office administrator

operations manager Jobs in Riyadh Saudi Arabia

operations manager

office manager Jobs in Riyadh Saudi Arabia

office manager

office operations coordinator Jobs in Riyadh Saudi Arabia

office operations coordinator

officer, hse

operation coordinator

Beckman Coulter Diagnostics

<div>
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 Receives pick slips from Oracle (Non-MOH)
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 Check/review Pick-slip and assign labor for each pick-slip for each step of the operations including Picking, checking, Sticker Pasting, Packing, palletizing and loading of goods against RDD/Delivery schedule:
 
 
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 </ul>
 Picking &amp; Checking: Supervise picking and activity and ensure all orders are accurately picked and checked by the staff responsible
 
 
 Packing: Ensure the correct use of packing materials (ie: cartons, gell ice, iceblock, dry ice or other packing materials) to avoid damages or temperature excursions during the operations or in-transit
 
 
 Labeling: Assign staff for labeling and document preparation of prepared orders and ensure readiness for handling and dispatch
 
 
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 Close all physically completed orders in Oracle
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 Troubleshoot problems during picking and escalate to supervisor for inventory discrepancy, damage or shortage during picking
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 Report and update in case of damages or losses during order preparation and dispatching
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 Report &amp; update temperature excursions during picking and packing process
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 Train and coach new and existing staff on procedures, standards and Work instructions
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 Record and maintain Productivity sheet for each activity including picking, Packing, staging, loading and other movement across the warehouse
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 Ensuring Safety &amp; 5S standards are followed on shop floor
 
 
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 </ul>
 Join our winning team today. Together, we&rsquo;ll accelerate the real-life impact of tomorrow&rsquo;s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
 
 
 For more information, visit www.danaher.com.
</div>

Operation Coordinator

Arabian Business Centre

We are Looking for a Business setup - Operation Lead who have 2 or more years of Saudi experience in Business setup government /PRO services.Responsibilities<ul><li>Expertise in Immigration, Labor, Zakath, and ax portals.</li><li>Previous experience with the Ministry of Commerce and the Ministry of Investment in Saudi Arabia.</li><li>Having knowledge of Company formation in all legal forms according to Saudi legislation.</li><li>Document clearing up to license handout &amp; General PRO Services</li><li>Familiarity with Saudi labor and immigration ministries and other government bodies including expert level.</li><li>Knowledge about Saudi labor and immigration laws and tactical processes.</li><li>Excellent Communication and Interpersonal skills.</li><li>Valid Driving license is an advantage</li><li>Salary is not a Constrain for the right candidate</li></ul>Job Type: Full-timePay: ﷼8,000.00 - ﷼10,000.00 per month

Operations Lead - Business setup , KSA

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
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 Plan and execute meetings and events with some supervision.
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
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 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
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 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
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 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
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 Assistance to the company employees with respect to various administrative tasks including:
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 Travel arrangements i.e. flight, car rental, accommodation bookings
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 Processing and preparation of travel expenses
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 Tailoring/finalizing business presentations
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 Prepare meeting minutes
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 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
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 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
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 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
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 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
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 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
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 </ul>
 
 What you'll need:
 
 
 
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 Bachelor&rsquo;s in business administration or any other related fields.
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 6 years of experience in similar role including executive experience.
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 Strong command of English, both written and verbal.
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 Solid communication and interpersonal skills.
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 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
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 Previous experience in event coordination and booking management is preferred.
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 Quick learner with the ability to adapt to new absorb information within new fields.
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 Background in science or healthcare-related fields is a plus.
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 Completes tasks in resourceful and effective ways.
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 Ability to manage internal and external confidential information with utmost discretion.
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 Works autonomously within established procedures and practices.
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 Ability to work in a fast paced, dynamic work environment.
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 Strict attention to detail.
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 Ability to interact professionally with all organizational levels.
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 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
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 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
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 Works well under pressure.
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 </ul>
</div>

Office Operations Coordinator

Yousef Al-Rajhi Group

<h2>Quality Assurance Manager – Coffee / Specialty Coffee</h2>📍 Location: Riyadh, Saudi Arabia  We are seeking a highly experienced Quality Assurance Manager to oversee and maintain the highest standards of product quality, food safety, and operational compliance across a leading specialty coffee retail operation.The ideal candidate will have a strong background in quality assurance within the coffee, food &amp; beverage, or specialty coffee industry, ensuring consistent product quality, compliance with food safety regulations, and adherence to brand standards across multiple locations.  <h3>Key Responsibilities</h3>Develop, implement, and maintain quality assurance policies, procedures, and standards across all café locations.Ensure consistent coffee quality, beverage preparation standards, and product presentation in line with specialty coffee best practices.Conduct regular quality audits and inspections across outlets to ensure compliance with operational and food safety standards.Monitor adherence to health, hygiene, and food safety regulations in all locations.Identify quality issues and implement corrective and preventive actions to maintain high standards.Work closely with operations teams to ensure consistent product quality and customer experience.Provide training and guidance to store teams on quality standards, beverage preparation, and hygiene protocols.Collaborate with procurement and supply chain teams to ensure quality of raw materials and ingredients.Prepare quality reports and present performance insights and improvement plans to senior management.  <h3>Requirements</h3>Bachelor’s degree in Food Science, Quality Management, Hospitality, or a related field.5+ years of experience in Quality Assurance within coffee, specialty coffee, café chains, or the F&amp;B industry.Strong knowledge of food safety standards, quality control procedures, and regulatory compliance.Experience conducting quality audits across multiple outlets.Excellent analytical, problem-solving, and attention-to-detail skills.Strong communication and training abilities to support operational teams.  <h3>Key Skills</h3>Quality Assurance &amp; Quality ControlFood Safety &amp; Hygiene ComplianceCoffee &amp; Beverage Quality StandardsAudit &amp; Compliance ManagementProcess Improvement &amp; Training

Quality Assurance Manager - Coffee / Specialty Coffee

Confidential

Executive Secretary to CEO/VP Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office. Responsibilities  <ul><li>Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.</li><li>Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.</li><li>Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.</li><li>Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Manage executive expenses, process invoices, and assist with budget tracking for the executive office.</li><li>Conduct research and compile data to prepare documents for review and presentation by executives.</li><li>Maintain an efficient and organised filing system for both electronic and physical documents.</li></ul>Qualifications  <ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.</li><li>Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.</li><li>High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.</li><li>A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.</li><li>The ability to work independently, remain calm under pressure, and meet tight deadlines.</li><li>A proactive approach to problem-solving with strong decision-making capabilities.</li><li>A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.</li></ul> Benefits  <ul><li>A competitive remuneration package.</li><li>An opportunity to work in a dynamic and professional environment that supports career growth and development.</li><li>Play an integral role within a forward-thinking company that is a leader in its field.</li></ul>

Executive Secretary to CEO/VP

CCL Global

<div>
 
 CCL Arabian Solutions (part of the CCL Global group) are working with an International Consultancy to recruit a PMO Manager to head up a new Water treatment project based in in Riyadh; KSA.
 
 
 
 
 
 As the senior-most Consultant representative you will be responsible for directing, coordinating, and supervising the entire Water Management Office (WMO) team on this major program of works. This role ensures that all TSE-related planning, operations, engineering oversight, asset management, governance, and compliance activities are executed in full alignment with their clients governance frameworks, PMO processes, and strategic objectives.
 
 
 
 
 
 The WMO Representative acts as the primary interface between the Consultant, the PMO Water Management Director, project departments, external authorities, contractors, and service providers. This role ensures coherent management of the Riyadh TSE system, strategic decision-making, coordinated delivery of Long-Term Planning, Daily O&amp;M Oversight, Governance &amp; Compliance and continuous performance monitoring consistent with international and national standards.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Leadership, Governance &amp; Strategic Oversight:
 
 
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 Provide overall leadership to the WMO team and ensure full alignment with project strategic objectives.
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 Oversee the execution of Long-Term Planning,Daily O&amp;M Oversight, and Governance &amp; Compliance.
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 Establish lines of communication and coordination with PMO WaterManagement Director, RCRC stakeholders, contractors, and consultants.
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 Ensure full adherenceto RCRC policies,workflows, procedural controls,and reporting protocols.
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 Supervise the WMO team&rsquo;s performance, productivity, and resourceallocation across all
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 functional domains.
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 Provide senior-level advice on asset lifecycle strategy,system expansion, TSE optimization, and sustainability objectives.
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 </ul>
 
 
 
 
 
 Technical &amp; Operational Oversight:
 
 
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 Lead and validatelong-term TSE demand planning, hydraulicmodelling reviews, and engineering analyses performed by the WMO technical specialists.
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 Ensure the propersupervision of TSE O&amp;M Contractors, including compliance with
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 SLAs, KPIs, safetystandards, and technical procedures.
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 Direct the resolution of engineering challenges affecting TSE assets,pumping stations, transmission pipelines, reservoirs, and control systems.
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 Provide senior oversighton SCADA integration, digital systems, cybersecurity requirements, and operational readiness.
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 Ensure engineering decisionsand operational recommendations maintain system
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 reliability, safety, and performance.
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 Compliance, Reporting&amp; Documentation:
 
 
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 Ensure all TSE-related activities comply with project governance requirements and PMO processes.
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 Approve and submitWeekly, Monthly, and Quarterly WMO progress reports.
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 Approve the IPC for the TSE Operation contractors.
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 Oversee preparation of the AnnualWork Plan, budgets,variance reports, and rolling forecasts.
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 Ensure documentation control,QA/QC reviews, and traceability of all technical,
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 contractual, and governance documentation.
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 </ul>
 
 
 
 
 
 Stakeholder Coordination &amp; External Interface:
 
 
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 Chair weekly, monthlycoordination meetings with TSE O&amp;Mcontractors, consultants, and technical partners.
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 Interface with externalauthorities (NWC, MEWA, SEC, Amana,SWCC, and end users).
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 Lead discussions on system constraints, operational incidents, shutdowns, and inter-agency dependencies.
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 Resolve conflicts, facilitate approvals, remove bottlenecks, and elevate decisions requiring PMO or RCRC leadership input.
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 </ul>
 
 
 
 
 
 Contractual &amp; Administrative Leadership:
 
 
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 Issue site instructions, certificate recommendations, and non-binding technicaldirectives.
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 Support procurement and evaluation of TSE-related contractors and service providers.
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 Monitor contractual compliance, variations, payment certificates, and performance claims.
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 Ensure the team maintains accurateregisters for legal compliance, procurement, and authority interactions.
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 </ul>
 
 
 
 
 
 Risk, Safety &amp; Quality Oversight:
 
 
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 Ensure all WMO activities complywith QHSE guidelines and Saudi regulatory requirements.
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 Oversee risk assessments, emergency response planning, and mitigation strategies.
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 Approve corrective actionsfor safety incidents, asset failures, engineering anomalies, and system disruptions.
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 </ul>
 
 
 
 
 
 Qualifications &amp;Experience
 
 
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 Master&rsquo;s degree in Engineering, Water Management, Asset Management, or related discipline.
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 15+ years in water infrastructure planning, TSE/wastewater systems,asset
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 management, or utilityoperations.
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 Proven experience leadingmultidisciplinary teams.
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 Strong background in asset lifecycle planning, hydraulic systems,SCADA governance.
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 Preferred certification: IAM or equivalent.
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 Strong communication, leadership, and stakeholder management skills.
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 English language: Full Professional Proficiency; Arabic is an advantageous.
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 </ul>
 
 
 
 
 
 Competencies &amp; Behavioral Attributes
 
 
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 Strategic thinker with ability to implement operational programs.
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 Excellent interpersonal and stakeholder coordination skills.
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 Strong analytical and decision-making ability.
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 High ethical standardsand professionalism.
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 Adaptability to evolvingprogram needs.
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 </ul>
 
 
 
 
 
 Deliverables &amp; Performance Indicators
 
 
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 Weekly, Monthly, and Quarterly WMO progress reports.
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 Annual Work Plan, budgets, KPI dashboards.
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 Compliance reports, governance documentation.
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 Oversight of all Task deliverables.
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 </ul>
 
 
</div>

PMO Manager