administrative assistant Jobs in Dubai United Arab Emirates

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procurement assistant

Hatta Adventures LLC

Role: Procurement AssistantLocation: Dubai, UAEIndustry: F&amp;B and RetailImmediate joinersJob Description:<ul><li>Assist in sourcing and purchasing F&amp;B and retail products from approved suppliers.</li><li>Prepare and process purchase requisitions and purchase orders accurately.</li><li>Coordinate with suppliers for quotations, order confirmations, and deliveries.</li><li>Monitor inventory levels to ensure timely replenishment of stock.</li><li>Compare prices, quality, and delivery terms to support cost-effective purchasing.</li><li>Maintain accurate records of purchase orders, invoices, and supplier documents.</li><li>Liaise with F&amp;B, Retail, and Finance departments to fulfill procurement needs.</li><li>Track supplier performance and report any delays or quality issues.</li><li>Ensure all procurement activities comply with company policies and standards.</li><li>Prepare regular procurement reports and assist in budget tracking.</li></ul>Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in the F&amp;B and Retail Industry?</li><li>Mention your current visa status and expiry date.</li><li>Are you ready to join Immediately?</li><li>How much is your expected salary?</li></ul>

Procurement Assistant

Oxford power contracting LLC

<ul><li>Assist in the preparation and issuance of purchase orders, ensuring accuracy in details such as pricing and delivery dates.</li><li>Conduct supplier research and evaluation, helping to identify and onboard reliable vendors that meet company standards.</li><li>Maintain and update procurement databases, ensuring all records are accurate, up-to-date, and easily accessible for reporting.</li><li>Collaborate with cross-functional teams to forecast purchasing needs, aligning procurement strategies with business objectives.</li><li>Support the negotiation process with suppliers, gathering quotes and analyzing bids while ensuring compliance with company policies.</li><li>Monitor inventory levels and assist in stock replenishment processes to prevent shortages and overstock situations.</li><li>Assist in the resolution of procurement-related issues, acting as a liaison between suppliers and internal departments.</li><li>Prepare reports on purchasing activities, highlighting trends and opportunities for cost savings and process improvements.</li><li>Participate in contract management processes, ensuring all agreements are documented and adhered to throughout their lifecycle.</li><li>Stay informed about market trends and changes in the supply chain, providing insights to enhance procurement strategies.</li></ul>

Carnival Line Shipping

<ul><li>Assist in sourcing and evaluating suppliers, ensuring they meet quality and cost standards.</li><li>Manage purchase orders from creation to delivery, monitoring timelines to avoid delays.</li><li>Maintain accurate procurement records and update databases with supplier information and contract details.</li><li>Collaborate with internal departments to understand their procurement needs and provide timely solutions.</li><li>Conduct market research to identify potential suppliers and assess market trends for better decision-making.</li><li>Help in the preparation of procurement documentation, ensuring compliance with company policies.</li><li>Address supplier inquiries and resolve issues related to order discrepancies or product quality.</li><li>Assist in the evaluation of supplier performance through regular feedback and assessment reports.</li></ul>

Barracuda Technical Works LLC

Job DescriptionBTW is seeking a motivated and detail-oriented DC cum Procurement Assistant to join our team in Dubai. This is a challenging opportunity for individuals with a strong background in procurement, engineering and administration to contribute to our projects in the region.Documentation:<ul><li>Prepare and maintain project documentation, drawings, submittals and related files.</li><li>Tracking of monthly attendance.</li></ul>Procurement Coordination:<ul><li>Assist in the procurement process, including the preparation and issuance of purchase orders.</li><li>Collaborate with suppliers to ensure timely and cost-effective procurement of goods and services.</li><li>Maintain accurate records of procurement transactions.</li></ul>QualificationsMinimum Requirements<ul><li>Diploma in Engineering / Admin related</li><li>Minimum of 2 years of administrative experience, preferably in a engineering/ contracting company.</li><li>Proven experience in procurement or a related administrative role.</li><li>Strong negotiation and communication skills.</li><li>Proficiency in Microsoft Office Suite</li><li>Detail-oriented with excellent organizational abilities.</li></ul>Submit your CV at info@btw.aeJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have Engineering/Construction background or experience?</li></ul>

Document Controller / Procurement Assistant

INTERNI

Job Title: Tender &amp; Procurement Assistant (Interior Contracting / Fit-Out)Location: Dubai, UAE (Office-based)Employment Type: Full TimeStart Date: ImmediateSalary: AED 4,000/month + CommissionIndustry: Interior Fit-Out, Design &amp; Build, FF&amp;E Procurement, Villas &amp; HospitalityRole SummaryWe&rsquo;re seeking a Tender &amp; Procurement Assistant with strong technical, organizational, and communication skills to support vendor coordination, quotation workflows, and tender submissions. You will assist in preparing bids, collecting supplier data, and maintaining structured procurement pipelines across luxury residential and hospitality projects.Key Responsibilities<ul><li>Support in the preparation of complete tender submissions (technical &amp; commercial)</li><li>Issue and follow-up RFQs for subcontractors, suppliers, and vendors</li><li>Assist in preparing quotation comparisons, pricing tables, and compliance matrices</li><li>Organize and maintain structured procurement files in Odoo and Excel</li><li>Liaise with designers, quantity surveyors, and project managers to ensure accuracy of BOQs and pricing</li><li>Help develop and maintain a digital vendor catalog (FF&amp;E / OS&amp;E / MEP / finishes / joinery)</li><li>Track lead times, delivery terms, and coordinate with the installation team</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years&rsquo; experience in fit-out, interiors, or construction tendering/procurement </li><li>Experience with vendor negotiation and quotation analysis</li><li>Strong proficiency in Excel and ideally Odoo ERP</li><li>Ability to read and understand BOQs, technical drawings, and specifications</li><li>Fluent English (spoken/written);</li><li>Detail-oriented, fast, and methodical in managing multi-line items and submissions</li></ul>How to ApplySend your updated CV, short cover letter, and any relevant files (sample BOQ, vendor list, tender package)Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How many years of experience do you have in procurement within the interior design or fit-out industry?</li><li>Which types of materials or vendor categories have you worked with?</li><li>Can you describe a successful negotiation you've led that resulted in cost savings?</li><li>Have you previously handled international suppliers or managed imports (e.g., from Italy, Asia, or Europe)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li><li>arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Tender & Procurement Assistant (Construction & Interiors)

D H A Contracting LLC

Job Title: MEP Estimation and procurement assistant Location: Dubai Silicon Oasis Employment Type: Full-TimeAbout Us: DHA Contracting LLC is a dynamic and growing MEP &amp; engineering firm, dedicated to delivering high-quality building projects across UAE and Saudi Arabia. We pride ourselves on our commitment to innovation, efficiency, and excellence in both design and execution.Job Overview: We are seeking a highly capable MEP (Mechanical, Electrical &amp; Plumbing) Estimation and Procurement Assistant Engineer to join our team. The ideal candidate will have in-depth knowledge of MEP systems, strong experience with construction design drawings, and proven skill in producing accurate and competitive cost estimates. You will collaborate closely with our design, procurement and project teams to secure new business and support ongoing projects.Key Responsibilities:<ul><li>Review and interpret architectural, structural and MEP drawings, specifications and tender documents.</li><li>Prepare detailed quantity take-offs for mechanical, electrical and plumbing works.</li><li>Develop accurate cost estimates (labor, materials, equipment, subcontractors) for MEP packages.</li><li>Analyse design drawings and identify potential risks, value-engineering opportunities and cost-saving measures.</li><li>Liaise with vendors, subcontractors and internal teams to obtain pricing and quotes.</li><li>Prepare bid submission documentation and support tender evaluations.</li><li>Monitor project cost databases and update unit rates, cost benchmarks and historical data.</li><li>Support project handover to construction teams, ensuring estimates align with budgets and actuals.</li><li>Stay current with industry trends, MEP technologies and market pricing.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Mechanical Engineering, Electrical Engineering or equivalent.</li><li>Minimum 2 years&rsquo; experience in MEP estimation in construction (commercial, industrial or high-rise).</li><li>Strong knowledge of MEP systems: HVAC, fire protection, plumbing, power, lighting, ICU/GDP, BMS (as applicable).</li><li>Proficient with reading and interpreting construction drawings (architectural, structural, MEP) and specifications.</li><li>Experience with quantity take-off tools, estimating software or spreadsheets.</li><li>Excellent analytical, numerical and cost-control skills.</li><li>Strong communication and negotiation skills.</li><li>Ability to work under pressure, meet deadlines and manage multiple tender opportunities.</li><li>Familiarity with local construction codes, standards and practices is a plus.</li></ul>Interested candidate can apply throughEmail: ali@dhatechnology.comWhatsapp: +971556969988Job Type: Full-timePay: AED1,000.00 - AED2,500.00 per month

MEP estimation and procurement assistant

GCG Enterprise Solutions

<div>Company Description 
Established in 1982, The Digital Imaging &amp; Office Services Solutions of Gulf Commercial Group was created to become a leading office automation solutions provider for the thriving UAE market.
By embracing the printing industry&rsquo;s phenomenal digital transformation over the years, &lsquo;GCG-DDS&rsquo; developed a natural proclivity for new technologies and gained an enviable reputation for its expertise in integrating digital enterprise solutions of all kinds into their client&rsquo;s businesses.
Keen to take a market leadership position, GCG-DDS has made the strategic decision to expand its horizons into two focused areas of operation with each carrying a new corporate identity under the umbrella of GCG&rsquo;s holding company &ndash; The Ghobash Group.
Now known as GCG ENTERPRISE SOLUTIONS, the company focuses on Enterprise Information Management, Digital Transformation, and Interactive Smart Solutions, and guides our clients with the most comprehensive portfolio of business information management technology in the UAE 
Job Description 
<ul><li>
Data Reporting &amp; Insights: Collect, clean, and analyse procurement data (purchase orders, vendor pricing, inventory trends) to support decision-making and cost optimization.</li></ul><ul><li> 
Dashboard Creation: Develop and maintain real-time dashboards and reports using tools such as Excel, Power BI, or Tableau to monitor spend, lead times, and supplier performance.</li></ul><ul><li> 
Vendor Analysis: Support category managers by preparing comparative analysis on supplier pricing, quality metrics, and contract compliance.</li></ul><ul><li> 
Process Improvement: Identify process gaps and recommend automation or low-code solutions to streamline purchase requisition, approval, and reporting workflows.</li></ul><ul><li> 
Cross-Functional Coordination: Liaise with finance, warehouse, and sales operations teams to ensure accurate data flow and alignment of procurement forecasts with business needs.</li></ul> 

Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in any discipline from a recognised University or Institution.</li></ul> 

Additional Information 
<ul><li>
Bachelor&rsquo;s degree in supply chain, Logistics, Business Analytics.</li><li>
No experience mandatory; Analytics experience would be preferred</li><li>
Technical Skills: Proficiency in Excel (pivot, lookups, macros), Power BI/Tableau; basic understanding of ERP systems (SAP, Oracle, or similar)</li><li>
Analytical Aptitude: Strong numerical reasoning, data interpretation, and attention to detail.</li><li>
Communication Skills: Ability to present insights clearly to non-technical stakeholders.</li><li>
Ability to multi-task, set priorities and manage time effectively.</li></ul></div>

Procurement assistant (UAE National)

Explore 2134+ Procurement assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

2134 procurement assistant jobs IN Dubai United Arab Emirates

Procurement Assistant

Procurement Assistant

Procurement Assistant

Document Controller / Procurement Assistant

Tender & Procurement Assistant (Construction & Interiors)

MEP estimation and procurement assistant

Procurement assistant (UAE National)