administrative assistant

executive assistant

associate attorney

court reporter

executive/personal assistant Jobs in Chicago

executive/personal assistant

paralegal

Brown, Udell, Pomerantz & Delrahim Ltd.

<div>
 
 
 Job Description
 
 
 
 BUPD is seeking a Real Estate Paralegal that will provide transactional support to attorneys in all phases of real estate which includes coordinating due diligence, drafting and reviewing documents, managing closings, and ensuring accuracy and efficiency throughout the transaction process. The ideal candidate is proactive, highly organized and detail-oriented.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Draft, review, and manage transaction documents, including purchase and sale agreements, loans, deeds and leases.
 </li>
 <li>
 Coordinate and manage due diligence materials for commercial and residential real estate transactions.
 </li>
 <li>
 Review and summarize title commitments, exception documents, UCC searches, and surveys; prepare title and survey objection letters.&nbsp;
 </li>
 <li>
 Communicate and coordinate with title companies, lenders, surveyors, clients, and opposing counsel to facilitate smooth closings.&nbsp;
 </li>
 <li>
 Prepare closing checklists, track contingencies, and manage pre-closing and post-closing tasks.&nbsp;
 </li>
 <li>
 Assist with real estate financing transactions, including preparation and review of loan documentation, escrow instructions, and disbursement statements.&nbsp;
 </li>
 <li>
 Form and maintain entities for real estate deals (LLCs, limited partnerships, etc.) and obtain necessary EINs or good standing certificates.&nbsp;
 </li>
 <li>
 Create organizational documents, including Articles of Incorporation, Bylaws, Operating Agreements and stock certificates.
 </li>
 <li>
 Other duties as assigned to fully meet requirements of the position.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree and/or paralegal certificate from an ABA-accredited program.&nbsp;
 </li>
 <li>
 Experience: 5+ years of demonstrated real estate paralegal experience in a law firm or corporate legal department.
 </li>
 <li>
 In-depth understanding of title and survey review, closing procedures, and loan documentation.&nbsp;
 </li>
 <li>
 Superior level of attention to detail and accuracy.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft 365 and document management systems.&nbsp;
 </li>
 <li>
 Experience with e-recording platforms.
 </li>
 </ul>
 
 
 
 
 
 Compensation Range
 
 
 <ul>
 <li>
 $70,000-$90,000 plus comprehensive benefits
 </li>
 </ul>
</div>

Real Estate Paralegal

Chicago Transit Authority

<div><div>Under direct supervision, provides professional legal support to attorneys in both transactional and litigation matters. Assists with contract review and execution, preparation of corporate authorization documents including ordinances and resolutions, and management of legal documentation. Supports litigation and appellate matters by preparing and filing court documents, conducting legal research, assisting in brief preparation, and maintaining litigation files. Ensures compliance with court procedures and CTA governance requirements.<div> 
</div></div><div>
Qualifications<div></div> 
PRIMARY RESPONSIBILITIES<ul><li> Assists attorneys with transactional legal matters.</li></ul>
o Reviews contracts, amendments, intergovernmental agreements, and related legal documents.
o Prepares transactional documents and coordinates execution, including obtaining required approvals and signatures.
o Maintains and organizes contract files and legal records.
o Coordinates with CTA departments to obtain information necessary to complete transactional matters.<ul><li> Prepares corporate authorization documents.</li></ul>
o Drafts ordinances, resolutions, and related corporate legal documents.
o Assists in preparing memoranda and correspondence related to corporate matters.
o Coordinates document routing and approval processes.<ul><li> Supports litigation and appellate matters.</li></ul>
o Prepares, files, and serves pleadings, motions, briefs, and other legal documents.
o Ensures appellate briefs are properly bound with appropriately-colored cover page before serving the requisite number of physical copies to the court, in person or via UPS.
o Ensures compliance with court rules and filing deadlines.
o Maintains litigation calendars and tracks deadlines.<ul><li> Conducts legal research and assists attorneys with legal analysis.</li></ul>
o Performs computerized legal research on statutes, regulations, procedural rules, and case law.
o Assists attorneys in preparing memoranda, briefs, and appellate filings.
o Cite-checks legal authorities using Westlaw, including cite checking authorities cited in opposing counsel&rsquo;s filings<ul><li> Maintains litigation and appellate files.</li></ul>
o Organizes, maintains, and indexes litigation files and exhibits.
o Assists with preparation of discovery responses and supporting documentation.
o Assists in preparation for hearings, trials, and appeals.
o Locates and interviews witnesses. Arranges witnesses&rsquo; appearances for depositions and trials.<ul><li> Provides general legal support.</li></ul>
o Maintains confidentiality of privileged information.
o Communicates with CTA departments, courts, outside counsel, and external entities.
o Performs related duties as assigned.
MANAGEMENT RESPONSIBILITIES
Reporting to this position are the following jobs:
Job Title<ul><li> None</li></ul>
CHALLENGES<ul><li> Keeping abreast of new trends and innovations in the legal field.</li><li> Locating and retrieving in a timely manner all relevant internal documents from various departments and locations outside the law department.</li><li> Accurately organizing and maintaining case files for attorneys with heavy caseloads.</li></ul>
EDUCATION/EXPERIENCE REQUIREMENTS<ul><li> Bachelor's degree in a related field and a paralegal certificate from an American Bar Association (ABA) approved paralegal training program, or an equivalent combination of education and experience.</li><li> Experience in Transactional or Litigation preferred.</li><li> Required to be a Commissioned Notary Public within ninety (90) days of employment in this position.</li></ul>
PHYSICAL REQUIREMENTS<ul><li> Demands associated with a normal office type environment.</li><li> Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and working with computer keyboards.</li><li> Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.</li></ul>
KNOWLEDGE, SKILLS, AND ABILITIES<ul><li> Working knowledge of trial and appellate court procedures in state and federal court, including filing and service requirements.</li><li> Working knowledge of legal terminology and document preparation practices.</li><li> Working knowledge of legal office procedures and practices.</li><li> Working knowledge of basic legal research procedures.</li><li> General knowledge of basic standard office administrative practices and procedures.</li><li> Strong written and oral communications skills.</li><li> Strong proofreading skills.</li><li> Strong typing skills.</li><li> Intermediate Microsoft Office Suite skills.</li><li> Ability to perform standard and non-standard discovery tasks.</li><li> Ability to train subordinate personnel in routine paralegal functions.</li></ul>
WORKING CONDITIONS<ul><li> General office environment.</li><li> Makes occasional site visits to non-office locations (e.g. court or other CTA facilities).</li></ul>
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED<ul><li> Standard office equipment.</li><li> Personal computer and legal related equipment and software.</li><li> Office productivity and on-line legal research software (Westlaw).</li></ul><div> 
</div></div><div>
Additional Details<div>
</div>
Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts. 
 
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target. 
 
Applicants, if hired,must comply with CTA's residency ordinance. 
 
CTA IS AN EQUAL OPPORTUNITY EMPLOYER 
 
No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact arc@transitchicago.com prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided. 
 
During the hiring process, CTA's Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness. 
 
Please click link below to review the benefits offered at the CTA. 
 
https://www.transitchicago.com/hrbenefits/<div>
</div></div><div>
Primary Location: USA-Illinois-Chicago</div><div>
Job: Law</div><div>
Job Posting: Mar 6, 2026, 1:36:27 PM</div><div>
Position Type: Full-time Permanent (FTP)</div></div>

Paralegal - Corporate Law & Litigation

CGS Federal (Contact Government Services)

<div>
 Paralegal Employment Type: Full-Time, Mid-Level Department: Legal CGS is seeking a dedicated Paralegal to join a fast-paced and hard-working team to assist with any legal accounts. As a Paralegal, you will play a key role in supporting various aspects of the company's portfolio. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:
 
 
 <ul>
 <li>
 The Contractor shall provide professional, accurate, timely, and reliable paralegal support reporting to the OGC and will be detailed to assist LITB or IALB. Work products are reviewed prior to submission; however, personnel resources provided by Contractor shall often develop these products with minimal direct supervision other than written guidelines. Personnel assigned to this task must have the ability to adjust to changing priorities and work well under pressure.
 </li>
 <li>
 The General Paralegal Task includes but is not limited to the following:
 </li>
 <li>
 Contractor shall receive, prioritize, and process requests such as document review or requests for advice or legal technical assistance;
 </li>
 <li>
 Contractor shall research and locate responsive information documents and identify relevant laws, judicial decisions, and legal articles;
 </li>
 <li>
 Contractor shall perform typical Paralegal functions, including: moderately complex legal research; synopsizing transcripts of hearings and oral arguments for attorney use; reviewing case related materials; and identifying potentially conflicting statements or areas requiring further investigation;
 </li>
 <li>
 Contractor shall write preliminary drafts of legal memoranda and correspondence;
 </li>
 <li>
 Contractor shall assist in preparing draft legal documents, such as motions, briefs, memoranda of law, exhibits, etc.; conducting legal analysis, reviewing documents for relevance and privilege; and assisting attorneys with all phases of litigation;
 </li>
 <li>
 Contractor shall review materials in discovery for relevancy and privilege;
 </li>
 <li>
 Contractor shall prepare privilege logs;
 </li>
 <li>
 Contractor shall maintain documentation of records produced in discovery, correspondence sent, and case management functions performed;
 </li>
 <li>
 Contractor shall assist in the drafting and issuing of preservation notices and litigation holds;
 </li>
 <li>
 Contractor shall design, generate, and transmit reports regarding case assignments and productivity using case management databases.
 </li>
 <li>
 Contractor shall analyze and interpret requests from customers;
 </li>
 <li>
 Contractor shall research, locate, and gather material relevant to DU requests including conducting outreach and informal interviews to respond to discovery requests and interrogatories;
 </li>
 <li>
 Contractor shall assist in preparation of declarations;
 </li>
 <li>
 Contractor shall scan paper materials to save as an image file (e.g., .PDF);
 </li>
 <li>
 Contractor shall conduct legal privilege reviews using Veritas eDiscovery Platform, Adobe Pro, or other discovery review platforms provided by the FBI;
 </li>
 <li>
 Contractor shall analyze documents and media files, and proficiently apply redactions to diverse types of privileged information;
 </li>
 <li>
 Contractor shall review the work of peers for accuracy and provide constructive edits to ensure quality and thoroughness of review and processing;
 </li>
 <li>
 Contractor shall support and collaborate the management efforts to foster teamwork, planning and decision making;
 </li>
 <li>
 Contractor shall organize and maintain accurate records of assigned requests. This includes keeping detailed case notes, utilizing discovery work plans, using Microsoft Excel spreadsheets, and entering case information and metrics into the OGC-LITB case tracking database;
 </li>
 <li>
 Contractor shall prepare electronic and/or paper releases for release to customers;
 </li>
 <li>
 Contractor shall provide a high degree of professionalism and customer service in all interactions with DU customers;
 </li>
 <li>
 Contractor shall prioritize and schedule projects to accomplish objectives;
 </li>
 <li>
 Contractor shall assist in representation efforts of the FBI in challenging situations;
 </li>
 <li>
 Contractor shall coordinate classification reviews with subject matter experts and shall perform overlays of material returned from classification review;
 </li>
 <li>
 Contractor shall maintain close collaboration of projects with discovery team members;
 </li>
 <li>
 Contractor shall serve as consultant to Government employees regarding privilege application and document production;
 </li>
 <li>
 Contractor shall communicate with employees at all levels of the FBI to complete projects with a high degree of professionalism;
 </li>
 <li>
 Contractor shall provide weekly statuses to management and periodic updates to Assistant General Counsels and other DU customers;
 </li>
 <li>
 Contractor shall conduct searches of FBI systems and databases to retrieve relevant documents or files (e.g., Sentinel, Internal Policy Office Policy Library and Policy Archives);
 </li>
 <li>
 Contractor will perform legal and other research, provide support to the Legal Hold program as well as the Freeze List, and support tasks associated with information management/governance as well as technology and its intersection with the law to name a few
 </li>
 <li>
 Qualifications:
 </li>
 <li>
 Requires paralegal certificate, or JD, or currently attending an ABA-accredited law school, having completed at least one year of study.
 </li>
 <li>
 At least two years of litigation paralegal experience is required; trial experience is very helpful.
 </li>
 <li>
 At least one year of experience in automated litigation support. Requires sound working knowledge of federal and state court systems, legal research procedures, and legal research resources.
 </li>
 <li>
 Requires excellent written and oral communication skills and thorough knowledge of legal research tools such as LEXIS and Westlaw.
 </li>
 <li>
 Must have hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems.
 </li>
 <li>
 Role also requires hands-on familiarity with ESI tools and knowledge of eDiscovery procedures and resources.
 </li>
 <li>
 The ability to consistently deliver the highest quality work under extreme pressure will be very important. Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.
 </li>
 <li>
 Health, Dental, and Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Flexible Spending Account (Health, Dependent Care, and Commuter)
 </li>
 <li>
 Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: https://cgsfederal.com/join-our-team/ For more information about CGS please visit: https://www.cgsfederal.com or contact: Phone: +1 (888) 680-5916Email: [email protected] #CJ $83,545 - $107,415 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 </li>
 </ul>
</div>

Paralegal (Top Secret Clearance Required) with Security Clearance

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location who will support multiple timekeepers with commercial real estate matters. This position has promotional potential to a paralegal position.
 
Responsibilities
 
<ul>
<li>Filing, client management, billing, time entry, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions</li>
</ul>
Requirements
 
<ul>
<li>Minimum of 3 years of experience with commercial real estate and/or finance</li>
<li>Paralegal experience strongly preferred</li>
<li>Loan closing experience a plus</li>
<li>Management of multiple calendars</li>
<li>Filing/e-filing assistance with various county clerk offices</li>
<li>Time entry and billing support using Aderant/CMS</li>
<li>Use of various Microsoft Office applications</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>We seek candidates who are self-directed and have advanced computer skills</li>
</ul>
Salary
 
<ul>
<li>Up to 90k</li>
</ul>
Equal Opportunity Employer

Real Estate Legal Administrative Assistant

Bartzen Rosenlund Kasten LLC

Chicago Loop law firm focusing on the representation of condominium and homeowners associations seeking an associate attorney to handle corporate governance and transactional work, as well as some assessment collection and other litigation.Corporate governance and transactional work includes, but is not limited to, review, analysis and drafting of governing documents, preparation of legal opinions, review and drafting of various types of contracts, guidance regarding fair housing compliance, preparation of correspondence relating to covenant and rule enforcement issues, and attending client meetings.Collection and litigation work includes, but is not limited to, handling eviction court calls, motion practice, discovery, trials, and administrative building code hearings. Position requires limited travel for in-person court appearances in various Cook and collar county locations.Illinois license required, some courtroom experience preferred. Superior writing ability is essential for this role. The successful candidate will independently handle multiple concurrent projects and work closely with fellow associate attorneys, paralegal and legal assistant staff. Accordingly, the candidate must be reliable, attentive to detail, and have the organizational skills necessary to track and complete numerous active projects. The position requires frequent communication (both in writing and orally) with client representatives, opposing counsel, and litigants, and thus the successful candidate should possess a high level of interpersonal skills.A minimum of two (2) days in the Loop office is required, with the remainder of time worked remotely (at home) if preferred.Full benefits package, retirement fund matching, health, dental and vision insurance, disability insurance, and competitive salary available. Bartzen Rosenlund Kasten LLC is a smaller firm with a focus on a supportive and engaging working environment. Interested candidates should apply via Indeed.com posting.____________________________________________Bartzen Rosenlund Kasten LLC provides legal services to Illinois condominium associations, townhome associations, homeowner associations, housing cooperatives and master associations. Our firm represents hundreds of community associations located throughout Chicago, suburban Cook County and Will, DuPage, Lake, Kane and McHenry counties. We have experience representing community associations in various other counties in northern and central Illinois. We represent community associations which operate residential, office, retail, industrial and mixed-use properties. Our firm represents community associations and cooperatives of all sizes. Our firm provides a full complement of governance, transactional, litigation and assessment collection advice and services to our community association and cooperative clients.Job Type: Full-timePay: $80,000.00 - $92,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60602

Associate Attorney

UB Greensfelder LLP

<div>UB Greensfelder has an opening for a full-time Legal Administrative Assistant working intheChicago office. This is a smaller office atmosphere that is within a larger firm network. Our office environment focuses on teamwork and supporting each other in order to better balance workloads. Therefore, strong teamwork and communication skills are highly desired.This is an in-office position that is eligible for hybridwork after the initial onboarding period.
UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named &quot;2025 Ohio and Missouri Firm of the Year&quot; byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer &amp; Berne LLP and Greensfelder, Hemker &amp; Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visitwww.ubglaw.com. Our Business Begins With You.
Responsibilities Include:<ul><li>
Producing, editing and proofreading various legal documents and correspondence.</li><li>
Calendar management, travel arrangements, and expense reimbursement.</li><li>
Trial preparationand overall assistance with litigation processes and procedures.</li><li>
Time entry, transcription of dictation, and overall file maintenance.</li></ul>
Qualified applicants will have:<ul><li>
5+ years law firm experience in litigation.</li><li>
Proficiency in Microsoft Office, ability to create table of authorities and table of contents, and formatting Styles to assist with quick document preparation.</li><li>
Experience with billing, electronic filing in state and federal courts, docket management, and trial experience.</li><li>
Experience to produce, review, and format legal documents.</li><li>
Excellent accuracy, grammar, and proofreading skills.</li></ul>
UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.
UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.</div>

Legal Administrative Assistant - Litigation

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location to support multiple attorneys/paralegals in our commercial litigation practice group.
 
Responsibilities
 
<ul>
<li>File and client management, formatting, proofreading and editing documents, online filings, expense reimbursement processing, travel arrangements and other administrative support. We seek candidates that are self-directed, high energy, and have advanced computer skills.</li>
</ul>
Requirements
 
<ul>
<li>Solid work history including 3-5 recent years providing legal administrative support, and effectively reporting to multiple attorneys</li>
<li>Ability to communicate effectively with all levels of staff including attorneys, paralegals and other assistants throughout the Firm</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software</li>
<li>Experience with E-filing (federal and state)</li>
<li>Experience using document management systems (iManage experience a plus)</li>
<li>Excellent writing, grammar and proofreading skills with meticulous attention to detail</li>
<li>Possess strong organizational and time management skills, with a keen ability to multi-task</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Exposure to Litigation required</li>
</ul>
Salary
 
<ul>
<li>Up to 90k</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

Explore 8+ Paralegal in Chicago this March. Find roles across top companies and apply now to boost your career.