1:1 early literacy interventionist 2026 school year (part-time) -hazelwood elementary

administrative assistant i Jobs in Baltimore

administrative assistant i

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administrative coordinator

medical receptionist

receptionist/administrative assistant Jobs in Baltimore

receptionist/administrative assistant

receptionist administrative assistant

Compassionate Healthcare Services

<p><b>Administrative Operations Coordinator (Elite Front Office)</b></p><p><b>Organization:</b> Compassionate Healthcare Services<br/><b>Location:</b> Baltimore, MD<br/><b>Employment Type:</b> Full-Time<br/><b>Compensation:</b> Competitive Base + Performance Incentives</p><p><b>Position Overview (High-Performance Role)</b></p><p>Compassionate Healthcare Services is seeking a <b>high-caliber Administrative Operations Coordinator</b> to serve as the operational command center of our outpatient mental health clinic.</p><p>This is <b>not a front desk job</b>&mdash;this is a <b>mission-critical operations role</b> responsible for client experience, compliance integrity, and front-office performance.</p><p>You will directly impact:</p><ul><li>Client retention and satisfaction</li><li>Provider productivity and scheduling efficiency</li><li>Revenue flow and billing readiness</li><li>Maryland OMHC audit compliance</li></ul><p>This role is designed for individuals who <b>operate with precision, urgency, and ownership</b>.</p><p>This role is designed for high performers. If you are looking for a low-responsibility administrative position, this is not the right fit.<b>Core Responsibilities1. Client Experience Leadership</b></p><ul><li>Serve as the <b>first impression and brand ambassador</b> of the clinic</li><li>Deliver a <b>white-glove intake and check-in experience</b></li><li>Manage high-volume client communication with professionalism and control</li><li>De-escalate sensitive situations with composure and emotional intelligence</li><li>Ensure seamless coordination between clients, clinicians, and leadership</li></ul><p><b>2. Clinical Operations &amp; Scheduling Optimization</b></p><ul><li>Own and manage <b>multi-provider scheduling systems</b></li><li>Optimize scheduling to maximize:</li><li>Provider utilization</li><li>Client attendance and retention</li><li>Revenue consistency</li><li>Execute confirmations, rescheduling, and follow-ups with precision</li><li>Maintain <b>real-time awareness of clinic flow</b> and proactively adjust</li></ul><p><b>3. Maryland OMHC Compliance &amp; Documentation</b></p><ul><li>Maintain strict adherence to <b>COMAR 10.21.20 (OMHC regulations)</b></li><li>Ensure all records meet <b>Medicaid and audit standards</b></li><li>Oversee:</li><li>Intake completeness</li><li>Consents and releases</li><li>Eligibility verification</li><li>Maintain <b>audit-ready documentation at all times (zero-error standard)</b></li></ul><p><b>4. Revenue Cycle &amp; Insurance Coordination</b></p><ul><li>Verify insurance eligibility (Medicaid, MCOs, commercial plans)</li><li>Support prior authorizations and service approvals</li><li>Identify and resolve <b>administrative blockers to billing</b></li><li>Ensure accurate data for <b>clean claims submission</b></li></ul><p><b>5. Administrative &amp; Operational Excellence</b></p><ul><li>Maintain accuracy within EMR systems (TherapyNotes, Kareo, SimplePractice)</li><li>Own front office workflows, systems, and documentation integrity</li><li>Coordinate communication across clinical and administrative teams</li><li>Maintain a <b>high-performance, highly organized front office environment</b></li></ul><p><b>Required Qualifications</b></p><ul><li>2&ndash;5+ years in administrative or operations roles (healthcare preferred)</li><li>Proven ability to perform in <b>high-volume, fast-paced environments</b></li><li>Strong understanding of <b>HIPAA and confidentiality standards</b></li><li>Advanced organizational and multitasking ability</li><li>Excellent communication (verbal, written, interpersonal)</li></ul><p><b>Preferred (High-Value Candidates)</b></p><ul><li>Experience in a <b>Maryland OMHC or behavioral health setting</b></li><li>Familiarity with:</li><li>Maryland Medicaid &amp; MCO workflows</li><li>Authorization processes</li><li>Audit preparation standards</li><li>Experience with EMR systems (TherapyNotes, Kareo, SimplePractice)</li><li>Exposure to revenue cycle or billing operations</li></ul><p><b>Elite Performance Traits (Non-Negotiable)</b></p><ul><li>Operates with <b>urgency, precision, and accountability</b></li><li>Thinks <b>2&ndash;3 steps ahead operationally</b></li><li>Maintains composure in high-pressure environments</li><li>Takes ownership of outcomes&mdash;not just tasks</li><li>Proactively improves systems instead of maintaining inefficiencies</li></ul><p><b>Work Environment</b></p><ul><li>High-performance outpatient mental health clinic</li><li>Fast-paced, structured, accountability-driven culture</li><li>Direct interaction with clients navigating mental health challenges</li><li>Collaborative, growth-oriented team</li></ul><p><b>Compensation &amp; Growth Path</b></p><ul><li>Competitive salary aligned with top-tier administrative talent</li><li>Performance-based bonuses tied to:</li><li>Efficiency</li><li>Client retention</li><li>Operational excellence</li></ul><p><b>Growth Path Includes:</b></p><ul><li>Practice Manager</li><li>Operations Director</li><li>Healthcare Administration Leadership</li></ul><p><b>Why Join Compassionate Healthcare Services</b></p><ul><li>Mission-driven organization focused on <b>high-quality mental health care</b></li><li>Systems built for <b>efficiency, compliance, and scalability</b></li><li>Leadership committed to <b>building an elite team</b></li><li>Opportunity to play a key role in a <b>growing healthcare organization</b></li></ul><p><b>Equal Opportunity Employer</b></p><p>Compassionate Healthcare Services is an equal opportunity employer committed to diversity, equity, and inclusion in accordance with Maryland and federal law.</p><p><b>Application Requirement:</b><br/>To be considered, submit a brief response (max 200 words):<br/><b>&ldquo;Describe a time you managed a high-pressure operational situation with zero room for error. What was the outcome?&rdquo;</b></p><p>Pay: $22.96 - $27.65 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

ExpressCare Urgent Care Centers

<div><p><b>Job Title:</b> Full-Time Medical Receptionist</p><p><b>
Company Overview: </b>ExpressCare Urgent Care Centers is a well-established and fast-growing urgent care company in Maryland, committed to providing high quality healthcare to our community. An ideal applicant is a friendly, self-motivated, and compassionate individual who can multitask in a fast-paced environment while providing exceptional customer service to our patients. Join our team as a Medical Receptionist and help provide a positive experience to our patients!</p><p><b>
Job Responsibilities:</b></p><ul><li><b>
Patient interaction and registration: </b>Greet and register patients, update demographics, verify insurance information, and maintain accurate records in the EMR</li><li><b>
Phone management: </b>Answer telephone calls, record messages, and accurately re-direct calls as needed</li><li><b>
Payment processing:</b> Collect patient payments and manage payment transactions</li><li><b>
Administrative tasks:</b> Assist with faxes, emails, and office organization</li><li><b>
Office upkeep:</b> Maintain a clean and professional environment, and maintain a welcoming waiting area</li></ul><p><b>
Minimum Requirements:</b></p><ul><li><b>
Education:</b></li></ul><div><ul><li>
High School Diploma, or equivalent</li></ul></div><ul><li><b>
Licenses &amp; Certifications:</b></li></ul><div><ul><li>
Medical Administrative Assistant, preferred</li></ul></div><ul><li><b>
Work Experience:</b></li></ul><div><ul><li>
Minimum of one year of customer service experience, preferably in a medical setting is preferred</li></ul></div><ul><li><b>
Required Skills, Knowledge, and Abilities</b></li></ul><ul><li>
Effective communication and interpersonal skills to interact with patients and coworkers</li><li>
Superior customer service skills</li><li>
A high level of professionalism</li><li>
Experience with medical office software is a plus</li><li>
Reliable transportation and the willingness to comply with the company travel policy</li><li>
Ability to work 13+ hour shifts, stand/walk for long periods, and lift 25 lbs.</li><li>
Must have scheduling flexibility, including weekends and holidays</li></ul><div><b>
Pay &amp; Benefits:</b></div><ul><li>
Competitive hourly pay: $16.50 - $18, plus opportunities for overtime</li><li>
Full benefits package, including PTO, SSL, and 7 premium pay holidays when worked</li><li>
Health, dental, and vision insurance (single and family coverage) available 30 days after full time employment</li><li>
401(k) plan with company match after one year</li><li>
Exciting opportunities for growth within the organization</li></ul><p>
If you&rsquo;re ready to grow in a supportive, team-oriented environment, apply today and start your journey with ExpressCare Urgent Care Centers!</p></div>

Medical Receptionist

City of Baltimore

<div><div><b>THIS IS A NON-CIVIL SERVICE POSITION</b></div><div></div><div><b><i>
Salary Range:</i></b></div><div><b><i>
$20.00 - $25.00 Hourly</i></b></div><div></div><div><b><i>
Starting Pay:</i></b></div><div><b><i>
$20 Hourly</i></b></div><div></div><div><b>
Get to Know Us</b></div><div>
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&amp;D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: <div>https://humanresources.baltimorecity.gov/hr-divisions/benefits</div></div><div></div><div><b>
Job Summary</b></div><div>
An Election Program Assistant I performs specialized data processing, technical, administrative, or clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures to perform entry-level duties in election office programs such as voter registration, polling places, election equipment, election judges, absentee, voter outreach, administrative, and/or technology. Employees in this classification perform technical and administrative functions working in an election program, not involving policy decisions, but requiring a thorough knowledge of the specific functions performed. Employees in this classification perform a variety of complex and non-complex duties related to one or several programs that require a thorough knowledge of election laws, rules, policy, and procedures. Employees in this classification do not supervise other positions but may provide some training to other support staff. Employees in this classification receive direct supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by the supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their program(s). Employees may be required to work evenings and weekends, particularly prior to and following an election. Positions in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification. The Election Program Assistant I is differentiated from the Election Program Assistant II in that the Election Program Assistant II learns to perform duties under moderate supervision. Election Program Assistant II may lead other support staff in an election office program or perform advanced level duties under general supervision.</div><div></div><div><b>
Essential Functions</b></div><ul><li>
Performs data entry and quality checks into the Statewide Voter Registration System.</li><li>
Prioritizes work to assure timely completion of data processing tasks in accordance with office policies and procedures.</li><li>
Responds to customer requests and generates reports from the Statewide Voter Registration System; Identifies and reports discrepancies and program issues.</li><li>
Compiles and maintains statistics.</li><li>
Registers voters and responds to voter registration inquiries; May recruit election judges to staff polling places.</li><li>
May assist in organizing and instructing required training sessions following established policies and procedures.</li><li>
May assist with voting equipment, maintenance, inventory and preparation.</li><li>
May assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures.</li><li>
May maintain important or confidential records, including office records of employees&rsquo; work schedules, expense accounts and office supplies.</li><li>
May assist with the purchase and inventory of supplies; May accept and process candidate and committee filings.</li><li>
May perform the full range of specialized clerical or clerical work in a local election office; May assist in redistricting.</li><li>
Performs other related duties.</li></ul><div></div><div><b>
Minimum Qualifications</b></div><div></div><div><b>
Education:</b> Graduation from an accredited high school or possession of a high school equivalency certificate.</div><div></div><div><b>
AND</b></div><div></div><div><b>
Experience: </b>One year of experience applying election laws, rules and procedures in a local board of election office. Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. Experience working in a polling place/political arena. Experience with Microsoft Office. Experience with data processing. Experience working in a warehouse or fast paced office. Bilingual welcome but not necessary.</div><div></div><div><b>
OR</b></div><div></div><div><b>
Equivalency Notes: </b>Candidates may substitute one year of specialized clerical, data processing, technical or administrative experience for each six months of the required experience applying election laws, rules and procedures in a local election office. Specialized clerical, data processing, technical or administrative experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures. Candidates may substitute two years of general clerical, data processing, technical or administrative experience for each six months of the required experience applying election laws, rules and procedures in a local election office. General clerical, data processing, technical or administrative experience is defined as work performing a variety of duties which are clear-cut and typically found in office settings, such as filing, copying, inputting data, general computer skills, and directing telephone calls. Candidates may substitute thirty credit hours from an accredited college or university for the required experience.</div><div></div><div><b>
Licenses, Registrations, and Certificates: </b>Have a valid Maryland Class C Noncommercial driver's license or an equivalent driver's license and be eligible to obtain a Baltimore City driver&rsquo;s permit. <b>PROVISIONAL DRIVER&rsquo;S LICENSES ARE NOT ACCEPTABLE.</b></div><div></div><div><b><i>
NOTE: YOU MUST UPLOAD A COPY OF YOUR VALID DRIVER&rsquo;S LICENSE WITH THE APPLICATION AT THE TIME OF APPLYING.</i></b></div><div></div><div><b>
Knowledge, Skills, and Abilities</b></div><ul><li>
Data Processing.</li><li>
MS Office Proficiency.</li><li>
Adaptable with scheduling systems.</li><li>
Effective verbal communication skills.</li></ul><div></div><div><b>
Additional Information</b></div><div></div><div><b>
Background Check</b></div><div>
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.</div><div></div><div><b>
Probation</b></div><div>
All persons, including current City employees, selected for this position must complete a choose a term mandatory probation.</div><div></div><div>
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.</div><div></div><div><b>
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER</b></div></div>

Election Program Assistant I (NCS) - Board of Elections

Morgan & Morgan

<div><div><p>At Morgan &amp; Morgan, the work we do matters. For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.</p></div><p><b>
Summary</b></p>
<p>
We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.</p>
<p><b>
Responsibilities</b></p>
<ul>
<li>Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics</li>
<li>Maintain pleadings and discovery indexes</li>
<li>Organize exhibits, documents, evidence, briefs, and appendices</li>
<li>Implement and improve upon administrative processes for more efficient workflow</li>
<li>Collect, examine, and organize evidence and other legal documents for attorney review and case preparation</li>
<li>Draft and proofread correspondence and legal documents, such as pleadings and contracts</li>
<li>Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice</li>
<li>Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney</li>
<li>Communicate with clients and witnesses to schedule meetings, interviews, and depositions</li>
<li>Manage, organize, and maintain documents in paper or electronic filing systems</li>
<li>Performs other related duties as assigned to meet the needs of the business</li>
</ul>
<p><b>Qualification</b></p>
<ul>
<li>High school diploma or general education degree (GED) required</li>
<li>Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred</li>
<li>At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal</li>
<li>Experience in Personal Injury, Workers Compensation, Premises, or other injury related practice areas (preferred)</li>
<li>Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision</li>
<li>Great written and communication skills, be proficient in calendar depositions, mediation, and hearings</li>
<li>Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc</li>
<li>Highly organized with the ability to juggle multiple deadlines in a fast-paced environment</li>
<li>Strong writing and communication skills along with attention to detail</li>
<li>Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm</li>
</ul>
<p><i>This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team. We've found that being in the office helps new team members get up to speed quickly and feel more connected.</i></p>
<p>
#LI-FW1</p><div><p><b>
Benefits</b></p>
<p>
Morgan &amp; Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.</p>
<p><b>
Equal Opportunity Statement</b></p>
<p>
Morgan &amp; Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p>
<p><b>
E-Verify</b></p>
<p>
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.
</p><p><b>Privacy Policy</b></p>
<p>
Here is a link to Morgan &amp; Morgan's privacy policy.</p></div></div>

Litigation Assistant

Comprehensive Mobile Care

<p></p><div><p><b>Part-Time Traveling Dental Assistant</b></p>
<p><b>
Baltimore, MD &bull; Washington, DC &bull; Alexandria, VA &bull; Hyattsville, MD</b><br>
<b>$28/hour &bull; 3 Days/Week &bull; Cross-Training Provided</b></p>
<p><b>
Company:</b> Comprehensive Mobile Care &mdash; a national leader in mobile Dental, Optometry, Podiatry, and Audiology services for seniors and underserved communities.</p>
<p><b>
About the Role</b></p>
<p>
We're seeking a reliable, compassionate <b>Part-Time Traveling Dental Assistant</b> to support our mobile care teams across <b>Baltimore, DC, Alexandria, and occasionally Hyattsville</b>. This is an excellent opportunity for someone who enjoys variety, independence, and meaningful patient interactions outside the traditional dental office.</p>
<p>
You'll primarily assist with dental services, and you'll also be <b>cross-trained in Optometry, Podiatry, and Audiology</b>, expanding your skill set and versatility within our mobile care model.</p>
<p><b>
Schedule &amp; Compensation</b></p>
<ul>
<li><b>3 days per week</b></li>
<li>Typical hours: <b>8:30 AM &ndash; 4:30 PM</b></li>
<li><b>$28 per hour</b></li>
<li>Travel between sites required, mileage reimbursement per company policy</li>
</ul>
<p><b>Key Responsibilities</b></p>
<ul>
<li>Assist the dentist with chairside procedures in a mobile/facility-based setting</li>
<li>Set up, break down, and transport equipment and supplies</li>
<li>Maintain strict infection control and sterilization standards</li>
<li>Support providers across multiple specialties after cross-training</li>
<li>Provide patient education and ensure a comfortable, positive experience</li>
<li>Maintain accurate documentation and assist with basic administrative tasks</li>
</ul>
<p><b>Requirements</b></p>
<ul>
<li>Certified/Registered Dental Assistant (as required by state)</li>
<li>Radiation Certificate</li>
<li>Strong understanding of infection control and OSHA compliance</li>
<li>Ability to lift and transport equipment (25&ndash;50 lbs.)</li>
<li>Reliable transportation and punctuality</li>
<li>Ability to adapt to different facility environments</li>
<li>Must pass a federal background check and drug screening</li>
<li>Compassionate, mission-driven mindset</li>
</ul>
<p><b>Why Join Us</b></p>
<ul>
<li>Competitive hourly pay</li>
<li>Cross-training in multiple specialties</li>
<li>A unique, rewarding work environment serving seniors and underserved populations</li>
<li>Opportunities for independence, leadership, and professional growth</li>
</ul>
<p>If you're a dependable, flexible Dental Assistant who enjoys being on the move and making a meaningful impact, we'd love to hear from you. <b>Apply today and help bring quality care directly to the communities that need it most.</b></p></div><p></p>

Part-time Traveling Dental Assistant - Maryland

Iron door management

<p><b>Job Overview</b><br/>We are seeking an energetic and detail-oriented Property Management Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for tenants, vendors, and visitors, ensuring smooth daily operations within our property management office. Your proactive approach and organizational skills will help maintain efficient office workflows, support property managers, and enhance tenant satisfaction. This position offers an exciting opportunity to develop your administrative expertise within a thriving real estate environment.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors, tenants, and vendors professionally at the front desk, providing exceptional customer service and support.</li><li>Handle data entry tasks using Yardi software and Microsoft Office to maintain accurate records of rent payments, maintenance requests, and tenant information.</li><li>Organize and file documents systematically, including lease agreements, maintenance logs, and correspondence to ensure easy retrieval.</li><li>Assist with calendar management for property managers and maintenance technicians by scheduling appointments, inspections, and meetings efficiently.</li><li>Support office management duties such as supply inventory control, and maintaining a clean and organized workspace.</li></ul><p><b>Skills</b></p><ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and SharePoint tools.</li><li>Experience with office management tasks such as filing, data entry, and calendar organization.</li><li>Excellent organizational skills with the ability to prioritize multiple tasks effectively in a fast-paced environment.</li><li>Exceptional customer service skills combined with professional phone etiquette and the ability to multi-task effectively.</li><li>Bilingual abilities are a plus to assist diverse tenant populations, but is not required.</li><li>Familiarity with Yardi for purposes related to rent collection and Work Order tracking is desirable.</li><li>Previous office experience in property management is required.</li><li>This role is perfect for motivated individuals eager to grow their administrative career within a supportive team environment. We value proactive problem-solvers who thrive on delivering excellent service while managing multiple responsibilities efficiently. Join us in creating a welcoming atmosphere that supports our tenants&rsquo; needs every day!</li></ul><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Property Management Administrative Assistant

Johns Hopkins University

<p></p><div><p>The Johns Hopkins University School of Medicine is seeking an <b><i>Administrative Specialist, OVDE</i></b> to support the Office of the Vice Dean for Education. The Office of the Vice Dean for Education (OVDE) oversees all of the educational programs within the School of Medicine (SOM). This includes, but is not limited to, over 4,000 students and learners enrolled in SOM degree seeking programs (i.e.: MD, PhD, master's and dual-degree MD-PhD); graduate medical education (i.e.: residents and clinical fellows); postdoctoral research fellows; online programs; continuing medical education and others. OVDE has approximately 17 associate and assistant deans, 18 directors and 100 staff who all work to support the various students and learners.<br>
</p><p></p><br>
<p>This position will report to the Vice Dean for Education. They will also provide administrative support for the OVDE Administrator. The position will be required to work closely with all the dean and director positions in OVDE.</p><p></p><p><br>
The Administrative Specialist provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.</p><p></p><p><b><br>
Specific Duties &amp; Responsibilities</b></p><ul><li>
Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.</li><li>
Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.</li><li>
Staff management and team meetings, and follow-up on action items.</li><li>
Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.</li><li>
Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.</li><li>
Assist with planning and conduct of events as needed.</li><li>
Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.</li><li>
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.</li><li>
Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.</li><li>
Responsible for answering questions, providing guidance, and disseminating information.</li><li>
Interpret and communicate operating policies.</li><li>
Proactively identify and assist with the resolution of administrative problems.</li><li>
Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.</li><li>
Other duties as assigned.</li></ul><p></p><p><i><br>
In addition to the duties described above</i></p><p></p><ul><li>
Serve as the search coordinator for all OVDE leadership position searches.</li><li>
Provide administrative support to other OVDE offices for large annual events on a recurring basis, such as SOM Convocation, Medical Student Second Look Weekend, GME Second Look Weekend, etc.</li><li>
Provide administrative and project support for the International Medical Education Office.</li><li><ul><li>
Manage the IIME Travel Card.</li><li>
Report and track visiting medical students in coordination with the Registrar's Office.</li><li>
Invoice responsibility for Visiting Medical Student agreements and the BVU sponsored project.</li></ul></li><li>
Assist with OVDE space management needs and submit work orders for education space.</li><li>
Other tasks and special projects as assigned, including providing back-up administrative coverage for other administrative support staff, or other OVDE office deans/directors as needed.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
Bachelor's Degree.</li><li>
Four years of progressively responsible administrative experience, with experience working on special projects and assignments.</li><li>
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul><br>
<b>
Preferred Qualifications</b><p></p><p><b><br>
Technical Qualifications &amp; Specialized Certifications</b></p>
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.<br>
<ul><li>
</li></ul><p></p><br>
<p><b>Technical Skills &amp; Expected Level of Proficiency</b></p><ul><li>
Calendar Management - Advanced</li><li>
Financial Administration - Advanced</li><li>
Interpersonal Skills - Advanced</li><li>
Meeting Coordination - Advanced</li><li>
Office Procedures - Advanced</li><li>
Oral and Written Communications - Advanced</li><li>
Organizational Skills - Advanced</li><li>
Report Writing: Intermediate</li></ul><p></p><p><i><br>
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.</i></p><p></p><p><br>
Classified Title: Administrative Specialist<br>
Job Posting Title (Working Title): Administrative Specialist, OVDE (School of Medicine, Office of the Dean)
<br>
Role/Level/Range: ATP/03/PC
<br>
Starting Salary Range: $53,800 - $94,400 Annually ($74,100 targeted; Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: Mon-Fri, 8.30am-5.00pm<br>
FLSA Status: Exempt<br>
Location: Hybrid/School of Medicine Campus<br>
Department name: SOM Admin Exec Off Gen Administration
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Personnel area: School of Medicine</p></div><p></p>

Administrative Specialist, OVDE (School of Medicine, Office of the Dean)

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