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assistant, people strategy Jobs in Washington

assistant, people strategy

construction project manager Jobs in Washington

construction project manager

director, political special projects (fixed term) Jobs in Washington

executive assistant / program analyst Jobs in Washington

executive assistant / program analyst

hr assistant

project assistant

Ballard Spahr LLP

<div>
 Department: Finance
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
 <br/>
 <br/>
 Ballard Spahr LLP seeks to hire a Project Assistant for the Fannie Mae and Freddie Mac Housing Finance practice group in the Washington, D.C. office. The project assistant will collaborate with lawyers, legal administrative assistants, paralegals
 <strong>
  ,
 </strong>
 closing coordinators, and legal support assistants within the practice group to provide timely, high-quality support.
 <br/>
 <br/>
 <strong>
  <em>
   This hybrid position offers a work schedule of 3 days a week in the Washington, D.C. office.
   <br/>
   <br/>
  </em>
 </strong>
 <strong>
  Why Join Us?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm&rsquo;s executive leadership.
  </li>
  <li>
   Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
  </li>
  <li>
   Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
  </li>
  <li>
   Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Role
  <br/>
  <br/>
 </strong>
 As a Project Assistant within our Finance team
 <em>
  ,
 </em>
 you will:
 <br/>
 <br/>
 <ul>
  <li>
   Assist with file management.
  </li>
  <li>
   Assemble closing documentation.
  </li>
  <li>
   Assist with post-closing loan deliveries.
  </li>
  <li>
   Follow up for receipt of recorded loan documents.
  </li>
  <li>
   Perform administrative functions such as expense reimbursement requests and entering attorney time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We&rsquo;re Looking For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
  </li>
  <li>
   Communication: Excellent customer service and strong verbal and written communication abilities.
  </li>
  <li>
   Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience
  <br/>
  <br/>
 </strong>
 Requirements include a 2-year college degree or relevant work experience as a legal administrative assistant or closing coordinator, preferably with a title company, mortgage company, law firm or other firm providing services to borrowers, lenders, or mortgage companies. An intermediate level with Microsoft Office, document management, and time keeping systems is required.
 <br/>
 <br/>
 The salary range for this position is from $55,000 &ndash; $65,000, which reflects the Firm&rsquo;s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate&rsquo;s experience and qualifications.
 <br/>
 <br/>
 Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm&rsquo;s website.
 <br/>
 <br/>
 <strong>
  Ready to Grow with Us?
  <br/>
  <br/>
 </strong>
 If you are ready to play a vital role in the Firm&rsquo;s success, we encourage you to apply and be a part of our commitment to excellence.
 <br/>
 <br/>
 At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
 <br/>
 <br/>
 Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
 <br/>
 <br/>
 The firm is not accepting resumes from search firms for this position.
</div>


Project Assistant

Greenberg Traurig

<div><p>Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Project Assistant in our Washington, DC office.
<br>
<br>
<b>Position Summary:
</b></p><p></p><p>GT is seeking a Project Assistant to work collaboratively with our Government Contracts department. Candidates should have a bachelor&rsquo;s degree and an interest in how businesses interact with the federal procurement process. The ideal candidate will be interested in building a career in this critical business sector. Applicants who are considering either entering law school or a similar professional graduate program are welcome but should be prepared to make a two-year commitment to GT.
</p><p></p><p><b>Duties &amp; Responsibilities:
</b></p><ul><li>Organizes and produces professional quality products and presentations, maintains client files and electronic databases, manages and organizes case materials
</li><li>Conducts research for attorneys, collects and analyzes data to prepare reports and documents, and retrieves documents from court and agency websites
</li><li>Prepares and edits legal documents, evidentiary submissions, and other documents in support of bid protests, claims and internal investigations
</li><li>Ability to interact with outside agencies (court, government agencies, expert witnesses, corporations, vendors) and coordinate activities as needed in support of cases
</li><li>Participates in the creation and management of databases, including coordination with outside vendors and internal resources
</li><li>Supports practice group attorneys with calendar and docket management and various aspects of document creation including legal templates
</li><li>Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
</li></ul><p></p><p><b>Skills &amp; Competencies:
</b></p><ul><li>Self-motivated and client-focused, looking to make an impact and help the GT Government Contracts team to succeed
</li><li>Positive and professional demeanor and presentation
</li><li>Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
</li><li>Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
</li><li>Excellent interpersonal and communication skills (oral and written),
</li><li>Ability to work independently as well as with a team and be comfortable with demanding deadlines, including overtime as case demands.
</li><li>High attention to detail, outstanding organizational skills and the ability to manage time effectively
</li><li>Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
</li><li>Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
</li></ul><p></p><p><b>Qualifications &amp; Prior Experience:
</b></p><ul><li>Bachelor&rsquo;s degree from accredited institution
</li><li>Strong online research skills; knowledge of legal-related search tools a plus
</li><li>Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
</li><li>Strong computer skills with the ability to learn new software applications quickly
</li></ul><p></p><p>The expected pay range for this position is:
</p><p>$31.05 to $ 35.08 per hour
</p><p></p><p>Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
</p><p></p><p>GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual&rsquo;s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.</p></div>

Project Assistant Government Contracts

Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates

<div><div>We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.</div><div></div><div>
About Us</div><div>
Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.</div><div></div><div>
The Opportunity</div><div>
We are seeking a temporary Assistant, People Strategy to join our Firm. This position will be based in our Washington, D.C. office. The Assistant, People Strategy provides administrative support to the Human Resources Department and serves as a resource to all Firm personnel by responding to inquiries regarding Human Resources programs and/or Firm policies and procedures. The position utilizes various human resources software applications to complete personnel actions and works independently on assigned projects. Please note that the Firm will not sponsor applicants for work visas for this position. The position will be filled on a temporary basis for approximately nine months (with the potential for up to twelve months).</div><ul><li><div>
Provides administrative support to the Human Resources Department including but not limited to the following: telephone and reception services, logistics for meetings, processing expense reports and department invoices, department filing, and distribution of department mail.</div></li><li><div>
Coordinates the business services professionals departure process.</div></li><li><div>
Participates in developing the Human Resources Department budget and annual business plan.</div></li><li><div>
Coordinates, monitors and reports on department budget including processing invoices for payment, tracking department expenses and completing data entry related budget functions.</div></li><li><div>
Tracks the authorization to work status for employees with temporary work permits and/visas. Updates I-9 forms and processing, as needed.</div></li><li><div>
Assists the Human Resources Project Manager in the annual job description audit process.</div></li><li><div>
Creates and maintains various sensitive and/or confidential files for the department and the Assistant Director, Human Resources.</div></li><li><div>
Responds to requests for business services professionals employment verifications.</div></li><li><div>
Coordinates business services professionals status changes including preparing related documents and updating HRIS.</div></li><li><div>
Provides logistical support for DC professional development programs and well-being programs.</div></li><li><div>
Maintains the Human Resources Department Annual Plan, Human Resources Department Outlook calendar, and DC Office events calendar. Coordinates Human Resources Department meetings.</div></li><li><div>
Assists the Human Resources Project Manager in maintaining the DC Office labor law postings board.</div></li><li><div>
Assists the Human Resources Project Manager in processing leaves of absence in HRIS.</div></li><li><div>
Monitors business services professionals absence management process in HRIS.</div></li><li><div>
Assists with troubleshooting and resolving business services professionals timecard issues.</div></li><li><div>
Coordinates tuition reimbursement program for business services professionals.</div></li><li><div>
Tracks the completion of the annual and interim check-in performance evaluation process.</div></li><li><div>
Coordinates the Washington Office sports teams.</div></li><li><div>
Coordinates the commuter benefits program for the Washington, DC Office according to department procedures.</div></li><li><div>
Collaborates with peer Human Resources Project Assistant in the coordination of DCO-wide charitable programs sponsored through the Human Resources Department.</div></li><li><div>
Collaborates with the Human Resources Team in the coordination of various Human Resources Department sponsored events.</div></li><li><div>
Regular and reliable physical presence.</div></li><li><div>
Provides project support to the Human Resources professionals, assists with other department functions, and performs other duties as assigned.</div></li></ul><div></div><div>
Qualifications</div><ul><li><div>
Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems</div></li><li><div>
Familiarity with or ability to learn human resources terminology and procedures</div></li><li><div>
Ability to develop routine correspondence</div></li><li><div>
Ability to handle multiple projects and shifting priorities</div></li><li><div>
Ability to handle sensitive matters and maintain confidentiality</div></li><li><div>
Ability to organize and prioritize work</div></li><li><div>
Ability to work well in a demanding and fast-paced environment</div></li><li><div>
Ability to work well independently as well as effectively within a team</div></li><li><div>
Flexibility to adjust hours and work the hours necessary to meet operating and business needs</div></li></ul><div></div><div>
Education &amp; Experience:</div><ul><li><div>
High school diploma or equivalent</div></li><li><div>
Minimum of three years of administrative or secretarial experience</div></li></ul><div><br>
Culture &amp; Life at Skadden<br>
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.</div><div></div><div>
Benefits</div><div>
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.</div><ul><li><div>
Competitive salaries and year-end discretionary bonuses.</div></li><li><div>
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.</div></li><li><div>
Generous paid time off.</div></li><li><div>
Paid leave options, including parental.</div></li><li><div>
In-classroom, remote, and on-demand learning and professional development opportunities.</div></li><li><div>
Robust well-being classes and programs.</div></li><li><div>
Opportunities to give back and make an impact in local communities.</div></li></ul><div></div><div>
For further details, please visit: <div>https://www.skadden.com/careers/staff/employee-benefits</div></div><div></div><div><i>
Skadden is an Equal Opportunity Employer </i><i>(Disability/Vet/other</i><i> protected categories). For more information, please visit Skadden.com/careers.</i></div><div></div><div>
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.</div><div></div><div>
Salary Details</div>
$60,000 - $70,000<div></div><div>
EEO Statement</div><div>
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.</div><div></div><div>
Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.</div><div></div><div>
Skadden Equal Employment Opportunity Policy</div><div><div>
Skadden Equal Employment Opportunity Policy</div></div><div></div><div>
Applicants Have Rights Under Federal Employment Law</div><div><div>
Applicants Have Rights Under Federal Employment Law</div></div><div><br>
<br>
In accordance with the Transparency in Coverage Rule,</div><div>
</div><div><div>Transparency in Coverage</div></div></div>

Assistant, People Strategy

BES Solutions, LLC

<p><b>Overview: </b></p><p>BES Solutions (BESS) is a family-owned and operated company established in 2018. BESS is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).<br/>Summary: We are seeking a responsible executive administrative assistant for a temporary contract (1099) to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing the company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p>Responsibilities:</p><ul><li>Provide day-to-day organizational and program operations.</li><li>Perform daily mail distribution, including the collection, coordination, and delivery of mail from the mailroom to other Administrative Officers in the organization.</li><li>Conduct telephone services to include answering the office phones and delivering messages. The administrator must record all messages via email to include who, what, when, and where type information. Urgent requests require face-to-face communication.</li><li>Maintain office records and files, electronically and/or as hard copies, and prepare automated office management-related reports and other documents when directed.</li><li>Provide recommendations, resolutions, and updates to office records, databases, and/or files for assigned programs.</li><li>Develop, prepare, and coordinate client program-related correspondence such as letters, emails, and memorandums, upon COR approval.</li><li>Arrange meetings, conferences, and travel, and attend meetings/conferences when directed. This includes preparing support materials, reserving meeting locations, taking accurate meeting minutes, following up with summary notes/minutes or reports from meetings, and preparing and distributing.</li><li>Validate employee information is accurate and up-to-date using client databases and/or files.</li><li>Create and maintain integrated program schedules for program activities.</li><li>Prepare and process travel authorization and travel vouchers by the client's travel policy using E2 or the most current travel management systems.</li><li>Maintain and manage calendars and coordinate/schedule of all meetings and facility visits (i.e., understand the hierarchy of leadership and urgency to resolve scheduling conflicts).</li><li>Assist in the preparation of presentation materials; proficient in MS Office (Word, Excel, PowerPoint).</li><li>The position requires excellent written/oral communication skills; working knowledge of word processing and MS Office products.</li><li>Strong organizational skills and the ability to perform detail-oriented work are required.</li><li>Design and prepare briefings and special presentations, and prepare customized or special graphics, reports, charts, and media.</li><li>Prepare support materials and briefing books (i.e., development of the weekly Executive Schedule Binder). The support materials and briefing books must adhere to the client&rsquo;s branding and writing standards in accordance with current client orders and/or requirements from management.</li><li>Perform front desk receptionist duties, which include greeting and escorting visitors. The Administrator must follow the appropriate visitor processes to coordinate guest visitations and escort visitors to their meeting destination upon arrival.</li><li>The Administrator serves as the point of contact for the visitor unless stated otherwise.</li></ul><p>Skills:</p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multitask</li></ul><p>A four-year college degree in a business or related field, or equivalent, with five (5) years of progressive professional experience.</p><p>Degree/Experience substitution: Instead of a 4-year degree, ten (10) years of executive-level experience is required.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Experience: 5 years (Required)</li><li>Executive Administration: 5 years (Required)</li><li>Government Contracting | Compliance | Payroll Administration | FAA Processes &amp; Standards (preferred)</li></ul><p>Work Location: In person</p><p>Job Types: Full-time, Temporary</p><p>Pay: $76,000.00 - $84,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Administrative Support Analyst

FGS Global

<div>
 FGS Global is seeking a highly organized and experienced Global HR Executive Assistant to support the Global Chief Human Resources Officer (CHRO), both administratively and project based. This role blends executive support with dedicated coordination of HR/People priorities, ideal for a detail-oriented professional with a minimum of 5 years of experience partnering with a senior leader and supporting cross-functional initiatives in fast-paced, global environments.
 <br/>
 <br/>
 This role will support the CHRO, tracking a broad aspect of the firm's HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives. This role will be a hybrid position based in the Washington, D.C. office.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Support &amp; Operations:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendar scheduling for the CHRO across multiple time zones, optimizing for strategic priorities.
  </li>
  <li>
   Coordinate domestic and international travel with detailed itineraries, along with maintaining timely expense reimbursements.
  </li>
  <li>
   Serve as the CHRO's operational partner, keeping the CHRO aligned on priorities, timelines, and firmwide People and strategic initiatives.
  </li>
  <li>
   Prepare agendas, briefing documents, and background materials for key meetings and ensure proper follow-up.
  </li>
  <li>
   Anticipate needs, prioritize incoming requests, and deploy the right resources to ensure timely execution.
  </li>
  <li>
   Maintain organized documentation, trackers, and communication systems that support decision-making and project visibility.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Project Coordination:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage day-to-day coordination of CHRO priority projects and initiatives across regions and HR disciplines.
  </li>
  <li>
   Coordinate cross-functional working groups for harmonization efforts, driving accountability and follow-through.
  </li>
  <li>
   Maintain integrated tracking and visibility into ongoing HR initiatives, programs, and global workstreams, partnering with regional HR leads to ensure alignment on key milestones and deliverables.
  </li>
  <li>
   Develop status reports, dashboards, and executive summaries for leadership review.
  </li>
  <li>
   Identify blockers and escalation issues, problem-solve with stakeholders, and keep the CHRO informed on progress.
  </li>
  <li>
   Support strategic planning processes, including preparation of materials, tracking of key action items, and coordination of follow-up meetings.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication &amp; Stakeholder Support:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Draft and edit communications, presentations, and reports for CHRO review and distribution to global and regional HR leadership.
  </li>
  <li>
   Coordinate logistics for HR leadership meetings, town halls, and planning sessions.
  </li>
  <li>
   Build strong relationships and liaise with regional HR teams and business partners to facilitate collaboration, gather input, and ensure alignment across initiatives.
  </li>
  <li>
   Monitor cross-company initiatives and support change management by maintaining clear communication plans, stakeholder maps, and awareness of dependencies.
  </li>
  <li>
   Serve as point of contact between CHRO and internal/external stakeholders when appropriate.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 5 years of experience in admin and executive support, HR coordination, or project management, ideally within a global or matrixed environment.
  </li>
  <li>
   Corporate or agency experience preferred.
  </li>
  <li>
   Experience supporting senior HR or C-suite executives preferred.
  </li>
  <li>
   Ideally has experience and/or interest in the HR/People function within an agency or corporate environment.
  </li>
  <li>
   Proven ability to manage daily project tracking for senior leadership, staying on top of shifting timelines and multiple priorities.
  </li>
  <li>
   Skilled in managing scheduling and travel logistics.
  </li>
  <li>
   Exceptional organizational skills, attention to detail, and the ability to maintain discretion and confidentiality.
  </li>
  <li>
   Ability to work with minimal direction, manage own time and handle multiple projects simultaneously.
  </li>
  <li>
   Excellent written and verbal communication skills, with comfort interfacing with senior stakeholders.
  </li>
  <li>
   Proactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressure.
  </li>
  <li>
   Proficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration tools.
   <br/>
   <br/>
  </li>
 </ul>
 District of Columbia Salary Range
 <br/>
 <br/>
 $90,000&mdash;$125,000 USD
</div>


Executive Assistant to the Global CHRO and HR Operations Support

DLA Piper

<div><p>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
</p><p></p><p><b>Summary
</b></p><p>The Legal Executive Assistant (LEA), working in collaboration with and in support of the firm&rsquo;s strategic initiatives , supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney&rsquo;s legal team.
</p><p></p><p>This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney&rsquo;s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney&rsquo;s practice area and representing the Firm in a professional and positive manner.
<br>
<br>
<b>Location
</b></p><p>This position is located in our Washington D.C. office and offers a hybrid work schedule.
<br>
<br>
<b>Responsibilities<br>
</b><br>
</p><ul><li><p>Provides support and management of the attorney&rsquo;s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.
</p></li><li><p>Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.
</p></li><li><p>Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.
</p></li><li><p>Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams.
</p></li><li><p>Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.
</p></li><li><p>Provides feedback for the professional development of LSAs who assist the attorney&rsquo;s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement.
</p></li><li><p>Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery.
</p></li><li><p>Oversees the maintenance and organization of electronic and paper filing systems within the firm&rsquo;s DMS/repositories. Ensures all work products are easily accessible and up to date.
</p></li><li><p>Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.
</p></li><li><p>Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.
</p></li><li><p>Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney&rsquo;s request.
</p></li><li><p>Manages the attorney&rsquo;s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney&rsquo;s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.<br>
<br>
</p></li></ul><p><b>Desired Skills
</b></p><p>The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Must demonstrate adaptability and discretion with a commitment to continual development. Exhibits the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity. Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Possesses the ability to offer solutions and assists with requests and challenges. Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting. Pay attention to minute details and take initiative on planning. Works well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.
</p><p></p><p>Expert experience with technology and Firm software is essential. Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm&rsquo;s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs. Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney&rsquo;s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney&rsquo;s practice.<br>
</p><p><br>
<b>Minimum Education
</b></p><ul><li><p>High School Diploma or GED.<br>
<br>
</p></li></ul><p><b>Preferred Education
</b></p><ul><li><p>Bachelor&rsquo;s degree in legal studies, business administration, or a related field.<br>
<br>
</p></li></ul><p><b>Minimum Years of Experience
</b></p><ul><li><p>5 years&rsquo; experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.<br>
</p></li></ul><p><br>
<b>Essential Job Expectations
</b></p><p>While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:<br>
<br>
</p><ul><li><p>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</p></li><li><p>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</p></li><li><p>Provide timely, accurate, and quality work product.
</p></li><li><p>Successfully meet deadlines, expectations, and perform work duties as required.
</p></li><li><p>Foster positive work relationships.
</p></li><li><p>Comply with all firm policies and practices.
</p></li><li><p>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</p></li><li><p>Ability to work under pressure and manage competing demands in a fast-paced environment.
</p></li><li><p>Perform all other duties, tasks or projects as assigned.<br>
<br>
</p></li></ul><p>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
<br>
<br>
<b>Physical Demands
</b></p><p>Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br>
</p><p><br>
<b>Work Environment
</b></p><p>The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
<br>
<br>
<b>Disclaimer
</b></p><p>The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment.<br>
<br>
</p><p><b>Application Process
</b></p><p>Applicants must apply directly online instead of sending application materials via email.<br>
<br>
</p><p><b>Accommodation
</b></p><p>Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .<br>
<br>
</p><p>Agency applications will not be considered.<br>
<br>
</p><p>No immigration sponsorship is available for this position.<br>
</p><p><br>
The firm&rsquo;s expected hiring range for this position is $45.32 - $60.06 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.<br>
<br>
</p><p>The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
</p><p></p><p>#LI-KP1
<br>
#LI-Hybrid
</p><p></p><p><i>DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. </i>Job applicant poster viewing center <i>.</i></p></div>

Legal Executive Assistant

VTG Defense

<div>Overview:
<p>
VTG is seeking an<b> Executive Assistant / Program Analyst</b> to support our customer in our Washington, DC office for the Conventional Prompt Strike (CPS) Program under the Department of the Navy. As an Administrative Assistant you will support the team by providing support to ensure maximum efficiency throughout the team. The ideal candidate will have experience with DoD and Navy correspondence practices, understanding of chain of command and governance, and previous exposure to an engineering environment. This position is <b>onsite at Washington, Navy Yard up to 4 days with the possibility of 1 day of telework per week.</b></p><br>
<p></p>
Responsibilities:
<ul><li>Create, type, merge, revise, update, format, proofread, serialize, print, prepare, and route documents, presentations, Naval Messages, and correspondence for Government review and issuance, including handwritten and marked up materials, sketches, draft electronic documents, previous electronic versions, and databases.</li><li>
Prepare, develop, and coordinate Government reviews, and distribute briefings, action tracking lists, after action reports, lessons learned, and meeting minutes for the record.</li><li>
Support travel management functions which include pre and post audits of travel authorizations and vouchers in the Defense Travel System (DTS), approvals, conference administration, and general customer assistance.</li><li>
Maintain office staffing lists and organization charts.</li><li>
Copy, duplicate, scan, and collate documents for distribution.</li><li>
Enter visit requests in the security portal including researching Security Management Office (SMO) Codes and POCs and confirming receipt with the receiving activity.</li><li>
Provide schedule management support such as maintaining schedules, databases, spreadsheets, presentations, and correspondence using data provided by the Program Office.</li><li>
Provide coordination, administration, and technical support for meeting and conference support.</li><li>
Prepare and coordinate agendas.</li><li>
Responsible for delivering conference agendas, presentation materials, and recording meeting minutes.</li></ul>
Qualifications:
<div><b>
Required skills:</b></div><ul><li>
Must have a bachelor's degree from an accredited institution in a related field and 11 years of experience or a High School DIploma and 15 years of experience.</li><li>
Must have the ability to obtain and maintain a Secret level clearance. Fully adjudicated Secret clearance is preferred.</li><li>
Must be a U.S. citizen.</li><li>
Highly proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word).</li><li>
Capacity to work independently without significant guidance and be able to exercise good judgment.</li><li>
Experience with the Defense Travel System (DTS).</li><li>
Analyze and interpret program data to identify any risks, issues, solutions, and recommendations.</li><li>
Ability to manage and prioritize numerous assignments.</li></ul><div></div><div><b><br>
Preferred skills:</b></div><ul><li>
Expertise in DoD roles, missions, and organizational structure.</li><li>
Experience with multiple engineering disciplines is a plus!</li></ul></div><div></div>

Executive Assistant / Program Analyst

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