oriented IT Inventory &amp; Helpdesk Administrator to join our team. This full-time, twelve-month position plays a vital role in supporting the daily technology needs of faculty, staff, and students.</div></div><div><div>
In this role, you will oversee all school technology assets and serve as the primary administrator of the Technology Helpdesk system, ensuring timely support, efficient operations, and a seamless user experience. If you enjoy solving problems, working with people, and maintaining reliable systems, this is an opportunity to make a meaningful impact in an educational environment.</div></div><p>
</p><p></p><div><div><b>ESSENTIAL FUNCTIONS &amp; TASKS:</b></div></div><p>
</p><ul><li><div>Manage daily operations of the Technology Helpdesk system, including ticket assignment, tracking, and resolution
</div></li><li><div>Serve as the primary point of contact for technical support requests
</div></li><li><div>Ensure timely resolution of user issues in alignment with established service standards
</div></li><li><div>Collaborate with IT team members to establish and maintain service level agreements (SLAs)
</div></li><li><div>Support and coordinate the school&rsquo;s loaner device program
</div></li><li><div>Troubleshoot hardware, software, and account issues for students and staff
</div></li><li><div>Provide training on school-issued devices, systems, and software
</div></li><li><div>Manage the full lifecycle of technology assets, including procurement, configuration, deployment, tracking, and retirement
</div></li><li><div>Maintain accurate inventory and asset management records
</div></li><li><div>Coordinate equipment repairs and service requests with external vendors
</div></li><li><div>Document IT procedures, policies, and best practices
</div></li></ul><div><div><b>KNOWLEDGE, SKILLS, &amp; ABILITIES:</b></div></div><p>
</p><p></p><ul><li>Associate's degree and three years related expierence.
</li><li><div>Experience troubleshooting Windows, macOS, and iOS devices
</div></li><li><div>Proficiency with Microsoft Office and Google Workspace
</div></li><li><div>Strong organizational skills with the ability to manage multiple priorities
</div></li><li><div>Excellent problem-solving skills and attention to detail
</div></li><li><div>Strong written, verbal, and interpersonal communication skills
</div></li><li><div>Ability to support non-technical users in a clear and patient manner
</div></li><li><div>Commitment to high-quality customer service and support
</div></li><li><div>Ability to work collaboratively in a team environment and take direction from multiple stakeholders
</div></li><li><div>Self-motivated with the ability to work independently and take initiative
</div></li><li><div>Ability to lift up to 40 lbs. occasionally and ability to sit or stand for extended periods</div></li><li><div>
Ability to move, organize, and set up equipment as needed
</div></li><li><div>Primarily works in a climate-controlled office environment, with occasional exposure to varying conditions, including heat</div></li></ul></div>

IT Asset Manager & Helpdesk Administrator

MGL Property Management Group LLC

<p><b>Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)</b></p><p><b>Location:</b> Miami, FL (near Ives Dairy Road &ndash; ZIP 33179)<br/><b>Role:</b> Provide front desk and administrative support for clubhouse operations<br/><b>Type:</b> Part-time<br/><b>Start Date:</b> As soon as possible<br/><b>Work Permit:</b> A valid U.S. work permit is required</p><ul><li><b>Weekends:</b> Saturday and Sunday, <b>11:00 a.m. to 7:00 p.m. (16 hours/ per week)</b></li></ul><p><b>Main Responsibilities</b></p><ul><li>Staff the <b>front desk</b> at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate <b>fobs</b> for clubhouse and community access.</li><li>Distribute <b>vehicle decals</b> and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul><p><b>Desired Skills</b></p><ul><li>Strong <b>customer service and communication skills</b>.</li><li><b>Comfortable using basic technology and office systems</b> (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li><b>Bilingual required</b> (Spanish).</li></ul><p>Work Location: In person</p><p>Pay: $17.00 per hour</p><p>Work Location: In person</p>

Part- Time Front Desk Associate

Kharas Beauty Studio

<p>We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative tasks to ensure the smooth functioning of the office. This role requires proficiency in various software applications and strong communication skills, as well as the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Perform data entry, filing, and clerical tasks to maintain accurate records and documentation.</li><li>Manage calendars, schedule appointments, and coordinate meetings for staff members.</li><li>Maintain financial records as needed.</li><li>Assist with proofreading documents to ensure accuracy and clarity before distribution.</li><li>Employ Microsoft Office and Google Workspace tools for various administrative tasks, including typing reports and creating presentations.</li><li>Exhibit strong organizational skills to prioritize tasks effectively and manage time efficiently.</li><li>Proven experience in an office environment with clerical or administrative responsibilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software.</li><li>Strong customer service skills with the ability to communicate effectively both verbally and in writing; bilingual candidates are encouraged to apply.</li><li>Demonstrated ability to manage time effectively and handle multiple tasks simultaneously while maintaining attention to detail.</li><li>Personal assistant experience is advantageous for calendar management and organizational support. Join our team as an Office Administrator where your skills will contribute to our success while providing you with opportunities for professional growth!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $15.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Office Assistant/Receptionist

Explore 410+ Office support staff in Miami this May. Find roles across top companies and apply now to boost your career.

410 office support staff jobs In Miami

Office Support Staff

Administrative Assistant

Administrative Assistant

Experienced Administrative Assistant (1 year)

IT Asset Manager & Helpdesk Administrator

Part- Time Front Desk Associate

Office Assistant/Receptionist