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executive administrative assistant

personalized living assistant

David Yurman

<div>
 
 About Us
 
 
 
 David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable &ndash; the brand&rsquo;s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers.
 
 
 
 Our Values
 
 
 
 At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family&rsquo;s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance.
 
 
 
 Job Description
 
 
 
 
 Personal Assistant
 
 
 
 
 SUMMARY:
 
 David Yurman is seeking a dedicated Traveling Personal Assistant. This person will provide both day-to-day administrative and personal support to the executive. This role requires extensive travel of at least 50% and hours that require flexibility, including non-traditional hours and weekends.
 
 
 
 RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Arrange travel, hotels, transportation, and other logistics personal trips; prepare itineraries and coordinate reservations (hotels, cars, restaurant reservations, etc.)
 </li>
 <li>
 Accompany the executive on required trips and coordinate all aspects of travel, including flights, accommodations, ground transportation, and visas, ensuring efficiency, comfort, and cost-effectiveness
 </li>
 <li>
 Ensure preparation for meetings and that materials and notes are prepared
 </li>
 <li>
 Act as a primary point of contact, managing emails, phone calls, and messages, and relaying important information in a timely manner.
 </li>
 <li>
 Oversee response to requests for time while maintaining confidentiality and time sensitivity
 </li>
 <li>
 Weekly updates on social and museum events
 </li>
 <li>
 Cataloguing and inventory management
 </li>
 <li>
 Assistance with purchases
 </li>
 <li>
 Regularly update contacts list, mailing list, and holiday gift mailing list
 </li>
 <li>
 Arrange personal appointments, events and follow (guest lists, reservations, catering, etc.)
 </li>
 <li>
 Problem Solving: Address any issues or challenges that arise during travel or in daily operations, finding efficient solutions and ensuring the founder's needs are met.
 </li>
 <li>
 Run errands such as picking up meals, reserving restaurants, purchasing tickets to shows, perform personal and household shopping as needed
 </li>
 <li>
 Maintain a tidy and safe living environment
 
 
 </li>
 </ul>
 
 REQUIREMENTS:
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 5+ years of C-suite level support
 </li>
 <li>
 Proficient in Microsoft Word, Excel, Outlook, PowerPoint
 </li>
 <li>
 Familiar with organizing private flight charters
 </li>
 <li>
 Highly organized, a great multi-tasker and intense attention to detail.
 </li>
 <li>
 Able to protect confidential information, problem solve and meet deadlines, while maintaining accuracy and detail
 </li>
 <li>
 Sharp, polished and have a professional demeanor
 </li>
 <li>
 Driver&rsquo;s license and ability to travel domestically and internationally
 
 
 </li>
 </ul>
 
 Estimate Salary Range
 
 : $140-$150k
 
 
 Base pay is one component of David Yurman&rsquo;s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.
 
 
 
 Diversity, Equity &amp; Inclusion at David Yurman
 
 
 
 As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees&rsquo; backgrounds and perspectives. We will always advocate for equity and inclusion for all.
 
 
 David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual&rsquo;s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).
</div>

Personal Assistant

Glocap Business Professionals, Administrative, Operations

<div>
 
 COMPANY: HNWI
 
 
 POSITION: Personal Assistant
 
 
 LOCATION: New York, NY and Long Island, NY (most remote, bi-weekly in person meetings for roughly 1-2 hours)
 
 
 HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours
 
 
 COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus
 
 
 BACHELOR&rsquo;S DEGREE: Required
 
 
 Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.
 
 
 Responsibilities of the Personal Assistant:
 
 
 Personal Calendar Management:
 
 <ul>
 <li>
 Meticulously manage the Principal&rsquo;s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
 </li>
 <li>
 Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
 </li>
 <li>
 Correspondence &amp; Communication:
 </li>
 <li>
 Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
 </li>
 <li>
 Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
 </li>
 </ul>
 
 Family, Facility &amp; Household Support:
 
 <ul>
 <li>
 Act as a point of contact for the Principal&rsquo;s adult children (26/27), assisting with logistics, scheduling, and general coordination.
 </li>
 <li>
 Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
 </li>
 <li>
 Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.)
 </li>
 <li>
 Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
 </li>
 <li>
 Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.)
 </li>
 <li>
 Assist with personal errands, wardrobe management, and lifestyle logistics.
 </li>
 </ul>
 
 Travel Coordination:
 
 <ul>
 <li>
 Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
 </li>
 <li>
 Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
 </li>
 <li>
 Adapt quickly to last-minute changes in travel plans.
 </li>
 <li>
 Work with trusted travel agents to ensure seamless arrangements.
 </li>
 </ul>
 
 Event &amp; Social Coordination:
 
 <ul>
 <li>
 Assist in organizing personal events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings.
 </li>
 </ul>
 
 
 
 
 Qualifications of the Personal Assistant:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; additional qualifications are a plus.
 </li>
 <li>
 5-8+ years of experience in a similar role supporting high-net-worth individuals.
 </li>
 <li>
 Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
 </li>
 <li>
 Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
 </li>
 <li>
 Proficiency in technology. Ability to quickly adapt to new tools and systems.
 </li>
 <li>
 Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
 </li>
 <li>
 Ability to work autonomously while also collaborating effectively with others as needed.
 </li>
 <li>
 Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
 </li>
 <li>
 Flexibility to work outside of normal working hours.
 </li>
 <li>
 Cultural and social awareness that aligns with the Principal&rsquo;s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
 </li>
 <li>
 Verification of identity, education, prior employment, and references may be required
 </li>
 </ul>
 
 
 
 
 *The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
 
</div>

PPV Group

About the RolePPV Group Incorporated is a creative and technology-forward company based in New York City. We're looking for a sharp, friendly, and highly organized Virtual Assistant to support both the business and the personal life of our founder. This is a part-time role starting at 10&ndash;15 hours per week with room to grow. Most work is remote, with occasional in-person opportunities in NYC.What You'll Do<ul><li>Manage and draft emails, texts, and correspondence on behalf of the founder</li><li>Handle scheduling, bookings, and calendar coordination (appointments, travel, reservations)</li><li>Make and receive calls, relay messages, and follow up on tasks</li><li>Research and complete a variety of small tasks and one-off projects</li><li>Help keep day-to-day life and business running smoothly</li><li>Occasional in-person errands or on-site support in NYC</li></ul>Who You Are<ul><li>A strong communicator &mdash; warm, professional, and clear in writing and conversation</li><li>Genuinely curious about creative industries and technology</li><li>Organized and detail-oriented &mdash; nothing falls through the cracks with you</li><li>Comfortable working independently and taking initiative</li><li>Discreet and trustworthy when handling personal or business information</li><li>Based in New York City (or close enough for occasional in-person work)</li></ul>Nice to Have<ul><li>Experience supporting executives, founders, or high-net-worth individuals</li><li>Familiarity with tools like Google Workspace, Notion, Slack, or similar</li><li>Background or strong interest in media, entertainment, or tech</li><li>Experience as a virtual assistant or in a coordinator/admin role</li></ul>Details<ul><li>Hours: 10&ndash;15 hrs/week to start</li><li>Compensation: $18/hour</li><li>Location: Primarilyx remote; NYC-based preferred for in-person availability</li><li>Schedule: Flexible, but availability during business hours (ET) is important</li></ul>How to ApplySend a short intro about yourself &mdash; who you are, what you've done, and why this role is a good fit. Bonus points if you tell us something creative or techy you're into right now. We're looking for someone we'll genuinely enjoy working with, so let your personality come through.Pay: $18.50 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in New York, NY 10017

Virtual Personal & Business Assistant

Propel Recruitment LLC

<div>
 
 Our trusted client is seeking a highly adaptable Personal Assistant to provide comprehensive executive support. This rewarding role involves frequent domestic and international travel, and requires someone who can operate comfortably within a structured organizational environment.
 
 
 
 
 
 
 About the role and your impact:
 
 
 <ul>
 <li>
 Support the Executive in a wide range of logistical and administrative needs, often involving complex and shifting travel plans.
 </li>
 <li>
 Collaborate and interface with various internal and external partners.
 </li>
 <li>
 Provide anticipatory, detail-oriented support both while traveling and during on-site engagements.
 </li>
 <li>
 Ensure smooth execution of plans by staying organized, proactive, and calm under pressure.
 </li>
 </ul>
 
 
 
 
 
 Who you are:
 
 
 <ul>
 <li>
 A poised, flexible professional with strong communication skills, exceptional discretion, and lightning-speed responsiveness.
 </li>
 <li>
 A team-oriented, humble individual who excels in behind-the-scenes execution and thrives in a structured, process-driven environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience providing high-level personal/executive support.
 </li>
 <li>
 Comfortable with frequent, unpredictable travel up to 90% of the time.
 </li>
 <li>
 Enjoys working within a large organization, collaborating with various stakeholders, and adapting to evolving needs.
 </li>
 <li>
 This individual should be prepared for a dynamic schedule and remain professional, observant, and solutions-oriented at all times.
 </li>
 </ul>
</div>

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 Our team is working with a leading investment firm seeking a
 
 Traveling Personal Assistant (PA)
 
 to join the Founder&rsquo;s personal family office. This is a highly dynamic role requiring extensive travel, physical stamina, discretion, and the ability to seamlessly support the Principal in both professional and personal settings. The PA will work closely with the Chief of Staff and Executive Assistant as part of a core support team.
 
 
 
 
 
 
 THE ROLE
 
 
 
 This position involves significant travel and hands-on support across multiple residences and destinations. The PA will act as the &ldquo;ground truth&rdquo; for real-time needs, ensuring smooth execution of plans and adapting quickly to changes.
 
 
 
 Key duties include:
 
 
 <ul>
 <li>
 
 Travel Support &amp; Logistics:
 
 </li>
 <li>
 Accompany Principal on extensive travel (approx. 400 flight hours annually, primarily private jet).
 </li>
 <li>
 Manage on-the-ground logistics across multiple both domestic and international locations.
 </li>
 <li>
 Coordinate itineraries, adjust bookings (flights, trains, ferries), and ensure seamless transitions.
 </li>
 <li>
 Handle luggage and physical movement tasks.
 </li>
 <li>
 
 Lifestyle &amp; Personal Support:
 
 </li>
 <li>
 Provide discreet assistance during social outings, ensuring comfort and safety.
 </li>
 <li>
 Run errands and fulfill unique requests (e.g., sourcing rare items, arranging trainers abroad).
 </li>
 <li>
 Support family and group trips, interacting respectfully with children (ages 8&ndash;13) without caregiving responsibilities.
 </li>
 <li>
 
 Coordination &amp; Administration:
 
 </li>
 <li>
 Maintain organization and urgency in handling requests and updates.
 </li>
 <li>
 Execute administrative tasks related to travel and personal arrangements with precision.
 </li>
 </ul>
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate is calm, discreet, and highly adaptable, with strong organizational skills and proven experience in travel coordination.
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Active passport with no travel restrictions;
 
 valid driver&rsquo;s license
 
 (comfortable driving internationally).
 </li>
 <li>
 Familiarity with private jet travel.
 </li>
 <li>
 Comfortable with physical aspects of the role (lifting luggage, moving quickly through airports).
 </li>
 <li>
 Personality fit is key: , honest, direct, and discreet.
 </li>
 <li>
 Observant and reliable in social settings.
 </li>
 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 <ul>
 <li>
 Base salary: Target $150,000+
 </li>
 <li>
 Annual discretionary bonus (10&ndash;20%), including summer completion bonus.
 </li>
 <li>
 100% healthcare coverage; dental contribution; vision plan available.
 </li>
 <li>
 401(k) with 3% match.
 </li>
 <li>
 10 PTO days + 5 sick days (scheduled around travel commitments).
 </li>
 <li>
 Additional perks: spot bonuses, Principal-funded leisure weekends during downtime.
 </li>
 </ul>
 
 
 
 
 
 WORK ENVIRONMENT
 
 
 <ul>
 <li>
 Extensive travel: up to 2 months continuously in summer; frequent long weekends and holidays.
 </li>
 <li>
 Approximately 6 months per year based in New York (Tribeca office and Greenwich CT home).
 </li>
 <li>
 Collaboration with household staff and family office team.
 </li>
 <li>
 Flexibility for remote work during quieter periods.
 </li>
 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
</div>

Biograph

<div>The Medical Assistant partners with both clinical and non-clinical teams to enhance all facets of healthcare delivery at our clinic in New York, NY. Beyond providing direct patient care, this role involves contributing to administrative tasks that affect medical services. The Medical Assistant works closely with the clinic's Medical Director and management team to ensure that every member receives the highest standard of care.

WHAT YOU WILL DO:
<ul>
<li>Collaborates alongside providers and clinical staff to provide personalized care</li>
<li>Perform lab draws, vitals and physical exams and as well as other assessments</li>
<li>Prepare for appointments by registering patients for exams, prepping rooms and equipment</li>
<li>Perform back-of-house clinical and administrative duties</li>
<li>Assist in care coordination of the patient experience</li>
<li>Perform any additional assigned tasks / ad hoc projects</li>
</ul>
 WHAT YOU BRING TO THE ROLE:
<ul>
<li>Current Certified Medical Assistant (CMA) certification</li>
<li>1 - 3 years of phlebotomy experience preferred</li>
<li>Innovative problem solver with a keen eye for detail and track record of reliable follow-through</li>
<li>Comfortable in a fast paced, highly flexible start-up environment</li>
<li>Possesses the expertise to deliver personalized, top-tier service to a discerning client base</li>
<li>Excellent communication skills with the ability to build trusting relationships with both members and colleagues</li>
<li>Proficient with G-suite and adaptable to learning new software</li>
<li>Ability to work in our New York City clinic, no nights or weekends</li>
<li>Experience in non-traditional healthcare environment preferred</li>
</ul>
COMPENSATION:
<ul>
<li>$35 - $40 per hour</li>
</ul><div>
WHY JOIN US?

Biograph is on a mission to drive meaningful advances in human healthspan and lifespan. We're not simply focused on helping you live longer, we're focused on making every year the best it can be. Biograph is an equal opportunity employer offering competitive salaries, comprehensive health benefits, and a people focused culture.
<ul><li>Innovation at the Core: Work with a forward-thinking team that merges the latest in health technology, data science, and personalized care.</li>
<li>Collaborative Ecosystem: Work alongside engineers, designers, and clinicians to create groundbreaking solutions that redefine what's possible in healthcare. You will be part of a multidisciplinary team where innovation thrives, and every voice matters, contributing to a culture that values diverse perspectives and bold thinking.</li>
<li>Impactful Leadership: Be the voice for our members' health journeys, influencing the development of cutting-edge tools and technologies to enhance their lives.</li>
<li>Opportunities for Growth: With Biograph, you're not just stepping into a role&mdash;you're joining a company where growth and development are prioritized. As we continue to scale and innovate, you will have opportunities to expand your expertise, take on new challenges, and make meaningful contributions to the broader healthcare landscape.</li>
<li>A Purpose-Driven Mission: At Biograph, we're committed to more than just healthcare&mdash;we're focused on changing lives by extending healthspans and improving quality of life through personalized care. If you're passionate about making a tangible difference, this is your chance to be part of something truly transformative.</li></ul></div></div>

Medical Assistant (Per Diem)

The Institute for Family Health

<div>Summary:

The Float Medical Office Assistant performs various duties as a member of the health team in the treatment and care of patients and their families and also assists with tasks to support the unit. The position works under the supervision of an LPN/RN. The Medical Office Assistant must demonstrate knowledge of the principles of human growth and development over the life span, ability to recognize data reflective of the patient&rsquo;s status and inform the Registered Nurse/Licensed Practical Nurse of observations. 


*This position is a float position between our Bronx and Manhattan school-based health centers*<div>
<div>
<div><ul><li>Participates and supports the health team in the direct patient care under the supervision of an RN/LPN</li><li>
Performs heights, weights, and head circumference measurement</li><li>
Performs electrocardiograms</li><li>
Assists with medical procedures as required, i.e. sigmoidoscopies, colposcopy, and biopsies</li><li>
Maintains Patient Charts/record/clinic logs and database as necessary</li><li>
Collects specimens</li><li>
Competence in auditory testing, visual testing, EKG, venipuncture and taking vitals.</li><li>
Keeps examination rooms neat and clean</li><li>
Manages time and other resources to meet established goals within the agreed upon time frames.</li><li>
Meets regulatory, licensure and annual health assessment requirements</li><li>
Observes the Health Care System&rsquo;s compliance policies</li><li>
Ensures that all patients, visitors, and guests, as well as co-workers receive personalized, prompt attention and are treated with receptiveness, dignity and respect</li></ul>
<div>
Qualifications:</div>
<ul><li>
HS Diploma or GED required</li><li>
Certificate from an accredited medical assistant school required</li><li>
Minimum of 1 year experience</li><li>
Bi-lingual Spanish preferred</li><li>
Demonstrated communication and interpersonal skills</li><li>
Demonstrated competence in auditory testing, visual testing, EKG, venipuncture and taking vitals</li><li>
Certification as a Phlebotomist or EKG technician preferred</li><li>
Current Basic Cardiac Life Support (BCLS)</li><li>
Current Infection Control Certificate</li></ul>

Equal Employment Opportunity/Affirmative Action:

The Institute for Family Health is an Equal Employment Opportunity Employer. This job summary is intended to be brief and may not list all the duties and functions required, however, it does highlight the essential requirements. Nothing outlined in this job summary is to be construed as an express or implied contract of employment. 

Please visit www.Institute.org for more information.</div></div></div></div>

MEDICAL OFFICE ASSISTANT

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Medical Assistant (Per Diem)

MEDICAL OFFICE ASSISTANT