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patent prosecution specialist

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Patent Prosecution Specialist for our Intellectual Property Patent Support Unit. Reporting to the Senior Manager of Patent Support Services, the Patent Prosecution Specialist will be responsible for supporting activities related to patent prosecution and the preparation and filing of documents related to international and foreign national patent applications.
<div><div><div><div>Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Washington, DC office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.
Key responsibilities include:
<ul><li>Prepares and files documents with the U.S. Patent and Trademark Office such as, New Patent Applications, IDS, Preliminary Amendments, and formalities and prepares client reporting letters and correspondence regarding formalities, Official Actions, Notices of Allowance, and Letters Patent.
</li><li>Prepares and files documents related to international and foreign national patent applications and files documents with the World Intellectual Property Office International Bureau and foreign national patent offices in accordance with set guidelines and procedures.
</li><li>Analyzes PTO-issued documents for accuracy (such as filing receipts, assignment documents, certificates of correction, etc.).
</li><li>Prepares patent prosecution documents, including transcribing instructions (written and/or verbal), producing patent applications, correspondence, reports, memoranda, proofreading and redlining, photocopying, assembling and distributing.
</li></ul>Experience and qualifications:
<ul><li>Bachelor's degree and 3 - 5 years of relevant patent prosecution experience. Equivalent combinations of education and experience will be considered.
</li><li>Strong organizational skills to prioritize work and balance multiple projects and assignments.
</li><li>Ability to work well under pressure and the ability to participate in a team environment.
</li><li>Excellent written and oral communication skills and exceptional attention to detail.
</li><li>Proficiency in and knowledge of the following software: CPI Patent, MS-Office (MS Word, PowerPoint, Excel), WorkSite, Adobe Acrobat, Legal MacPac, Outlook, Office Communicator, iManage.
</li></ul>Benefits / Why Join Us
Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:
<ul><li>Medical coverage, with a variety of plans
</li><li>Health care and dependent care reimbursement accounts
</li><li>Domestic partner coverage
</li><li>Parental leave
</li><li>Vacation and holiday leave
</li><li>Life and accident insurance
</li><li>Income protection, including sick leave, salary continuation, and long-term disability
</li></ul>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
#LI-Hybrid
#LI-FM1
</div></div></div></div>For positions in Washington, D.C., the salary range for this job posting is: $72,200.00 - $115,550.00.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Patent Prosecution Specialist

Fenwick & West

<div>
 
 Job Description Summary
 
 
 
 Fenwick is seeking a Patent Practice Assistant who will be responsible for providing administrative support to the Client Services Administrative team. The assistant will ensure quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows, and working ahead of deadlines.
 
 
 This position can be based in any of our U.S. office locations, and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position (non-exempt) will be 37.5 hours per week, Monday - Friday, from 9:00 am - 5:30 pm, with flexibility and ability to work overtime, as needed.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Prepare conflict checks for new matters, prepares and process engagement letters for new clients.
 </li>
 <li>
 Obtain docket numbers for all U.S. and Non-U.S. matters including creating inventor records in the Fenwick patent docketing system, as needed, including entry of client contact details.
 </li>
 <li>
 Create initial client procedures for new clients assigned by the team.
 </li>
 <li>
 Review and edit prebills.
 </li>
 <li>
 Upload all documents (both U.S. and Non-U.S.) to client databases, as needed.
 </li>
 <li>
 Prepare draft client correspondence.
 </li>
 <li>
 Manage propel room creation and maintenance for specific clients.
 </li>
 <li>
 Manage group expenses, vendor expenses, and bar dues, upon request.
 </li>
 <li>
 Coordinate attorney calendars, upon request.
 </li>
 <li>
 Handle conference room and visiting office requests.
 </li>
 <li>
 Handle travel arrangements, itineraries, and travel logistics.
 </li>
 <li>
 Handle time entry corrections as needed.
 </li>
 <li>
 Handle Fenwick CRM database edits.
 </li>
 <li>
 Assist with MCLE requirements tracking.
 </li>
 <li>
 Download USPTO filings from Patent Center.
 </li>
 <li>
 Perform status checks on Office actions.
 </li>
 <li>
 Serve as a back-up to team members, as required.
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Desired Skills And Qualifications
 
 
 
 <ul>
 <li>
 Multitask in a highly demanding, deadline-driven environment.
 </li>
 <li>
 Possess a high level of attention to detail.
 </li>
 <li>
 Take initiative and work both independently and in a team environment.
 </li>
 <li>
 Ability to proofread typed material for grammatical, typographical and spelling errors.
 </li>
 <li>
 Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
 </li>
 <li>
 Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
 </li>
 <li>
 Excellent written, verbal and organizational skills.
 </li>
 <li>
 Maintain and handle confidential and sensitive information with discretion.
 </li>
 <li>
 Promote effective work practices, work as a team member, and show respect for all firm personnel.
 </li>
 <li>
 Proficiency in MS Office applications.
 
 
 </li>
 </ul>
 The ideal candidate will have a minimum of two (2) years of relevant administrative work experience. Experience in a law firm setting is preferred.
 
 
 
 Benefits And Compensation Details
 
 
 
 At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
 
 
 
 The Anticipated Range For This Position Is
 
 
 
 $76,000 - $107,500
 
 
 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
 
 
 A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
 
 
</div>

Patent Practice Assistant

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Senior IP Trademark Docket Specialist for the Trademark and Copyright practice group. The Senior IP T rademark Docket Specialist maintains at an advanced level the Trademark computerized docket system and is supervised by the Docket Supervisor, but will have daily contact with, and will receive guidance from the Senior Manager of Trademark Portfolio Services and all of the attorneys and staff in the practice group for whom this individual provides support. The position of Senior Trademark Docket Specialist is highly substantive, and the individual holding the position will have a significant role on the docketing team.
Morgan Lewis recognizes the benefits of supporting flexible working arrangements . This position will reside in our Washington, D.C., New York or Chicago office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.
Key responsibilities of this position may include:
<div><ul><li>Acting in a leadership role with the docketing team to ensure trademark docketing team is performing in line with the expectations of the Firm and practice group
</li><li>Maintaining docket due dates and remarks in the Firm&rsquo;s trademark computerized docket system including incoming domestic and foreign communications and papers filed in the U.S. Patent and Trademark O ffice (USPTO)
</li><li>Adapting to specific docketing procedures for certain clients while ensuring that firm policies and risk management are adhered to
</li><li>Processing delivery of incoming electronic communications pursuant to departmental procedures
</li><li>Conducting quality checks on work performed by t rademark docket clerks and t rademark docket specialists as needed
</li><li>Programming, running, and delivering docket reports to attorneys and legal staff
</li><li>Monitoring trademark daily dockets and provide s call up services to attorneys and other trademark team members as necessary to clear final dates
</li><li>Generating new t rademark matter number request reports and send s them to the new business department
</li><li>Performing other duties as assigned
</li></ul>Education and Qualifications
<ul><li>High school diploma
</li><li>5 to 7 years of trademark docketing experience; or equivalent combination of education and experience.
</li><li>CPI experience is preferred
</li><li>Excellent written and oral communication skills
</li><li>Strong proofreading skills and exceptional attention to detail
</li><li>Time management and organizational skills to prioritize work
</li><li>Self-starter with a professional demeanor and ability to work independently with minimal supervision
</li><li>Strong interpersonal skills and ability to build relationships with a wide range of individuals with differing opinions and diverse personalities
</li><li>Proficiency with Microsoft Office, iManage, and ability to adapt to new software programs
</li><li>Candidates must possess a team-oriented attitude
</li></ul>Benefits / Why Join Us
Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:
<ul><li>Medical coverage, with a variety of plans
</li><li>Health care and dependent care reimbursement accounts
</li><li>Domestic partner coverage
</li><li>Parental leave
</li><li>Vacation and holiday leave
</li><li>Life and accident insurance
</li><li>Income protection, including sick leave, salary continuation, and long term disability.
</li></ul>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
#LI-Hybrid
#LI-FM1
</div>For positions in Washington D.C., the salary range for this job posting is: $84,200.00 - $134,600.00.
For positions in Chicago, IL, the salary range for this job posting is: $80,500.00 - $128,800.00.
For positions in New York, NY, the salary range for this job posting is: $91,500.00 - $146,325.00.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Senior IP Trademark Docket Specialist

CACI International

<div><div><div><div><div><div><div><div>Job Description
 </div><div></div>Company and Benefits
</div></div></div><div><div><div><div><div>Job ID</div>
<div>317112</div>
</div></div><div><div>Job Title: Paralegal
Job Category: Service Contract Act
Time Type: Full time
Minimum Clearance Required to Start: DOJ MBI
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Continental US
* * *
The Opportunity:
CACI is seeking a Paralegal (Legal Assistant I) to support the Department of Justice&rsquo;s mission. This position plays a critical role and involves working on high-profile cases. We are looking for candidates who are able to work in an office setting. Paralegal duties focus on litigation support and preparation for upcoming trials.
This is an opportunity for you to provide case management and database maintenance assistance in a litigation support capacity. You will also gain invaluable experience using automated litigation support and eDiscovery tools and resources to add to your skillset.
The Paralegal (Legal Assistant I) role works closely with federal prosecutors supporting the Health Care Fraud Unit in a fast-paced setting and assist in the investigation and prosecution of various matters to enforce the laws of the United States, up to and including support assistance for witness interviews, deposition preparation, and in-courtroom trial support.
CACI is committed to growing our eDiscovery workforce and has included tuition reimbursement for Relativity certifications, the ACEDS certification and Paralegal Certificates!
This is a great opportunity to grow your career. Please apply if you are interested to hear more!
Responsibilities:
The Paralegal works under the direction of Supervisory Paralegal. In this role, you will perform litigation services while complying with established procedures, including but not, but not limited to the following:
<ul><li>Compiles, prepares, and summarizes relevant materials for use by attorneys in discovery and in preparation of motions, briefs and other legal documents.</li>
</ul><ul><li>Summarizes depositions and other transcripts; maintains case files</li>
</ul><ul><li>Performs simple legal research</li>
</ul><ul><li>Indexes, tracks and controls document discovery (including documents produced and received in discovery).</li>
</ul><ul><li>Indexes, tracks and exhibits and other materials at depositions and at trial.</li>
</ul><ul><li>Prepares exhibit cross-references.</li>
</ul><ul><li>Assists attorneys in courtroom.</li>
</ul><ul><li>Reviews documents for relevance and privilege according to established guidelines and criteria.</li>
</ul><ul><li>Other examples of the types of work to be performed include compilation of documents for FOIA, production requests, Congressional inquiries, etc.</li> 
</ul> 
Qualifications:
<ul><li>Requires paralegal certificate, JD, or currently attending an ABA-accredited law school, having completed at least one year of study.
<ul><li>One year of legal training or legal experience or at least two years of college education may be substituted for the paralegal certificate.</li>
</ul></li></ul><ul><li>Additionally, at least one year of litigation paralegal experience or project experience (as related to the Health Care Task Order) is required.</li>
</ul><ul><li>Must have basic legal knowledge, including knowledge of standard legal citation to cite check legal motions and memorandum and must have sufficient experience with legal research tools such as LEXIS and Westlaw to perform basic legal research.</li>
</ul><ul><li>Requires excellent written and oral communication skills, thorough knowledge and hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems.</li>
</ul><ul><li>Requires basic familiarity with Electronically Stored Information (ESI) tools and knowledge of eDiscovery procedures and resources.</li>
</ul><ul><li>- 
</li></ul> 
 
What You Can Expect:
 A culture of integrity.
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you&rsquo;ll be part of a high-performing group dedicated to our customer&rsquo;s missions and driven by a higher purpose &ndash; to ensure the safety of our nation.
An environment of trust.
CACI values the unique contributions that every employee brings to our company and our customers - every day. You&rsquo;ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
A focus on continuous growth.
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground &mdash; in your career and in our legacy. 
 
 
Pay Range:
This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI&rsquo;s government contract for the work location. 
 
Minimum Required Hourly Wage:
$25.58 
 
There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.
CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.
</div></div></div><div><div>Insights from previous hires</div>
<div><div><div>Top skills</div>
<div><div>Cite Checking
</div><div>Criminal Justice
</div><div>Law
</div><div>Legal
</div><div>Law Enforcement</div></div></div></div></div></div></div></div></div></div><div></div>

Paralegal

PharmEng Technology

<div>
 
 About The Job Quality Assurance Specialist
 
 
 
 
 Quality Assurance Specialist
 
 
 
 
 Washington, DC
 
 
 
 
 Contract
 
 
 
 
 Job Description
 
 
 
 Experience: 2-3 years in Quality Assurance (QA) or a strong background in process/manufacturing
 
 
 Industry: Pharmaceutical, GMP environment
 
 
 
 Responsibilities
 
 
 
 Manage documentation processes to ensure compliance with Good Manufacturing Practices (GMP)
 
 
 Handle Corrective and Preventive Actions (CAPA), change control, and deviation management
 
 
 Develop and maintain controlled environments and ensure compliance with industry standards
 
 
 Support the client in managing and streamlining documentation to enhance efficiency and compliance
 
 
 Work towards reducing on-site quality documentation by 80%Collaborate with cross-functional teams to ensure consistent quality standards
 
 
 
 Skills and Qualifications:
 
 2-3 years of experience in Quality Assurance or a strong background in process/manufacturing within the pharmaceutical industry
 
 
 Expertise in documentation management, CAPA, change control, deviations, and complianceStrong understanding of GMP regulations and standards
 
 
 Excellent attention to detail and problem-solving skills
 
 
 Ability to work effectively in a controlled environment
 
 
 Strong communication and interpersonal skills
 
 
 
 Key Objectives
 
 
 
 Reduce 80% of on-site quality documentation
 
 
 Streamline processes to enhance efficiency and compliance
 
 
 Support Client in documentation management
</div>

Quality Assurance Specialist

Kiernan Trebach LLP

<div>
 
 
 Talent Acquisition Specialist
 
 
 
 
 Department:
 
 Human Resources
 
 
 
 Location:
 
 Washington, DC (with responsibility across multiple offices)
 
 
 
 Reports to:
 
 Director of Human Resources
 
 
 
 FLSA Status:
 
 Exempt
 
 
 
 
 
 
 Position Summary
 
 
 
 
 
 
 The Talent Acquisition Specialist is responsible for executing the firm&rsquo;s full-cycle recruiting process for attorneys and professional staff across multiple offices. This role is highly transactional and execution-focused, with accountability for sourcing, candidate coordination, offer administration, and onboarding coordination. Reporting to the Director of Human Resources, the Talent Acquisition Specialist serves as the primary point of contact for recruiting activity and ensures that hiring processes are carried out consistently, professionally, and in alignment with firm policies. The role exercises sound judgment within established guidelines but does not set recruiting strategy, workforce plans, or firm-wide hiring policies.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Sourcing &amp; Candidate Coordination
 
 <ul>
 <li>
 Conduct sourcing activities for attorney and professional staff positions, including direct outreach, job postings, and coordination with external recruiters.
 </li>
 <li>
 Screen candidates to assess basic qualifications and alignment with role requirements.
 </li>
 <li>
 Coordinate candidate communications and scheduling throughout the recruiting process.
 </li>
 <li>
 Maintain accurate and timely recruiting records in the firm&rsquo;s applicant tracking system.
 </li>
 </ul>
 
 
 
 
 
 Recruiting Process Execution
 
 
 <ul>
 <li>
 Manage recruiting logistics from requisition approval through offer acceptance.
 </li>
 <li>
 Partner with hiring managers to coordinate interviews and selection steps.
 </li>
 <li>
 Ensure consistent, professional candidate experience across offices.
 </li>
 <li>
 Track recruiting activity and provide status updates to the Director of Human Resources as requested.
 </li>
 </ul>
 
 
 
 
 
 Offers, Contracts &amp; Negotiation Support
 
 
 <ul>
 <li>
 Prepare offer letters, employment agreements, and related hiring documentation in accordance with firm templates and guidelines.
 </li>
 <li>
 Coordinate compensation discussions and offer negotiations within established parameters, escalating exceptions or nonstandard requests to the Director of Human Resources.
 </li>
 <li>
 Support compliance with firm policies and applicable employment laws throughout the hiring process.
 </li>
 </ul>
 
 
 
 
 
 External Recruiter &amp; Vendor Coordination
 
 
 <ul>
 <li>
 Serve as the day-to-day point of contact for approved external recruiters and search firms.
 </li>
 <li>
 Coordinate recruiter engagement, candidate submissions, and interview logistics.
 </li>
 <li>
 Track recruiter usage, fees, and performance for review by the Director of Human Resources.
 </li>
 <li>
 Ensure adherence to approved contracts and recruiting practices.
 </li>
 </ul>
 
 
 
 
 
 Onboarding Coordination
 
 
 <ul>
 <li>
 Coordinate onboarding logistics in partnership with HR operations, IT, office management, and hiring managers.
 </li>
 <li>
 Ensure timely completion of pre-employment requirements and documentation.
 </li>
 <li>
 Serve as a primary point of contact for new hires prior to their start date.
 </li>
 <li>
 Support a smooth transition from candidate to employee through clear communication and follow-through.
 </li>
 <li>
 Conduct new hire orientations for required documents, benefits and firm processes and procedures.
 </li>
 </ul>
 
 
 
 
 
 Process Adherence &amp; Continuous Improvement
 
 
 <ul>
 <li>
 Follow established recruiting procedures and workflows.
 </li>
 <li>
 Identify operational issues or inefficiencies and raise recommendations to the Director of Human Resources.
 </li>
 <li>
 Support updates to recruiting templates, documentation, and systems as directed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Prior experience supporting or executing full-cycle recruiting in a professional services or similarly structured environment.
 </li>
 <li>
 Experience coordinating offers, contracts, or compensation discussions preferred.
 </li>
 <li>
 Familiarity with applicant tracking systems and recruiting tools.
 </li>
 <li>
 Experience working with external recruiters or staffing vendors a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Clear, professional written and verbal communication.
 </li>
 <li>
 Attention to detail and follow-through.
 </li>
 <li>
 Discretion in handling confidential candidate and compensation information.
 </li>
 <li>
 Ability to work within defined processes and escalate issues appropriately.
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 This position description is not intended to be all-inclusive. The employee may be assigned other duties as required to meet the ongoing needs of the firm.
 </li>
 <li>
 Employment is contingent upon successful completion of background and reference checks, consistent with applicable law.
 </li>
 <li>
 Kiernan Trebach is an equal opportunity employer and does not discriminate on the basis of any protected status.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 We offer a supportive and collegial environment where your contributions have a direct impact on the success of our offices. This is an exciting opportunity for an experienced Talent Acqusition Specialist who thrives in a fast-paced, professional setting.
 
</div>

Talent Acquisition Specialist

Eurasia Foundation

<div>Position: Human Resources and Administration Specialist
Location: Kyiv, Ukraine
Job Type: Full-time, official employment. Regular presence in the office is required.
Date Posted: March 12, 2026
Application Deadline: March 27, 2026
Summary<div>
Eurasia Foundation (EF) is a US-based non-profit organization committed to supporting responsive, accountable, and transparent governance in transitional countries. EF implements programs that enhance civil society, promote democratic governance, and support economic growth.</div><div></div><div> 
EF leads the implementation of the Digitalisation for Growth, Integrity, and Transparency Project (UK DIGIT), which leverages Ukraine&rsquo;s digital transformation to stimulate sustainable economic growth, enhance transparency in reconstruction, and strengthen good governance. UK DIGIT builds upon Ukraine&rsquo;s prior digital reforms and aligns with its European integration goals. The Project is funded by the Foreign, Commonwealth and Development Office.</div><div></div> 
About the Role<div>
EF is recruiting for a proactive, detail-oriented, and highly organized Human Resources and Administration Specialist to support UK DIGIT&rsquo;s daily human resources and administration operations. The ideal candidate will play a key role in supporting employee lifecycle processes, ensuring compliance with Ukrainian legislation, EF&rsquo;s internal human resources (HR) policies, supporting UK DIGIT staff in their daily work, and maintaining smooth office operations. The HR and Administration Specialist reports to the Head of Finance and Administration.</div>
Key Responsibilities
Human Resources<ul><li>
Support end-to-end recruitment processes, including job postings, candidate screening, interview scheduling, onboarding, and offboarding.</li><li>
Coordinate human resources (HR) efforts with an outsourced HR service provider.</li><li>
Maintain and update employee records and personnel files.</li><li>
Assist in drafting employment contracts, HR letters, and documentation.</li><li>
Support performance management cycles and training initiatives.</li><li>
Ensure HR policies and procedures are followed and updated when required.</li><li>
Provide support to employees on HR-related queries and benefits administration.</li></ul><div><ul><li>
Manage staff military orders and the military reservation process.</li></ul></div><div></div> 
Administrative Duties<ul><li>
Manage daily office operations to ensure a professional and efficient working environment.</li><li>
Manage office supplies and coordinate with building management and service providers, including the office cleaner.</li><li>
Serve as a contact person between staff, HQ&rsquo;s IT team, and outsourced IT providers, ensuring effective IT support when needed.</li><li>
Manage incoming/outgoing correspondence, documentation, and filing.</li><li>
Organize meetings, appointments, and travel arrangements when needed.</li><li>
Assist in preparing reports, presentations, and administrative documents.</li><li>
Coordinate with external vendors, contractors, and service suppliers, including preparing and submitting requests for payment and other internal administration-related documents to support regular administrative purchases for supplies and services.</li><li>
Assist in preparing monthly transportation service records.</li><li>
Assist with inventory management.</li></ul><div></div> 
Qualifications &amp; Requirements<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, Management, or a related field.</li><li>
Two years of experience in HR, administration, or similar roles strongly preferred.</li><li>
Strong understanding of HR principles, labor laws, and administrative procedures.</li><li>
Excellent communication and interpersonal skills.</li><li>
Strong organizational skills and attention to detail.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li><li>
Proficiency in MS Office applications (Word, Excel, PowerPoint).</li><li>
Ability to multitask, prioritize tasks, and work in a fast-paced environment.</li><li>
Fluency in English and Ukrainian required, both verbal and written.</li></ul>
Key Competencies<ul><li>
Professionalism and strong work ethic</li><li>
Problem-solving and a proactive approach</li><li>
Team player with strong relationship-building skills</li><li>
Time management and task prioritization</li><li>
Adaptability and willingness to learn</li></ul>
Apply<div>
Interested applicants are invited to submit their resume or CV together with a cover letter in English. All parts of the application should be assembled into a single document and submitted via EF&rsquo;s recruitment platform.</div><div></div><div> 
Application deadline: March 27, 2026</div><div></div><div> 
No phone calls, please.</div></div>

Human Resources and Administration Specialist

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