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executive personal assistant

personal executive assistant

Propel Recruitment LLC

<div>
 
 Our trusted client is seeking a highly adaptable Personal Assistant to provide comprehensive executive support. This rewarding role involves frequent domestic and international travel, and requires someone who can operate comfortably within a structured organizational environment.
 
 
 
 
 
 
 About the role and your impact:
 
 
 <ul>
 <li>
 Support the Executive in a wide range of logistical and administrative needs, often involving complex and shifting travel plans.
 </li>
 <li>
 Collaborate and interface with various internal and external partners.
 </li>
 <li>
 Provide anticipatory, detail-oriented support both while traveling and during on-site engagements.
 </li>
 <li>
 Ensure smooth execution of plans by staying organized, proactive, and calm under pressure.
 </li>
 </ul>
 
 
 
 
 
 Who you are:
 
 
 <ul>
 <li>
 A poised, flexible professional with strong communication skills, exceptional discretion, and lightning-speed responsiveness.
 </li>
 <li>
 A team-oriented, humble individual who excels in behind-the-scenes execution and thrives in a structured, process-driven environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience providing high-level personal/executive support.
 </li>
 <li>
 Comfortable with frequent, unpredictable travel up to 90% of the time.
 </li>
 <li>
 Enjoys working within a large organization, collaborating with various stakeholders, and adapting to evolving needs.
 </li>
 <li>
 This individual should be prepared for a dynamic schedule and remain professional, observant, and solutions-oriented at all times.
 </li>
 </ul>
</div>

Personal Assistant

Smart City Kids

About Smart City KidsThe mission of Smart City Kids (SCK) is to be a village for all things education related, whether working with families to define their priorities and identify the educational profile for their student or partnering with schools and other organizations in support of their mission-driven goals. Since its founding in 2001, SCK has successfully guided families with expertise and sensitivity through the complexities of applying to schools, from preschool through college. Additionally, SCK provides guidance for all areas of school operations including: admissions, school placement, organizational rebranding, marketing, strategic planning, communications, development, leadership transitions, and curricular initiatives. SCK also supports corporate clients by providing a broad range of education-related employee workshops and services. Alongside these services, SCK operates a tutoring company, Smart City Tutors (SCT), which provides both individual and school-based learning support for academic and test preparation needs.About the RoleAs SCK&rsquo;s Executive &amp; Personal Assistant, we look to you to take responsibility for a wide range of duties related to the seamless flow of the company operations and the management of the day-to-day business and personal needs of our CEO. This involves coordination with multiple people including clients, staff members, and external partners in order to manage the CEO&rsquo;s priorities and workflow and to support their personal needs. The work is fast-paced and requires adjusting quickly and flexibly to accommodate unanticipated changes. A calm demeanor and a high level of organization and adaptability are essential to the job.Communicating in an efficient and professional manner is also critical to the position, as you are often a primary point of contact for clients. In addition to managing the CEO&rsquo;s operational, scheduling, and personal needs, you will also ensure that they are prepared for all meetings and events by providing documentation in advance, creating reports, keeping track of client needs, and researching new projects, business areas, schools, or other client-related services.The ideal candidate will be highly motivated and efficient with an enthusiasm for learning and growth and an ability to manage a complex workflow effectively and calmly. Through working closely with SCK&rsquo;s Founder and CEO, the role offers a strong opportunity for learning and professional growth.Key Competencies<ul><li>Proactive, resourceful, and collaborative: You enjoy working with others but are also capable of acting with independence and self-direction. Whatever the challenge, you&rsquo;ve got this!</li><li>Detail oriented and highly organized: You&rsquo;ve never met a system you didn&rsquo;t want to improve and you get a rush of satisfaction once you&rsquo;ve got everything in its place.</li><li>Flexible, adaptable, and calm under pressure: You are known for being cool as a cucumber, even when others around you are stressed. Managing multiple tasks, unexpected changes, and competing priorities is a breeze!</li><li>Attuned and action-oriented: You have an uncanny ability to anticipate people&rsquo;s needs before they realize they have them. You love hearing the words, &ldquo;How did you know?!&rdquo;</li><li>Excellent interpersonal and communication skills: You form relationships quickly, listen carefully, and speak with clarity. You relish the challenge of building rapport with new people.</li><li>Curious, excited to learn, and open to feedback: You have a strong desire to learn and grow. When you&rsquo;re met with a new task or topic, you can&rsquo;t wait to dig in.</li><li>Professionalism, discretion, and good judgment: You&rsquo;re a pro. People feel at ease around you because they know you&rsquo;ve got it all handled and they can trust you.</li></ul>Duties &amp; ResponsibilitiesAdministrative <ul><li>Provide administrative support to the CEO and manage their executive and personal calendar</li><li>Screen and direct incoming calls, emails, and inquiries with a focus on organization and personalized customer service</li><li>Organize and prepare materials for meetings, including agendas, presentations, and follow-up actions</li><li>Organize and maintain client documentation, including meeting notes and client records</li><li>Track and manage deadlines, ensuring the CEO is prepared and that their daily tasks are efficiently prioritized</li><li>Coordinate aspects of the CEO&rsquo;s day-to-day personal needs, including managing appointments, travel, and a range of personal and family tasks</li><li>Support and manage the planning and execution of online and in-person company events</li><li>Coordinate domestic and international travel as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>Communication <ul><li>Communicate with clients in a highly professional and individualized manner</li><li>Prepare and edit individual correspondence, corporate communications, presentations, and reports</li><li>Manage all areas of the CEO&rsquo;s daily communication needs, including client outreach as needed</li></ul>Technical Skills<ul><li>Coordinate video and audio conference calls</li><li>Create and maintain databases</li><li>Fluency in Outlook, Microsoft Office, Google Suites, as well as CRM, marketing, and project management systems</li><li>High level of comfort learning and administering new technology as the company incorporates additional tools and services</li></ul>Qualifications<ul><li>3+ years of Executive Assistant or Personal Assistant experience preferred</li><li>Knowledge of technology systems listed above</li><li>Associate degree or bachelor&rsquo;s degree preferred but not required and depending on experience</li></ul>Pay: $80,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive & Personal Assistant to the CEO

The Real Deal

This Position requires a presence in New YorkThe Real Deal is seeking a driven Personal Executive Assistant to support our Founder and Publisher. This role spans his business, academic, and personal responsibilities and serves as the central command ensuring priorities are organized, communication flows between different departments and to remind him to take an umbrella if it&rsquo;s going to rain later.What You'll Do:<ul><li>Manage and prioritize multiple calendars, ensuring all responsibilities scheduled appropriately.</li><li>Coordinate domestic and international travel, including detailed itineraries and transfer logistics.</li><li>Serve as the primary point of contact for internal and external communications, manage inbox, invites, and approvals.</li><li>Coordinate with accountants, advisors, and professional service providers on matters such as tax documentation and financial coordination.</li><li>Liaise with external parties and oversee administrative matters, including tracking incoming and outgoing packages and gifts.</li><li>Maintain oversight of contracts and critical documentation, ensuring timely review, organization, and approval processes.</li></ul>What You Bring:<ul><li>In office position, must live within one hour of the New York City area.</li><li>College degree and/or 3+ years of professional experience (extra points for military service).</li><li>Exceptional organizational ability and strong attention to detail.</li><li>Proficient written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders.</li><li>High level of discretion when handling sensitive personal and business matters.</li><li>Strong digital proficiency and comfort managing modern productivity and communication tools.</li></ul>This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems, and wants a front-row seat inside the world of media. The right candidate will become a trusted extension of the publisher&rsquo;s office, representing him professionally while helping keep a complex and high-profile schedule running smoothly.Who We Are:The Real Deal is the largest real-estate news outlet in the US, reaching millions of professionals daily through our media channels. We have received 60+ awards for editorial excellence over the past six years, including the General Excellence award from the Society of Business Writers and Editors.The Real Deal is one of the 300-most visited web sites in the US. Quantcast rates us as having the wealthiest and among the most educated audiences of any site. As a publication, The Real Deal is to real-estate what Variety is to entertainment or what Politico is to Beltway politics &ndash; a plugged-in news outlet that is read by the entire industry.We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We partner with our employees to support diversity and inclusion in the workplace and through higher education programs supporting rising journalists.Pay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10001

Executive Assistant

<div><div>This Position requires a presence in New York 


The Real Deal is seeking a driven Personal Executive Assistant to support our Founder and Publisher.

This role spans his business, academic, and personal responsibilities and serves as the central command ensuring priorities are organized, communication flows between different departments and to remind him to take an umbrella if it&rsquo;s going to rain later. 


What You'll Do:
<ul>
<li>Manage and prioritize multiple calendars, ensuring all responsibilities scheduled appropriately.</li>
<li>Coordinate domestic and international travel, including detailed itineraries and transfer logistics.</li>
<li>Serve as the primary point of contact for internal and external communications, manage inbox, invites, and approvals.</li>
<li>Coordinate with accountants, advisors, and professional service providers on matters such as tax documentation and financial coordination.</li>
<li>Liaise with external parties and oversee administrative matters, including tracking incoming and outgoing packages and gifts.</li>
<li>Maintain oversight of contracts and critical documentation, ensuring timely review, organization, and approval processes.</li></ul> 


What You Bring:
<ul>
<li>In office position, must live within one hour of the New York City area.</li>
<li>College degree and/or 3+ years of professional experience (extra points for military service).</li>
<li>Exceptional organizational ability and strong attention to detail.</li>
<li>Proficient written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders.</li>
<li>High level of discretion when handling sensitive personal and business matters.</li>
<li>Strong digital proficiency and comfort managing modern productivity and communication tools.</li>
</ul>
This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems, and wants a front-row seat inside the world of media.

The right candidate will become a trusted extension of the publisher&rsquo;s office, representing him professionally while helping keep a complex and high-profile schedule running smoothly.
</div>
<div><div>Who We Are:</div>
<div></div>
<div>The Real Deal is the largest real-estate news outlet in the US, reaching millions of professionals daily through our media channels. We have received 60+ awards for editorial excellence over the past six years, including the General Excellence award from the Society of Business Writers and Editors.</div>
<div></div>
<div>Quantcast rates us among the 300-most visited sites in the US and the website with the wealthiest audience and one of the most educated.</div>
<div>As a publication, The Real Deal is to real estate what Variety is to entertainment or what Politico is to Beltway politics &ndash; a plugged-in news outlet that is read by the entire industry.</div>
<div></div>
<div>We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We partner with our employees to support diversity and inclusion in the workplace and through higher education programs supporting rising journalists.</div>
</div>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Executive Personal Assistant

Mission Staffing

<div>
 
 
 Senior Personal Assistant to the CEO
 
 
 
 
 Private Equity Firm
 
 
 
 Overview
 
 
 We are seeking an exceptional
 
 Senior Personal Assistant
 
 to work in close partnership with an Executive Assistant in supporting the CEO of a fast-paced, high-performing Private Equity firm. This role is designed for a seasoned professional who thrives in an always-on environment, anticipates needs before they arise, and operates with absolute discretion and precision.
 
 
 The ideal candidate brings
 
 10+ years of experience
 
 supporting senior executives in demanding, high-stakes environments and views their role as a long-term career, not a stepping stone.
 
 
 Responsibilities
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Provide comprehensive personal and professional support to the CEO, in coordination with the Executive Assistant
 </li>
 <li>
 Manage complex personal scheduling, logistics, and priorities alongside business commitments
 </li>
 <li>
 Act as a trusted gatekeeper, handling sensitive and confidential matters with impeccable judgment
 </li>
 <li>
 Maintain seamless day-to-day operations for the CEO across work and personal life
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel (commercial and private), including last-minute changes
 </li>
 <li>
 Oversee all travel details: visas, itineraries, ground transportation, accommodations, and security considerations
 </li>
 <li>
 Be available during travel to resolve issues in real time
 </li>
 </ul>
 
 
 Household &amp; Lifestyle Management
 
 
 <ul>
 <li>
 Manage personal vendors and services (household staff, property management, advisors, etc.)
 </li>
 <li>
 Handle personal projects, events, and special initiatives as needed
 </li>
 <li>
 Ensure all personal obligations are executed flawlessly and on time
 </li>
 </ul>
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO, family members, internal teams, and external stakeholders
 </li>
 <li>
 Draft and manage personal correspondence when needed
 </li>
 <li>
 Partner closely with the Executive Assistant to ensure unified, proactive support
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 
 10+ years
 
 of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives or principals
 </li>
 <li>
 Experience in Private Equity, Finance, Investment Management, or similarly demanding environments strongly preferred
 </li>
 <li>
 Demonstrated ability to operate with a
 
 24/7 mentality
 
 and respond calmly under pressure
 </li>
 <li>
 Exceptional organizational, problem-solving, and prioritization skills
 </li>
 <li>
 Absolute discretion, integrity, and emotional intelligence
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Tech-savvy and highly detail-oriented
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 <ul>
 <li>
 
 Base Salary:
 
 $150,000 &ndash; $200,000, commensurate with experience
 </li>
 <li>
 
 Bonus:
 
 Performance-based bonus opportunity
 </li>
 <li>
 
 Benefits:
 
 100% employer-paid medical, dental, and vision benefits
 </li>
 <li>
 Additional perks and long-term growth potential within the organization
 </li>
 </ul>
 
 Why This Role
 
 
 This is a rare opportunity to work at the highest level of executive support within a top-tier Private Equity environment. The right candidate will be a strategic partner, trusted confidant, and operational powerhouse who takes pride in making the impossible look effortless.
 
</div>

Executive Personal Assistant to CEO - Private Equity

Gabriel&Co

Job Title: Executive Assistant to the CEOLocation: New York, NY (In-Office &ndash; 5 Days per Week)Company: Gabriel &amp; Co.Compensation Range: $90k to $110kAbout Gabriel &amp; Co.Gabriel &amp; Co. is a New York&ndash;based approachable luxury jewelry brand with a reputation for craftsmanship, innovation, and strong partnerships with independent retailers. As a vertically integrated company with global reach, we design, manufacture, and distribute fine jewelry collections that combine timeless elegance with modern design.Position OverviewGabriel &amp; Co. is seeking a highly organized, proactive, and polished Executive Assistant to the CEO to support the day-to-day operations of the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and projects, and serves as a trusted partner to senior leadership.The Executive Assistant will play a critical role in ensuring the CEO operates efficiently by managing professional and personal priorities, coordinating travel and logistics, supporting special projects, and serving as the primary host for visitors to the Gabriel &amp; Co. headquarters.This role requires strong attention to detail, exceptional communication skills, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s professional and personal calendar, including scheduling meetings, appointments, and events.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.</li><li>Prioritize and manage incoming requests to ensure the CEO&rsquo;s time is used effectively.</li><li>Prepare materials, presentations, and briefing documents for meetings.</li><li>Assist with follow-ups and coordination on key projects and initiatives led by the CEO.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Office &amp; Reception Management<ul><li>Serve as the first point of contact for visitors at Gabriel &amp; Co.&rsquo;s headquarters.</li><li>Manage the reception desk, greeting guests, coordinating meeting logistics, and ensuring a welcoming office environment.</li><li>Coordinate conference room scheduling and meeting setup.</li><li>Manage office logistics related to executive meetings and guests.</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between the CEO and internal teams, external partners, and clients.</li><li>Draft and manage professional correspondence on behalf of the CEO.</li><li>Ensure clear and timely communication across departments.</li><li>Track key action items and ensure follow-through on commitments.</li></ul>Personal &amp; Administrative Support<ul><li>Assist with personal scheduling, appointments, and travel logistics for the CEO as needed.</li><li>Support personal administrative tasks to ensure seamless coordination between professional and personal obligations.</li><li>Manage expense reporting and related administrative tasks.</li></ul>Qualifications<ul><li>5+ years of experience supporting a senior executive or CEO.</li><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities while maintaining attention to detail.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion and confidentiality.</li><li>Proactive mindset with the ability to anticipate needs.</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools.</li></ul>Pay: $90,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>senior executive/CEO executive assistant: 5 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

Explore 864+ Personal executive assistant in New York this March. Find roles across top companies and apply now to boost your career.

864 personal executive assistant jobs In New York

Personal Assistant

Executive & Personal Assistant to the CEO

Executive Assistant

Executive Assistant

Executive Personal Assistant

Executive Personal Assistant to CEO - Private Equity

Executive Assistant to the CEO