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administrative assistant ii Jobs in Houston

administrative assistant ii

afternoon assistant

personal assistant

Everyday Sign Guys

Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth day-to-day operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless office functioning and executive support.Duties<ul><li>Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Organize and oversee office management tasks including filing, data entry, document management via DocuSign, and maintaining office supplies inventory.</li><li>Handle multi-line phone systems with professional phone etiquette, screen calls, and direct inquiries appropriately.</li><li>Assist with event planning for corporate meetings, team-building activities, or client events from inception to execution.</li><li>Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic bookkeeping duties.</li><li>Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.</li><li>Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external clients.</li></ul>Qualifications<ul><li>Proven experience as a Personal Assistant or in an administrative role with at least several years of office management experience.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Excellent typing speed combined with transcription and proofreading skills for accurate document preparation.</li><li>Familiarity with office equipment such as multi-line phone systems and front desk procedures.</li><li>Experience with project coordination tools and calendar management software like Microsoft Outlook Calendar.</li><li>Knowledge of QuickBooks for bookkeeping tasks is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle confidential information discreetly while demonstrating strong organizational skills and attention to detail. Join our team as a Personal Assistant if you&rsquo;re eager to contribute your organizational talents in a lively environment that values proactive support and professional growth!</li></ul>Job Type: Part-timePay: $14.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Houston, TX 77005

Personal Assistant

Audubon Companies

<div>Audubon is currently seeking an Executive Assistant to join our team in our Houston, TX Energy Corridor Office. The Executive Assistant will provide personal administrative support and assistance to executive staff.

PRIMARY RESPONSIBILITIES:
<ul><li>Prepare and edit correspondence, communications, presentations and other documents.</li>
<li>File and retrieve documents and reference materials.</li>
<li>Conduct research, assemble and analyze data to prepare reports and documents.</li>
<li>Manage and maintain executive's schedules, appointments and travel arrangements.</li>
<li>Arrange and coordinate meetings and events.</li>
<li>Record, transcribe and distribute minutes of meetings.</li>
<li>Monitor, respond to and distribute incoming communications.</li>
<li>Answer and manage incoming calls.</li>
<li>Receive and interact with incoming visitors.</li>
<li>Interact with external clients.</li>
<li>Co-ordinate project-based work.</li>
<li>Review operating practices and implement improvements where necessary</li>
<li>Supervise and train lower level staff.</li>
</ul>
Health, Safety, and Environmental Responsibilities:
<ul>
<li>All employees are responsible for supporting Audubon Companies' Health, Safety, and Environmental (HSE) policies and procedures. This includes:</li>
<li>Performing duties in a manner that protects personal and team health and safety</li>
<li>Participating in required HSE training, meetings, and reporting activities</li>
<li>Identifying and reporting hazards, near misses, and unsafe conditions</li>
<li>Following safe work practices and complying with applicable regulatory requirements</li>
</ul>
EXPERIENCE AND SKILL REQUIREMENTS:
<ul>
<li>Bachelor's degree preferred, not required.</li>
<li>At least 3 years' experience providing support at the executive level.</li>
<li>Organizational and planning skills.</li>
<li>Communication skills.</li>
<li>Information gathering and information monitoring skills.</li>
<li>Problem analysis and problem solving skills.</li>
<li>Judgment and decision-making ability.</li>
<li>Initiative.</li>
<li>Confidentiality.</li>
<li>Attention to detail and accuracy.</li>
<li>Flexibility.</li>
</ul>
No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled</div>

Executive Assistant

NEXS Medical

Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>invoice, calling insurance . paper work.</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Support office management tasks such as supply ordering, inventory tracking, and organization of office spaces</li><li>Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and organizational abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value energetic individuals eager to grow their administrative expertise in a supportive setting. This paid role is perfect for those looking to build a versatile skill set while contributing to an engaging team environment.Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

Paneled Perfection Home & Decor

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management functions. Your positive attitude and organizational skills will ensure smooth daily operations, creating a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.Duties<ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Answer multi-line phone systems efficiently, directing calls to appropriate departments or personnel</li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office</li><li>Handle data entry, filing, and document proofreading with accuracy and attention to detail</li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software</li><li>Maintain organized records of visitor logs, correspondence, and administrative files</li><li>Provide excellent customer support through professional phone etiquette and personalized assistance</li></ul>Requirements<ul><li>Proven office management or clerical experience in a fast-paced environment</li><li>Strong computer literacy including proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills</li><li>Experience with multi-line phone systems and excellent phone etiquette</li><li>Bilingual abilities are highly preferred to serve diverse client needs effectively</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently</li><li>Previous experience in customer service or as a medical/dental receptionist is advantageous</li><li>Ability to type quickly with high accuracy; proofreading skills are a plus</li><li>Knowledge of office management software such as QuickBooks or bookkeeping tools is desirable</li><li>Strong time management skills with the ability to handle multiple responsibilities seamlessly</li><li>Personal assistant or calendar management experience is beneficial for supporting executives or teams</li></ul>Join us as a Front Desk Receptionist and be the friendly first point of contact that sets the tone for our organization! Your enthusiasm, professionalism, and organizational prowess will help create an inviting atmosphere while ensuring operational excellence. This role is paid &mdash; we value your contribution from day one!Job Type: Full-timePay: $15.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Front Desk Receptionist

Hunton Andrews Kurth LLP

<div>
 Job Details
 
 
 
 Description
 
 
 
 Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Litigation team in our Houston office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.
 
 
 
 Responsibilities And Accountabilities
 
 
 
 <ul>
 <li>
 Provides general administrative support including, but not limited to, managing attorney&rsquo;s Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
 </li>
 <li>
 Complies with the firm&rsquo;s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
 </li>
 <li>
 Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney&rsquo;s Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
 </li>
 <li>
 Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
 </li>
 <li>
 Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys&rsquo; and assistants&rsquo; schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.
 </li>
 <li>
 Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.
 </li>
 <li>
 Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
 </li>
 <li>
 Performs special projects as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: High school diploma or equivalent required. College degree preferred.
 </li>
 <li>
 Experience: Minimum three years&rsquo; overall legal secretarial experience (or work equivalent) required. Prior law firm and litigation experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
 </li>
 <li>
 Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. This role requires in-office attendance in accordance with the policies set by your local office, team, and/or Firm. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
 
 
 </li>
 </ul>
 EEO/drug-free workplace/E-Verify participant/Veteran/Disability.
 
 
 Please view the Equal Employment Opportunity Poster here.
 
 
 
 The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.
 
</div>

Professional Assistant

Sage Haus

<div>Job Title: Part-Time House Manager &amp; Family Assistant
Location: Houston, TX 77008
Employment Type: Part-time (10&ndash;15 hours per week)
Proposed Start Date: ASAP
Compensation: $30&ndash;$35/hour, based on experience
Requirements:
<ul><li>Maintain a smoke-free environment</li>
<li>Reliable transportation</li>
<li>Fluent English speaker</li>
<li>Tech-savvy and comfortable managing digital calendars and household systems</li>
<li>Comfortable coordinating with household vendors and service providers</li>
</ul>Proposed Schedule
<ul><li>Monday&ndash;Thursday: Daytime hours, typically between 8:00 AM &ndash; 5:00 PM</li>
<li>3&ndash;4 hour shifts, 3&ndash;4 days per week</li>
<li>Exact timing is flexible and can be coordinated based on household needs and candidate availability</li>
<li>Some flexibility is appreciated during occasional travel periods</li>
</ul>About Our Family
We are a busy, organized family of four with two school-aged children and a friendly, easygoing cat. Our home is a lively mix of work, school, extracurriculars, and fun family time. Both parents have demanding professional roles, with one of us traveling internationally a few times each year, so there's never a dull moment.
Our home runs on thoughtful systems that help keep things running smoothly, and we're always looking for ways to improve. We love to spend time together as a family&mdash;whether it's quiet weekends, spontaneous adventures, or enjoying our favorite hobbies. We place a high value on clear communication, efficiency, and creating a space where everyone can thrive.
As we navigate our busy schedules, we're looking for someone who can help us take care of the day-to-day tasks that make family life easier. Our goal is to find a partner who can seamlessly manage the behind-the-scenes operations of the home, so we can focus more on quality time with our children and each other. We're excited to welcome someone who brings a fresh perspective and who can help us build even better systems for our home!
Who You Are / What We're Looking For
<ul><li>Proactive &amp; Organized: You're comfortable managing multiple household systems and take initiative without needing specific direction.</li>
<li>Anticipate Needs: You're able to foresee tasks before they arise and are always one step ahead.</li>
<li>Clear Communicator: You communicate effectively and keep the family informed of important updates.</li>
<li>Tech-Savvy: You're comfortable with digital calendars, household systems, and technology that helps keep things running smoothly.</li>
<li>Dependable &amp; Flexible: You're reliable, detail-oriented, and can adapt when priorities shift.</li>
<li>Independent Worker: You can work with minimal supervision but know when to check in or provide updates.</li>
<li>Solutions-Oriented: You bring a positive, proactive approach to solving problems and improving household systems.</li>
<li>Family-Focused: You genuinely enjoy supporting an active household and take pride in managing the operational side of family life so parents can focus on their children.</li>
</ul>Key Responsibilities
<h3 class="jobSectionHeader">Household Organization &amp; Maintenance</h3>
<ul><li>Maintain organization systems for closets, pantry, storage spaces, and common areas</li>
<li>Reset and tidy rooms regularly to maintain a clean and organized home environment</li>
<li>Prepare the home for the biweekly cleaning service</li>
<li>Organize seasonal clothing and manage donation items</li>
<li>Coordinate seasonal d&eacute;cor swaps and storage organization</li>
<li>Perform light household maintenance such as changing light bulbs, small paint touch-ups, or minor household fixes</li>
<li>Water indoor and outdoor plants as needed</li>
<li>Assist with seasonal storage trips for items such as d&eacute;cor or pool supplies</li>
</ul><h3 class="jobSectionHeader">Inventory Management &amp; Errands</h3>
<ul><li>Restock pantry items, household supplies, and toiletries</li>
<li>Execute grocery pickup orders and put groceries away</li>
<li>Run local errands such as returns, dry cleaning, prescription pick-ups, and donation drop-offs</li>
<li>Handle mail, deliveries, and package organization</li>
</ul><h3 class="jobSectionHeader">Meal Support</h3>
<ul><li>Assist with school lunch preparation as needed</li>
<li>Rotate refrigerator items and monitor for expired food</li>
<li>Support grocery ordering and pantry restocking</li>
<li>Introduce (and be creative) with simple meal or snack ideas to add variety for children when helpful</li>
</ul><h3 class="jobSectionHeader">Laundry &amp; Linen Care</h3>
<ul><li>Manage household laundry including washing, drying, folding, organizing, and putting away clothing</li>
<li>Wash bedding and linens regularly</li>
<li>Provide occasional ironing or steaming when needed</li>
<li>Keep laundry areas organized and stocked with supplies</li>
<li>Handle specialty care for uniforms or delicate clothing items</li>
</ul><h3 class="jobSectionHeader">Family Support</h3>
<ul><li>Monitor household and activity calendars to ensure items such as uniforms, supplies, and event materials are prepared in advance</li>
<li>Provide a weekly overview of upcoming family activities and logistics</li>
<li>Assist with occasional school preparation or project needs</li>
<li>Provide occasional backup childcare, sick-day coverage, or transportation support when schedules overlap</li>
<li>Assist with packing preparation for travel, camps, or family trips</li>
</ul><h3 class="jobSectionHeader">Pet Care</h3>
<ul><li>Refresh the cat water</li>
<li>Change the bag on the litter box</li>
<li>Deep clean the litter box (quarterly)</li>
<li>Be available for the mobile vet when appointments coincide with working hours</li>
</ul><h3 class="jobSectionHeader">Deep Cleaning &amp; Special Projects</h3>
<ul><li>Complete occasional deep cleaning tasks such as refrigerator organization, pantry resets, or drawer organization</li>
<li>Assist with seasonal organization projects</li>
<li>Support preparation for family events or special activities</li>
</ul><h3 class="jobSectionHeader">Vendor &amp; Property Coordination</h3>
<ul><li>Coordinate with household service providers and vendors when needed</li>
<li>Research service providers and gather quotes for occasional home maintenance or improvement projects</li>
<li>Occasionally help oversee small home projects and scheduling</li>
</ul><h3 class="jobSectionHeader">Administrative &amp; Personal Assistant Support</h3>
<ul><li>Monitor flight trackers and recommend the best flight options to parents when they become available</li>
</ul>How to Apply
Please submit the following:
<ul><li>A short introductory letter explaining why you would be a great fit for this role</li>
<li>Your updated resume</li>
<li>Three professional references with contact information</li>
</ul>This role will require a background check prior to employment.</div>

Part-Time House Manager & Family Assistant

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