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operations coordinator part time

DBSA

<p>Position Title: Operations Coordinator</p><p>Reports to: CFAO</p><p><b>OUR TEAM VALUES</b></p><p><i>Integrity</i></p><ul><li>Perform at the highest standards. We strive for best in class.</li><li>Be honest in our interactions and develop trusting relationships.</li><li>Take personal, and where appropriate, team responsibility for results.</li><li>Acknowledge what we don&rsquo;t know.</li></ul><p><i>Openness</i></p><ul><li>Demonstrate willingness to continuously learn, grow, and change.</li><li>Celebrate our differences.</li><li>Be present, curious and receptive to new and different ideas and situations.</li></ul><p><i>Mindfulness</i></p><ul><li>Ask for help and reciprocate help when needed.</li><li>Respect each other&rsquo;s perspectives, experiences, and sensitivities.</li><li>Be mindful of our individual impact on the work environment.</li><li>Speak with thoughtfulness. We think before we speak.</li></ul><p><i>Collaboration</i></p><ul><li>Show a willingness to give up personal ownership for the greater good/outcome.</li><li>Work together to foster individual and organizational growth.</li><li>Create an environment where the whole is greater than the sum of its parts.</li><li>Have a holistic view of the work of the organization.</li><li>Remain flexible to achieve optimal outcomes.</li></ul><p><b>THE POSITION</b></p><p>The Part-Time Operations Coordinator is a key member of DBSA&rsquo;s Finance &amp; Administration team, supporting the daily functions that keep the organization running efficiently. This role works closely with the Chief Finance and Administration Officer (CFAO) and provides operational and administrative support across facilities, HR, technology coordination, and finance. The Operations Coordinator helps create a responsive and well-organized workplace and plays an integral part in advancing DBSA&rsquo;s mission and internal operational excellence.</p><p>This is a part-time position, working 20 hours per week. We are willing to discuss an ideal schedule on a candidate per candidate basis.</p><p><b>ESSENTIAL FUNCTIONS</b></p><p>Facilities &amp; Office Operations</p><ul><li>Coordinate office needs including supply management, equipment maintenance, and vendor communication</li><li>Assist with space planning, remote/hybrid work logistics, and ensuring a well-functioning and welcoming environment</li><li>Maintain office procedures and documentation</li></ul><p>HR &amp; People Operations</p><ul><li>Support employee onboarding and offboarding (equipment setup, system access, orientation materials, benefit 401(k) enrollment and exit)</li><li>Help maintain up-to-date HR records and documentation</li><li>Assist with organizing internal communications and engagement activities</li></ul><p>Technology Coordination</p><ul><li>Work with IT support vendors to resolve tech issues and ensure timely setup onboarding and offboarding</li><li>Track inventory of hardware, software, and user licenses</li><li>Support the implementation and documentation of new digital tools or platforms</li></ul><p>Finance &amp; Administrative Support</p><ul><li>Assist with data entry, invoice processing, and maintaining financial records</li><li>Support budget tracking, procurement activities, and document management</li><li>Collaborate with the CFAO on financial workflows, audits, and compliance needs</li><li>Perform other administrative or operational duties as assigned to support the Finance &amp; Administration team and overall organizational goals</li><li>Support CFAO on financial and administrative projects</li></ul><p>Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p><b>QUALIFICATIONS</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Operations, or a related field&mdash;or equivalent work experience</li><li>1&ndash;3 years of experience in an administrative, operations, or office coordinator role</li><li>Exceptional organizational and multitasking skills</li><li>Strong written and verbal communication abilities</li><li>Proficiency with Microsoft Office Suite</li><li>Detail-oriented and process-driven, with a flexible and collaborative approach</li><li>Experience working in nonprofit or mission-driven environments, preferred</li><li>Familiarity with project management software, preferred</li><li>Knowledge of tech inventory management and remote work coordination, preferred</li></ul><p>Desired Skills and Experience: Any combination of education or experience providing the required skills and knowledge for successful performance will be considered.</p><p><b>PHYSICAL REQUIREMENTS, ENVIRONMENTAL CONDITIONS AND OTHER REQUIREMENTS </b></p><ul><li>Ability to perform work utilizing a computer and a telephone for extended periods of time.</li><li>Ability to frequently interact with others and work in environments with others</li><li>Ability to demonstrate regular and predictable attendance</li><li>Ability to multi-task, shift priorities</li><li>Strong interpersonal skills with the ability to build trust, rapport, and effective working relationships with diverse stakeholders.</li><li>Excellent communication skills, including the ability to convey complex information clearly in verbal and written formats.</li><li>High emotional intelligence with the capacity to navigate sensitive conversations, support staff, and motivate teams.</li><li>Strong organizational and time management skills, including the ability to manage multiple projects simultaneously in a fast-paced environment.</li><li>Sound judgment and decision-making abilities that reflect a balance between analysis, experience, and organizational values.</li><li>Demonstrated commitment to collaboration, teamwork, and fostering an inclusive, respectful workplace culture.</li></ul><p><b>COMPENSATION &amp; SCHEDULE </b></p><p>This is a part-time, non-exempt position up to 20 hours per week. The hourly range for this position is $24-30. The position will primarily work standard hours of 8:30 am &ndash; 5:00 pm, with flexible start/end times possible. Periodic evening or weekend hours may be required.</p><p>This position is fully remote through 2026, with required travel to Chicago for quarterly meetings and additional meetings as needed. While the role is currently remote, candidates should be open to a potential return to a hybrid or in-office model in Chicago beginning in 2027. Local Chicago candidates are preferred, and the position is open only to residents of Illinois.</p><p><b>DEDICATION TO AN EQUITABLE WORKPLACE </b></p><p>DBSA is committed to equal employment opportunity for all employees, and to providing employees with a work environment free of any form of discrimination and harassment. DBSA is committed to achieving a diverse workforce through our equal opportunity and nondiscrimination policies in all aspects of employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. At DBSA, we make a point to celebrate our differences and respect each other&rsquo;s unique perspectives. In fact, it is core to the work we do.</p><p>Pay: $24.00 - $30.00 per hour</p><p>Work Location: Remote</p>

Operations Coordinator (Part-Time)

COMMUNITY CARE CENTER

<div><b>Company Description</b><br>
<ul><li><b>
Start Date:</b> ASAP, we have a new employee orientation class starting soon<ul><li><b>
Orientation Note</b>: Our New Employee Orientations are held every other Wednesday, starting at 10:30am. You will need to attend the full day.</li></ul></li><li><b>
Hourly Wage:</b> $19.80</li><li><b>
Shift:</b> Part-time 8 hour shifts; Days part-time is 2-3 shifts per week with an every other weekend rotation</li><li><b>
Schedule:</b> 7am-3pm, with an every-other weekend rotation<ul><li>
Part Time will require: 2-3 shifts per week PLUS every other weekend</li></ul></li></ul><p></p><p><b><br>
Community Care Center</b> is a 200-bed skilled nursing facility in the Bronzeville Park neighborhood, dedicated to providing high-quality care to older adults and the behavioral health population. Our residents come to us following hospitalization, illness, or because they need ongoing support related to dementia or chronic psychological conditions.</p><p></p><p><br>
Clinical care at <b>Community Care Center </b>is resident-centered and team-driven. Nurses, therapists, social services, and support staff <b>work closely together</b> to promote recovery, maintain function, and preserve dignity. We focus on safe transitions of care, individualized treatment plans, and meaningful outcomes for each resident.</p><p></p><p><br>
At <b>Community Care Center</b>, clinicians are respected as professionals. <b>Your voice matters, your clinical judgment is valued, and your work directly impacts patient outcomes every day.</b></p><p></p><p><b><br>
Why Clinicians Choose Community Care Center in Bronzeville Park</b></p><p><b>
Collaborative care environment</b> &mdash; strong teamwork across nursing, therapy, and social services</p><p><b>
❤️</b><b> Purpose-driven work </b>&mdash; make a real impact in rehab, memory care, and long-term support</p><p><b>
Clinical focus on outcomes </b>&mdash; patient safety, quality measures, and individualized care</p><p><b>
Supportive leadership</b> &mdash; accessible leaders who understand clinical realities</p><ul><li><b>️</b><b> Professional respect </b>&mdash; your skills, experience, and compassion are valued</li></ul><p></p><p><br>
If you&rsquo;re a compassionate professional who values connection, teamwork, and purpose, <b>Community Care Center</b> is where you belong.</p><b><br>
Job Description</b><p><b><br>
Psychiatric Rehabilitation Services Coordinator (PRSC) &mdash; Make Recovery Possible</b></p><p>
Working in behavioral health offers a level of purpose few careers can match. As a Psychiatric Rehabilitation Services Coordinator (PRSC), you will support adults on their recovery journey, helping them build skills, regain confidence, and move toward greater independence.</p><p><b>
Every day, you&rsquo;ll see progress that matters.</b></p><p></p><p><b><br>
What You Will Do</b></p><ul><li>
Provide <b>group and individual</b> psychiatric rehabilitation services</li><li>
Deliver <b>case management</b> support to adults with a history of psychiatric hospitalizations</li><li>
Help residents build daily living, coping, and social skills</li><li>
Develop and carry out <b>therapeutic interventions</b> focused on long-term stability</li><li>
Collaborate with an <b>interdisciplinary care team</b> to support individualized recovery plans</li><li>
Document services and progress according to program and regulatory requirements</li></ul><p></p><p><b><br>
Why You&rsquo;ll Love This Role</b></p><ul><li>
Meaningful work that supports hope, healing, and independence</li><li>
Strong <b>team collaboration</b> in a supportive behavioral health environment</li><li>
Opportunity to <b>build deep connections</b> with residents and see real progress</li><li><b>
Stable role </b>with professional growth opportunities</li></ul><p></p><p><br>
Ready to do work that truly changes lives?<br>
Apply today and help individuals move forward in their recovery journey.</p><b><br>
Qualifications</b><p><b><br>
Psychiatric Rehabilitation Services Coordinator (PRSC)</b>: officially we title this job a PRSC, but in other centers it may be called a Psychosocial Rehabilitation Services Coordinator, Psychiatric Rehab Specialist, Behavioral Health Program Coordinator, or Behavioral or Mental Health Professional (MHP).</p><p><b>
What we need from you</b>:</p><ul><li>
Prior experience as a PRSC or mental health professional in a licensed nursing home, intermediate care facility, or specialized mental health rehab facility is <b>strongly preferred</b></li><li><b>
Bachelor&rsquo;s Degree</b> in a human services field (including but not limited to sociology, special education, rehabilitation counseling or psychology) <b>and</b> have <b>a minimum of 1 year</b> of supervised experience in mental health or human services.</li><li>
Experience with Point Click Care (PCC) is ideal, but not required</li></ul><p></p><p><b><br>
No two days are the same, and the work you do is noticed and appreciated by everyone.</b></p><b><br>
Additional Information</b><p><br>
Note: This overview/Ad is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. More information will be disclosed during your interview and on the formal Job Description.</p><p></p><p><br>
This center is managed by TRANSITIONAL CARE MANAGEMENT. We currently provide comprehensive management services to several inpatient healthcare centers throughout Northern IL &amp; the Chicagoland area. These settings include Long-term Care Skilled Nursing (SNFs), Short-term Care Rehabilitation, Intermediate Care (ICFs), and Behavioral Health Service (SMHRFs) centers.</p><p>
Each center is unique; offering you a variety of long-term career opportunities.</p></div>

Psychiatric Rehabilitation Services Coordinator (PRSC) Part-time Day Shift

Mental Health Professional (PRSC) Part-time Day Shift

UChicago Medicine

<div>Job Description:
<div>
Be a part of a world-class academic healthcare system, <b>UChicago Medicine</b>, as a <b>OR Scheduling Coordinator</b> on our Operating Room Team located in our DCAM Operating Room. At UChicago Medicine, we bring the world&rsquo;s most innovative approaches to patients with all conditions, from common to complex. You will have the ability to work with physicians that are constantly pushing the bounds of possibility forward, conducting groundbreaking research and providing lifesaving, personalized patient care.This position is 100% onsite opportunity. You will need to be based in the greater Chicagoland area.</div><div></div><div><br>
As a OR Scheduling Coordinator, you will be responsible for the coordination and oversight of surgical scheduling operations. This role partners closely with physicians, patients, and office teams to ensure accurate, timely scheduling, proper documentation, and seamless case preparation within the EMR system. In addition to managing surgical block schedules and required consents, this position is cross-trained to support front desk operations and insurance verification, contributing to a smooth and efficient patient experience.</div><div></div><div><b><br>
Essential Job Functions</b></div><br>
<div></div><ul><li>
Coordinate and schedule surgical cases, prepare consents, and maintain surgical block schedules to ensure efficient operating room utilization.</li><li>
Communicate with surgeons&rsquo; offices to verify patient records, CPT codes, and procedural details; proactively coordinate and communicate schedule changes with appropriate departments and staff to optimize room and equipment usage.</li><li>
Verify patient insurance coverage and registration information; obtain pre-authorizations and approvals; communicate with insurance carriers; and prepare accurate good faith estimates.</li><li>
Maintain effective working relationships with physicians, leadership, and staff across the Medical Center; collaborate with UCM entities to gather information, resolve issues, support projects, and fulfill committee or departmental assignments as directed.</li><li>
Support physician credentialing processes for both the Hospital and Ambulatory Surgery Center (ASC) by partnering with the UCM Medical Staff Office to ensure timely and accurate completion of required documentation.</li><li>
Perform front desk responsibilities, including patient registration and payment collection.</li><li>
Complete additional duties and special projects as assigned.</li></ul><div></div><div><b><br>
Required Qualifications</b></div><br>
<div></div><ul><li>
2+ years of relevant experience in healthcare setting</li><li>
Minimum 1 year of work experience in surgery scheduling
</li><li>Ability to react calmly and effectively in emergency situations</li><li>
Ability to utilize electronic medical record system(s)</li><li>
Ability to maintain confidentiality of patient information</li><li>
A thorough understanding and knowledge of medical terminology, different surgery types, CPT codes, medical equipment</li></ul><div></div><div><b><br>
Education</b></div><ul><li>
High School Diploma/GED required</li><li>
Bachelor&rsquo;s Degree preferred</li></ul><div></div><div><b><br>
Licensure</b></div><ul><li>
Cardiopulmonary Resuscitation (CPR) certification must be obtained within 30-days of hire.</li></ul><div><b>
Position Details</b></div><ul><li>
Job Type/FTE: 1.0, Full-time</li><li>
Shift: Days</li><li>
Work Location: Onsite - Hyde Park</li><li>
Unit/Department: DCAM-OR</li><li>
CBA Code: Non-Union</li></ul>
Why Join Us:
<div><i>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</i></div><div></div><div><i><br>
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: </i><i>UChicago Medicine Career Opportunities</i></div><div></div><div><i><br>
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</i></div><div></div><div><i><br>
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.</i></div><div></div><div><b><i><br>
Compensation &amp; Benefits Overview</i></b></div><div></div><div><i><br>
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</i></div><div></div><div><i><br>
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</i></div><div></div><div><i><br>
Review the full complement of benefit options for eligible roles at </i><i>Benefits - UChicago Medicine</i><i>.</i></div></div>

OR Scheduling Coordinator, full time days

Feeding America

<div><p><b>Work. Serve. Thrive.</b>
</p><div>Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.
</div><p>Feeding America is the nation&rsquo;s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.</p><p>
This is a <b>hybrid position based out of Feeding America&rsquo;s Chicago office location</b>. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day &ldquo;work anywhere&rdquo; program during the course of each calendar year that can be combined with PTO and/or holidays.</p><p>
Learn more about Feeding America here.</p><div><div><b>
The Opportunity</b></div><p></p><div><div><div><div><div><div><div><div><div>
The Executive Assistant and Coordinator provides operational and administrative support to the Chief Supply Chain Officer and the Chief Advocacy &amp; Community Partnerships Officer. Their primary focus will be to ensure efficient execution of day-to-day priorities and enterprise commitments. The role manages executive scheduling, coordinates internal and external engagements, and supports planning, budgeting, and reporting processes across both portfolios. The Executive Assistant and Coordinator translates strategic direction into organized workplans, tracks deliverables and deadlines, and ensures timely follow-through across cross-functional teams. By managing logistics, preparing briefing materials, and maintaining clear documentation of actions and commitments, the Executive Assistant and Coordinator helps maintain alignment, accountability, and smooth operations across Supply Chain and Advocacy &amp; Community Partnerships.</div></div></div></div></div></div></div></div></div></div><div><div>
</div><div><b>
Compensation</b></div><p></p><div>
Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions.<br>
<br>
<b>Salary Range: $73,000 - $78,000 Based on Experience.</b></div><p></p><div><b>
Benefits: </b>A comprehensive list of benefits available to full-time employees can be found<b> </b><b>here</b><b>.</b><br>
<br>
<b>Responsibilities:</b></div><div><div><ul><li>
Executive Scheduling &amp; Engagement Coordination: Manages complex calendars for both executives, ensuring meetings, travel, and engagements are scheduled efficiently and aligned to priorities; and coordinates logistics and prepares briefing materials so leaders are equipped with clear objectives, relevant background, and documented follow-up actions.</li><li>
Project Planning &amp; Tracking: Translates strategic direction into organized workplans with defined milestones, timelines, and accountable owners; and tracks progress across initiatives, monitors deadlines, and proactively surfaces risks or gaps to maintain steady execution.</li><li>
Enterprise Planning &amp; Reporting Support: Supports annual planning, budgeting, key performance indicators (KPI) tracking, and talent management processes across both portfolios; and coordinates inputs, liaises with Finance and HR, and helps ensure enterprise deliverables are completed accurately and on time.</li><li>
External &amp; Network Engagement Support: Organizes and supports executive engagement with network members, donors, partners, vendors, and community organizations; and manages event logistics, ensures materials are prepared in advance, and tracks commitments to ensure timely follow-through.</li><li>
Meeting &amp; Operational Management: Plans and supports leadership team meetings, including agenda coordination, documentation of action items, and tracking of next steps; and manages travel, expense reporting, and related administrative functions to maintain smooth daily operations.</li><li>
Follow-Through &amp; Accountability: Monitors executive commitments and ensures agreed-upon actions are completed; and maintains clear documentation and communication to support accountability across teams and reduce operational friction.</li><li>
Other duties as assigned.</li></ul></div><div><p><b>
Required Experience and</b><b> Qualifications:</b></p><ul><li>
3 years of experience working in a complex stakeholder environment in a position that requires sophisticated coordination and planning of schedules for executives, translating project plans into tactical work plans and supporting effective communication and stakeholder.</li><li>
Tactical project management experience including ability to use supporting technology to manage and organize projects including Microsoft Suite, virtual meeting platforms and other audiovisual equipment.</li><li>
Demonstrated writing, editing and proofing skills including the ability to synthesize information and assemble briefings and meeting/event preparation materials providing structure, clarity and accessibility.</li><li>
Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
</li><li>Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.</li></ul></div></div><div><p><b>
Required Leadership Competencies:</b></p></div><ul><li><i>
Fosters an Enterprise Mindset</i></li><li><i>
Fosters an Open and Supportive Environment</i></li><li><i>
Leads with Accountability</i></li><li><i>
Collaborates Internally and Externally</i></li><li><i>
Focuses on People and Teams</i></li><li><i>
Manages Organization and Business Complexity</i></li><li><i>
Communicates with Impact and Influence</i></li></ul><div><div><b>
Preferred Competencies, Experience &amp; Certifications:</b></div><ul><li><i>
Non-profit experience working in a service-oriented environment with donors and other external partners is highly desirable.</i></li></ul></div><div>
Feeding America&rsquo;s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.</div><p></p><div><br>
Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div></div></div>

Executive Assistant and Coordinator

Lume Wellness

<div>
 <p>
  <strong>
   About Lume
  </strong>
 </p>
 <p>
  Lume is Chicago&rsquo;s premier wellness and aesthetic destination &mdash; a space where science meets self-care. We combine cutting-edge longevity therapies, spa-level hospitality, and high-vibe energy to help our guests feel
  <em>
   energized, empowered, and elevated
  </em>
  . Now we&rsquo;re growing, and we want someone just as obsessed with health optimization and beauty as we are.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  As a Wellness / Front Desk Coordinator, you're not just the first face our guests see &mdash; you're the connection point that makes the Lume experience unforgettable. You&rsquo;ll be at the intersection of hospitality, wellness, and aesthetics, supporting both our front desk and clinical teams to deliver a best-in-class guest experience.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This Role is for you if you:
  </strong>
 </p>
 <ul>
  <li>
   Follow trends in longevity, biohacking, and aesthetic wellness
  </li>
  <li>
   Know the difference between NAD+ and B12 (or are excited to learn)
  </li>
  <li>
   Genuinely love helping people feel and look their best
  </li>
  <li>
   Believe wellness should be both beautiful and functional
  </li>
  <li>
   Thrive in high-energy, service-driven environments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Greet guests with warmth, energy, and enthusiasm
  </li>
  <li>
   Build genuine connections &mdash; remember names, routines, and personal preferences
  </li>
  <li>
   Assist nurses with preparing guests for services like IV drips, saunas, and lymphatic compression
  </li>
  <li>
   Clean, reset, and organize service rooms to maintain Lume&rsquo;s pristine standards
  </li>
  <li>
   Educate guests on our services, memberships, and product offerings (we&rsquo;ll train you!)
  </li>
  <li>
   Make outbound calls or texts for appointment confirmations and follow-ups
  </li>
  <li>
   Assist with laundry, tidying, and back-of-house flow
  </li>
  <li>
   Participate in sales and contribute to a high-performing team
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Lume
  </strong>
 </p>
 <ul>
  <li>
   Be part of a brand that is transforming lives through science-backed wellness.
  </li>
  <li>
   Work alongside expert nurses, aestheticians, and wellness consultants in a supportive environment.
  </li>
  <li>
   Opportunities for growth in wellness consulting, aesthetics coordination, and operations.
  </li>
  <li>
   Gorgeous, serene workspace designed to inspire health and confidence.
  </li>
  <li>
   Meaningful relationships with clients who value trust, results, and experience.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule Options:
  </strong>
 </p>
 <ul>
  <li>
   Full-Time: 30&ndash;40 hours/week (10-hour shifts: 9am-7pm)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    What we're looking for:
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Passion for aesthetics, recovery, and whole-body wellness
  </li>
  <li>
   Excellent communication and guest service skills
  </li>
  <li>
   Experience in wellness, medspa, retail, or hospitality is a plus &mdash; not required
  </li>
  <li>
   Eagerness to grow, learn, and evolve in a dynamic, team-first culture
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Perks &amp; Benefits:
  </strong>
 </p>
 <ul>
  <li>
   $22&ndash;$32/hour + commission
  </li>
  <li>
   Health, Dental &amp; Vision Insurance (Full-Time)
  </li>
  <li>
   401(k) with Matching
  </li>
  <li>
   Staff Discounts on services + wellness products
  </li>
  <li>
   Flexible Scheduling
  </li>
  <li>
   Complimentary training in cutting-edge treatments (IVs, HBOT, Emsculpt Neo, and more!)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
 </p>
 <ul>
  <li>
   In-person at Lume &mdash; 60654, River North, Chicago.
  </li>
 </ul>
 <p>
  <em>
   Must have reliable commute or be willing to relocate.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Culture
  </strong>
 </p>
 <p>
  At Lume, we value:
 </p>
 <ul>
  <li>
   Connection: Every guest deserves to feel seen, heard, and cared for.
  </li>
  <li>
   Excellence: From protocols to presentation, we don&rsquo;t cut corners.
  </li>
  <li>
   Growth: As we evolve, so do our people. Training and development are part of the journey.
  </li>
  <li>
   Teamwork: Our success is collective &mdash; we show up for one another every day.
  </li>
 </ul>
</div>


Wellness Coordinator / Front Desk

BY YOUR SIDE Autism Therapy Services

<div>
 <strong>
  General Summary
  <br/>
  <br/>
 </strong>
 The BY YOUR SIDE HR Coordinator is responsible for providing administrative and clerical support functions for various Human Resources services to support the leaders and employees at BYS. The HR Coordinator responsibilities include onboarding, orientation, status changes, benefits, Unemployment Claims, basic payroll functions and company policies and practices.
 <br/>
 <br/>
 The HR Coordinator is responsible for supporting the HR department with managing tasks and providing administrative support to all employees at the direction of the HR Manager. Responsible for entering and maintaining data in multiple systems including the HRIS, entry level payroll experience is a plus. Must own maintenance of personnel files, will need to have basic knowledge of FMLA, I-9 USCIS Work Auth, IDOL, EEOC, ADA and Workmen&rsquo;s Compensation including all regulatory requirements of an HR Department and HR supporting role. A previous entry level HR role with 9 months - 2 years of experience is a strong PLUS to support success in the role. The HR Coordinator will also support Onboarding, Orientation, Engagement, Benefits, Personnel File Maintenance and legal required documentation in the day-to-day operation of an HR Department.
 <br/>
 <br/>
 The HR Coordinator always operates in a professional and ethical manor and sets the example with regards to interfacing with employees while answering incoming inquiries to the department, supporting other roles and supporting various department leaders to meet needs.
 <br/>
 <br/>
 This is a full time position and hours of work and days may vary based upon the needs of the business. Your required work schedule will be split between multiple centers (Naperville, Plainfield, Tinley Park, Darien), with the home base being flexible based on geography and need. This role also supports an employee population based in Colorado. Position could work remotely after training possibly one or two days a week as responsibilities and department integration and agility increase.
 <br/>
 <br/>
 <strong>
  We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Compensation: $21-$23/hour
  </li>
  <li>
   Full benefits package (health insurance, dental, vision)
  </li>
  <li>
   4 weeks paid time off per calendar year
  </li>
  <li>
   Paid Holidays
  </li>
  <li>
   401K with Company Match
  </li>
  <li>
   Brand new facilities, with a clean and safe work environment
  </li>
  <li>
   Employee Recognition Program
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Functions, Duties &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 Core duties and responsibilities include the following:
 <br/>
 <br/>
 <ul>
  <li>
   Schedule, assist and create all onboarding documents, conduct remote orientation (pre and post), including i9 verifications and compliance testing, generally every other week.
  </li>
  <li>
   Supports background screens and ensures compliance as part of onboarding process.
  </li>
  <li>
   Processing all status changes within the required systems ensuring timely communication with department heads and teams.
  </li>
  <li>
   Support the maintenance of all online training (HIPAA, Bloodborne Pathogen, Mandated Reporter and Sexual Harassment) within designated platform.
  </li>
  <li>
   Educate newly hired employees on HR policies, internal procedures and regulations.
  </li>
  <li>
   Oversee and input all new hires in the HRIS; as well as into any required peripheral software, support all integration projects and software changes as needed.
  </li>
  <li>
   Maintain and audit all personnel digital files and upload their documents into personnel files.
  </li>
  <li>
   Follow up with employee engagement plans, meet and greets and stay interviews.
  </li>
  <li>
   Preparing all anniversary certificates, keeping track of gifts and preparing updates and assisting the HR staff for distribution.
  </li>
  <li>
   Perform various administrative and clerical functions for the HR Department
  </li>
  <li>
   Assist with any payroll initiatives.
  </li>
  <li>
   Other duties and special projects as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills Required
  <br/>
  <br/>
 </strong>
 Include demonstrated competencies and physical, mental, &amp; interpersonal skills
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor's degree required, Human Resource Management strongly preferred.
  </li>
  <li>
   6+ months experience in a human resource role required.
  </li>
  <li>
   Experience with orientation and onboarding strongly preferred.
  </li>
  <li>
   Must be able to appropriately handle confidential and sensitive information. Experience handling such information is required.
  </li>
  <li>
   Understanding of State and Federal policies, such as, HIPAA, EEO and ADA.
  </li>
  <li>
   Must have a high level of initiative and be able to work effectively without constant, direct supervision.
  </li>
  <li>
   Flexibility and dependability with schedule as orientation locations may change.
  </li>
  <li>
   Must be responsible, adaptable, honest and reliable.
  </li>
  <li>
   Ability to work effectively and efficiently with constant changing priorities and deadlines in this fast-pace organization.
  </li>
  <li>
   Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with great attention to details.
  </li>
  <li>
   Must possess strong analytical and problem-solving skills.
  </li>
  <li>
   Reliable transportation and the ability to travel as needed.
  </li>
  <li>
   Strong verbal, written, communication and collaboration skills required.
  </li>
  <li>
   Must have a positive &ldquo;can do&rdquo; attitude, a people person; as well as a Team Player.
  </li>
  <li>
   Payroll experience a strong plus.
  </li>
  <li>
   Advanced computer skills in Microsoft Office Products, including data entry, data processing, and communication tools.
  </li>
  <li>
   Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
  </li>
 </ul>
</div>


HR Coordinator

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