operations support associate

operations support associate - part time Jobs in Tampa

operations support associate - part time

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operations coordinator

Tampa General Hospital

<div><div>Pharmacy Operations Coordinator - Outpatient Specialty - (260000XN)<div>
</div></div><div>
Description<div></div> 
The Pharmacy Operations Coordinator participates, and oversees, various activities of pharmacy practice such as prescription order entry, claim adjudication, preparation &amp; dispensing of medications, medication distribution, non- sterile and sterile compounding, inventory management, including the use of automated pharmacy device and equipment, record maintenance, handling of controlled substances, communication with patients, and maintenance of assigned areas. Coordinator participates in or leads the implementation, maintenance, monitoring, and optimizations of standards and workflows in designated area of specialty. There is an expectation to execute audits, interviews, performance evaluations, training, and / or education. Pharmacy operations coordination's function independently and at the direction of pharmacy leaders. In addition, Pharmacy Operations Coordinators assess and adjust for the age-specific needs of the patients and are responsible for performing duties in accordance with the mission, vision, and values of Tampa General Hospital and state and federal regulations.<div> 
</div></div><div>
Qualifications<div>
</div><ul><li>
Education: Associate degree</li><li>
Registered pharmacy technician or Pharmacist Intern</li><li>
Certification or completion of a professionally recognized training program in a related specialty area</li><li>
Two (2) years of practice experience in relevant practice setting. Advanced experience may be considered in lieu of a degree.</li></ul><div>
</div></div><div>
Primary Location: Tampa</div><div>
Work Locations: TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div>
Eligible for Remote Work: On Site</div><div>
Job: Pharmacy</div><div>
Organization: Florida Health Sciences Center Tampa General Hospital</div><div>
Schedule: Full-time</div><div>
Shift: Day Job</div><div>
Job Type: On Site</div><div>
Shift Hours: Varies</div><div>
Minimum Salary: 51,563.20</div><div>
Job Posting: Mar 3, 2026, 2:36:32 PM</div></div>

Pharmacy Operations Coordinator - Outpatient Specialty

HealthIsFreedom LLC

Operations &amp; Administrative CoordinatorLocation: Tampa, FL (Hybrid &ndash; 3 days onsite / 2 days remote)Compensation: $20+ per hour (flexible based on experience)Schedule: Full-TimeAbout the RoleWe are seeking a highly organized and task-oriented Operations &amp; Administrative Coordinator to support day-to-day business operations.This role is ideal for someone who thrives on executing clearly defined tasks, following direction, and ensuring projects are completed accurately and on time. The right candidate is comfortable taking on assignments they may not have completed before and has the initiative to research, learn, and execute independently.This is not a strategic leadership role. It is an execution-focused position designed to help keep operations running smoothly.Key Responsibilities<ul><li>Execute assigned operational and administrative tasks with accuracy and follow-through</li><li>Research unfamiliar processes or systems and implement solutions</li><li>Coordinate vendors, service providers, and internal communications</li><li>Maintain organized documentation and process records</li><li>Assist with scheduling, tracking deliverables, and managing deadlines</li><li>Support special projects as assigned</li><li>Follow up to ensure assigned items are completed properly</li></ul>What Success Looks Like<ul><li>Tasks are completed thoroughly and on time</li><li>Information is organized and easy to access</li><li>Assigned projects move forward without constant oversight</li><li>Communication is clear, professional, and concise</li></ul>Qualifications<ul><li>2+ years of experience in an administrative, office management, or operations support role</li><li>Strong written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Comfortable working with deadlines and multiple priorities</li><li>Strong research and problem-solving ability</li><li>Proficient in Google Workspace / Microsoft Office</li><li>Ability to work hybrid schedule (3 days onsite in Tampa)</li></ul>Ideal Background<ul><li>Office Manager at a small company</li><li>Administrative Assistant supporting multiple departments</li><li>Operations Coordinator</li><li>Legal, medical, or professional services administrative support</li></ul>Who This Role Is Ideal For<ul><li>Someone who enjoys structure and clear direction</li><li>A dependable executor who takes ownership of assigned tasks</li><li>A self-starter who can figure things out when encountering something new</li><li>A professional looking for stability and growth within operations</li></ul>Job Type: Full-timePay: $20.00 - $23.50 per hourExpected hours: 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations & Administrative Coordinator

Moffitt Cancer Center

<div>Summary:
The pharmacy business technician coordinator will assist the department with business needs such as monetary collections, deposits, invoicing, reconciliation of pharmacy claims, and auditing. The team members will also work with the patient assistances pharmacy team to continue to assure patients receive the assistance needed for the treatment of cancer. 
Responsibilities:
<ul><li>The Oncology Pharmacy Technician Coordinator, under supervision of a licensed pharmacist will complete tasks and duties that include but are not limited to: initiating or receiving communications with patient provider team members to facilitate patient care, assisting in patient appointment review, medical records review, treatment authorization review, processing of treatment orders, including investigational medications utilized in clinical trials in compliance with policies and procedures set forth by the Code of Federal Regulations (CFR) and Good Clinical Practice (GCP) guidelines.</li>
<li>Insurance payment collections</li>
<li>Pharmacy prescription reconciliation</li>
<li>The receiving of hazardous drugs</li>
<li>Pharmacy Invoicing and reconciliation of invoices for payments.
</li><li>Assisting with the data entry, filling, and dispensing of specialty medications</li>
<li>Help evaluate competency of trainees and students.</li>
<li>Assist in keeping pharmacy operations compliant with local, state, and federal regulatory processes and/or policies.</li></ul> 

The Ideal Candidate
<ul><li>Previous bookkeeping or lead technician experience</li>
<li>Experience with Cerner Systems EHR</li>
<li>Experience with Pyxis ES systems</li>
<li>Oncology and/or Investigational Pharmacy experience</li>
<li>Prior interdepartmental coordination experience</li></ul> 

Credentials and Qualifications:
<ul><li>Associates degree in one of the following fields of study: Pharmacy Management, Business Medical Assisting, Communications, Health Information Technology, Accounting, Finance or related field.</li>
<li>3 years as a Registered Pharmacy Technician.</li>
<li>3 years experience with unit dose, pharmacy orders and inventory computer systems.</li>
<li>3 years experience Pharmacy Automation software and equipment and adequate navigation of EHR systems.</li>
<li>3 years experience with preparation of sterile intravenous medications including hazardous medications and/or investigational medications used the treatment of cancer with competent understanding of current USP clean room standards and GCP practice guidelines and/or 3 years experience with inventory management of investigational medications.</li>
</ul> 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Pharmacy Admin 
Schedule: Full Time, Day Shift, as scheduled</div>

Pharmacy Business Operations Pharmacy Tech Coordinator

WolfPack Advising

Role Summary: The Operations &amp; Client Success Coordinator works directly under our COO to support the internal systems, client relationships, and daily functions that keep our agency running. This is an entry-level operations role &mdash; not a traditional administrative position. You'll be on the front lines of client communication, workflow organization, and process execution, with real visibility into how a growing marketing agency operates. The ideal candidate is organized, eager to learn, and genuinely interested in business operations. You must be comfortable answering phones daily and communicating with clients &mdash; this is a core part of the role.We are looking for a candidate with a customer service skill set. Must have experience with and enjoy answering daily phone calls from clients. Responsibilities:1. Client Communication, Support, and Account Managment<ul><li>Answer inbound client calls and connect them with the appropriate team member</li><li>Make outbound calls to clients and partners as needed</li><li>Monitor, parse, and respond to client emails</li><li>Answer general client questions regarding scope of work, timelines, and our processes</li><li>Coordinate with internal teams to resolve client concerns quickly</li><li>Log client interactions and monitor for follow-ups</li><li>Attend internal and external meetings; take notes and send follow-up emails</li><li>Create and assign tasks in project management software when clients make requests (website edits, social posts, meeting bookings, etc.)</li></ul>2. Workflow &amp; Systems Organization<ul><li>Ensure no overdue tasks exist within our project management software</li><li>Organize tasks, tags, assignees, lists, and custom fields across projects</li><li>Keep client delegation documentation accurate and up to date</li><li>Update and maintain SOP documentation under the direction of leadership</li><li>Assist with organizing and maintaining CRM records (labels, contact info, industry tags, etc.)</li><li>Offboard accounts and complete quarterly organization projects</li><li>Review team calendars and flag conflicts</li><li>Working with and following up on internal team members where appropriate to ensure things are not falling through the cracks - escalating to executive team as needed</li></ul>3. Operations &amp; Billing Support<ul><li>Assist with billing audits and checks</li><li>Clean and organize products within credit card processors</li><li>Assist with consolidating and offboarding credit card processors</li><li>Create and track manual invoices</li><li>Compile and organize reports for management review</li><li>Build templates for frequently used documents and emails</li><li>Assist with logistics for company events and conferences</li><li>Support any additional tasks that improve company operations and efficiency</li></ul>Requirements:<ul><li>Minimum 2 years in customer service, administrative support, project coordination, or a related role</li><li>Strong written and verbal communication skills</li><li>Comfortable answering phones daily &mdash; this is a core expectation of the role</li><li>Proficiency in CRM tools (HubSpot), project management software (ClickUp), and strong general organizational skills</li><li>Experience in marketing or a related field is a plus</li><li>Bachelor's degree preferred but not required</li></ul>Compensation &amp; Benefits:<ul><li>Hourly Rate: $19/hour.</li><li>Raises and Bonuses: Revisited quarterly based on measurable performance improvements. Not guaranteed.</li><li>Schedule: Full-time, hourly.</li><li>Monday - Friday, 8am - 5pm</li><li>Benefits: 401K (1:1 up to 3% match - option for 3.5% match on 4% contribution, after 1 year of employment), Vision Insurance, Dental Insurance, Health Insurance, 80 Hours of PTO per year, and more.</li></ul>We promote from within. This role sits at the heart of our operations and is designed as a launchpad for candidates looking to build a long-term career in operations, HR, or business administration.Job Type: Full-timePay: From $19.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations & Client Success Coordinator

SEKO Logistics

MJM Quality Transportation is a family-owned and operated business with offices in Tampa and Orlando. We take pride in delivering exceptional service in the freight forwarding industry while maintaining a supportive and positive work culture. Our team is growing, and we are currently seeking a motivated and detail-oriented Outbound Coordinator to join our Tampa office.Position Overview: As an Outbound Coordinator, you will play a vital role on our operations team. This position involves time-sensitive responsibilities and requires someone who thrives in a fast-paced environment. The right candidate will be responsible for coordinating freight pickups, booking shipments with appropriate carriers, and dispatching drivers to various destinations.Key Responsibilities:<ul><li>Responsible for all bookings and creating paperwork for all freight picked up or on the dock (will book both ground and air modes)</li><li>Arrange freight pickups in a timely and efficient manner</li><li>Book shipments with appropriate carriers to ensure service requirements are met</li><li>Dispatch drivers daily to customer and vendor locations as needed</li><li>Communicate effectively regarding outbound cargo with customers, carriers, and MJM team members</li><li>Will add charges as applicable to all pickups done in the market</li><li>Required to work closely with dock personnel</li><li>Maintain accurate records and documentation</li><li>Utilize freight forwarding systems and office software to manage shipments and schedules</li></ul>Qualifications:<ul><li>Experience with warehouse management systems (WMS) and fulfilment is big plus, but not required</li><li>Previous experience in logistics or transportation operations is preferred</li><li>Proficiency in Microsoft Outlook, Excel, and Teams</li><li>Familiar with FedEx Ship Manager</li><li>Experience using freight forwarding operating systems</li><li>Strong organizational and time management skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Type: Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Outbound Coordinator - 3PL Freight Forwarding

V&C Cabinet design concept LLC

About V&amp;C Cabinet Design ConceptV&amp;C Cabinet Design Concept is a boutique kitchen and bath design-build company serving the Tampa Bay area. We specialize in high-quality residential renovation projects and are currently restructuring for growth and long-term stability.We are seeking a mature, highly organized, and dependable Executive &amp; Operations Assistant to act as the right hand to the founder and help bring structure, follow-through, and operational clarity to the business.This is not an entry-level role. We are looking for someone experienced, proactive, and confident working independently.Position OverviewThe Executive &amp; Operations Assistant supports the founder directly and ensures daily operations run smoothly and efficiently.Your mission is to bring order, structure, and consistency to all administrative and operational workflows so nothing falls through the cracks.This role is ideal for someone who values ownership, stability, autonomy, and long-term growth in a small business environment.Key ResponsibilitiesLead &amp; Client Management<ul><li>Manage incoming leads and client communications</li><li>Maintain and update Zoho CRM</li><li>Schedule consultations and manage executive calendar</li><li>Follow up on proposals and pending decisions</li><li>Track client deposits and assist with invoice preparation</li></ul>Operations &amp; Coordination<ul><li>Coordinate supplier orders and delivery timelines</li><li>Light coordination with subcontractors (no site supervision required)</li><li>Organize digital project files (Google Drive)</li><li>Prepare client folders before meetings</li><li>Maintain checklists and internal tracking systems</li></ul>Administrative &amp; Executive Support<ul><li>Manage and triage inbox</li><li>Reduce distractions and help prioritize daily workflow</li><li>Provide weekly operational status reports</li><li>Ensure all deadlines, payments, and communications are tracked</li></ul>Reputation &amp; Visibility Support<ul><li>Request and track client reviews</li><li>Upload project photos and assist with portfolio updates</li></ul>Qualifications<ul><li>Minimum 5 years of experience in executive, office, or operations support</li><li>Experience supporting entrepreneurs or small business owners preferred</li><li>Strong organizational and follow-up skills</li><li>Comfortable using CRM systems and cloud-based tools</li><li>Excellent written and verbal English communication skills</li><li>Ability to work independently without constant supervision</li><li>Located in Tampa Bay area (hybrid role)</li></ul>Preferred background in: Construction, real estate, design, or professional services.Who You AreYou:<ul><li>Take ownership and initiative</li><li>Anticipate needs before being asked</li><li>Stay calm under pressure</li><li>Communicate clearly and professionally</li><li>Thrive in structured environments</li><li>Value stability and long-term collaboration</li><li>Work efficiently without drama</li></ul>Compensation &amp; Benefits<ul><li>Part-Time: Approximately 25 hours per week</li><li>Hybrid: Primarily remote with 1 in-person meeting per week</li><li>Starting at $25&ndash;$29 per hour (based on experience)</li><li>Designed to evolve into a full-time position within 6&ndash;12 months</li></ul>Additional Benefits:<ul><li>Flexible schedule with autonomy</li><li>Paid time off (pro-rated for part-time role)</li><li>Paid holidays (pro-rated)</li><li>Performance-based bonus opportunities</li><li>Professional development support (annual training allowance)</li><li>Direct partnership with founder and opportunity to grow into a long-term senior role</li><li>Stable and respectful work environment focused on growth</li></ul>To ApplyPlease submit:<ul><li>Your resume</li><li>A short message explaining why this role fits your experience</li><li>Confirmation of your availability for a hybrid schedule</li></ul>Qualified candidates will be contacted for a short initial interview and a practical skills assessment.Type d'emploi : Temps partielR&eacute;mun&eacute;ration&nbsp;: $25,29&nbsp;&agrave;&nbsp;$29,25&nbsp;par heureNombre d'heures&nbsp;: 25 par semaineAvantages&nbsp;:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Capacit&eacute; &agrave; faire le trajet ou &agrave; d&eacute;m&eacute;nager:<ul><li>Tampa, FL 33607: Faire le trajet sans probl&egrave;me ou pr&eacute;voir un d&eacute;m&eacute;nagement avant de prendre son poste (Requis)</li></ul>Question(s) de pr&eacute;s&eacute;lection:<ul><li>Have you previously supported a small business owner or entrepreneur?</li><li>Are you comfortable working independently without constant supervision?</li><li>Are you located in the Tampa Bay area and available for a hybrid schedule?</li><li>What systems or tools have you used to track multiple projects or client files?</li></ul>Langue:<ul><li>Anglais (Requis)</li></ul>Lieu du poste : En pr&eacute;sentiel

Executive & Operations Assistant Hybrid Part-Time

MediaLab 3D Solutions

<div>SUMMARY:

Media Lab Print uses digital printing technology to provide Clients quality prints, on time, every time. Our digital prints are consistent, cost-effective solutions our Clients trust. 
The Print Service Team uses the Adobe Creative Suite, Microsoft Office, and the Apple iWork Suite to print Brochures, Presentations, Flyers, Business Cards, and other custom collateral. 
This role includes general administrative office work, invoicing, bookkeeping, inventory, order tracking and other light accounting duties, both with and without supervision. This position will be the business operations lead of the Print Division, providing resources and support to the Vice President of Print in running the business efficiently and effectively. 
SKILLS AND ATTRIBUTES:
<ul><li>Excellent communication skills, in both written and oral formats</li></ul>
<ul><li>Knowledge of basic accounting skills</li></ul>
<ul><li>Knowledge of general office administration</li></ul>
<ul><li>Some graphic design knowledge is helpful- layout, Adobe, etc.</li></ul>
<ul><li>Great customer service skills and a positive attitude</li></ul>
<ul><li>Maintain a professional demeanor under pressure</li></ul>
<ul><li>Ability to review and ensure project documents are complete, accurate, current and executed properly</li></ul>
<ul><li>Strong organizational skills for business operations</li></ul> 
KEY PERFORMANCE RESPONSIBILITIES:

Job duties include, but are not limited to:
<ul><li>Bookkeeping and Invoicing</li></ul>
<ul><li>Processing orders for production (training provided)</li></ul>
<ul><li>Corresponding via email with customers on order status, billing, collections, etc.</li></ul>
<ul><li>Familiarity with Fed Ex shipping processes and shipping practices</li></ul>
<ul><li>Maintaining organization and scheduling for business operations of the office</li></ul>
<ul><li>Strong Word, Excel and Microsoft Office capability</li></ul>
<ul><li>Executive Administration skillset</li></ul>
<ul><li>Interfacing with the MediaLab Finance Manager for accounting tasks</li></ul> 
Skills needed for this position include:
<ul><li>Strong math abilities and problem-solving skills</li></ul>
<ul><li>Dependability and solid attendance record</li></ul>
<ul><li>Comfortable in a fast-paced environment</li></ul>
<ul><li>Ability to multitask and meet deadlines</li></ul>
<ul><li>Strong initiative required- able to quickly learn new skills</li></ul>
<ul><li>Ability to work independently with minimal direct supervision</li></ul>
<ul><li>Previous experience working in a team setting is preferable</li></ul> 
Additional environmental requirements for this position:

In-person role, casual work environment in a warehouse/industrial space.

Casual dress ok, closed toe shoes required.

Must be able to work in a noisy environment around loud machines.

Must be able to tolerate potential oders from print operations. 
Schedule:

This is a fulltime position with in-person work Mon-Fri, 10am-6pm, with occasional overtime paid at time and a half.

Must be able to work in a physically demanding environment, often standing, bending, reaching and lifting 5 - 25 lbs. 
REPORTS:

This position reports to the VP of Print Operations and the Print Manager 
Work Environment:
<ul>
<li>This position requires working at a computer, workstation, operating print machinery, sitting or standing for long periods of time, in a warehouse or office environment.</li>
<li>Work in person in our physical warehouse/office is required.</li>
</ul>
For further insight into our company and culture, visit: www.medialabprinting.com and www.medialab3dsolutions.com 
 
NOTICE TO ALL APPLICANTS- MediaLab 3D Solutions participates in E-Verify.
<ul>
<li>E-Verify is a web-based system operated by the U.S. Department of Homeland Security (DHS) that helps participating employers confirm workers are eligible for employment in the United States.</li>
<li>The system cross-checks an employee&rsquo;s I-9 information against records in the DHS and Social Security Administration databases to verify the individual&rsquo;s identity and employability status.</li>
</ul>
For more information, review the two postings below for E-Verify participants:

1. The E-Verify poster (issued by the DHS), and 
2.The Right to Work poster (issued by the Department of Justice).</div>

Print Office Administrator

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