administrative assistant

office administrator

office assistant

executive assistant

operations agent

operations assistant

Civil & Environmental Consultants, Inc.

<div>Overview:
<div>
As an Operations Assistant for Civil &amp; Environmental Consultants, Inc. (CEC) in our Houston, TX office you'll support project financial processes, reporting, and coordination across Operations, Accounting, and Leadership teams. This role helps ensure accurate financial tracking, timely follow‑ups, and smooth project lifecycle management.</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li><div>
Support WIP and AR management by participating in PFR meetings and following up on Change Orders, Proposals, and outstanding items</div></li><li><div>
Assist with Doubtful Accounts by gathering updates from Project Managers, Principals, and AR staff and maintaining a tracking spreadsheet</div></li><li><div>
Review prebills for budget issues, change orders, write‑offs, and reserves; communicate concerns to leadership</div></li><li><div>
Request and distribute prebill reports, including end‑of‑period summaries of unfinalized prebills and progress updates</div></li><li><div>
Generate and send 3‑Month Estimates, Utilization Reports, and Utilization Charts using CybEr C</div></li><li><div>
Provide occasional support with write‑offs and reserves</div></li><li><div>
Track performance credit adjustments and write‑off requests during the review cycle</div></li><li><div>
Complete project closeouts and identify potential write‑ups</div></li></ul><div></div><div><br>
The pay range for this position is between $62,000 and $76,000. The hiring range posted is a good faith estimate of what Civil &amp; Environmental Consultants, Inc. may reasonably offer for the role as outlined. Factors such as additional education and/or experience may influence the actual offering.</div>
Qualifications:
<ul><li>Ability to interact effectively with internal staff, vendors, and clients when gathering information or resolving simple issues</li><li>
Dependable team member who supports broader business operations as needed</li><li>
Strong customer service focus</li><li>
Excellent organization and time management skills</li><li>
Basic understanding of common financial documents (invoices, purchase orders, statements, and related financial reports)</li><li>
Proficiency with Microsoft Excel (sorting, filtering, formulas, data entry, and pivot tables)</li><li>
Ability to learn new software tools quickly and follow established data-entry procedures <i>(Systems unique to CEC &ndash; CybEr C, Deltek)</i></li><li>
Ability to track, maintain, and review financial data for accuracy and completeness</li><li>
Skilled in identifying discrepancies and escalating issues appropriately</li><li>
Sound judgment when handling routine financial questions or determining when to involve the manager</li><li>
Ability to manage multiple tasks, deadlines, and shifting priorities with minimal oversight</li><li>
Strong attention to detail and commitment to accuracy in all work</li><li>
Ability to maintain organized digital and physical records</li><li>
Ability to handle sensitive financial information with discretion</li><li>
Ability to travel as needed</li><li>
Ability to recognize and communicate where process efficiencies can be realized</li></ul><div><b>
Education &amp; Experience:</b></div><ul><li>
HSD or equivalent required; Associate degree preferred</li><li>
1-3 years relevant experience (business, accounting, clerical) preferred</li><li>
Experience in customer service-related role preferred</li></ul>
About Us:
<div>
We have experts! CEC is consistently ranked as a <b>Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record</b>. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.</div><div></div><div><br>
We have support! We have a variety of Employee Resource Groups, including CEC Community &ndash; focused on giving back to the communities in which we work; CEC Ignite &ndash; focused on helping professionals early in their careers to develop their pathway; CEC iDEA &ndash; focused on inclusion, diversity, equality, and acceptance; and CEC Women &ndash; focused on creating internal and external opportunities for women to network and leverage professional experience!<br>
</div><div><br>
We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you &ndash; that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.</div><div><br>
</div><div>CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical, dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.</div><div><br>
</div><div>CEC is an equal opportunity employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.</div><div></div><div><b><br>
THIRD PARTY RECRUITERS</b></div><div>
If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.</div></div>

Operations Assistant

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Department of Pathology &amp; Immunology at Baylor College of Medicine is seeking a highly skilled and motivated transfusion medicine fellowship trained candidate with other interests or trainings in other areas of clinical pathology or anatomic pathology to join our team at Ben Taub Hospitals, our teaching hospital located in the heart of the world's largest medical center (The Texas Medical Center in Houston).</p><p></p><p><br>
The ideal candidate must have strong training in transfusion medicine and a proven ability to work collaboratively with a multidisciplinary team, will be expected to contribute to the educational, scholarly, and translational research activities of the department, and should be eligible for appointment at the Assistant Professor or higher rank.</p><p></p><p><b><br>
Minimum Qualifications:</b></p><p>
MD or DO; pathology AP/CP or CP training, and transfusion medicine fellowship training; eligible for or having Texas medical license.</p></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Pathology Clinical Operations (Assistant Professor)

Nan and Company Properties

<div><p>We are seeking a highly organized and proactive Licensed Executive Assistant to support a top-performing real estate executive and team. This role is ideal for someone who thrives in a fast-paced, high-energy environment and is passionate about real estate, operations, and client service.</p><p></p><p><b><br>
Responsibilities:</b></p><br>
<ul>
<li>Provide direct administrative and operational support to executive leadership</li>
<li>Manage scheduling, communications, and daily priorities</li>
<li>Assist with real estate transactions, listings, and client coordination</li>
<li>Support marketing efforts and project coordination</li>
<li>Ensure smooth execution of tasks across multiple business areas</li></ul><br>
<p></p>
<p><b>
Requirements:</b></p><br>
<ul>
<li>Active Texas real estate license (required)</li>
<li>Strong organizational and communication skills</li>
<li>Ability to work in a fast-paced environment with shifting priorities</li>
<li>Professional, detail-oriented, and solution-driven mindset</li>
<li>Must be available for weekends and after-hours support as needed</li></ul><br>
<p></p>
<p><b>
What We Offer:</b></p><br>
<ul>
<li>Opportunity to work closely with a leading real estate top producer</li>
<li>Growth-oriented environment with hands-on industry experience</li>
<li>Exposure to high-level transactions and operations</li></ul><p></p><p><br>
If you are driven, dependable, and ready to be part of a dynamic team, we&rsquo;d love to hear from you.</p></div>

Executive Licensed Assistant

Arch Aerial LLC

<div><p>Arch Aerial LLC is seeking a highly motivated <b>Executive Assistant</b> to assist the CEO in administrative duties, accounts payable and receivable, basic book-keeping tasks, travel booking for Arch Aerial team members, preparation of certain reports, purchasing, HSE document control, maintaining the company's compliance portals, and other duties to be assigned after initial training. This is a full time salary position which is <b>in person, and not remote</b>.</p><p></p>
Functions &amp; Responsibilities<p>
We are seeking a highly reliable team player to provide executive level administrative support and perform basic/general bookkeeping functions, operations assistance functions, and compliance functions. This position reports directly to the CEO and requires a discrete individual who can assist with sensitive and proprietary matters and customer information in a responsible manner. The right candidate will be personable, professional and flexible, with a passion for service.</p><p>
The position requires exceptional analytical skills as well as experience with administration, communication, bookkeeping and internal/external relations. They should also be a team player, have exceptional organizational skills, high ethical standards, and have experience carrying out multiple projects while prioritizing tasks. You will be an integral component of our team with room for growth and exposure to a variety of industries.</p><p>
We value (i) experience, (ii) a strong and efficient work ethic, and (iii) strong skills, and (iv) integrity more than a specific educational degree.</p><b><br>
Requirements</b><br>
<ul><li>
Strong organizational skills.</li><li>
Excellent communication skills.</li><li>
Highly proficient at email, email organization, and cloud data management.</li><li>
Excellent interpersonal and communication skills and the ability to effectively communicate with all levels of management, staff, customers, and industry.</li><li>
Must be able to utilize a variety of computer applications including Microsoft Office, and other on-line cloud storage and data transfer tools like Dropbox.</li></ul>
Highly recommended, but not required:<ul><li>
Quickbooks Online Experience</li><li>
Experience with ISNetworld, Veriforce, and Avetta.</li><li>
Customer service experience.</li></ul><br>
<b>
Benefits</b><p><br>
The candidate will not be immediately eligible for benefits, but may be eligible for 401K programs 90 days after hire, and eligible for health benefits (according to company policy) as early as 2027.</p></div>

Executive Assistant

Elite Leasing & Staffing

<p><b>Job Summary</b><br/>We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will keep our office running smoothly, supporting daily operations with efficiency and enthusiasm. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace atmosphere.</p><p><b>Duties</b></p><ul><li>Greet visitors warmly, manage front desk operations, and provide exceptional customer service</li><li>Answer multi-line phone systems promptly, directing calls accurately and courteously</li><li>Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to maintain organized records</li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks</li><li>Assist with clerical duties including typing correspondence, preparing reports, and maintaining electronic files</li><li>Provide administrative support to team members and handle special projects as needed</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience or administrative background with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems, phone etiquette, and customer support roles</li><li>Familiarity with QuickBooks or bookkeeping software is a plus</li><li>Excellent communication skills; bilingual ability is highly desirable for diverse client interactions</li><li>Strong time management skills with the ability to prioritize tasks efficiently</li><li>Attention to detail in proofreading, data entry, and filing processes</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul><p>Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments, bringing energy and professionalism to every task. This role offers a rewarding opportunity to grow your career in office management while making a meaningful impact on our daily operations.</p><p>Pay: $14.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Generators of Houston

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is the heartbeat of our daily operations, ensuring that administrative functions run smoothly and efficiently. As an energetic and proactive professional, you will be the first point of contact for visitors and clients, manage essential office tasks, and support various departments with your exceptional organizational skills. Your enthusiasm and attention to detail will help create a welcoming environment while maintaining seamless office management.</p><p><b>Duties</b></p><ul><li>Greet visitors, answer multi-line phone systems, and direct calls with professionalism and excellent phone etiquette</li><li>Manage front desk operations, including check-ins, appointments, and visitor sign-in procedures</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Coordinate calendar management for team members, scheduling meetings, appointments, and personal assistant tasks</li><li>Assist with office management duties such as supply inventory, maintenance requests, and general clerical support</li></ul><p><b>Experience</b></p><ul><li>Proven office experience with a strong background in administrative support roles</li><li>Familiarity with multi-line phone systems, data entry, filing systems, and office software including Microsoft Office and Google Workspace</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Strong typing skills along with excellent proofreading capabilities to ensure clear communication</li></ul><p>Pay: From $17.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Administrative Assistant

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Department of Pediatrics, Section of Critical Care Medicine at Baylor College of Medicine and Texas Children's Hospital is seeking full-time faculty for the position of physician assistant with specific focus on critical cardiac disease. This position offers unique experience in our high-volume pediatric cardiac intensive care units, for an individual who wishes to pursue a career in pediatric cardiac critical care.</p><p></p><p><br>
The primary clinical site is at Texas Children's Hospital, the largest pediatric hospital in the United States, an affiliated hospital of Baylor College of Medicine. The section of Critical Care Medicine in the Department of Pediatrics is a multidisciplinary team of attending critical care physicians, advanced practice providers (nurse practitioners and physician assistants), post-doctoral fellows, and research support personnel committed to the care of patients suffering from a life-threatening illness or injury.</p><p></p><p><br>
The Cardiac Intensive Care Unit at Texas Children's Hospital is one of the highest volume programs in the world. The 48-bed unit is comprised of a Neonatal CICU, Pediatric CICU, and a first of its kind, Pediatric Heart Failure ICU. In addition to over 1000 congenital heart operations annually, TCH is home to an active heart failure program, a busy thoracic organ transplantation service, and one of the largest mechanical circulatory support and VAD programs in the world. In the CICU, the candidate will work alongside pediatric critical care and cardiology physician fellows, and will join the existing CICU Faculty encompassing over 30 attending physicians (comprised of individuals who are specialty trained in pediatric cardiology, pediatric critical care, anesthesia, neonatology, and internal medicine), physician Instructors training in pediatric cardiac critical care, and over 15 advanced practice providers.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Purpose</b></h2></div><div><p>
Provides advanced patient care to patients in a clinical setting in an area of specialization under the direction of a physician.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Day-to-day care of children with cardiac illness requiring critical care.</li><li>
Participation in all CCM Section and CICU educational activities including case presentations, quality reviews, didactic teaching, and core lecture series</li><li>
Active role in education of trainees.</li><li>
Supervision of Fellows.</li><li>
Participation in on-call schedule for the CICU.</li><li>
Liaison and collaboration with stakeholders in CICU, PICU, neonatology, cardiology, and congenital heart surgery.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li><div>
Education Required:<br>
<ul><li>For Nurse Practitioner: Master's degree in in Nursing.</li><li>For Physician Assistant: Master's degree in Physician Assistant Studies. NOTE: Bachelor's degree in Physician Assistant Studies accepted based on terminal degree requirements at time of graduation.</li></ul></div><div>
Certification/Licenses/Registration:<br>
<ul><li>For Nurse Practitioner: Current license as a Registered Nurse (RN) by the State of Texas Board of Nursing. Current Texas Licensure as an Advanced Practice Nurse (APRN-NP), and specialty certification as required by department.</li><li>For Physician Assistant: Current license as a Physician Assistant by the State of Texas Physician Assistant Board. Specialty certification as required by department.</li></ul>
 Basic Life Support (PALS) Certification.</div></li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Instructor - Physician Assistant or Nurse Practitioner

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