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<div>Description:
<p>
 <b>About Abby&rsquo;s Catering:</b></p><p>
Abby&rsquo;s Catering has been providing one-of-a-kind culinary and hospitality experiences since 1980. Our customers include high-profile passengers traveling through Houston aboard private, corporate, and commercial aircraft. Celebrities, government officials, heads of state, and industry leaders are among Abby&rsquo;s valued clientele. Abby&rsquo;s also provides exclusive gourmet catering for corporate offices, private events, and food service management contracts throughout the Houston and Dallas metro areas. <b>Join Our Team as a Payroll Administrator.</b></p><p>
We are seeking a <b>detail-oriented Payroll Administrator</b> to oversee and manage the full payroll cycle while supporting key HR administrative functions. This role ensures payroll accuracy, regulatory compliance, and timely employee support in a fast-paced, service-driven environment. The Payroll Administrator serves as the <b>Paylocity system administrator</b> and works closely with HR and Operations to maintain accurate payroll, benefits, and compliance records.</p><p><b>
Reports to:</b> Director of Human Resources</p><p><b><br>
FLSA Status:</b> Exempt</p><p><b>
Key Responsibilities Payroll Administration</b></p><ul><li>
Process <b>bi-weekly payroll</b> accurately and on schedule using Paylocity</li><li>
Audit timecards for PTO, missed punches, and corrections</li><li>
Manage payroll adjustments including garnishments, retro pay, bonuses, and deductions</li><li>
Maintain payroll records in accordance with company policies and federal and state labor laws</li><li>
Respond to payroll-related inquiries with professionalism and confidentiality</li><li>
Assist with payroll reporting and support internal or external payroll audits</li></ul><p><b>
Paylocity System Administration</b></p><ul><li>
Serve as the <b>primary administrator for the Paylocity system</b></li><li>
Maintain accurate employee records and payroll configurations</li><li>
Generate payroll and workforce reports as requested by leadership</li><li>
Partner with Paylocity support to troubleshoot system or payroll issues</li></ul><p><b>
Benefits Administration</b></p><ul><li>
Administer employee benefits including enrollments, changes, and terminations</li><li>
Serve as a point of contact for employee benefits inquiries</li><li>
Support open enrollment and employee education initiatives</li><li>
Reconcile monthly benefits invoices and ensure accurate payroll deductions</li></ul><p><b>
HR Administrative Support</b></p><ul><li>
Support recruiting coordination including candidate sourcing, phone screens, and interview scheduling</li><li>
Maintain applicant tracking records and recruitment metrics</li><li>
Coordinate onboarding schedules to ensure a positive new hire experience</li></ul><p><b>
Core Values and How to Exemplify Them:</b></p><p><b>
Our Mission:</b></p><p>
&ldquo;To continue to be the leading in-flight and corporate catering company serving the Houston &amp; Dallas Metro market by using locally sourced and sustainable raw ingredients, providing the most memorable and personalized attention to detail all while maintaining a fiscally sound budget and complying with the highest food safety standards.&rdquo;</p><ul><li><b>
Customer Driven: </b>Provide exceptional service to both internal and external customers by being responsive, approachable, and attentive to their needs. Ensure new hires feel welcomed and supported from day one.</li><li><b>
Accountability:</b> Take ownership of the recruitment and onboarding process, ensuring all tasks are completed accurately and on time. Hold yourself and others accountable for meeting hiring goals and maintaining high standards.</li><li><b>
Teamwork: </b>Collaborate effectively with colleagues and department managers to achieve common goals. Foster a team-oriented environment where everyone works together to support new hires and improve the overall recruitment process.</li><li><b>
Competitiveness: </b>Strive to attract the best talent in the industry by staying informed about market trends and continuously improving recruitment strategies. Demonstrate a competitive spirit in achieving hiring targets and enhancing the company&rsquo;s reputation as an employer of choice.</li><li><b>
Honesty:</b> Maintain transparency and integrity throughout the recruitment process. Provide honest feedback to candidates and colleagues, and ensure all communications are clear and truthful.</li></ul>
Requirements:
<p><b>
Qualifications</b></p><ul><li>
Minimum 5 years of payroll administration experience</li><li><b>
Minimum 3 years of Paylocity experience required</b></li><li>
Strong working knowledge of wage and hour laws, FMLA, ADA, OSHA, and payroll compliance</li><li>
Experience administering employee benefits programs</li><li>
Bilingual English and Spanish required to effectively support a multilingual workforce</li><li>
Exceptional attention to detail and ability to manage confidential information</li><li>
Strong organizational, communication, and problem-solving skills</li></ul></div>

HR Generalist/Payroll Administrator

University of Houston

<p></p><div><div><div><div><div><ul><li>495754
</li> </ul></div><div></div><div><ul><li>Full-Time
</li> </ul></div><div></div><div><ul><li>Biology
</li> </ul></div></div><div></div><div><div><div><b>Add to favorites
</b></div></div> <div></div><div><b>View favorites
</b></div></div><div><b>Department</b>: Biology <b>Salary</b>: Commensurate with Experience/Education
<p><b>Description</b>:</p>
<p>
Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college.
<br>
<br>
1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
<br>
2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
<br>
3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
<br>
4. Assists department staff with personnel issues and maintains personnel files.
<br>
5. Participates in the development of the annual budgets.
<br>
6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
<br>
7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
<br>
8. Develops and maintains informational databases for the college.
<br>
9. Represents the college on behalf of the Business Administrator as required.
<br>
10. Performs other job-related duties as assigned.
<br>
<br>
Performs pre-travel and post-travel administrative support to faculty and students within the Biology and Biochemistry department at the University of Houston. Ensures all State and University policies are adhered to while effectively communicating travel policies to both faculty and students.<br>
<br>
<b>Job Duties</b><br>
1. Participates in the management of the Department's internal travel operations.<br>
2. Initiates the creation of travel requests, travel reports, and travel reimbursements according to the University's travel policies.<br>
3. Assists management with the supervision of student employees.<br>
4. Facilitates the coordination of travel-related problem resolution, communication, and document preparation and processing with departmental faculty and students.<br>
5. Attends travel related trainings and business meetings as necessary.<br>
6. Serve as the travel coordinator and T-Card custodian for the department, ensuring T-Card guidelines are strictly followed.<br>
<br>
<b>Experience will be considered in lieu of education.</b><br>
<b>Education will be considered in lieu of experience.</b>
<br>
<br>
MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 2 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.</p>
<p>All positions at the University of Houston-System are security sensitive and will require a criminal history check.</p>
<p>
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.</p></div></div></div></div>

Sr. Assistant Business Administrator - Biology

ELIOR GROUP

<div><p><b>Payroll Coordinator</b></p><p><b>
Job Reference Number: </b>37691<br>
<b>Employment Type: </b>Full-Time<b>, </b>Onsite<br>
<b>Segment: </b>Elior Corporate<br>
<b>Brand: </b>ENA Corporate<br>
<b>Location: </b>Houston<b>, </b>Texas (US-TX)</p><br>
<p></p>
<p>
#LI-RK1</p><p>
#Boost</p><p><b>
Payroll Coordinator &ndash; Weekly Payroll Operations</b></p><h1 class="jobSectionHeader"><b>
The Role at a Glance:</b></h1><p>
Join Elior North America and be part of a payroll team that directly supports over 15,000 employees across the country. As a Payroll Specialist, you&rsquo;ll help ensure accurate and timely weekly payroll processing for both exempt and non-exempt employees, covering union and non-union populations.<br>
<br>
In this role, you&rsquo;ll work within our enterprise SAP platform to process payroll in-house&mdash;no third-party vendor involved&mdash;giving you exposure to the full payroll cycle, compliance requirements, and problem-solving across multiple states and employment structures.<br>
<br>
You&rsquo;ll collaborate with HR, Finance, and Operations teams to ensure payroll accuracy, compliance, and employee satisfaction.</p><h1 class="jobSectionHeader"><b>
What you&rsquo;ll be doing:</b></h1><h2 class="jobSectionHeader"><i>
Payroll Processing &amp; Administration</i></h2><ul><li>
Process weekly payroll for exempt, non-exempt, union, and non-union.</li><li>
Maintain payroll data integrity, including new hires, terminations, transfers, and pay changes.</li><li>
Calculate and enter deductions, garnishments, and adjustments accurately.</li><li>
Prepare and issue paychecks in-house, ensuring accuracy and timeliness.</li></ul><h2 class="jobSectionHeader"><i>
Compliance &amp; Reporting</i></h2><ul><li>
Ensure compliance with federal, state, and local wage and hour laws.</li><li>
Audit payroll transactions to maintain accuracy and compliance.</li><li>
Generate standard and ad hoc payroll reports for Finance, HR, and leadership.</li></ul><h2 class="jobSectionHeader"><i>
System &amp; Process Management</i></h2><ul><li>
Utilize SAP ERP for all payroll-related functions.</li><li>
Troubleshoot and resolve payroll discrepancies in partnership with HR and Operations.</li><li>
Recommend and implement process improvements to increase efficiency and accuracy.</li></ul><h2 class="jobSectionHeader"><i>
Employee Support</i></h2><ul><li>
Serve as a point of contact for payroll-related questions from managers.</li><li>
Provide exceptional customer service while maintaining confidentiality.</li></ul><h1 class="jobSectionHeader"><b>
What We&rsquo;re Looking For:</b></h1><h2 class="jobSectionHeader"><i>
Required Qualifications</i></h2><ul><li>
3+ years of payroll experience in a high-volume environment.</li><li>
Strong knowledge of payroll principles, wage and hour laws, and multi-state payroll.</li><li>
Experience with large ERP systems (SAP strongly preferred).</li><li>
High attention to detail and strong organizational skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Proficiency with Microsoft Office (Excel, Word, Outlook).</li></ul><h2 class="jobSectionHeader"><i>
Preferred Qualifications</i></h2><ul><li>
Experience processing union payroll.</li><li>
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).</li><li>
Prior experience in food service, hospitality, or large-scale operations.</li></ul><h1 class="jobSectionHeader"><b>
Work Location:</b></h1><p>
This position is based on site at our corporate office in Houston, TX, four days a week, with the option to work remotely one day per week. The office address is <b>4920 Westway Park Blvd, Houston, TX 77041.</b></p><h1 class="jobSectionHeader"><b>
Compensation:</b></h1><p>
Compensation for this role ranges from $25 to $28 per hour, commensurate with experience.</p><h1 class="jobSectionHeader"><b>
Benefits:</b></h1><ul><li>
Medical, Dental, and Vision Insurance (for full-time employees)</li><li>
Voluntary UNUM coverage: Accident, Critical Illness, and Hospital Indemnity</li><li>
Employee Discount Program</li><li>
Commuter Benefits (Transit and Parking)</li><li>
Employee Assistance Program (EAP)</li><li>
401(k) Retirement Plan</li><li>
Paid Sick Time</li><li>
Holiday Pay (9 paid holidays)</li><li>
Paid Time Off</li><li>
Tuition Reimbursement (for full-time employees)</li></ul>
<p><b>
About Elior North America:</b></p><p>
Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.</p><p>
At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you&rsquo;ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.</p><p></p><p><b><br>
Disclaimer:</b> This job description can be revised by management as needed.</p></div>

Payroll Coordinator

DASHIELL CORPORATION

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.
<br><br>
<b>Position Title:</b> Payroll Clerk
<br><br>
<b>Location:</b> 12301 Kurland Drive, Suite 400, Houston, TX 77034.
<br><br>
<b>Primary Function:</b><br>
The Payroll Clerk is responsible for the timely and accurate processing of multi-state payroll. The role is responsible for regulatory and tax compliance and must be able to analyze and research pay issues as they arise.
<br><br>
Duties & Responsibilities
<br><br>
Employee may be called upon to perform any or all the following functions:
<br><br>
<ul>
<li>Compile, calculate, and enter time along with other data for payrolls</li>
<li>Review weekly payroll for exceptions to pay rules and audit practices</li>
<li>Upload payroll and direct deposit files timely to bank</li>
<li>Create weekly, monthly general ledger entries for month end close</li>
<li>Compile and calculate pay including deductions, taxes, and overtime pay</li>
<li>Compile and calculate tax for withholding and unemployment in Excel using system reports involving calculations such as employee benefits on a weekly, bi-weekly, monthly, quarterly, and annual basis based on filing deadlines</li>
<li>Maintains employee confidence and protects payroll operations by keeping information confidential</li>
<li>Maintain staffing invoices in conjunction with Accounts Payable</li>
<li>Create Accounting reports for month end close</li>
<li>Compile reports to divisions as required i.e. weekly, monthly</li>
<li>Assist with any month-end close items as required</li>
<li>Other duties and responsibilities as assigned</li>
</ul>
<b>Minimum Qualifications:</b><br>
<ul>
<li>Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)</li>
<li>Demonstrated attention to detail to accurately process payroll</li>
<li>Ability to define problems, collect data, establish facts and draw valid conclusions</li>
<li>Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, managers, and employees of other divisions</li>
<li>Ability to prioritize and work in a fast paced environment to meet all deadlines</li>
<li>Basic understanding of accounting principles, payroll taxes, and government payroll regulations</li>
</ul>
<b>Education/Experience:</b><br>
<ul>
<li>Minimum of three years' experience working in payroll processing</li>
<li>High School Diploma or equivalent is required</li>
<li>Associates degree in Business, Accounting, or equivalent field preferred</li>
</ul>
<b>Physical Requirements:</b><br>
<ul>
<li>This position requires minimal physical effort.</li>
<li>Must be able to endure prolonged periods sitting at a desk and working on a computer for minimum of 8 hours a day.</li>
<li>While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.</li>
<li>Must be able and willing to travel overnight for trainings and/or meetings as required (10%)</li>
<li>Working extended hours, including weekends, may be required periodically.</li>
<li>May occasionally lift up to 25 pounds at a time.</li>
<li>Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy</li>
</ul>
Equal Employment Opportunity
<br><br>
Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
<br><br>
Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!
<br><br>
Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.

Payroll Clerk

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.
<br><br>
<b>Position Title:</b> Payroll Specialist
<br><br>
<b>Location:</b> 12301 Kurland Drive, Suite 400, Houston, TX 77034.
<br><br>
<b>Primary Function:</b><br>
The Payroll Specialist is responsible for the timely and accurate processing of multi-state payroll. The role is responsible for regulatory and tax compliance and must be able to analyze and research pay issues as they arise.
<br><br>
Duties & Responsibilities
<br><br>
Employee may be called upon to perform any or all the following functions:
<br><br>
<ul>
<li>Compile, calculate, and enter time along with other data for payrolls</li>
<li>Review weekly payroll for exceptions to pay rules and audit practices</li>
<li>Upload payroll and direct deposit files timely to bank</li>
<li>Create weekly, monthly general ledger entries for month end close</li>
<li>Compile and calculate pay including deductions, taxes, and overtime pay</li>
<li>Compile and calculate tax for withholding and unemployment in Excel using system reports involving calculations such as employee benefits on a weekly, bi-weekly, monthly, quarterly, and annual basis based on filing deadlines</li>
<li>Maintains employee confidence and protects payroll operations by keeping information confidential</li>
<li>Maintain staffing invoices in conjunction with Accounts Payable</li>
<li>Create Accounting reports for month end close</li>
<li>Compile reports to divisions as required i.e. weekly, monthly</li>
<li>Assist with any month-end close items as required</li>
<li>Other duties and responsibilities as assigned</li>
</ul>
<b>Minimum Qualifications:</b><br>
<ul>
<li>Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)</li>
<li>Demonstrated attention to detail to accurately process payroll</li>
<li>Ability to define problems, collect data, establish facts and draw valid conclusions</li>
<li>Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, managers, and employees of other divisions</li>
<li>Ability to prioritize and work in a fast paced environment to meet all deadlines</li>
<li>Basic understanding of accounting principles, payroll taxes, and government payroll regulations</li>
</ul>
<b>Education/Experience:</b><br>
<ul>
<li>Minimum of three years' experience working in payroll processing</li>
<li>High School Diploma or equivalent is required</li>
<li>Associates degree in Business, Accounting, or equivalent field preferred</li>
</ul>
<b>Physical Requirements:</b><br>
<ul>
<li>This position requires minimal physical effort.</li>
<li>Must be able to endure prolonged periods sitting at a desk and working on a computer for minimum of 8 hours a day.</li>
<li>While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.</li>
<li>Must be able and willing to travel overnight for trainings and/or meetings as required (10%)</li>
<li>Working extended hours, including weekends, may be required periodically.</li>
<li>May occasionally lift up to 25 pounds at a time.</li>
<li>Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy</li>
</ul>
Equal Employment Opportunity
<br><br>
Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
<br><br>
Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!
<br><br>
Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.

Payroll Specialist

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

JPMorganChase

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Become an integral part of the Payments team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 <br/>
 <br/>
 As an Executive Assistant in Payments, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain complex and detailed calendars
  </li>
  <li>
   Screen incoming calls and determine the level of priority, while using caution in dispensing information
  </li>
  <li>
   Arrange and coordinate complicated domestic and international travel and the coordination and logistics of both internal and external meetings
  </li>
  <li>
   Organize all aspects of internal and external events, including catering and transportation
  </li>
  <li>
   Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
  </li>
  <li>
   Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  </li>
  <li>
   Produce high quality emails and messages to individuals at all levels of the organization
  </li>
  <li>
   Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
  </li>
  <li>
   Handle regular activities without prompting, and advise in advance with issues or delays
  </li>
  <li>
   Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
  </li>
  <li>
   Oversee office operations by coordinating with facilities management for maintenance, leading space planning and communications, serving as the primary contact for office matters, and supporting events and meetings with logistics and access arrangements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications, Capabilities And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At least five years of administrative experience
  </li>
  <li>
   Advanced ability to organize
  </li>
  <li>
   Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  </li>
  <li>
   Strong interpersonal, written, and oral communication skills
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   Strong proficiency in Microsoft Office
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   Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
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 </ul>
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  Preferred Qualifications, Capabilities And Skills
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  <li>
   Experience supporting at the Managing Director level (or equivalent) or above
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   College degree is a plus
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  </li>
 </ul>
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  Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
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 </strong>
 <strong>
  About Us
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  <br/>
 </strong>
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
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 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
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 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
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 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
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 <strong>
  About The Team
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 </strong>
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
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Senior Executive Assistant - Payments

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