procurement assistant

Legend Holding Group

Job Overview:To support the procurement function through timely purchase order processing, accurate data entry, supplier coordination, documentation control, and reporting tasks. The Procurement Assistant ensures smooth operational flow by maintaining records, updating product codes, and assisting in daily procurement activities.Key Responsibilities:1. Purchase Order (PO) Management<ul><li>Create and process purchase orders accurately and within required timelines.</li><li>Track PO status and follow up on pending approvals and deliveries.</li><li>Assist in resolving PO discrepancies and coordinating any changes.</li></ul>2. Model / Item Code Creation<ul><li>Create and maintain item codes in the system as per category and product requirements.</li><li>Ensure correctness and completeness of item master data.</li><li>Perform regular data validation and updates.</li></ul>3. Documentation &amp; Compliance<ul><li>Prepare, update, and maintain procurement-related documentation.</li><li>Ensure compliance with internal procurement policies and audit requirements.</li><li>Maintain organized document archives for easy retrieval.</li></ul>4. Supplier Coordination<ul><li>Serve as the point of contact for routine supplier communication.</li><li>Follow up on quotations, deliveries, and confirmations.</li><li>Assist in onboarding new vendors by supporting documentation flow.</li></ul>5. Reporting &amp; Analysis<ul><li>Prepare procurement reports and dashboards using Excel and ERP data.</li><li>Support spend analysis, delivery timelines, and purchasing trends.</li><li>Highlight delays, issues, and backlog for internal visibility.</li></ul>Performance Indicators (KPIs):<ul><li>Data entry accuracy</li><li>Purchase Order creation timeliness</li><li>Master data update cycle time</li><li>Documentation compliance</li><li>Task backlog and open request closure rate</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred.</li><li>1&ndash;3 years of experience in procurement, supply chain, purchasing, or administrative roles.</li><li>Strong command of MS Excel; exposure to ERP systems is an advantage.</li><li>Excellent attention to detail and accuracy in data entry.</li><li>Strong communication, coordination, and organizational skills.</li><li>Ability to multitask and manage timelines effectively.</li></ul>Who Fits the Role:A proactive, process-driven individual with strong analytical skills, high attention to detail, and the ability to work collaboratively in a fast-paced environment.Job Type: Full-timeWork Location: In person

Procurement Assistant

Barracuda Technical Works LLC

We are seeking a meticulous and organized Document Controller / Procurement Assistant to support our project and procurement teams. The ideal candidate will ensure that all project documentation is properly managed, maintained, and accessible, while also assisting with procurement activities to support smooth project execution.Key Responsibilities:Document Control:<ul><li>Maintain and manage all project-related documents, including drawings, contracts, reports, correspondence, and permits.</li><li>Ensure all documents are properly filed, labeled, and easily retrievable.</li><li>Maintain a document control register and track document revisions and approvals.</li><li>Coordinate the issuance and distribution of project documents to relevant stakeholders.</li><li>Ensure compliance with company and client documentation standards.</li><li>Assist in archiving and record management for completed projects.</li></ul>Procurement Assistance:<ul><li>Assist in sourcing and procuring materials, equipment, and services required for projects.</li><li>Maintain procurement records, supplier databases, and purchase orders.</li><li>Coordinate with suppliers and vendors for quotations, delivery schedules, and payment follow-ups.</li><li>Support the procurement team in preparing reports and monitoring inventory levels.</li><li>Ensure compliance with company procurement policies and procedures.</li></ul>Qualifications and Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or related field preferred.</li><li>Proven experience in document control, procurement, or administrative support in a construction/contracting environment is an advantage.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and document management software.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Attention to detail and ability to maintain confidentiality.</li><li>Knowledge of procurement procedures and construction project documentation is a plus.</li></ul>Personal Attributes:<ul><li>Proactive, reliable, and able to work independently.</li><li>Team player with strong interpersonal skills.</li><li>Able to prioritize tasks and meet deadlines in a fast-paced environment.</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance (if applicable)</li><li>Opportunity to grow within the company</li></ul>Job Types: Full-time, Permanent

Document Controller / Procurement Assistant

Cube Wooden Works

Job descriptionWe are looking for an experienced Procurement Assistant with a background in Fit-out and Joinery Company.Duties and Responsibilities:<ul><li>The candidate should have good exposure to purchase management,</li><li>Candidate preferably have experience in interior fit-out company</li><li>Candidate should have 1-2 years of UAE experience in Purchase Department.</li><li>Seek and partner with reliable vendors and suppliers</li><li>very good in MS-office</li></ul>Experience:<ul><li>Procurement Assistant 1-3 years of experience in UAE (Preferred)</li></ul>Job Type: Full-time

Procurement Assistant (Interior Fit-Out)

Confidential

<div>
 
 A large conglomerate is looking for a Admin Assistant for procurement department for Projects /Data Centre business.
 
 
 
 
 
 
 Responsibilities:-
 
 
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 Assist in evaluating vendor qualifications and managing supplier communications
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 Manage and process procurement approvals on platforms such as PM Web and Project Connect, ensuring all documentation and workflows are compliant and up to date
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 Prepare periodic reports and dashboards on procurement status, technical compliance, and risk mitigation
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 Assess and manage resource requirements for both pre- and post-contract phases, ensuring adequate staffing and expertise across different geographies.
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 Coordinate with vendors to negotiate and finalize framework agreements for various Long Lead Equipment (LLEs), ensuring terms are favourable and compliant with company standards
 </li>
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 Maintain accurate records of technical submissions, procurement activities, and compliance documentation.
 </li>
 <li>
 Support audits and governance reviews related to supplier onboarding and technical compliance.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Education :-
 
 
 <ul>
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 Bachelor&rsquo;s degree in any field.
 </li>
 <li>
 8-10 years of experience in technical coordination or engineering procurement, ideally within data centre or large-scale infrastructure projects in the UAE.
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 Strong understanding of technical specifications, procurement processes, and project documentation.
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 Experience with MEP systems, vendor management, and contract administration.
 </li>
 </ul>
 
 
 
 
 
 Skills:-
 
 
 <ul>
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 Excellent communication and stakeholder management skills
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 Proficiency in procurement and project management systems (PMWeb, Project Connect, Monday.com)
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 </ul>
 
 
</div>

Administrative Assistant

Cosmacare Cosmetics Manufacturing L.L.C.

We are seeking a detail-oriented and proactive FEMALE Purchase Assistant to support our procurement team in managing purchase orders, maintaining supplier relationships, and ensuring timely delivery of goods and services. The ideal candidate will have strong organizational skills and the ability to thrive in a fast-paced environment.Key Responsibilities:<ul><li>Assist in the preparation and issuance of purchase orders.</li><li>Source and evaluate potential suppliers based on price, quality, and delivery terms.</li><li>Maintain and update supplier information, pricing records, and purchase databases.</li><li>Follow up with suppliers to ensure timely delivery of orders.</li><li>Coordinate with internal departments to determine purchasing needs and requirements.</li><li>Track and report order status, delivery timelines, and any delays or discrepancies.</li><li>Assist in invoice verification and resolve any billing issues in coordination with the finance department.</li><li>Maintain accurate records of purchases, pricing, and other important data.</li><li>Support in inventory monitoring and stock replenishment planning.</li><li>Communicate with vendors regarding product availability, delivery schedules, and quality concerns.</li><li>Ensure compliance with company purchasing policies and procedures.</li><li>Perform general administrative tasks as needed within the purchasing department.</li></ul>Qualifications:<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree in Business or related field is a plus).</li><li>Previous experience in a purchasing or administrative role preferred.</li><li>Strong communication and negotiation skills.</li><li>Proficient in MS Office (especially Excel); experience with ERP or procurement software is an advantage.</li><li>High attention to detail and strong organizational abilities.</li><li>Ability to handle multiple tasks and meet deadlines.</li></ul>Working Hours:<ul><li>Full-time position, 9AM-6PM</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Purchase Assistant: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Purchase Assistant

Wonder Smart Home Trading LLC

Procurement Officer:<ul><li>Lead operational procurement, including sourcing, purchasing, and monitoring deliveries.</li><li>Prepare and process purchase orders and documents in accordance with company policies, procedures, and specifications.</li><li>Coordinate with the operations team on costing and quotations. Demonstrate expertise in sourcing materials quickly at competitive prices. Handle both local and overseas purchases.</li><li>Arrange, monitor, and coordinate import and export shipments. Maintain and control all purchase files.</li></ul><ul><li>Purchase supplies and equipment for Smart Home Automation and resolve any discrepancies in purchases or deliveries.</li><li>Ensure purchases are accurately invoiced, completed, and delivered promptly.</li><li>Communicate and negotiate with vendors to secure the best prices.</li><li>Create and maintain a list of device stocks.</li><li>Monitor incoming and outgoing devices.</li><li>Check the quantity of devices in the stockroom.</li><li>Receive deliveries and verify contents.</li><li>Prepare lists and quantities of devices required for each project.</li></ul>Administrative Assistant:<ul><li>Computer literate with the ability to use Microsoft Office applications, including Word, Excel, and PowerPoint.</li><li>Strong analytical skills in handling big data and complex information.</li><li>Resourceful and able to work independently with minimal supervision.</li><li>Create and maintain a file record for the company&rsquo;s daily expenses.</li><li>Ensure all client contract copies are properly encoded and stored in the system.</li><li>Perform general office duties as required.</li></ul>Job Type: Full-timeLanguage:<ul><li>English and Tagalog (Required)</li></ul>

Administrative Assistant cum Procurement Officer

Sahara Metal Const. & Glass Factory LLC

Urgent Requirement for Sahara International GroupOffice AssistantThis role ensures that materials are available when needed, properly stored, and efficiently utilized to support project timelines and budgets. The ideal candidate will have experience in materials management, strong organizational skills, and a comprehensive understanding of aluminum and glass products.Key Responsibilities:<ul><li>Procurement:</li><li>Source and purchase materials required for projects, ensuring quality and cost-effectiveness.</li><li>Negotiate with suppliers to secure the best terms and conditions.</li><li>Maintain accurate records of material inventories, including quantities, locations, and usage.</li><li>Implement and oversee inventory control systems to minimize waste and ensure efficient material use.</li><li>Conduct regular inventory audits and reconcile discrepancies.</li><li>Material Handling and Storage:</li><li>Coordinate the receipt, inspection, and storage of materials.</li><li>Ensure materials are stored safely and in accordance with industry standards and regulations.</li><li>Oversee the proper labeling and organization of materials for easy identification and access.</li><li>Distribution and Logistics:</li><li>Coordinate the timely delivery of materials to project sites, ensuring minimal disruption to project schedules.</li><li>Manage logistics, including transportation and handling, to optimize efficiency and reduce costs.</li><li>Monitor and track material deliveries to ensure they meet project timelines.</li><li>Coordination and Communication:</li><li>Work closely with project managers, engineers, and other stakeholders to understand material requirements and project schedules.</li><li>Communicate effectively with suppliers and internal teams to resolve any material-related issues.</li><li>Provide regular updates on material status and availability to project teams.</li><li>Cost Control and Reporting:</li><li>Monitor and control material costs, identifying opportunities for cost savings.</li><li>Prepare and maintain accurate records of material expenditures and usage.</li><li>Generate regular reports on material status, inventory levels, and procurement activities.</li></ul>Qualifications:<ul><li>Preferred with bachelor's degree</li><li>Minimum 0-2 years of work experience (Freshers can also apply)</li><li>Strong understanding of procurement, inventory control, and logistics.</li><li>Proficiency in inventory management software and systems.</li><li>Excellent organizational, communication, and negotiation skills.</li><li>High attention to detail and a commitment to accuracy.</li><li>Ability to work independently and manage multiple tasks simultaneously.</li><li>Familiarity with industry-specific regulations and standards.</li></ul>Interested candidates can applyJob Type: Full-timePay: AED1,200.00 - AED1,650.00 per month

Office Assistant (Freshers can apply)

Explore 1004+ Procurement assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.