facilities coordinator

Al-Futtaim

<div>Job Requisition ID: 174106
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 

The Senior Coordinator is responsible for ensuring smooth operation of the facilities management office by providing crucial administrative and operational support. This role involves coordinating with various departments to streamline purchasing, invoicing, and record management processes. The coordinator acts as a pivotal link between clients, suppliers, and the internal team, ensuring that customer and operational requirements are consistently met and exceeded. Additionally, the role involves maintaining detailed records and offering general support services within a fast-paced facilities management context, directly impacting customer satisfaction and operational efficiency. 

What You Will Do: 

<ul>
<li>Provide administrative support to the Facilities Management team, managing office functions including work order coordination, access assignments, and database management.</li>
<li>Coordinate with the Purchasing department to receive quotations, prepare purchase orders and vendor contracts, and forward them for approval.</li>
<li>Manage and maintain records of purchase orders, invoicing transactions, and update logs to ensure accurate and up-to-date information.</li>
<li>Act as the first point of contact for internal and external customers seeking support and information regarding the organization's contracts.</li>
<li>Coordinate the submission of invoices, ensuring timely distribution to supervisors and the finance department, and maintaining an invoice tracker for records.</li>
<li>Assist in managing casual jobs by preparing cost estimations, generating quotes, and tracking performance against targets.</li>
<li>Maintain lists of equipment, tools, calibration certificates, and other asset details for company records.</li>
<li>Enhance customer satisfaction by meeting or exceeding customer requirements and maintaining regular communication with clients.</li></ul> 
 
Required Skills To Be Successful: 
<ul>
<li>Organizational skills for managing multiple tasks across HR, finance, and operations.</li>
<li>Clear and professional communication skills for interaction with internal teams and external vendors.</li>
<li>Problem-solving skills for quick resolution of operational issues and process bottlenecks.</li>
<li>Attention to detail for accuracy in SAP entries, financial reports, and compliance documentation.</li></ul> 
 
What Qualifies You For The Role: 
<ul>
<li>Diploma or Bachelor's degree in relevant background</li>
<li>5 to 7 years of experience in Facilities Management or Integrated Facilities Management.</li>
<li>Proficiency in MS Office; SAP is added advantage</li>
<li>Excellent communication skills, with fluency in English.</li></ul> 
About Al-Futtaim Contracting 
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Senior Coordinator (Facilities Management)

اسس | OSUS

<div>
 
 
 
 About OSUS:
 
 
 
 
 
 
 
 Our journey began in 2006 in the city of Riyadh, driven by an ambitious vision to lead the next generation of commercial, residential, and mixed-use real estate projects. Since then, we have continued to establish our presence as a developer redefining the concept of real estate development through projects rooted in integration, innovation, thoughtful design, and modern technological solutions that elevate the end-user experience, whether individuals or businesses. We believe that mixed-use developments represent the future of urban planning. Guided by this vision, we create projects that merge urban functions into a single space, reshaping daily life in a more efficient and flexible way. We design vibrant destinations where living and working intersect, and where commercial and entertainment facilities harmonize within an integrated environment, fulfilling individual aspirations and supporting the growth of modern communities. At OSUS, we continue to build on this approach, inspired by Saudi Arabia&rsquo;s Vision 2030 and committed to developing real estate solutions that elevate the urban landscape, meet the ambitions of individuals and investors, and align with the evolving nature of cities and future lifestyles.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 To coordinate and follow up on preventive, corrective, and emergency maintenance activities for facilities, ensuring timely execution in accordance with approved plans and schedules. The role focuses on effective coordination, documentation, and utilization of the CAFM system to support operational continuity and asset efficiency.
 
 
 
 
 
 
 
 Responsibilities are not limited to:
 
 
 
 
 
 
 <ul>
 <li>
 Coordinate and schedule preventive, corrective, and emergency maintenance activities in line with approved maintenance plans.
 </li>
 <li>
 Receive maintenance requests, log and prioritize faults, and track work orders through the CAFM system until closure.
 </li>
 <li>
 Coordinate with internal maintenance teams and external contractors to ensure timely and effective execution of maintenance tasks.
 </li>
 <li>
 Follow up on emergency maintenance activities to ensure minimum disruption to operations.
 </li>
 <li>
 Utilize the CAFM system to manage work orders, schedule preventive maintenance, and update maintenance records.
 </li>
 <li>
 Ensure accuracy and completeness of asset data, maintenance logs, and fault records within the CAFM system.
 </li>
 <li>
 Act as the main point of contact between facilities management, maintenance teams, contractors, and end users.
 </li>
 <li>
 Monitor progress of maintenance activities and escalate critical issues or delays to the maintenance supervisor or line manager.
 </li>
 <li>
 Ensure maintenance work is completed in accordance with agreed timelines and quality standards.
 </li>
 <li>
 Coordinate with maintenance teams to identify required spare parts and materials.
 </li>
 <li>
 Perform any other tasks assigned by the line manager within the scope of maintenance coordination.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or Diploma in Facilities Management, Engineering, Business Administration, or a related field.
 </li>
 <li>
 Minimum of 1 year of experience in facilities maintenance coordination.
 </li>
 </ul>
 
 
</div>

Maintenance Coordinator

AWTAD

Awtad is currently seeking a skilled Facility Engineer to join our team. As a Facility Engineer, you will be responsible for overseeing the maintenance, operation, and improvement of our facilities. Your role will involve performing inspections, troubleshooting equipment issues, coordinating repairs and maintenance activities, and ensuring compliance with safety standards and regulations. Additionally, you will be responsible for identifying and implementing strategies to improve the efficiency and functionality of our facilities. The ideal candidate will have a strong background in facility management, excellent problem-solving skills, and the ability to work in a fast-paced, dynamic environment.
 
Responsibilities: 
<ul>
<li>Conduct regular inspections of facilities and equipment to identify maintenance and repair needs.</li>
<li>Coordinate and oversee maintenance and repair activities, including routine maintenance, repairs, and upgrades.</li>
<li>Develop and implement preventive maintenance programs to ensure the ongoing reliability and safety of our facilities.</li>
<li>Create and maintain accurate records of maintenance and repair activities.</li>
<li>Ensure compliance with safety regulations and industry standards.</li>
<li>Identify opportunities for cost savings and efficiency improvements in facility operations.</li>
<li>Collaborate with internal teams, contractors, and vendors to coordinate facility-related projects.</li>
<li>Respond to facility emergencies and resolve issues in a timely manner.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor's degree in Mechanical Engineering, Electrical Engineering, or a related field.</li>
<li>Minimum of 4 years of experience in facility management or a similar role.</li>
<li>Knowledge of building systems and maintenance best practices.</li>
<li>Strong problem-solving and analytical skills.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Fluent in speaking both Arabic and English.</li>
<li>Proficiency in computer applications related to facility management.</li>
<li>Knowledge of safety regulations and compliance standards.</li>
</ul>
Benefits: 
<ul>
<li>Private Health Insurance</li>
<li>Training & Development</li>
<li>Performance Bonus</li>
<li>Paid Time Off</li>
</ul>

Facility Engineer

Bayut KSA - بيوت السعودية

<div>
 
 Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 Bayut in Saudi is an integral part of the Dubizzle Group and is now looking to hire an experienced Facility Supervisor who will be responsible for ensuring the smooth operation of our facilities and providing comprehensive administrative support. Also, to oversee facility maintenance, manage administrative tasks, support procurement and foster a conducive work environment.
 
 
 
 In this role you will:
 
 
 
 
 Facility Management:
 
 
 
 ● Oversee day-to-day facility operations, including maintenance, repairs, and space utilisation;
 
 
 ● Coordinate with vendors, contractors, and service providers for facility-related tasks;
 
 
 ● Conduct regular inspections to identify maintenance needs and address them promptly;
 
 
 ● Develop and implement strategies to optimise facility operations and ensure workplace safety.
 
 
 
 Vendor Management
 
 
 
 ● Identify and evaluate potential suppliers, negotiate contracts, and manage vendor relationships to secure favourable terms and pricing.
 
 
 
 Procurement and Inventory Management:
 
 
 
 ● Handle procurement processes to maintain inventory levels and ensure monthly stock count;
 
 
 ● Track assets: Handing over, taking over of assets for new joiners /leavers;
 
 
 ● Ensure accurate records of store items, managing stock levels, and replenishing supplies;
 
 
 ● Coordinate with finance to process invoices and track expenses related to procurement.
 
 
 
 Administrative Support:
 
 
 
 ● Assist in administrative tasks, including managing correspondence, scheduling, and record-keeping;
 
 
 ● Handle office supplies, equipment inventory, and procurement processes efficiently;
 
 
 ● Support the development and implementation of administrative policies and procedures;
 
 
 ● Serve as a point of contact for internal and external queries, redirecting them appropriately.
 
 
 
 Health and Safety Compliance:
 
 
 
 ● Ensure compliance with health, safety, and environmental regulations;
 
 
 ● Participate in risk assessments, maintain records, and assist in emergency preparedness;
 
 
 ● Coordinate and participate in training sessions on safety protocols and emergency procedures.
 
 
 
 Financial Oversight:
 
 
 
 ● Support budget planning and monitoring for facility and administrative operations;
 
 
 ● Identify cost-effective solutions and contribute to cost-saving initiatives;
 
 
 ● Maintain accurate financial records and generate reports as required.
 
 
 
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 
 ● Bachelor's degree preferably in Management Marketing.
 
 
 
 Experience
 
 
 
 ● Minimum 3 years of experience in facility management or administrative roles.
 
 
 
 Knowledge
 
 
 
 ● Proficient in ERP and Excel;
 
 
 ● Knowledge of industry standards, regulations, and best practices in facilities management.
 
 
 
 Skills
 
 
 
 ● Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers;
 
 
 ● High communication and influencing skills;
 
 
 ● Good Analytical and problem-solving skills;
 
 
 ● Swift and economical Decision-making skills;
 
 
 ● The ability to lead and manage teams and projects.
 
 
 
 Traits
 
 
 
 ● Work in a highly collaborative manner with internal and external stakeholders to effectively communicate the value proposition
 
 
 ● Professionally represent the Company before brands, partners, and vendors for business development/ procurement;
 
 
 ● Attention to detail but also the ability to see the implications for the bigger picture;
 
 
 ● Commercial awareness;
 
 
 ● Customer service savviness;
 
 
 ● Well organised;
 
 
 ● Ability to handle a complex and varied workload.
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 <li>
 Learning &amp; Development
 
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
 </li>
 </ul>
 
 #KSABayut
 
</div>

Assistant Facility Manager

Supertech Innovation Labs

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, and transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 
 
 If yes, then this is the job you are looking for ,
 
 webook.com
 
 is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion in sales.
 
 
 
 Role Overview
 
 
 
 The GRO &amp; Administration Specialist is responsible for managing government relations and providing administrative and office support to ensure smooth daily operations , The role combines compliance-focused government services with efficient office administration, vendor coordination, and facilities support.
 
 
 
 Key Responsibilities
 
 :
 
 
 <ul>
 <li>
 Manage employee visas, iqama issuance, renewals, transfers, work permits, profession changes, sponsorship transfers, and exit/re-entry visas.
 </li>
 <li>
 Handle government transactions through Absher, Muqeem, Qiwa, GOSI, HRSD, Chamber of Commerce, and other relevant platforms.
 </li>
 <li>
 Ensure timely renewal of company licenses, CR, municipality certificates, and regulatory documents.
 </li>
 <li>
 Maintain accurate employee government records, monitor expiration dates, and ensure compliance with Saudi labor and immigration laws.
 </li>
 <li>
 Oversee day-to-day office operations, facilities management, maintenance, and vendor coordination
 </li>
 <li>
 Manage office supplies, procurement requests, and company assets.
 </li>
 <li>
 Support onboarding and offboarding, including access cards, equipment setup, and workspace preparation.
 </li>
 <li>
 Assist with internal events, meetings, and travel arrangements.
 </li>
 <li>
 Coordinate with Finance on petty cash, invoices, and admin-related expenses.
 </li>
 <li>
 Support cultural transformation and engagement initiatives.
 </li>
 <li>
 Develop recognition programs and contribute to a high-performance culture.
 </li>
 <li>
 Prepare reports on government transactions, renewals, compliance, and related costs
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business, HR, or related field.
 </li>
 <li>
 Experience in government transactions, HR compliance, or office administration.
 </li>
 <li>
 Strong knowledge of Saudi labor and immigration laws.
 </li>
 <li>
 Knowledge and ability to liaise with embassies and government entities across multiple countries.
 </li>
 <li>
 Excellent organizational, multitasking, and communication skills.
 </li>
 <li>
 High integrity, discretion, and attention to detail
 </li>
 </ul>
</div>

GRO Admin Officer

Confidential Careers

<div>
 
 
 This role is responsible for overseeing the daily operations of the organization's facilities and ensuring they are safe, well-maintained, and fully compliant with health, safety, and HR regulations. This role combines human resource functions with facility management to support employee well-being and operational efficiency.
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 Facility Management:
 
 
 <ul>
 <li>
 Supervise the maintenance, security, and cleanliness of the facility.
 </li>
 <li>
 Coordinate with vendors and contractors for repairs, installations, and routine services.
 </li>
 <li>
 Oversee building systems including HVAC, lighting, and safety equipment.
 </li>
 <li>
 Ensure compliance with health and safety regulations.
 </li>
 <li>
 Monitor facility budgets and manage expenses related to utilities, maintenance, and supplies.
 </li>
 </ul>
 
 
 Human Resources Support:
 
 
 <ul>
 <li>
 Collaborate with HR to ensure a safe and productive working environment.
 </li>
 <li>
 Support onboarding logistics including workspace setup, access cards, and necessary equipment.
 </li>
 <li>
 Assist with workplace policy implementation related to safety, ergonomics, and employee wellness.
 </li>
 <li>
 Handle employee facility-related concerns or complaints promptly and effectively.
 </li>
 <li>
 Maintain accurate records of facility-related incidents, inspections, and compliance reports.
 </li>
 </ul>
 
 
 Administrative Duties:
 
 
 <ul>
 <li>
 Maintain facility documentation such as maintenance logs, safety reports, and vendor contracts.
 </li>
 <li>
 Prepare reports on facility conditions, needs, and projects.
 </li>
 <li>
 Support space planning and office moves or expansions.
 </li>
 <li>
 Conduct routine inspections of premises to identify areas for improvement.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Facility Management, Business Administration, or related field.
 </li>
 <li>
 5+ years of experience in facility supervision, office administration, or HR coordination.
 </li>
 <li>
 Knowledge of workplace health and safety regulations.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Proficiency in Microsoft Office and facility management software (if applicable).
 </li>
 </ul>
</div>

Human Resources Facility Supervisor

AccorHotel

Overview The Staff Cafeteria Coordinator is responsible for overseeing the day-to-day operations of the staff cafeteria within an organization. This includes managing cafeteria staff ensuring high-quality food service maintaining cleanliness and hygiene standards and fostering a positive dining experience for employees. Responsibilities <ul><li>Support all Staff Cafeteria Attendants to maintain and exceed standards that are set in place.</li><li>Participate in monthly menu creation and development of standards.</li><li>Understand daily operations and anticipate and participate in upcoming events held in the cafeteria.</li><li>Review staff feedback with the Staff Cafeteria Chef and address concerns timely and professionally.</li><li>Monitor food storage handling and preparation to uphold safety and sanitation regulations.</li><li>Conduct regular inspections of kitchen equipment and facilities for cleanliness and proper functioning.</li><li>Address food safety issues promptly involving management and taking corrective action as needed.</li><li>Implement initiatives to improve dining experience and satisfaction of employees.</li><li>Responsible for maintaining standards and cleanliness for all aspects of the staff cafeteria including but not limited to condiments, buffets, vending machines, table settings, ambiance and overall function and flow of the dining room.</li></ul> Qualifications <ul><li>Having passion to work in a fast-paced cafeteria setting.</li><li>Valid Food Safety Certification required with strong knowledge of food handling and safety regulations.</li><li>Able to constantly stand, walk throughout shift as well lift carry push and pull 50lbs.</li><li>Ability to work a flexible schedule including a variety of shifts times and days of the week.</li><li>Being able to be self-motivated with the ability to make effective decisions.</li><li>Excellent organizational and time management capabilities.</li></ul>Remote Work: NoEmployment Type: Full-timeKey SkillsAnti Money Laundering, Machine Shop, B2C, Account Management, Bus Driving, Administration SupportExperience: yearsVacancy: 1

Staff Cafeteria Coordinator (Saudi National)

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