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operations administrative assistant

operations associate flex

Sephora

<div>Job ID: 285345 
Store Name/Number: FL-Dadeland (0414) 
Address:7479 N. Kendall Drive, Miami, FL 33156, United States (US) 
Hourly/Salaried: Hourly (Non-Exempt) 
Full Time/Part Time:Flex 
Position Type:
 
 
Your Role at Sephora: As an Operations Associate, you&rsquo;ll be the backbone of the store&mdash;ensuring smooth, efficient operations that support an exceptional client experience. From inventory management to visual merchandising, your attention to detail and proactive mindset will help keep everything running beautifully. If you&rsquo;re organized, collaborative, and passionate about retail operations, this is your moment to Belong to Something Beautiful.
 
 
Key Responsibilities<ul><li>
Support daily operations Manage inventory, stock replenishment, order fulfillment, and maintain operational standards</li><li>
Assist with visual merchandisingEnsure the store reflects Sephora&rsquo;s brand through accurate promotional setups and event execution</li><li>
Deliver exceptional serviceSupport the team in creating outstanding client experiences and achieving sales goals</li><li>
Foster inclusivity and teamwork Help promote a culture of openness where everyone feels empowered</li><li>
Uphold Sephora standards Follow company policies and help create a safe, secure, and enjoyable shopping experience for all</li></ul> 

Flexible Scheduling and Reliability<ul><li>
Must meet the required minimum number of weekly shifts/ hours<ul><li>
Full Time: 30-40 hrs/week</li><li>
Part Time: 15-29 hrs/week</li><li>
Flex (as needed): 4-14 hrs/week</li></ul></li><li>
Be available during peak retail operations (nights, weekends and holidays)</li><li>
Punctuality and consistent attendance</li>
</ul> 
Qualifications/Experience<ul><li>
1-2 years of experience in a similar role or in a retail, hospitality, or client-focused environment</li><li>
Excellent organizational and time management skills</li><li>
Quick learner with the ability to absorb and communicate product knowledge</li><li>
Ability to support outstanding client service</li><li>
Excellent communication and interpersonal skills.</li><li>
Team player with a goal-driven mindset</li><li>
Comfortable in a fast-paced environment with a strong client focus</li><li>
Physically able to lift and carry up to 50 pounds</li></ul> 

While at Sephora, you&rsquo;ll enjoy 
Inclusion &amp; Belonging We pledge to create a beauty community where everyone&rsquo;s uniqueness is celebrated, respected, and honored. 
Meaningful Rewards Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here 
$18.00 - $23.00/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. 
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions. 
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</div>

Operations Associate - Flex

The Water Restoration Group

<div>Position Title: Warehouse Associate 


Job Summary:

We are seeking a reliable and detail-oriented Warehouse Associate to support daily warehouse operations. The ideal candidate will ensure cleanliness, organization, and efficiency while maintaining high standards for equipment handling, inventory control, and fleet upkeep. 


Key Responsibilities:
<ul>
<li>Maintain the warehouse in a clean, organized, and safe condition at all times.</li>
<li>Ensure all incoming equipment is properly cleaned and sanitized before storage.</li>
<li>Be available and responsive to support truck loading operations as needed.</li>
<li>Verify that all equipment and materials scheduled for dispatch is complete and ready for each day&rsquo;s project.</li>
<li>Conduct daily inventory checks for both materials and equipment, ensuring accuracy and accountability.</li>
<li>Ensure company vehicles are up to date with required maintenance and report any service needs.</li>
<li>Maintain company vehicles clean and in good condition at all times.</li>
<li>Accurately report and track materials sent to job sites and/or used within the warehouse.</li></ul> 


Requirements:
<ul>
<li>Ability to lift and move heavy materials.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to work in a fast-paced environment and respond to operational needs.</li>
<li>Dependability and a proactive work ethic.</li>
<li>Ability to drive vans and box trucks.</li></ul></div>

WRG Warehouse Associate

<div>Job ID: 285302 
Store Name/Number: FL-Miami Worldcenter (1748) 
Address:652 NE 2nd Avenue, Space 156, Miami, FL 33132, United States (US) 
Hourly/Salaried: Hourly (Non-Exempt) 
Full Time/Part Time:Part Time 
Position Type: Regular 
 
Your Role at Sephora: As a Licensed Beauty Advisor, you&rsquo;ll impact clients every day. You&rsquo;re a beauty expert, guiding clients on their journey at the Beauty Studio and beyond. It&rsquo;s about more than just products&mdash;it's also making someone&rsquo;s day through teaching, inspiration, and play. Join our diverse, supportive team and grow with leaders who care. If you&rsquo;re licensed, service-driven, and love connecting&mdash;this is your moment to Belong to Something Beautiful.
 
 
Key Responsibilities<ul><li>
Drive results Help achieve store goals by providing and rebooking beauty services, servicing clients, and selling products</li><li>
Perform beauty services Provide makeup, waxing, and other services listed in Sephora&rsquo;s Beauty Services menu. Stay informed about all beauty trends and product knowledge to educate and empower clients</li><li>
Maintain licensure and uphold hygiene standards Keep licenses active and always uphold health and safety protocols</li><li>
Foster inclusiveness and teamwork Help promote a culture of openness where everyone feels empowered</li><li>
Uphold Sephora standards Follow company policies and help create a safe, secure, and enjoyable shopping experience for all</li></ul> 

Flexible Scheduling and Reliability<ul><li>
Must meet the required minimum number of weekly shifts/ hours<ul><li>
Full Time: 30-40 hrs/week</li><li>
Part Time: 15-29 hrs/week</li><li>
Flex (as needed): 4-14 hrs/week</li></ul></li><li>
Be available during peak retail operations (nights, weekends and holidays)</li><li>
Punctuality and consistent attendance</li></ul> 

Qualifications/Experience<ul><li>
An active license to provide waxing, makeup, and false application services in the state where the services are being performed</li><li>
1-3 years' experience in a similar role or in a retail, hospitality, or service environment</li><li>
Strong knowledge of beauty products, services, trends, and techniques</li><li>
Demonstrated ability to deliver personalized client service and build lasting relationships</li><li>
Team player who thrives in a collaborative and goal-oriented environment</li><li>
Quick learner with ability to absorb and share product knowledge effectively</li><li>
Physically able to lift and carry up to 50 pounds</li>
</ul> 
While at Sephora, you&rsquo;ll enjoy 
Inclusion &amp; Belonging We pledge to create a beauty community where everyone&rsquo;s uniqueness is celebrated, respected, and honored 
Meaningful Rewards Sephora offers comprehensive healthcare and wellbeing benefits based on eligibility; Details can be found Here 
$19.80 - $26.00/hr. The actual hourly pay offered depends on various factors, including relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. 
Sephora is an equal opportunity employer and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions. 
Sephora will consider all qualified applicants, including those with arrest and conviction records, in a manner consistent with all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.</div>

Licensed Beauty Advisor - Part Time

JW Marriott

<div><div><div><div><div><div><div>Location: JW Marriott Marquis Miami | 255 Biscayne Blvd Way, Miami Florida 33131 USA</div><div>
Compensation: Salary</div><div>
Schedule: Full-Time</div><div>
Position Type: Management</div><div></div> 
Benefits<ul><li>
Health Insurance</li><li>
Dental and Vision</li><li>
Paid Time Off</li><li>
401K</li><li>
Parking and Metro Reimbursement</li><li>
Travel Perks and Benefits</li><li>
Recognition and Rewards</li><li>
Growth Opportunities
</li><li>&hellip;and much more!</li></ul> 
Job Summary
Entry-level management position that focuses on supporting the day-to-day activities in Housekeeping, Recreation/Health Club, and Laundry, if applicable. Position directs and works with associates to clean and maintain guestrooms and public spaces. Completes inspections and holds people accountable for corrective action. Position assists in ensuring guest and associate satisfaction while maintaining the operating budget. 
Job Specific Tasks<ul><li><ul><li>
Supervises Housekeeping and all related areas in the absence of the Director of Services or Housekeeping Manager.</li><li>
Empowers associates to provide excellent customer service within guidelines.</li><li>
Supports training initiatives for all current and new associates.</li><li>
Participates as needed in the investigation of associate accidents.</li><li>
Communicates performance expectations to Housekeeping associates in accordance with job descriptions for each position and monitors progress.</li><li>
Coaches, counsels, and encourages associates.</li><li>
Manages payroll administration.</li><li>
Ensures all associates have proper supplies, equipment, and uniforms.</li><li>
Observes service behaviors of associates and provides feedback to individuals; continuously strives to improve service performance.</li><li>
Supervises daily shift operations and ensures compliance with all housekeeping policies, standards and procedures.</li><li>
Supervises staffing levels to ensure that guest service, operational needs, and financial objectives are met.</li><li>
Assists in supervising an effective inspection program for all guestrooms and public space.</li><li>
Communicates areas in need of attention to staff and follows up to ensure understanding.</li><li>
Participates as needed in the interviewing and hiring of Housekeeping associate team members with the appropriate skills.</li><li>
Handles associate progressive disciplinary procedures as required.</li><li>
Utilizes the Labor Management System to effectively schedule to business demands and for tracking of associate time and attendance.</li><li>
Supervises the Housekeeping shifts including &quot;breaking out the house.&quot;</li><li>
Ensures guest room status is communicated to the Front Desk in a timely and efficient manner.</li><li>
Works effectively with the Engineering department on guest room maintenance needs.</li><li>
Understands and complies with loss prevention policies and procedures.</li><li>
Sets a positive example for guest relations.</li><li>
Assists in the review of comment cards and guest satisfaction results with associates.</li><li>
Participates in the associate performance appraisal process, giving feedback as needed.</li><li>
Manages linen inventory and guest supplies and assists in the ordering of supplies as necessary.</li><li>
Handles guest problems and complaints seeking assistance from supervisor as necessary.</li><li>
Attends all pertinent meetings (e.g., Staff, Forecast, Pre-Cons, Department).</li><li>
Ensures knowledge and understanding of OSHA regulations are up to date.</li><li>
Oversees all lost and found procedures.</li><li>
Obtains list of rooms to be cleaned immediately and list of prospective check-outs or discharges to prepare work assignments.
</li><li>Inventories stock to ensure adequate supplies</li></ul></li></ul> 
SOCIAL MEDIA SITES<div>
Marriott Careers: https://www.youtube.com/user/MarriottJobs</div><div></div><div> 
JW Marriott Marquis Miami</div><div>
Website: https://www.marriott.com/hotels/travel/miamj-jw-marriott-marquis-miami/</div><div>
Instagram: https://www.instagram.com/jwmarriottmarquismiami/?hl=en</div><div>
Facebook: https://www.facebook.com/JWMarriottMarquisMiami/</div><div>
Twitter: https://twitter.com/jwmm_miami?lang=en</div><div>
Maps: https://www.marriott.com/hotels/maps/travel/miamj-jw-marriott-marquis-miami/</div></div></div></div></div></div></div><div></div>

ASSISTANT DIRECTOR OF SERVICES

The Home Depot

<div>Position Purpose:
Operations Experience Managers (Ops XM) are members of the store leadership team responsible for executing store standards, including customer service, department readiness, and operational processes. This role leads the Order Fulfillment team in executing best practices for picking, staging, and loading to ensure an excellent interconnected experience. The Ops XM drives operational excellence by physically executing inbound freight processes and auditing receiving procedures to verify SOP adherence. Additionally, they are responsible for implementing Shrink Action Plans within their areas of responsibility. The Ops XM performs Manager on Duty (MOD) functions - including safe opening and closing processes&mdash;strictly in accordance with established SOPs, escalating non-standard issues to the Store Manager or ASM. When serving as the MOD, they implement business decisions by partnering with appropriate resources and following SOPs. This position requires strict adherence to all timekeeping and break policies. Ops XMs provide input to store leadership on associate performance, talent planning, and selection. They coach and train associates on company policies, safety procedures, and customer service, while championing a safe working environment by ensuring associates complete training, correcting hazards immediately, and upholding all company safety standards. 
 
Key Responsibilities:<ul><li>
30% - Customer Service / Experience - Service Leadership: Champion the GET culture by working alongside the team to model proper techniques and providing real-time coaching on the sales floor. Fulfillment Operations: Direct D93 (Receiving) and D94 (Order Fulfillment) workflows to ensure all orders are received, picked, and staged within Service Level Agreements (SLAs).Quality Assurance: Proactively prevent customer issues by auditing delivery orders for accuracy and quality standards. Conflict Resolution: Promptly resolve customer concerns to ensure satisfaction, while identifying and escalating complex issues to senior leadership when necessary. Recognition: Drive morale by identifying and rewarding great service behaviors using Bravos and Homers. Operational Standards: Ensure associates understand and execute in-stock maintenance and store appearance guidelines to support sales performance.</li><li>
30% - People - Talent Acquisition : Assist with recruitment and interviews to provide input to the Store Manager/ASM. Staffing &amp; Attendance: Monitor department staffing to address immediate coverage gaps and manage attendance variances. Training &amp; Compliance: Ensure D93/D94 training (KD) is current and drive engagement via HDPhone learning tools. Performance Management: Provide informal and formal performance-based coaching and provide performance observations to store management. Responsible for completing performance management documentation for review by the Assistant Store Manager. Coaching &amp; Development: Provide real-time feedback and maintain active Development Blueprints to improve sales, service, and product knowledge. Operational Execution: Conduct daily walkthroughs to validate safety, SOP adherence, RTV/ZMA audits, and inbound freight preparation. Employee Relations: Champion &quot;Voice of the Associate&quot; initiatives and actively resolve associate concerns consistent with company policy to maintain high engagement levels. Accountability: Enforce company policies and hold associates accountable for safety and operational standards.</li><li>
15% - Safety - Ensure strict adherence to hazmat procedures, SOPs, and Safety Matters guidelines : Immediately intervene to correct unsafe behaviors and recognize associates who demonstrate safe practices. Verify that all relevant safety checklists are completed on time and confirm that corrective actions are implemented. Model safe work practices and complete all assigned safety training. Guide associates on the proper use of Personal Protective Equipment (PPE) and safe lifting techniques. Enforce safe distances around Lift Equipment and ensure associates understand the correct policies. Maintain safe aisles and walking surfaces by keeping them clear of debris. Assist customers shopping in an unsafe manner to prevent injury. Immediately correct unsafe conditions and hazardous situations as they arise.</li><li>
25%- Shared Manager on Duty &ndash;Opening &amp; Closing Operations: Perform all Opening/Closing duties, including securing the building and balancing registers, in strict adherence to security SOPs. Team Alignment: Lead store kickoff meetings and walk each department to communicate tasks and ensure total store readiness. Operational Continuity: Conduct hand-off walks with the prior MOD and partner with the Store Manager/ASMs to validate daily priorities. Execution &amp; Compliance: Verify timely completion of store checklists and equipment safety inspections, ensuring immediate corrective actions are implemented. Merchandising Strategy: Review upcoming events and ads to determine required actions and partner with supervisors to ensure execution.</li></ul>
Direct Manager/Direct Reports:<ul><li>
This Position typically Reports to Operation Assistant Manager</li><li>
This position has 4 Direct Reports</li></ul>
Travel Requirements:<ul><li>
No travel required</li></ul>
Physical Requirements:<ul><li>
Requires intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward.</li></ul>
Working Conditions:
<ul><li>Typically located in a comfortable indoor area. There may be regular exposure to mild physical discomfort from factors such as dust, fumes or odors, temperature extremes, loud noise, strong drafts, or bright lights.</li></ul>
Minimum Qualifications:<ul><li>
Must be 18 years of age or older</li><li>
Must be legally permitted to work in the United States</li><li>
Ability to work a flexible schedule, including nights, weekends, and overtime as needed.</li><li>
1 year of relevant work experience, including management of people and retail operations.</li></ul>
Preferred Qualifications:<ul><li>
 At least 1 year prior merchandising and/or operational experience.</li><li>
 At least 1 year leadership experience, preferably big box retail.</li><li>
Knowledge of the home improvement industry.</li></ul>
Minimum Education:
<ul><li>The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul>
Preferred Education:
<ul><li>No additional education</li></ul>
Minimum Years of Work Experience:<ul><li>
2 + years of previous related work experience</li></ul>
Preferred Years of Work Experience:
<ul><li>No additional years of experience</li></ul>
Minimum Leadership Experience:
<ul><li>1+ year of previous leadership Experience</li></ul>
Preferred Leadership Experience:
<ul><li>1+ year of previous leadership Experience</li></ul>
Certifications:<ul><li>
None</li></ul>
Competencies:
<ul><li>Action Oriented</li><li>
Decision Quality
</li><li>Collaborates</li><li>
Self-Development</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Manages Conflict</li><li>
Develops Talent</li><li>
Manages Conflict</li></ul></div>

Operations Experience Manager

Career Group

<div>
 
 A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.
 
 
 
 
 
 
 Job Title:
 
 Executive / Personal Assistant (EA/PA)
 
 
 
 Location:
 
 Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)
 
 
 
 Schedule:
 
 Full-time with a 24/7 mentality; flexibility required based on evolving priorities
 
 
 
 Compensation:
 
 Competitive; market range with opportunity for growth
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Manage complex and busy calendars across Zoom and in-person meetings
 
 
 &bull; Coordinate domestic and international travel, including personal travel that may convert into business
 
 
 &bull; Serve as liaison with family office, including bill pay and administrative coordination
 
 
 &bull; Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests
 
 
 &bull; Maintain consistent and prompt communication via platforms such as WhatsApp
 
 
 &bull; Support day-to-day operational needs as the firm is being formed
 
 
 &bull; Interface with external stakeholders as needed
 
 
 &bull; Remain flexible as priorities shift in a startup environment
 
 
 
 
 
 
 Requirements and Qualifications:
 
 
 
 &bull; 3&ndash;6 years of EA/PA experience
 
 
 &bull; Based in Miami with flexibility to work in-office when needed
 
 
 &bull; Highly responsive, communicative, and proactive
 
 
 &bull; Comfortable with a 24/7 mindset and fluid schedule
 
 
 &bull; Strong organizational skills and ability to pivot quickly
 
 
 &bull; Discreet and professional when handling sensitive matters
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Executive Personal Assistant

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

Explore 180+ Operations associate flex in Miami this March. Find roles across top companies and apply now to boost your career.