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analyst - project coordination - commercial office - spa 366 Jobs in Riyadh Saudi Arabia

facilities coordinator

Confidential

<div>
 <p>
  As an assistant facility manager, you will be responsible for helping the Facility Manager in overseeing day-to-day operations, ensuring a safe and well-maintained environment, and coordinating various aspects of facility management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   KEY RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Procurement and Inventory Management
  </strong>
 </p>
 <ul>
  <li>
   Handle procurement processes to maintain inventory levels and ensure monthly stock count.
  </li>
  <li>
   Market visits for price evaluation &amp; analysing data by keeping track of market dynamics.
  </li>
  <li>
   Ensure timely conversion of PR to PO to GRN.
  </li>
  <li>
   Liaison with requisitioner department for forecasted demand.
  </li>
  <li>
   Ensure vendors follow ups, rate negotiations, and offer comparatives.
  </li>
  <li>
   Ensure accurate records of store items, managing stock levels, and replenishing supplies.
  </li>
  <li>
   Coordinate with finance to process invoices and track expenses related to procurement.
  </li>
 </ul>
 <p>
  <strong>
   Facilities Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee the maintenance and security of office facilities, ensuring a safe and productive work environment.
  </li>
  <li>
   Conduct regular inspections to identify maintenance needs and address them promptly.
  </li>
  <li>
   Fleet management
  </li>
  <li>
   Travel management
  </li>
  <li>
   Supervise housekeeping operations.
  </li>
  <li>
   Supervise maintenance of equipment.
  </li>
  <li>
   Supervise fit out contractors.
  </li>
  <li>
   Liaison with the government authorities and landlords.
  </li>
  <li>
   Arrangement of inhouse and external meetings/events
  </li>
  <li>
   Implement Safety and security protocols, safety drills.
  </li>
  <li>
   Ensure timely repair and maintenance of offices, furniture/fixtures, and machines/equipment.
  </li>
  <li>
   Execute contracts &amp; SLAs wherever required.
  </li>
  <li>
   Handel office supplies, and equipment inventory.
  </li>
  <li>
   Serve as a point of contact for internal and external queries, redirecting them appropriately.
  </li>
 </ul>
 <p>
  <strong>
   Financial Oversight
  </strong>
 </p>
 <ul>
  <li>
   Support budget planning and monitoring for facility and administrative operations.
  </li>
  <li>
   Identify cost-effective solutions and contribute to cost-saving initiatives.
  </li>
  <li>
   Maintain accurate financial records and generate reports as required.
  </li>
  <li>
   Health And Safety Compliance
  </li>
  <li>
   Ensure compliance with health, safety, and environmental regulations.
  </li>
  <li>
   Participate in risk assessments, maintain records, and assist in emergency preparedness.
  </li>
  <li>
   Coordinate and participate in training sessions on safety protocols and emergency procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS, EXPERIENCE, KNOWLEDGE, SKILLS
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Graduate preferably in Management &amp; Engineering
  </li>
  <li>
   Relevant Experience
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   3-4 years of work experience in facility management or similar role
  </li>
 </ul>
 <p>
  <strong>
   Knowledge
  </strong>
 </p>
 <ul>
  <li>
   Proficient in ERP and Excel
  </li>
  <li>
   Knowledge of industry standards, regulations, and best practices in FM.
  </li>
 </ul>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <ul>
  <li>
   Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers.
  </li>
  <li>
   High communication and influencing skills.
  </li>
  <li>
   Good Analytical and problem-solving skills
  </li>
  <li>
   Swift and economical Decision-making skills
  </li>
  <li>
   The ability to lead and manage teams and projects
  </li>
 </ul>
 <p>
 </p>
</div>


Facilities Coordinator

Kitopi

<div>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Facility Maintenance &amp; Operations:
   </strong>
   Coordinate and oversee general maintenance, repairs, and inspections of the facility, including kitchen equipment, HVAC, plumbing, and electrical systems .
  </li>
  <li>
   <strong>
    Vendor Management:
   </strong>
   Serve as the primary point of contact for external contractors and service providers. Negotiate contracts, schedule work, and ensure services are completed to a high standard .
  </li>
  <li>
   <strong>
    Health &amp; Safety Compliance:
   </strong>
   Ensure the facility complies with all health, safety, and sanitation regulations, including food safety guidelines. Conduct regular inspections and maintain accurate records .
  </li>
  <li>
   <strong>
    F&amp;B Service Support:
   </strong>
   Collaborate with the operations team to support catering services, event setups, and the seamless delivery of food and beverage services within the workplace .
  </li>
  <li>
   <strong>
    Budget &amp; Inventory Management:
   </strong>
   Assist in managing the facilities budget, tracking expenses, and processing invoices. Monitor and replenish pantry, kitchen, and office supplies .
  </li>
  <li>
   <strong>
    Space Planning &amp; Projects:
   </strong>
   Coordinate office and facility layout changes, support renovation projects, and assist with space planning to optimize functionality .
  </li>
 </ul>
 <p>
 </p>
</div>


Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
The Facilities Coordinator will have a significant impact on customer experience. The Facilities Coordinator will have the ability to lead and manage outside contractors, be on call for emergencies, to handle multiple projects and daily activities, and meet time lines. The Facilities Coordinator will develop plans on how to accomplish engineering departmental goals.<br>
<br>
The Facilities Coordinator will be responsible for the leadership/development and coaching of the team. Performance Management will be carried out by the Facilities Coordinator &ndash; Maintenance. This role also leads the technical team in providing both a reactive and pro-active maintenance service on all operational equipment and facilities infrastructure within the Delivery Stations (DS). The role has a direct impact on the site, its productivity and operational success. If equipment is not available or performs badly it minimizes the capacity and throughput of the site.
<br>
<br>
Key job responsibilities<br>
To provide supervision and leadership to Facility Supervisors<br>
To develop Preventive and predictive maintenance of DSs assets including material handling and automation systems<br>
To be experienced in installing, maintaining, and troubleshooting any of all site's assets.<br>
To act as an ambassador for safety within the team and to promote safe working across the site<br>
Manage day to day engineering and soft services including housekeeping and upkeep of premises<br>
To Manage EHS and statuary compliances of DSs including waste management and hazardous waste management as per bylaws, timely renewal of licenses<br>
To develop and maintain a good working relationship across all levels in the organization<br>
Ability to provide enriched feedback to enhance individual performance<br>
Ability to prioritize and manage resources under high pressure</p><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience</li><li>1+ years of Microsoft Office products and applications experience</li><li>1+ years of working with computers and Microsoft Office products and applications experience</li><li>High school or equivalent diploma</li><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays</li><li>Travel up to 15% of the time</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>6+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience</li><li>Experience in material handling systems (MHS) installation, operation and maintenance</li></ul><br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Facilities Coordinator, Reliability Maintenance Engineering

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented Senior Document Controller to join our team! In this role you will get to coordinate project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that document control system is administered and maintained in accordance with Parsons and client procedures.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns and monitors workload to ensure project deliverables meet schedule.</p></li><li><p>
Establishes clear/concise work standards and goals for staff. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.</p></li><li><p>
Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).</p></li><li><p>
Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.</p></li><li><p>
Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.</p></li><li><p>
Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.</p></li><li><p>
Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.</p></li><li><p>
Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.</p></li><li><p>
Provides document control orientation briefing and materials to new hires.</p></li><li><p>
Provides training and guidance to document control staff and program team members on use of software tools and resources. Conducts informal lunch-time training sessions on use of the program&rsquo;s forms and templates.</p></li><li><p>
Conducts goal plan review meetings with staff.</p></li><li><p>
Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
High school diploma (or equivalent), and typically 10+ years of related work experience with at least typically 8+ years in administration, controls and coordination</p></li><li><p>
Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.</p></li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.</p></li><li><p>
Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.</p></li><li><p>
Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Facilities Coordinator

Bayut KSA - بيوت السعودية

<div>
 <p>
  Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 </p>
 <p>
  As the Facility Coordinator, you will be responsible for overseeing maintenance, cleaning, and security for the building on a daily basis. You will also be responsible for managing the overall resource supply in the office. You will have to coordinate with internal and external stockholders and solve matters related to material delivery.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Oversee day-to-day facility operations, including maintenance, repairs, and space utilization;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Supervise the Maintenance Work, Sub-Contractors, etc;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Check devices and structure systems, such as Fire Alarms, CCTV, HVAC, etc, on a regular basis;&nbsp;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Respond to emergency calls, if any;&nbsp; ready and able to attend to the site whenever
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; needed , such as events, Emergencies , Visits, ..etc ).
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Supervise the cleaning crew and security crew &amp; their&nbsp;daily tasks;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure the building meets the safety &amp; health standards and complies with all legal requirements;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide Support for Both&nbsp; Soft &amp; Hard Services; supervision all soft Services ( non technical
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; parts , such as cleaning , security , reception , ..etc ) and the Hard Services ( the technical parts such as HVAC , Electrical , CCTV, ..etc )
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Receive the materials supplied by the vendor as per the purchase order placed by the Purchase Department;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Check the materials thoroughly for quality, quantity, specification condition, etc;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Store the materials category-wise in appropriate locations;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain optimal stock levels;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Periodically verify the stock and ensure the availability of stock at all times;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Issue materials/assets to the departments/employees as per the material issuance requests;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain a record of all assets handed over;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Action on the disposal of scrap materials as per the procedure;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain all the documents related to the material supplies up to date;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Generate reports related to material supplies up to date and submit them to relevant authorities;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Participate in audits conducted by internal or external auditors;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure the cleanliness and organization of the storeroom.
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;   Implement necessary measures to ensure the proper care and preservation of materials.
  <br/>
  <br/>
 </p>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; High School or Diploma.
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 3-4 years experience in Facilities &amp; Supervision.
 </p>
 <p>
  <strong>
   Knowledge
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Supervision experience in Maintenance; should have the main knowledge in maintenance , market , spare parts , Cleaning , ..etc
 </p>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Leadership and Team Management;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Communication Skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organizational Skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Problem-solving Skills;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Safety Management.
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Good Bookkeeping skills.
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Comprehensive knowledge of managing inventory;
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Familiar with common inventory terms;
  <br/>
 </p>
 <p>
  <strong>
   Traits
  </strong>
 </p>
 <p>
  ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Honest, Helpful, Focused and Flexible.
  <br/>
  <br/>
 </p>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High-performing and fast-paced work environment
  </li>
 </ul>
 <ul>
  <li>
   Comprehensive Health Insurance
  </li>
  <li>
   Rewards and recognition
  </li>
 </ul>
 <ul>
  <li>
   Learning &amp; Development
   <br/>
   <br/>
  </li>
 </ul>
 <p>
  #KSABayut
  <br/>
 </p>
 <p>
  Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
  <br/>
  <br/>
 </p>
</div>


Facility Coordinator

Alramz

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  The Facilities Supervisor is responsible for overseeing the maintenance and operational management of the company&rsquo;s facilities and properties. This role ensures that all mechanical, electrical, and plumbing (MEP) systems, as well as general building infrastructure, are functioning optimally, safely, and cost-effectively to provide a high-quality environment for occupants.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Maintenance Oversight: Manage and schedule all preventive and corrective maintenance activities for HVAC, electrical, plumbing, and fire safety systems.
  </li>
  <li>
   Vendor &amp; Contractor Management: Supervise external service providers and contractors, ensuring work is completed according to contracts, on time, and within quality standards.
  </li>
  <li>
   Facility Inspections: Conduct regular site walkthroughs and audits to identify potential maintenance issues, safety hazards, or areas for improvement.
  </li>
  <li>
   Safety &amp; Compliance: Ensure all facilities comply with health, safety, and environmental (HSE) regulations and local municipal building codes.
  </li>
  <li>
   Resource &amp; Budget Control: Monitor utility consumption and maintenance expenses to optimize costs and assist in preparing facility management budgets.
  </li>
  <li>
   Emergency Response: Act as the primary point of contact for facility emergencies, ensuring swift resolution of technical failures to minimize downtime.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in mechanical/electrical engineering or Facilities Management.
  </li>
  <li>
   3 to 5 years of experience in facility management or building maintenance supervision.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Technical Skills:
  </strong>
 </p>
 <ul>
  <li>
   Deep understanding of MEP (Mechanical, Electrical, Plumbing) systems and building automation.
  </li>
  <li>
   Proficiency in using Computerized Maintenance Management Systems (CMMS).
  </li>
  <li>
   Familiarity with fire life safety systems and emergency protocols.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Soft Skills:
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership skills and the ability to manage technical teams.
  </li>
  <li>
   Excellent organizational and multitasking abilities.
  </li>
  <li>
   Effective communication and negotiation skills for dealing with vendors and tenants.
  </li>
 </ul>
</div>


Facilities Supervisor

Red Sea Global

<div><div><div><div><div>Division: Logistics
</div></div></div></div><div><div><div><div>Department: Logistics Centers
</div></div></div></div><div><div><div><div>Company: Red Sea Coastal Trading Company
</div></div></div></div><div><div><div><div><p><b>Empowering Progress Through Integrated Supply Chain &amp; Logistics Solutions</b></p><br>
<p></p>
<p><b>
Red Sea Coastal Trading Company </b>is a specialized supply chain and logistics subsidiary under Red Sea Global, designed to power the seamless delivery of materials, equipment, and services across our portfolio of pioneering developments.</p><br>
<p></p>
<p>
Operating at the heart of Saudi Arabia&rsquo;s most ambitious regenerative tourism projects, the subsidiary delivers end-to-end supply chain management, including procurement support, transportation coordination, inventory and warehouse management, and last-mile logistics to remote destinations across the Red Sea coast and beyond.</p><br>
<p></p>
<p>
With a focus on efficiency, reliability, and environmental responsibility, the team ensures that every link in the supply chain supports Red Sea Global&rsquo;s commitment to sustainability, operational excellence, and local value creation.</p><br>
<p></p>
<p><b>
Efficiency in Motion. Excellence in Delivery.</b></p><br>
<p></p>
<p><b>
Job Purpose:</b></p><br>
<p></p>
<p>
The Administration &amp; Facilities Senior Specialist is responsible for providing centralized administration and facilities coordination for the RSCTC Head Office in Jeddah and Distribution Centers. The role ensures efficient operations, controlled costs, consistent service delivery, and a safe well-managed workplace across all locations including direct supervision of reception services.</p><br>
<p></p>
<p><b>
Key Responsibilities:</b></p><br>
<p></p>
<ul>
<li>Manage day-to-day administrative and office operations at RSCTC Jeddah Head Office and act as the main point of contact for office-related requests, services, and coordination.</li>
<li>Oversee office supplies, pantry services, stationery, utilities coordination, meeting support, seating arrangements, and general workplace coordination.</li>
<li>Coordinate and support office events, celebrations, internal gatherings, and employee engagement activities in a safe, organized, and cost-effective manner.</li>
<li>Provide centralized oversight and coordination of administration and facility-related services for all Distribution Centers.</li>
<li>Coordinate with Distribution Center Management and service providers on office areas, housekeeping, utilities, security services, and site readiness activities.</li>
<li>Ensure consistency in service standards, documentation, and reporting across all Distribution Center locations.</li>
<li>Monitor, track, and control office and DC consumptions, including utilities, pantry, stationery, cleaning materials, and service usage.</li>
<li>Manage, track, and report administration and facility-related costs, support budget planning and cost forecasting, and identify opportunities for cost optimization without impacting service quality or compliance.</li>
<li>Coordinate with Finance and Central Purchasing on quotations, PRs, POs, and invoice verification.</li>
<li>Directly manage and supervise Head Office and Distribution Center receptionists, ensuring professional, consistent front-desk operations and visitor management processes.</li>
<li>Provide guidance, task assignment, performance follow-up, and ensure reception areas maintain a professional appearance and comply with security requirements.</li>
<li>Coordinate with maintenance, IT, and service providers on facility-related issues (AC, lighting, cleaning, internet, printers, etc.).</li>
<li>Conduct periodic remote or on-site checks to ensure cleanliness, safety, and functionality of offices and DC office/welfare areas.</li>
<li>Support and maintain documentation related to licenses, certificates, service contracts, inspections, and vendor records.</li>
<li>Act as a central coordination point between sites, service providers, and internal stakeholders.</li>
<li>Maintain logs and provide regular reports on service requests, consumptions, costs, vendors, open issues, and completed actions.</li></ul><br>
<p></p>
<p><b>
Qualifications &amp; Experience:</b></p><br>
<p></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field.</li>
<li>Minimum 3&ndash;5 years of experience in administration, facilities coordination, or multi-site operations.</li>
<li>Experience managing office consumption, costs, and service contracts.</li>
<li>Prior experience supervising reception or admin staff is required.</li>
<li>Exposure to warehouse or logistics environments is an advantage.</li></ul><br>
<p></p>
<p><b>
Skills &amp; Competencies:</b></p><br>
<p></p>
<ul>
<li>Strong leadership and supervision skills.</li>
<li>Cost control, consumption monitoring, and budget awareness.</li>
<li>Excellent coordination, follow-up, and stakeholder management skills.</li>
<li>Ability to manage multiple locations and priorities.</li>
<li>Good communication and reporting capabilities.</li>
<li>Proficiency in MS Office and tracking tools.</li>
<li>Willingness to travel to DC locations as required.</li></ul></div></div></div></div></div><p></p>

Senior Specialist - Facility Management

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