med tech - friday & saturday pm shift (2pm - 10pm)

operations coordinator, autonomy systems validation (2nd shift)

med tech - friday & saturday pm shift (2pm - 10pm) Jobs in San Francisco

operations coordinator Jobs in San Francisco

operations coordinator

operations coordinator, autonomy systems validation (2nd shift) Jobs in San Francisco

operations specialist, afternoon shift Jobs in San Francisco

operations specialist, afternoon shift

operations specialist, morning shift Jobs in San Francisco

operations specialist, morning shift

operations coordinator autonomy systems validation 2nd shift

Pinterest

<div><div><p><b>About Pinterest:</b></p>
<p>
Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we're on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.</p>
<p>
Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other's unique experiences and embrace the flexibility to do your best work. Creating a career you love? It's Possible.</p>
<p>
At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we're looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we'll explore your foundational skills and how you collaborate with AI.</p>
<p>
Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here.</p></div><p>
Pinterest is seeking an experienced Staff Data Scientist to join our Finance &amp; Business Operations team. This is a hybrid data-science / applied-AI / product-engineering role inside Pinterest's CFO organization. It sits at the intersection of forecasting and finance analytics, internal tool-building, and AI adoption &mdash; and the person in it is expected to operate across all three.</p>
<p>
The core mandate is to make the CFO org's forecasting and planning work faster, be more rigorous, and more self-serve. In practice that has meant owning a forecasting product end to end (data pipeline through user-facing UI), partnering directly with Finance, BizOps, and Core/Monetization stakeholders to embed it in their workflows, and turning the company's emerging AI platform capabilities into tools that finance teams actually use day to day.</p>
<p>
This is a high-autonomy, high-trust individual-contributor role with broad cross-functional reach.</p><br>
<p></p>
<p><b>
What you'll do:</b></p>
<ul>
<li><b>Own forecasting tooling end to end.</b> Build and maintain the team's primary forecasting workbench &mdash; from the underlying data and forecast logic through the interactive web UI that planners use to create, adjust, and review forecasts. This spans baseline vs. adjusted forecast modeling, scenario/delta workflows, backtesting, and diagnostics (year-over-year and month-over-month seasonality, engagement rates, and similar).</li>
<li><b>Ship product, not just analysis.</b> Design and build user-facing features: chart and visualization work, guided onboarding, history/audit views, region and time-grain filtering, performance optimization, and the kind of polish and bug-fixing that makes an internal tool feel like a real product. Instrument usage (collect and analyze raw logs) and let adoption data drive the roadmap.</li>
<li><b>Drive AI adoption across Finance &amp; BizOps.</b> Take platform-level AI capabilities and turn them into concrete, trusted tools for finance users. Bring structured business cases (not wishlists) to platform/IT partners, pilot new capabilities, and write the enablement material &mdash; walkthroughs, documentation, &quot;where to get started&quot; guidance &mdash; that gets non-technical teams productive.</li>
<li><b>Stay ahead of the AI capability curve.</b> A significant part of this role is forward-looking: continuously read and interpret AI research (papers, model and tooling releases) and translate it into a grounded point of view on what will be possible in the next 6&ndash;12 months. Track the engineering roadmap closely, understand what platform capabilities are landing and when, and connect those dots to concrete opportunities for the CFO org &mdash; so the team builds for where AI is going, not just where it is today.</li>
<li><b>Set AI strategy and guide executives.</b> Turn that capability foresight into strategy: shape the CFO org's AI roadmap, prioritize where to invest, and advise senior leaders and executives on what's real, what's hype, and what to bet on. Communicate complex AI and technical trade-offs in plain, decision-ready terms, and act as a trusted technical advisor in executive conversations.</li>
<li><b>Deliver recurring finance analytics.</b> Support core CFO-org deliverables: budget-vs-actuals (BVAs), variance commentary, executive slide/deck preparation, and metric diagnostics (e.g., MAU and revenue diagnostics), including catching and resolving data-quality issues.</li>
<li><b>Partner broadly and communicate clearly.</b> Work directly with Finance, BizOps, Monetization, and platform/IT stakeholders. Translate ambiguous business questions into tooling and analysis, post clear release notes and stakeholder updates, and run live walkthroughs and training sessions.</li>
<li><b>Set technical and analytical standards.</b> raise the bar on rigor (validation, backtesting, sound metric definitions), make pragmatic build-vs-buy and scope calls, and create artifacts and documentation durable enough to outlive any single contributor.</li></ul><p><br>
<br>
<b>What we're looking for:</b></p>
<ul>
<li><b>Data science &amp; forecasting</b></li>
<li>Strong applied background in time-series forecasting and quantitative analysis: baseline construction, scenario/adjustment modeling, backtesting and forecast-accuracy evaluation, and seasonality analysis (y/y, m/m).</li>
<li>Fluency in turning messy business questions into well-defined metrics and diagnostics; rigorous about metric definitions, data quality, and validation.</li>
<li>Advanced SQL and proficiency in a primary analysis language (Python strongly preferred); comfort working directly with data warehouses and large datasets.</li>
<li><b>Engineering &amp; tool-building</b></li>
<li>Demonstrated ability to build and ship internal web tools, not just notebooks or one-off analyses &mdash; meaningful front-end / full-stack capability (e.g., JavaScript/TypeScript, modern UI frameworks, interactive data visualization).</li>
<li>Practical product-engineering instincts: UX/usability sense, performance debugging and optimization, handling state/data edge cases, and disciplined release hygiene (testing, build/lint, changelogs).</li>
<li>Experience building dashboards and self-serve analytics (e.g., Superset, Tableau, Looker, or equivalent).</li>
<li><b>Applied AI</b></li>
<li>Hands-on experience applying modern AI/LLM tooling to real workflows &mdash; prototyping with AI assistants, agentic/MCP-style tooling, or internal AI platforms &mdash; and a track record of moving from experiment to adopted tool.</li>
<li>Ability to build the business case for AI investment and to drive adoption with non-technical users (enablement, documentation, training).</li>
<li><b>AI foresight &amp; strategy (critical)</b></li>
<li>Demonstrated habit of staying current with AI research and the broader landscape: able to read papers and model/tooling release notes and form a credible, independent view of what will be feasible 6&ndash;12 months out.</li>
<li>Able to interpret an engineering roadmap and reconcile it with where the technology is heading &mdash; translating both into a concrete capability plan for the business.</li>
<li>Strong product/business strategy instincts: prioritizing AI investments, sequencing bets, and distinguishing durable capability from hype.</li>
<li><b>Executive influence</b></li>
<li>Proven ability to advise and guide senior leaders and executives on technical and AI strategy, and to make complex trade-offs legible to a non-technical executive audience.</li>
<li>Comfortable being the trusted technical voice in the room &mdash; framing decisions, managing expectations, and earning credibility with both finance leadership and engineering/platform partners.</li>
<li><b>Scope, ownership &amp; communication</b></li>
<li>Staff-level autonomy: can independently scope, prioritize, and deliver multi-month efforts with minimal direction, and make sound trade-off calls.</li>
<li>Excellent written and verbal communication; can write for executives and for end users, and can run live training and walkthroughs.</li>
<li>Strong cross-functional collaboration across finance, operations, and technical/platform partners.</li>
<li><b>Experience</b></li>
<li>Minimum of 8 years of relevant experience in data science, analytics engineering, or applied ML.</li>
<li>Bachelor's degree in a quantitative field (e.g., statistics, computer science, economics, engineering, math) or equivalent practical experience; advanced degree is a plus.</li></ul><br>
<p></p>
<p><b>
Relocation Statement:</b></p>
<ul>
<li>This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.</li></ul><br>
<p></p>
<p><b>
In-Office Requirement Statement:</b></p>
<ul>
<li>We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role.</li>
<li>This role will need to be in the office for in-person collaboration1-2 times every 6-months and therefore can be situated anywhere in the country.</li><br>
</ul>
<p>#LI-NM4</p>
<p>
#LI-REMOTE</p><div><p><b>
Our Commitment to Inclusion:</b></p>
<div>
Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.</div>
<div></div>
<div><i>By submitting this application, I certify that all information submitted in my application and throughout the hiring process is true, accurate, and complete to the best of my knowledge. I understand that any false statement, omission, or misrepresentation may disqualify me from employment consideration or result in termination if discovered after hire.</i></div></div></div>

Staff Data Scientist, Finance & Business Ops

Valcor

<div><h2 class="jobSectionHeader"><b>Position Summary</b></h2><p>
The Customer Service Representative III / Shift Lead oversees daily operator activities, supports shift coverage, monitors call flow, and assists with emergency communication procedures. This role serves as the on-shift supervisor and provides operational support as an alternate to the Program Coordinator.</p><h2 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h2><ul><li>
Oversee operator performance, shift coverage, and daily coordination of assigned personnel.</li><li>
Prepare duty schedules, PTO coverage plans, and shift assignments to support continuous service requirements.</li><li>
Monitor call flow, customer service quality, and adherence to established communication procedures.</li><li>
Conduct audits of telephone instruments, supplies, and work area readiness.</li><li>
Prepare incident reports, caller complaint documentation, and related operational records as required.</li><li>
Train new operators on procedures, communication expectations, and contract-specific requirements.</li><li>
Support emergency response procedures, escalation protocols, and timely communication with appropriate personnel.</li><li>
Serve as an on-shift resource for operators and assist with resolving routine operational issues.</li></ul><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><ul><li>
Minimum of two (2) years of call center, switchboard, customer service, or related communication experience.</li><li>
Minimum of one (1) year of supervisory, lead, or team coordination experience.</li><li>
Strong communication, customer service, and documentation skills.</li><li>
Ability to work in a fast-paced environment and respond appropriately to urgent or emergency communications.</li><li>
Must be eligible to successfully complete required VA background checks.</li></ul><h2 class="jobSectionHeader"><b>
Preferred Competencies</b></h2><ul><li>
Shift leadership and operator support</li><li>
Schedule coordination and coverage planning</li><li>
Customer service quality and professionalism</li><li>
Emergency communication support</li><li>
Documentation accuracy and follow-through</li></ul></div>

Customer Service Representative III / Shift Lead- San Francisco VA Health Care System

Frank Residences

<div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.</p>
<p>
Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.</p>
<h4 class="jobSectionHeader"><b>
WHY WORK WITH US</b></h4>
<ul><li>Mission-driven nonprofit organization</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)</li>
<li>Supportive, team-oriented environment</li>
<li>Opportunities for professional growth and development</li>
<li>Collaborative leadership focused on enhancing the employee experience</li></ul></div><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>
As a Life Enrichment Coordinator (LEC), you will plan and lead a variety of person-centered programs designed to enhance the emotional, social, and recreational well-being of residents in assisted living and memory care settings. You will foster a positive and engaging environment through group, one-on-one, and self-directed activities while promoting inclusion, creativity, and meaningful resident connection. This role supports interdisciplinary collaboration, documentation compliance, and the overall quality of life across campus.</p>
<p><b>
KEY RESPONSIBILITIES</b></p>
<ul>
<li>Provide ongoing opportunities for therapeutic self-expression for residents at all stages of memory loss, utilizing a wide variety of modalities to optimize quality of life and functional ability.</li>
<li>Facilitate programs that encourage social interaction, reduce isolation and boredom, and decrease the frequency and severity of behaviors associated with dementia.</li>
<li>Create a positive, caring, and stimulating environment that respects the diverse personalities and cultural backgrounds of all residents.</li>
<li>Motivate residents to actively participate in Life Enrichment programs to enhance quality of life and maintain cognitive functioning.</li>
<li>Encourage participation from families, volunteers, and caregiver staff as appropriate.</li>
<li>Understand and respond to the individual needs and abilities of residents and families, adapting activities accordingly.</li>
<li>Provide one-on-one engagement for residents who decline or are unable to participate in group activities.</li>
<li>Support the psychosocial needs of residents and families by providing emotional support during times of crisis or decline.</li>
<li>Complete required documentation in a timely manner, including attendance records, care plans, activity notes, and mandated reports as required.</li>
<li>Collaborate with caregiver staff, Byer Square staff, and Life Enrichment teams across campus to promote teamwork, quality outcomes, and meaningful programming.</li>
<li>Mentor and support student interns and volunteers involved in activities.</li>
</ul>
<p><b>JOB DETAILS</b></p>
<ul>
<li><b>Pay Rate: $28.08 per hour</b></li>
<li><b>Full-Time; 40 hours per week</b></li>
<li><b>Shift Schedule: Day Shift; 8:30 AM - 5 PM or 9 AM - 5:30 PM</b></li>
<li><b>Days Off: Friday and Saturday</b></li>
<li><b>Working Days: Sunday, Monday, Tuesday, Wednesday, and Thursday</b></li>
</ul>
<p><b>REQUIRED QUALIFICATIONS</b></p>
<ul>
<li>Bachelor's degree in recreational therapy, psychology, social work, healthcare, recreation administration, or related field preferred.</li>
<li>Two (2) years of experience working with older adults in group or long-term care settings.</li>
<li>Excellent organizational, communication, and group facilitation skills.</li>
<li>Demonstrated creativity, flexibility, and resourcefulness in program development.</li>
<li>Sensitivity to diverse physical, emotional, cognitive, and cultural needs.</li>
<li>Ability to work independently and collaboratively within an interdisciplinary team.</li>
<li>Ability to engage individuals from diverse cultural, religious, and social backgrounds.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS</b></p>
<ul>
<li>Ability to lift a minimum of twenty-five (25) pounds.</li>
<li>Ability to exert maximum muscle force to lift, push, pull, or carry.</li>
<li>Ability to use abdominal and lower back muscles over time without fatigue.</li>
<li>Ability to stand and/or sit for extended periods.</li>
<li>Ability to bend, stoop, stretch, twist, sit, and reach.</li>
<li>Fine motor skills and good visual and auditory acuity.</li>
<li>Ability to safely transport residents in wheelchairs without fatigue over extended periods.</li></ul><p></p><div><h1 class="jobSectionHeader"><b><br>
OUR INVESTMENT IN YOU</b></h1>
<p>
Full Benefits(Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</p>
<p></p>
<h1 class="jobSectionHeader"><b><i>San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

Life Enrichment Coordinator (Full-Time; 40 hrs/week; Day Shift)

tHRive Collaborative

<p><b>About Thrive</b></p><p>Thrive Collaborative is a small, clinician-built practice providing expert special education assessment and consultation to California schools. We designed Thrive to be the kind of place we always wanted to work: real autonomy, a collaborative team, and a stake in our success. Learn more about us at thrivecollaborative.org.</p><p><b>About the role</b></p><p>We're hiring a School-Assigned Lead Psychologist for a dedicated charter school account in San Francisco for the 2026&ndash;27 school year. You'll be this school's psychologist, the clinician they count on all year:</p><ul><li>Approximately 20&ndash;25 psychoeducational assessments across the school year, with optional academic assessment add-ons (each adds to your project pay) if that's in your wheelhouse</li><li>The triennial list is already known. We share it upfront, so you can map out your entire year from day one</li><li>You'll work alongside our assigned BCBA for the campus, together giving the school complete, coordinated support</li><li>A Support clinician partners with you virtually on records gathering and report writing: you lead, but you're never solo</li><li>You'll present findings at IEP meetings in clear, family-friendly language</li></ul><p>Anticipated start: September 8, 2026, with the possibility of starting a week or two earlier depending on the school's final assessment calendar.</p><p><b>Your schedule is genuinely yours</b></p><p>There are no fixed on-site hours. You schedule assessment days directly with the school at mutually agreeable times and structure your own calendar around the assessment schedule. We're a remote-first company; beyond your on-site assessment days, we just ask for some availability during school hours.</p><p>This role was designed for school psychologists who love the work but want more control over their week: clinicians building a private practice, balancing family life, or looking for a path to school-based impact beyond the traditional full-time campus schedule. Real hybrid, flexible school psychology roles are rare and this is one.</p><p><b>Who thrives here</b></p><p>You set a high bar and clear it without being asked. You work well with autonomy, own your outcomes, and treat the schools and families you serve as true partners. We're also looking for clinicians who are ready to grow with us: Thrive is an AI-backed practice, and we'll keep integrating AI into clinical workflows to make our services more effective and more affordable for the communities we serve. We're looking for people who are curious and excited about that, and who share our line in the sand: technology sharpens our work; it never replaces clinical judgment, ethics, or best practice.</p><p><b>Compensation &mdash; how it actually adds up</b></p><ul><li>Clinical hourly rate: $50&ndash;72/hour (California), based on experience</li><li>Project pay: a fixed rate for every completed assessment on top of your hourly. A full year on this account is roughly $18,000&ndash;$33,000 in direct pay depending on experience, final caseload, and add-ons &mdash; part-time, self-scheduled work; exact rates confirmed in your offer.</li><li>School-Assigned Lead bonus: an additional $2,000 for the year, earned through client-satisfaction and performance metrics</li><li>Profit share: Thrive shares 20% of company profits with the team, committed annually, every employee has a stake</li><li>Travel time paid at 50% of hourly; expenses covered beyond a 30-mile one-way commute</li></ul><p><b>Room to grow</b></p><p>If you want more, it's available: virtual counseling caseloads, virtual report writing support, and additional Lead assessment work at other sites as we grow.</p><p><b>What we're looking for</b></p><ul><li>Active PPS Credential in School Psychology (California CTC) &mdash; required</li><li>Master's-level degree in School Psychology or a closely related field</li><li>Experience leading psychoeducational assessments (academic and ERMHS a plus) and presenting at IEP meetings (virtually)</li><li>Ability to commit to this school for the full 2026&ndash;27 year and reach the San Francisco campus for days you schedule testing</li><li>Self-directed, organized, and a warm communicator</li></ul><p><b>Our hiring process &mdash; transparent and fast</b></p><p>(1) Apply with your resume and a few short written questions. (2) Selected candidates record short video responses to two role-specific prompts, complete a brief survey, and share a de-identified sample psychoeducational report (no client-identifying information) that shows us your best work. (3) A 45-minute Zoom interview. We read every application and respond either way.</p><p>Thrive Collaborative is an Equal Opportunity Employer.</p><p>Pay: $50.00 - $72.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Application Question(s):</p><ul><li>Roughly how many psychoeducational assessments have you led start-to-finish, and which batteries do you use most?</li><li>This role is about 20&ndash;25 assessments at one campus with a known triennial list. Walk us through how you'd structure the year &mdash; scheduling, pacing, and staying ahead of due dates.</li><li>What does your ideal working week look like this school year, and how would this role fit into it?</li><li>Tell us about a time that feedback &mdash; from a supervisor, a colleague, a parent, a student, or a school you served &mdash; changed how you practice. What was the feedback, and what did you change?</li></ul><p>Education:</p><ul><li>Master's (Required)</li></ul><p>License/Certification:</p><ul><li>Active California CTC PPS in School Psychology  (Required)</li></ul><p>Work Location: Hybrid remote in San Francisco, CA 94114</p>

School Psychologist — School-Assigned Lead (Part-Time, Hybrid)

Episcopal Community Services of San Francisco

<div><div><p><b>POSITION SUMMARY</b></p></div><p>
The HR Compliance and Safe Workplace Coordinator ensures the organization maintains a safe, fair, and legally compliant workplace. This position implements, and monitors HR compliance initiatives, updates safety protocols and manuals, and risk mitigation initiatives to promote a safe, equitable, and legally compliant workplace. The Coordinator serves as a subject-matter expert in HR legal compliance, OSHA requirements, and HR policy administration.
</p><p></p><p>This job description may be adjusted both before and after hire as we continue to define it.</p><p></p><p><b>
PRIMARY DUTIES</b></p><p>
</p><p><b>HR Compliance</b></p><ul><li>
Plan and execute internal audits of HR processes (e.g., I-9s, personnel files, leave management, training compliance, and other annual and bi-annual compliance requirements).
</li><li>Support external audits by providing accurate and organized employee records and documentation.</li><li>
Conduct bi-weekly payroll audits, ensuring compliance with labor laws, and reporting results up to ECS Executives.</li><li>
Monitor, track, follow up, and help close out corrective actions related to payroll audits.</li><li>
Monitor and promote compliance with federal, state, and local employment laws and regulations (e.g., FLSA, FMLA, ADA, EEO, OSHA, Cal/OSHA, and state specific wage and hour requirements).</li><li>
Maintain awareness of regulatory changes and participate in updating policies, procedures, forms, personnel files, job descriptions and other documents.</li><li>
Process monthly credit card reconciliation, ensuring proper allocations and cost transfers.</li><li>
Accept, track, forward and respond, as requested, to legal documents, including subpoenas.
</li></ul><p></p><p><b>Safe Workplace and OSHA Compliance</b></p><ul><li>
In collaboration with the Safety Manager, coordinate workplace safety programs to ensure compliance with OSHA, Cal/OSHA, and other applicable safety standards.</li><li>
Maintain and update the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Plan (WVPP), and Emergency Response Plan (ERP).
</li><li>Participate in bi-weekly New Hire Orientation to train on De-escalation techniques and other safety practices.</li><li>
Participates in and takes notes during Safety Meetings and Health and Safety Committee Meetings and ensures follow-up on next step actions. Back-up as lead in meetings during Safety Manager&rsquo;s absence.
</li><li>Support training programs related to workplace safety, emergency response, and ergonomics.</li></ul><p>
</p><h4 class="jobSectionHeader"><b>Reporting and Risk Management</b></h4><ul><li>
Prepare reports for HR leaders on compliance metrics, training completion, and audit findings.
</li><li>Track, report, and analyze trends in injuries, workers&rsquo; compensation claims, and safety incidents to identify prevention opportunities.</li><li>
Support the Director of Human Resources Compliance and Analytics in preparing and submitting required regulatory filings (e.g., EEO-1 report, OSHA 300 logs, annual summaries, and other required filings).
</li><li>Support the Safety Manager in preparing and tracking drills, safety inspections, hazard assessments, and incident investigations.
</li></ul><p><b>REQUIREMENTS</b></p><ul><li>
Minimum five (5) years of experience<b> </b>in HR compliance, risk management, or workplace safety coordination.</li><li>
Experience interpreting and applying OSHA/Cal/OSHA, FLSA, ADA, FMLA, or other state, federal labor laws required.</li><li>
Professional certification preferred (e.g., SHRM-CP/SCP, PHR/SPHR).</li><li>
Prior experience conducting HR audits and maintaining employee files or coordinating safety programs is preferred.</li></ul><p></p><p><b>
KNOWLEDGE SKILLS AND ABILITIES</b></p><ul><li>
In-depth knowledge of employment law, HR regulations, compliance standards, and workplace safety requirements.</li><li>
Strong analytical and reporting skills with attention to detail.</li><li>
Excellent communication and interpersonal skills; able to interact and partner across departments and all levels of the organization.</li><li>
Proficient in Microsoft Office Suite and HRIS systems (e.g., ADP, Paycom or similar)</li><li>
Ability to manage multiple projects and deadlines in a fast-paced environment.</li><li>
Ability to handle sensitive and confidential information with discretion, professionalism, and integrity.
</li></ul><p></p><p><b>PHYSICAL REQUIREMENTS</b></p><ul><li>
Requires the ability to walk throughout interior and exterior areas of organizational properties to conduct safety inspections, assess work environments, and respond to potential hazards.
</li><li>Requires the ability to stand, sit, bend, and move intermittently throughout the day; occasionally lift or move up to 30 pounds.</li><li>
Requires the ability to navigate a variety of indoor and outdoor environments, including stairs and uneven surfaces.</li><li>
Reasonable accommodations may be made to enable individual&rsquo;s disabilities to perform the essential functions of this position.</li></ul><p></p><p><b>
WORKING CONDITIONS</b></p><ul><li>
Regularly performs duties in a variety of settings, including office and residential environments.</li><li>
May involve exposure to varying weather conditions, moderate noise levels, and maintenance or construction work being performed at sites.</li><li>
Will require close travel between multiple locations to conduct inspections, attend meetings, and respond to incidents.
</li><li>Must be able to use standard office equipment and personal protective equipment (PPE) as required for specific site conditions.</li></ul><p></p><p><b>
MISSION ESSENTIAL</b></p><ul><li>
Demonstrate behavior that supports the organization&rsquo;s mission, vision, and values.</li><li>
Promote open communication and help create an environment where doing the right thing is expected and supported, not feared.
</li><li>Adhere to all company and department best practices, policies and procedures.</li><li>
Communicate effectively and model integrity, fairness, and ethical business practices.</li></ul><p>
</p><p><b>ECS offers industry leading healthcare benefits to support your
</b></p><p><b>physical and mental well-being.</b></p><p>
</p><p>ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.</p><p>
</p><p>ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive. We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.</p></div>

HR Compliance & Safe Workplace Coordinator

Apollo.io

<div><div><p>Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.</p></div><h2 class="jobSectionHeader"><b>
About the Role</b></h2>
<p>
We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&amp;D organization spanning Engineering, Product, Design, and Research.</p>
<p>
This role is far more than calendar management. The Executive Assistant will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment. You will help the CPO stay organized and effective across product strategy reviews, roadmap planning, cross-functional leadership syncs, and the day-to-day rhythm of leading a high-velocity R&amp;D organization. You will partner closely with Product, Design, Research, and Engineering leaders to keep the CPO's time, attention, and follow-through aligned with the organization's highest priorities.</p>
<p>
The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment. You are comfortable managing complex logistics, coordinating cross-functional meetings with Product, Design, Research, and Engineering leadership, and supporting the operating cadence of a growing R&amp;D org. This role is based in San Francisco.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<h3 class="jobSectionHeader"><b>CPO Support &amp; Operations (Primary)</b></h3>
<p>
Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&amp;D operations, and cross-functional collaboration.</p>
<ul>
<li>Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.</li>
<li>Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.</li>
<li>Handle CPO expense reporting, approvals, and administrative workflows.</li>
<li>Handle select personal and confidential requests for the CPO with discretion.</li>
<li>Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.</li>
<li>Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.</li>
</ul><h3 class="jobSectionHeader"><b>Cross-Functional R&amp;D Leadership Support</b></h3>
<p>
Provide focused coordination across the R&amp;D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.</p>
<ul>
<li>Monitor and maintain visibility into the calendars of key R&amp;D leaders, identifying scheduling conflicts and protecting focus time where needed.</li>
<li>Watch the CPO's inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume.</li>
<li>Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.</li>
<li>Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.</li>
<li>Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.</li>
<li>Handle select administrative requests and confidential matters with discretion.</li>
</ul><h3 class="jobSectionHeader"><b>Product &amp; Leadership Meeting Coordination</b></h3>
<p>
Coordinate logistics for the CPO's leadership, board-related, and strategic external meetings.</p>
<ul>
<li>Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.</li>
<li>Support preparation of board and leadership materials related to product strategy &mdash; deck coordination, pre-read circulation, and day-of execution &mdash; in partnership with the CEO's and CFO's teams as needed.</li>
<li>Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.</li>
<li>Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.</li>
<li>Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.</li>
</ul><h3 class="jobSectionHeader"><b>R&amp;D Team &amp; Project Coordination</b></h3>
<p>
Help the CPO's organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering.</p>
<ul>
<li>Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.</li>
<li>Organize and support recurring R&amp;D leadership meetings, monthly and quarterly business reviews, and key planning sessions.</li>
<li>Track action items, deliverables, and deadlines across the R&amp;D organization, proactively following up to ensure commitments are met.</li>
<li>Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.</li>
<li>Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.</li>
</ul><h3 class="jobSectionHeader"><b>Core Team Support &amp; Accountability</b></h3>
<p>
Help maintain the systems that keep the Core Team aligned, accountable, and focused, particularly where the CPO's commitments intersect with the executive team.</p>
<ul>
<li>Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.</li>
<li>Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.</li>
<li>Help identify gaps in communication, ownership, and execution across the leadership team.</li>
<li>Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.</li>
</ul><h3 class="jobSectionHeader"><b>CPO Offsites &amp; Team Events</b></h3>
<p>
Plan, organize, and execute CPO-led offsites and R&amp;D team events.</p>
<ul>
<li>Plan, organize, and execute CPO offsites, R&amp;D leadership meetings, and team connection events.</li>
<li>Coordinate logistics, agendas, content, communications, surveys, and post-event follow-ups.</li>
<li>Partner with People, Workplace, and Internal Comms on event quality and team connection.</li>
<li>Help build a year-long view of CPO-org and R&amp;D team events.</li>
<li>Support contractor and vendor management for CPO offsites and events as needed.</li>
</ul><h2 class="jobSectionHeader"><b>What Success Looks Like</b></h2>
<p>
In this role, success means:</p>
<ul>
<li>The CPO's calendar is organized, protected, and optimized, with product reviews and cross-functional meetings coordinated seamlessly and well in advance.</li>
<li>Roadmap and product strategy reviews run smoothly because materials are gathered, consolidated, and distributed on time.</li>
<li>The CPO, Product, Design, Research, and Engineering teams feel well-supported with responsive, reliable operational assistance.</li>
<li>Internal and external partners experience Apollo's R&amp;D leadership as organized, professional, and easy to work with.</li>
<li>The CPO's inbox and calendar are monitored consistently, with high-priority items flagged and nothing important missed.</li>
<li>CPO leadership commitments and prep cycles are scheduled and managed well in advance.</li>
<li>CPO-led offsites and R&amp;D team events are polished, connected, and impactful.</li>
<li>The CPO trusts this person implicitly with sensitive information, confidential communications, and high-stakes logistics.</li>
</ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>7+ years of executive support experience as a career Executive Assistant, ideally supporting a CPO, VP of Product, or C-level/senior leader overseeing a Product, Design, or R&amp;D organization at a high-growth technology company.</li>
<li>Based in San Francisco, with the ability to work in-office/hybrid to support the CPO's day-to-day rhythm.</li>
<li>Experience managing complex cross-functional calendars, including scheduling meetings with Product, Product Design, Research, Engineering, and executive leadership.</li>
<li><b>Communication:</b> Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CPO.</li>
<li><b>Discretion:</b> Proven ability to manage highly confidential and sensitive strategic, product, and personnel information with absolute discretion.</li>
<li>Exceptional calendar, inbox, travel, and logistics management skills.</li>
<li>Ability to anticipate needs, identify risks, and solve problems before they escalate.</li>
<li>Comfort operating in ambiguity and creating structure from scratch.</li>
<li>Strong cross-functional stakeholder management skills, comfortable working across Product, Product Design, Research, Engineering, and Executive teams.</li>
<li>High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.</li>
<li>Deep attention to detail and a strong bias toward follow-through.</li>
<li>Low ego, high EQ, and strong service orientation.</li>
<li>Experience with tools such as Google Workspace, Slack, expense systems, and project management tools preferred.</li>
<li>Familiarity with product development processes, roadmap planning, or experience in a Product, Product Design, or Research organization is a plus.</li>
</ul><h2 class="jobSectionHeader"><b>Ideal Candidate Profile</b></h2>
<p>
You may be a strong fit if you are:</p>
<ul>
<li>A career Executive Assistant and true partner to executives, not just a task manager.</li>
<li>Known for being five steps ahead.</li>
<li>Comfortable owning the details so busy leaders don't have to.</li>
<li>Trusted with confidential, strategic, and product-sensitive information.</li>
<li>Excellent at making busy leaders more effective through precision and care.</li>
<li>Energized by building systems and creating consistency, not just executing individual tasks.</li>
<li>Experienced supporting an R&amp;D, Product, or Engineering organization.</li>
<li>Based in San Francisco and comfortable with an in-office/hybrid working rhythm.</li>
<li>Naturally calm, organized, and reliable in a fast-paced, high-stakes environment.</li></ul><p></p><div><h3 class="jobSectionHeader"><b><br>
We are AI Native</b></h3>
<p>
Apollo.io is an AI-native company built on a culture of continuous improvement. We're on the front lines of driving productivity for our customers&mdash;and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.</p>
<h3 class="jobSectionHeader"><b>
Why You'll Love Working at Apollo</b></h3>
<p>
At Apollo, we're driven by a shared mission: to help our customers unlock their full revenue potential. That's why we <b>take extreme ownership</b> of our work, <b>move with focus and urgency</b>, and <b>learn voraciously</b> to stay ahead.</p>
<p>
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to <b>own your role and make a real impact</b>. Collaboration is at our core&mdash;we're <b>all for one</b>, meaning you'll have a team across departments ready to help you succeed. We encourage <b>bold ideas and courageous action</b>, giving you the freedom to experiment, take smart risks, and drive big wins.</p>
<p>
If you're looking for a place where your work matters, where you can push boundaries, and where your career can thrive&mdash;Apollo is the place for you.</p>
<p>
Learn more here!</p></div></div>

Executive Assistant, CPO

Goodfire

<div><div><h2 class="jobSectionHeader"><b>About Goodfire</b></h2>
<p>
Goodfire is a research company using interpretability to understand, learn from, and design AI systems. Our mission is to build the next generation of safe and powerful AI&mdash;not by scaling alone, but by understanding the intelligence we're building.<br>
<br>
Scaling has proven powerful, but today's approach is fundamentally limited: we can't meaningfully understand, debug, or shape what models learn. Every engineering discipline has been gated by fundamental science and AI is at that inflection point now.</p>
<p>
We're advancing the science of how AI systems actually work. Treating models as black boxes is an unnecessary handicap&mdash;we have access to the structures inside them, and understanding those structures lets us steer what models learn, make them safer and more useful, and extract the vast knowledge they contain. Our goal is to make AI that can be understood, debugged, and shaped like software.</p>
<p>
Goodfire is a public benefit corporation headquartered in San Francisco with a team of the world&rsquo;s top interpretability researchers and engineers from organizations like OpenAI and DeepMind. We're backed by over $200M from B Capital, Menlo Ventures, Lightspeed, Eric Schmidt, and others.</p></div><div><h2 class="jobSectionHeader"><b>
About the role</b></h2>
<p>
We&rsquo;re searching for an Executive Assistant who will support our COO and Principal Investigator- someone who will make it their mission to protect their time and attention so they can stay focused on the highest-impact work. You&rsquo;ll own their calendar and inboxes, orchestrate travel and meeting logistics, assist with personal tasks, coordinate internal and external meetings, and partner closely with our Operations team to create an exceptional employee experience.</p>
<p>
The work is intense and fast-paced. We&rsquo;re looking for someone who can keep pace without ever lowering their standards for excellence. No two days will look the same and you&rsquo;ll face problems that don&rsquo;t come with a playbook. If you thrive in ambiguity, love bringing order to complexity, and find genuine joy in making helping people and an organization run better, we&rsquo;d love to hear from you!</p>
<h2 class="jobSectionHeader"><b>
Who you are</b></h2>
<p>
You care deeply, have an exceptionally high bar for quality, are relentlessly organized, have strong communication skills, and are energized by solving problems. You thrive in high-growth environments where priorities shift quickly, take pride in flawless execution, and treat every challenge, whether rescheduling a board meeting or sourcing last-minute catering, as an opportunity to do valuable and meaningful work. You also understand that strong executive support is built on strong relationships, so you have a desire to invest in earning trust across the organization to become a reliable partner to everyone in the organization.</p>
<h3 class="jobSectionHeader"><b>
Preferred qualifications</b></h3>
<ul><li>Experience working in a fast-paced, early-stage startup environment</li>
<li>Prior experience supporting C‑level executives in a venture‑backed startup</li>
<li>Comfort negotiating with vendors and managing complex calendars across time zones</li>
<li>Demonstrated success planning multi‑day off‑sites or customer events</li>
<li>Proficiency with modern productivity tools (e.g., Google Workspace, Notion, Slack</li>
</ul><h2 class="jobSectionHeader"><b>Our values</b></h2>
<p>
Goodfire is looking for individuals who embody our values and share our deep commitment to making interpretability accessible. We are building a team first and foremost.</p>
<p><b>
Put mission and team first</b></p>
<p>
All we do is in service of our mission. We trust each other, deeply care about the success of the organization, and choose to put our team above ourselves.</p>
<p><b>
Improve constantly</b></p>
<p>
We are constantly looking to improve every piece of the business. We proactively critique ourselves and others in a kind and thoughtful way that translates to practical improvements in the organization. We are pragmatic and consistently implement the obvious fixes that work.</p>
<p><b>
Take ownership and initiative</b></p>
<p>
There are no bystanders here. We proactively identify problems and take full responsibility over getting a strong result. We are self-driven, own our mistakes, and feel deep responsibility over what we&rsquo;re building.</p>
<p><b>
Action today</b></p>
<p>
We have a small amount of time to do something incredibly hard and meaningful. The pace and intensity of the organization is high. If we can take action today or tomorrow, we will choose to do it today.</p>
<h2 class="jobSectionHeader"><b>
Where we work</b></h2>
<p>
We are hiring for this position in our San Francisco office who&rsquo;d be onsite 5 days a week.</p>
<h2 class="jobSectionHeader"><b>
What we offer</b></h2>
<p>
This role offers market competitive salary, equity, and competitive benefits.</p>
<p>
The expected salary range for this position is $100,000-$200,000.</p>
<p>
This role reports into Executive Operations.</p>
<p>
Most importantly, you'll have the opportunity to join a vital mission at an important point in its trajectory &mdash; we are developing groundbreaking technology with a world-class team on the critical path to ensuring a safe and beneficial future for humanity. If you want to do your life&rsquo;s work with us, even if you believe you do not meet every single requirement, apply now.</p></div></div>

Executive Assistant

Explore 85+ Operations coordinator autonomy systems validation 2nd shift in San Francisco this August. Find roles across top companies and apply now to boost your career.