administrative assistant Jobs in New York

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executive administrative assistant Jobs in New York

executive administrative assistant

executive personal assistant Jobs in New York

executive personal assistant

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Diamond Towing Corporation

JOB DESCRIPTIONWe are seeking a highly organized and proactive Personal Assistant to manage a complex schedule, communications, travel, and personal life, acting as a logistical expert to ensure their professional career and personal affairs run smoothly, requiring extreme discretion, adaptability, and strong organizational skills for tasks ranging from booking flights and managing household staff to handling confidential correspondence and running errands.Key Responsibilities:<ul><li>Oversee daily and weekly schedules including booking travel, appointments, events, and coordinating with manager, stylists, and family.</li><li>Act as the first point of contact, filtering calls, emails, and messages, and relaying crucial information promptly.</li><li>Arrange all aspects of domestic and international travel, including flights, hotels, transport, and itineraries, often accompanying the personality.</li><li>Handle personal tasks like shopping, dry cleaning, bill payments, and gift purchasing</li><li>Coordinate logistics for appearances, events, and manage personal projects as needed.</li><li>Maintain strict confidentiality and act as a trusted confidant for sensitive personal and professional matters.</li></ul>Required Skills &amp; Qualifications:<ul><li>Proven administrative and logistical coordination</li><li>Exceptional multitasking, detail orientation, and follow through</li><li>Excellent written and verbal skills for managing correspondence</li><li>Experience with all social media (IG, TT, FB, X and YT)</li><li>Ability to work flexible hours and handle unexpected changes</li><li>Taking initiative and anticipating needs. Unwavering commitment to privacy and professionalism</li></ul>Pay: $25.31 - $2,500.00 per monthWork Location: In person

Personal Assistant

David Yurman

<div>
 
 About Us
 
 
 
 David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable &ndash; the brand&rsquo;s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers.
 
 
 
 Our Values
 
 
 
 At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family&rsquo;s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance.
 
 
 
 Job Description
 
 
 
 
 Personal Assistant
 
 
 
 
 SUMMARY:
 
 The Personal Assistant will provide comprehensive administrative and personal support, ensuring seamless day-to-day operations for the principal. This role requires a high level of discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The position includes approximately 50% travel with evenings and weekend schedule.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and maintain complex calendars, including scheduling meetings, appointments, and personal commitments
 </li>
 <li>
 Coordinate all aspects of travel, including flights, accommodations, ground transportation, and detailed itineraries
 </li>
 <li>
 Serve as a primary point of contact, handling correspondence, calls, and requests with professionalism and confidentiality
 </li>
 <li>
 Anticipate needs and proactively resolve issues to ensure efficiency and continuity
 </li>
 <li>
 Assist with personal errands, household coordination
 </li>
 <li>
 Support project management tasks, including tracking deadlines and follow-ups
 </li>
 <li>
 Liaise with internal teams, external partners, and family members when appropriate
 </li>
 <li>
 Handle sensitive information with the utmost discretion and confidentiality
 </li>
 <li>
 Provide on-the-ground support during travel, ensuring schedules and logistics run smoothly
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements:
 
 
 
 <ul>
 <li>
 Willingness and ability to travel up to 50% of the time, often on short notice
 </li>
 <li>
 Flexibility to work outside of standard business hours, including evenings and weekends, as needed
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 High level of professionalism, discretion, and reliability
 </li>
 <li>
 Ability to multitask and adapt in a dynamic environment
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Valid passport and ability to travel domestically and internationally
 
 
 </li>
 </ul>
 
 Estimate Salary Range
 
 : $140-$150k
 
 
 Base pay is one component of David Yurman&rsquo;s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.
 
 
 
 Diversity, Equity &amp; Inclusion at David Yurman
 
 
 
 As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees&rsquo; backgrounds and perspectives. We will always advocate for equity and inclusion for all.
 
 
 David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual&rsquo;s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).
</div>

Solomon Page

<div>
 A highly successful Tech Founder and Investor is seeking an exceptional Personal Assistant to serve as the operational backbone of a fast-paced, high-touch personal life. This is a rare opportunity for a sharp, polished, and deeply resourceful individual who thrives in a high-trust environment and takes genuine pride in delivering excellence across every detail. The principal is an active entrepreneur and requiring a candidate who is equally at ease in a world-class urban environment as they are in a refined, outdoor lifestyle setting. This is a hands-on, high-ownership role that demands not only operational precision but a strong sense of personal judgment, taste, and discretion.
 
 
 <ul>
 <li>
 100-125K with bonus
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Full oversight and management of two private residences
 </li>
 <li>
 Complete ownership of a complex personal and social calendar
 </li>
 <li>
 Daily lifestyle management and anticipatory support across all aspects of the principal&rsquo;s personal operations
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 1plus years in a PA/EA role, types of principals supported
 </li>
 <li>
 Technology, household management, calendar/logistics
 </li>
 <li>
 Discretion, judgment, temperament
 </li>
 <li>
 Degree preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Personal Assistant to Founder

Glocap Search

<div>
 
 Our client, a Financial Services Firm is seeking a Personal Assistant to work out of the Midtown office four days a week, with the option to work remotely on Fridays. This individual will be supporting senior executives as needed. This role requires exceptional multitasking abilities, discretion, and the ability to anticipate needs in a fast-paced environment.
 
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 Company: Financial Services Firm
 
 
 Position: Personal Assistant
 
 
 Location: Midtown &ndash; four days in the office and one day (Friday) WFH
 
 
 Hours: 8:00 AM &ndash; 5:30 PM, with flexibility and availability to support outside of these hours as needed
 
 
 Salary:$120k-$145k base depending on experience plus bonus eligible and full benefits!
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Manage complex calendars of meetings, appointments, and events
 
 
 &bull; Handle schedule conflicts and last-minute changes
 
 
 &bull; Manage emails, phone calls, and correspondence
 
 
 &bull; Arrange personal travel, accommodations, and itineraries
 
 
 &bull; Organize events, meetings, and social engagements
 
 
 &bull; Run personal errands (shopping, reservations, etc.)
 
 
 &bull; Maintain files, records, and important documents
 
 
 &bull; Assist with project coordination or basic bookkeeping
 
 
 &bull; Support ad hoc projects as needed
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree highly preferred
 
 
 &bull; 5&ndash;8 years of relevant experience required
 
 
 &bull; Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
 
 
 &bull; Strong attention to detail, organization, and problem-solving skills
 
 
 &bull; Ability to communicate effectively and professionally, both written and verbal
 
 
 &bull; Flexibility in hours based on business needs, projects, and meetings
 
 
 &bull; Ability to work independently and as part of a team, while interacting with all levels of management
 
 
 &bull; Excellent time management skills with the ability to anticipate needs
 
 
 &bull; Ability to exercise discretion, confidentiality, and sound judgment in all matters
 
</div>

The Mom Project

<div>
 🔹
 
 Senior Personal Assistant to Founder
 
 
 
 Midtown Manhattan | In-Person | 35-45 Hours Weekly
 
 
 A business owner and Doctor is seeking a seasoned and highly organized Senior Personal Assistant to manage complex personal logistics in a high-performance founder environment.
 
 
 This is a structured, in-person role requiring discretion, strong executive functioning, and independent decision-making within defined guidelines. The position reports to the Executive Assistant (once appointed).
 
 
 ⸻
 
 
 Role Expectations
 
 
 This position requires emotional steadiness, professional maturity, and sound judgment. The ideal candidate is able to operate effectively in fast-paced environments, receive direct feedback without defensiveness, and maintain discretion while working closely with a founder. The ability to remain composed, self-directed, and solution-oriented is essential.
 
 
 ⸻
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Advanced calendar stewardship with proactive planning
 </li>
 <li>
 Domestic and international travel coordination
 </li>
 <li>
 Medical and wellness appointment logistics
 </li>
 <li>
 Vendor and household coordination
 </li>
 <li>
 Wardrobe and personal service scheduling
 </li>
 <li>
 Personal administrative management (mail, purchasing, seasonal organization)
 </li>
 <li>
 Seamless coordination with Executive Assistant
 
 
 </li>
 </ul>
 ⸻
 
 
 
 Required Experience
 
 
 
 <ul>
 <li>
 4+ years supporting a founder, executive, physician, or high-responsibility principal
 </li>
 <li>
 Experience managing complex calendars and travel
 </li>
 <li>
 Demonstrated discretion and professionalism
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 High digital fluency (Google Workspace, iOS systems)
 </li>
 <li>
 Stable work history
 
 
 </li>
 </ul>
 ⸻
 
 
 
 Compensation
 
 
 
 <ul>
 <li>
 Base salary: $55,000 annually
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Quarterly performance bonuses (up to $5,000 per quarter)
 </li>
 <li>
 Structured compensation review at 12 months
 </li>
 <li>
 Paid holidays and defined PTO
 
 
 </li>
 </ul>
 ⸻
 
 
 To Apply
 
 
 Submit r&eacute;sum&eacute; and complete required screening questions.
 
 
 Serious applicants only.
</div>

Personal Assistant to Founder (In-office, NYC))

GAC Equities

Responsibilities:<ul><li>The secretary will conduct new research per property given.</li><li>Assigning and researching new leads</li><li>Cold Calling owners</li><li>Negotiate and submit offers on leads</li><li>Build positive relationships with motivated home sellers</li><li>Adding a comprehensive list of leads to our CRM</li></ul>Qualifications:<ul><li>Previous experience in cold calling and lead generation</li><li>Efficient in Microsoft &amp; Excel</li><li>Bilingual is a plus</li><li>Must have strong communication skills, be interpersonal</li></ul>Job Types: Contract, Full-timePay: $50,000.00 - $80,129.90 per yearExperience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant Real Estate Researcher

Jackson Lewis

<div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Focused on labor and employment law since 1958, Jackson Lewis P.C.&rsquo;s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.
Job Summary
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support.
The focus of the legal administrative assistant support functions include but are not limited to: drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail.
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.
The successful candidate is a very organized, detail-oriented team player possessing at least 8 years recent litigation secretary experience (including electronic filing).
Essential Functions<ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Interact with internal departments, outside agencies, vendors and clients.</li><li>
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Various office and client filing.</li><li>
Other office administrative functions as needed.</li></ul>
Qualifications/Skills Required<ul><li>
At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.</li><li>
Punctual with excellent attendance.</li></ul>
Educational Requirements<ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul>
For New York State, the expected hourly range for this position is between $40.00 and $45.00. The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
#LI-MS
#LI-Hybrid
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div>

Legal Secretary

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545 personal secretary jobs In New York

Personal Assistant

Personal Assistant

Personal Assistant to Founder

Personal Assistant

Personal Assistant to Founder (In-office, NYC))

Admin Assistant Real Estate Researcher

Legal Secretary