project manager

project coordinator

administrative assistant

executive assistant

senior project manager

project management assistant

CBRE Excellerate

<div>Job Description:
We are seeking a highly motivated and organized Project Coordinator to join our dynamic team in Dubai. The ideal candidate will assist with project administration, document control, project reporting, and verification of estimates. This role will be pivotal in supporting the successful execution of projects through effective coordination, ensuring timely delivery and quality standards are met.
As a Project Coordinator, you will work closely with project managers, and other team members to facilitate smooth project operations, maintain proper documentation, and assist in the overall management of project resources 
Key Responsibilities:<ul><li>
Project Administration &amp; Coordination:</li><li><ul><li>
Assist in the daily coordination of project activities and tasks.</li><li>
Schedule and coordinate meetings, site visits, and inspections.</li><li>
Monitor and track project timelines, ensuring adherence to deadlines.</li><li>
Provide back-up support to the commercial project coordinator in understanding P&amp;L, PO creation, billing etc.</li></ul></li><li>
Document Control:</li><li><ul><li>
Maintain accurate project documentation, including contracts, reports, and technical drawings.</li><li>
Ensure all project-related documents are properly filed, stored, and accessible to team members.</li><li>
Assist in managing and distributing project documentation in compliance with company standards.</li></ul></li><li>
Assisting with Project Reports:</li><li><ul><li>
Help prepare and maintain project status reports, including progress updates, milestones, and deliverables.</li><li>
Support the preparation of internal and external project reports, presentations, and correspondence.</li><li>
Assist in identifying project risks and challenges, providing insights for corrective action.</li></ul></li><li>
Verification of Estimates:</li><li><ul><li>
Assist in verifying project cost estimates, ensuring accuracy and alignment with the project scope.</li><li>
Collaborate with the Quantity Surveying team to track budget changes and variations.</li><li>
Review and confirm the financial status of the project, supporting the project manager with cost control.</li></ul></li><li>
Communication &amp; Stakeholder Management:</li><li><ul><li>
Liaise with internal teams, subcontractors, vendors, and clients to ensure effective communication.</li><li>
Facilitate clear communication and information flow between various stakeholders.</li></ul></li><li>
Compliance &amp; Quality Assurance:</li><li><ul><li>
Assist in ensuring that all activities comply with relevant laws, regulations, and safety standards.</li><li>
Support the implementation of quality assurance processes and procedures.</li></ul></li></ul> 
Qualifications &amp; Skills:<ul><li>
Education:</li><li><ul><li>
Bachelor's degree in Quantity Surveying, Construction Management, Architecture (or a related field).</li></ul></li><li>
Experience:</li><li><ul><li>
Min 5 years of relevant experience in project coordination or administration, ideally within construction fit-out projects.</li><li>
Familiarity with project management software (e.g., MS Project, Primavera, Procore) and document management systems is preferred.</li></ul></li><li>
Skills:</li><li><ul><li>
Strong organizational and multitasking skills.</li><li>
Excellent communication and interpersonal abilities.</li><li>
Detail-oriented with the ability to handle multiple tasks efficiently.</li><li>
Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>
Basic knowledge of construction and project management terminology.</li></ul></li></ul><ul><li>
Language:</li><li><ul><li>
Fluency in English and Hindi (both spoken and written). Proficiency in Arabic is an advantage.</li></ul></li></ul></div>

Project Coordinator

Real Estate

Location: Dubai, UAE Employment Type: Full-Time​Key Responsibilities<ul><li>Project Coordination: Assist in the planning and implementation of project activities, ensuring alignment with project goals and timelines.​</li><li>Stakeholder Communication: Serve as the primary point of contact between the company, contractors, consultants, and authorities, facilitating effective communication and issue resolution.​</li><li>Material Procurement: Manage the procurement process, including sourcing, ordering, and tracking materials to ensure timely availability for project needs.​</li><li>AutoCAD knowledge : Produce and modify detailed technical drawings and plans using AutoCAD to support project requirements.​procase.ca</li><li>Email Correspondence: Draft and manage professional email communications with stakeholders, ensuring clarity, accuracy, and timeliness in all correspondence.</li><li>Documentation: Maintain comprehensive project documentation, including contracts, reports, and correspondence, ensuring accuracy and accessibility.​</li><li>Compliance: Ensure all project activities comply with local regulations, building codes, and company policies.​</li><li>Reporting: Prepare regular progress reports for management, highlighting milestones achieved, upcoming tasks, and any issues encountered.​</li><li>Problem-Solving: Identify potential project risks or delays and work collaboratively to develop and implement mitigation strategies.​</li><li>Support: Provide administrative support to the project management team as needed, including scheduling meetings and coordinating logistics.</li></ul>Education: Bachelor&rsquo;s degree in Civil Engineering, Construction Management, Architecture, or a related field.​Experience: Minimum of 3 years of experience in project coordination within the real estate or construction industry, preferably in the UAE.​Technical Skills:&middot; Strong organizational and multitasking abilities.​&middot; Excellent written and verbal communication skills, with the ability to craft clear and professional emails.​&middot; Proficiency in project management software and MS Office Suite.​&middot; Familiarity with UAE construction regulations and standards.​&middot; Ability to work under pressure and meet tight deadlines.​Language: Fluency in English is required; knowledge of Arabic or Mandarin is a plus.Job Type: Full-time

International Free Zone Authority | IFZA

<div>
 The ideal candidate will support the CEO in managing key strategic initiatives, coordinating projects, and handling administrative tasks. This is an excellent opportunity for an entry-level professional looking to gain hands-on experience in a fast-paced, dynamic environment while learning directly from senior leadership. The ideal candidate will be detail-oriented, adaptable, and eager to grow their career in business administration.
 
 
 <ul>
 <li>
 Project Support: Assist the CEO in managing, coordinating, and tracking the progress of various projects. Ensure all projects are completed on time, within scope, and with necessary resources.
 </li>
 <li>
 Research &amp; Reporting: Conduct research to support decision-making, prepare presentations, reports, and summaries for CEO review.
 </li>
 <li>
 Communication Management: Serve as the first point of contact for both internal and external communication directed at the CEO. Draft emails, memos, and other written communication.
 </li>
 <li>
 Document Management: Organize and maintain project documentation, ensuring easy access and proper filing for tracking and reference.
 </li>
 <li>
 Cross-functional Support: Assist in coordinating communication between departments and facilitate the flow of information, ensuring projects are on track.
 
 
 </li>
 </ul>
 
 Event Coordination:
 
 Help organize internal and external events, including board meetings, client calls, and group-wide events.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (or equivalent) in business administration, management, or related field.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools for communication and project management (e.g., Slack, Trello).
 </li>
 <li>
 Ability to work meticulously with attention to detail while managing multiple tasks.
 </li>
 <li>
 A proactive approach to identifying issues and proposing solutions.
 </li>
 <li>
 Willingness to learn and take on new challenges as the organization grows and evolves.
 </li>
 <li>
 Experience: 0-2 years of experience in an administrative, project management, or business support role.
 </li>
 <li>
 Fresh graduates with strong organizational skills and internships are welcome to apply
 </li>
 <li>
 Additional Skills: Prior experience with project management software or in a fast-paced business environment is a plus.
 </li>
 <li>
 Proficient in English and German Language
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 International team (over 60 nationalities)
 </li>
 <li>
 24 Working days as annual leave
 </li>
 <li>
 Annual flight home
 </li>
 <li>
 Life insurance plan
 </li>
 <li>
 Medical insurance plan (with the option to upgrade at your own cost)
 </li>
 <li>
 Access to exclusive Fazaa discounts (applicable in participating retail stores, food &amp; beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
 </li>
 <li>
 Opportunities to learn, develop and grow with the organization
 </li>
 <li>
 Being part of a motivated team and Moving-Forward-Company-Culture
 </li>
 </ul>
</div>

Project Assistant to CEO

MVP APPLIANCES

<div>
 
 Job Location: Dubai
 
 
 Employment Type: Full Time
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Assist in preparing project proposals, technical submittals, MIR, WIR, T&amp;C documents, and other required paperwork.
 </li>
 <li>
 Coordinate daily tasks of the installation team and support smooth on-site operations.
 </li>
 <li>
 Follow up with technicians, engineers, to resolve site issues promptly.
 </li>
 <li>
 Prepare and update daily site reports, including progress updates, manpower logs, site photos, and pending tasks.
 </li>
 <li>
 Maintain accurate documentation
 </li>
 <li>
 Support client communication, respond to emails, and follow up on quotations and outstanding payments.
 </li>
 <li>
 Assist with vendor registrations, prequalification documents, and compliance renewals (ESMA &amp; GMARK).
 </li>
 <li>
 Create sales orders for mockups and coordinate sample deliveries.
 </li>
 <li>
 Provide general administrative and coordination support to the project team.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 High school diploma or higher education degree.
 </li>
 <li>
 2&ndash;3 years of relevant experience in project coordination or an project support role.
 </li>
 <li>
 Strong verbal, written, and presentation skills.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook.
 </li>
 <li>
 Excellent organizational, administrative, and documentation skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to work under tight deadlines.
 </li>
 <li>
 Professional, detail-oriented, and strong in follow-up communication
 </li>
 </ul>
 
 
 
</div>

Majid Al Futtaim

<div>
 
 
 BUSINESS INTRODUCTION
 
 
 
 Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie &amp; Fitch, &amp; Vox Cinemas. We believe in making Great Moments for Everyone, Every day.
 
 
 
 
 
 
 JOB TITLE
 
 
 
 Project Coordinator | MAF LifeStyle | Real Estate &amp; Projects Delivery
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Project Coordinator will support the project team in administrative and project delivery tasks including document control, tracking, contract and legal coordination, and financial forecasting. The role involves managing administrative activities across the project portfolio and ensuring key deliverables are met within set deadlines, working closely with the team on major initiatives.
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Review all the project phases are documented, and the supporting documents are archived.
 </li>
 <li>
 Maintain projects portfolio tracker is always updated.
 </li>
 <li>
 Track tender exercises under the Project Manager&rsquo;s guidance and ensure deadlines are met.
 </li>
 <li>
 Ensure that the financial tracking forecast is always updated.
 </li>
 <li>
 Track placement of orders for consultants and contractors as per the directions set by the Project Manager.
 </li>
 <li>
 Coordinate with Internal and External Consultants, Suppliers and Contractor to ensure that deadlines are met.
 </li>
 <li>
 Timely responses to queries (verbal or written) as per the Majid Al Futtaim Lifestyle SLA.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Degree in Administration is preferred, ideally in a "built environment" subject and a relevant professional qualification
 </li>
 <li>
 AX and MS office certification
 </li>
 <li>
 3-5 years of experience with Project administration experience.
 </li>
 <li>
 Sap system experience is a plus
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Matsbond Limited

Category: Engineering Career Level: Manager (Manager/Supervisor) Experience: 5 Years Required Qualification: Degree in Construction Management, Civil Engineering or related field. Requires Traveling: No Salary: 14000 - 25000 AED Salary Type: Per Month Total Vacancies: 3 Skills construction management civil engineering project support project management Description About MatsbondMatsbond is a premier multi-service company providing integrated solutions across the construction, marine, engineering, and oil & gas sectors. With a strong commitment to quality, innovation, and safety, we deliver tailored, high-performance solutions to clients in complex and demanding environments. At Matsbond, our people are the foundation of our success-and we're looking for bold thinkers and doers who are ready to make an impact.Role OverviewWe are seeking a motivated Assistant Project Manager to support project managers in planning, execution, monitoring, and control of construction projects.Key ResponsibilitiesAssist in project planning, scheduling, and budgeting.Monitor project progress and prepare status reports.Coordinate with teams and subcontractors to ensure deliverables.Support risk management and mitigation strategies.Facilitate communication between stakeholders.Assist with procurement and contract administration.Ensure compliance with quality and safety standards.Participate in project meetings and documentation.Support project close-out and handover activities.Promote a culture of safety and teamwork on site.Qualifications & ExperienceDegree in Construction Management, Civil Engineering or related field.3-5 years' experience in construction project support roles.Strong organisational and communication skills.Knowledge of project management tools and techniques.Ability to multitask and problem-solve effectively.Understanding of construction methods and safety regulations.Proficient in MS Office and project software.Team player with leadership potential.What We OfferCompetitive remuneration and benefits.Exposure to challenging construction projects.Career development and mentorship opportunities.Supportive and dynamic work environment.Health and wellness programs.Opportunities for advancement.Ready to Apply?If you are ambitious and eager to grow your project management career, apply now.Matsbond is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Specification Nassreen Abdul (Recruiter) is in search of talented and motivated individuals for the post of Assistant Project Manager in the field of Engineering in one of their office located in Dubai, Abu Dhabi - United Arab Emirates. The ideal candidate should have degree in construction management, civil engineering or related field. qualification and atleast 5 years of experience. The position require construction management, civil engineering, project support, project management mandatory skills. This is a Full-Time morning shift job.Salary vary between 14k to 25k (AED) per month depending upon skills and years of experience candidate got.Disclaimer:Vacancies.ae is an exclusive platform that ought to help jobseekers & employers to be joint. We restrict any endorsement that demand for money and strictly advice against sharing personal or bank related information. If you notice any deception or fraudulent, kindly send us an email at .

Assistant Project Manager

Yingtian China Business Center DMCC

Role overviewThe Assistant to the General Manager provides direct executive support to the General Manager and acts as a key coordinator across operations, administration and business projects. This is a fast-paced role requiring excellent communication, strong execution, discretion, and the ability to manage multiple priorities while representing senior management with internal and external stakeholders.Key responsibilities<ul><li>Provide day-to-day executive assistance to the General Manager (calendar management, travel planning, meeting coordination).</li><li>Prepare meeting agendas, take minutes and follow up on action items to ensure timely closure.</li><li>Support external communications, client reception and business liaison activities.</li><li>Draft, proofread and format letters, reports, presentations and other management materials.</li><li>Consolidate data, prepare summaries and assist with reporting to senior management.</li><li>Coordinate travel plans, transport arrangements and logistics for senior management.</li><li>Assist in coordinating and following up on selected business projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Carry out additional tasks and ad-hoc duties assigned by the General Manager.</li></ul>Required qualifications &amp; skills<ul><li>Proven experience as an Executive Assistant, Management Assistant or similar role supporting senior management (preferred).</li><li>Fluent in Chinese and English (verbal &amp; written). Arabic is a strong advantage.</li><li>Strong organisational skills, attention to detail, high execution capability and ability to prioritise tasks.</li><li>Excellent written and verbal communication skills; able to draft professional correspondence and reports.</li><li>Comfortable working in a fast-paced environment with multiple stakeholders.</li><li>Familiarity with UAE business environment and local protocols is preferred.</li><li>Willingness to travel and work flexible hours when needed.</li></ul>Preferred / Nice-to-have<ul><li>Experience in tobacco manufacturing, FMCG or manufacturing industries.</li><li>Valid UAE driving licence and ability to support local errands/transport coordination.</li><li>Previous exposure to project coordination or basic business analysis.</li></ul><ul><li>Base salary: AED 10,000&ndash;20,000 / month (depending on experience).</li><li>Incentives: Performance bonus (subject to role &amp; results).</li><li>Benefits (negotiable): Work visa, medical insurance, housing/transport allowance, annual leave, one annual round-trip ticket.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED20,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Assistant to General Manager: 3 years (Required)</li></ul>Language:<ul><li>Chinise (Required)</li><li>English (Required)</li><li>Arabic (Preferred)</li></ul>

Assistant to General Manager -(Chinese Speaking)

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5996 project management assistant jobs IN Dubai

Project Coordinator

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Assistant to General Manager -(Chinese Speaking)