executive assistant

administrative assistant 3 Jobs in Chicago

administrative assistant 3

dental receptionist

office assistant

receptionist

receptionist assistant

Alborada

Job Overview We are seeking a dynamic and highly organized Receptionist/Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while providing essential administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key point of contact, you will manage front desk operations, handle multi-line phone systems, and assist with office management tasks to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.Duties<ul><li>Greet visitors and clients warmly, ensuring a positive first impression</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Maintain organized filing systems and perform data entry with accuracy (operations)</li><li>Support office management tasks such as calendar scheduling and appointment setting</li><li>Handle incoming and outgoing correspondence, including proofreading documents</li><li>Assist with bookkeeping activities using QuickBooks or similar accounting software</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Support administrative tasks such as typing reports, managing office supplies, and organizing files</li><li>Run errands</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with front desk operations and multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs</li><li>Knowledge of office management procedures and clerical best practices</li><li>Demonstrated customer service skills with professional phone etiquette</li><li>Ability to perform data entry accurately and efficiently in a fast-paced environment</li><li>Familiarity with medical or dental receptionist duties is a plus</li><li>Personal assistant experience or calendar management skills are advantageous</li><li>Basic bookkeeping knowledge using QuickBooks or similar software is preferred</li><li>Strong proofreading skills to ensure error-free documents</li><li>Time management skills to handle multiple responsibilities seamlessly</li></ul>Join us as a Receptionist/Assistant and become an integral part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our office. This paid role offers valuable experience in office administration, customer support, and organizational management&mdash;perfect for those eager to grow their career in a lively professional environment!Pay: From $16.60 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Assistant

Prudential Defense Solutions

Job Summary We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the friendly face at the front desk, manage multi-line phone systems, handle administrative tasks with precision, and support various office functions. Your proactive approach and excellent organizational skills will help create a welcoming atmosphere while maintaining efficiency behind the scenes. This paid position offers an exciting opportunity to develop your administrative expertise and contribute to a thriving workplace.Responsibilities<ul><li>Greet visitors and clients professionally at the front desk, providing exceptional customer service and support.</li><li>Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when necessary.</li><li>Perform data entry, filing, and document proofreading to ensure records are accurate and up-to-date.</li><li>Use Microsoft Office and Google Workspace tools to prepare reports, correspondence, and presentations efficiently.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events as needed.</li><li>Support office management tasks such as supply inventory, ordering office essentials, and maintaining a clean workspace.</li><li>Handle clerical duties including photocopying, faxing, mailing, and organizing files with attention to detail.</li><li>Provide administrative support for various departments by managing correspondence, preparing documents, and supporting project coordination.</li><li>Demonstrate excellent phone etiquette and customer support skills to foster positive interactions with clients and team members.</li></ul>Qualifications<ul><li>Proven experience in an office environment or clerical role demonstrating strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills with high accuracy; familiarity with data entry tasks is preferred.</li><li>Exceptional organizational skills with keen attention to detail for proofreading and filing tasks.</li><li>Experience handling multi-line phone systems and providing outstanding customer service.</li><li>Bilingual abilities are a plus for effective communication with diverse clients or team members.</li><li>Previous experience in front desk operations or as a receptionist is highly desirable.</li><li>Knowledge of office management procedures including calendar management, bookkeeping, or personal assistant duties is advantageous. Join us as an Office Assistant if you thrive in a lively environment where your organizational talents can shine! Bring your enthusiasm for customer service, your tech-savviness with computer tools, and your passion for supporting a busy office &mdash; we can&rsquo;t wait to welcome you aboard!</li></ul>Job Type: Full-timePay: $24.14 - $33.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Recruiting: 1 year (Required)</li></ul>Work Location: In person

Office Assistant

Thompson Hotel Chicago

&lt;Overview&gt; Join our dynamic team as a Front Desk Concierge, where your energy and professionalism will set the tone for a welcoming and efficient environment. In this vital role, you will be the first point of contact for visitors, clients, and staff, ensuring smooth operations at the front desk. Your positive attitude and organizational skills will contribute to an exceptional experience for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative and customer service expertise in a fast-paced setting.&lt;Responsibilities&gt;<ul><li>Greet visitors, clients, and staff with a friendly and professional demeanor, providing excellent customer service at all times</li><li>Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette</li><li>Handle incoming correspondence, emails, and inquiries efficiently using computer literacy and office management skills</li><li>Maintain front desk operations by managing appointment calendars, scheduling meetings, and coordinating with other departments</li><li>Perform clerical duties such as data entry, filing, proofreading documents, and maintaining organized records</li><li>Support office management tasks including supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar tools</li><li>Assist with special projects or administrative support as needed to ensure smooth daily operations</li></ul>&lt;Requirements&gt;<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Excellent computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Prior clerical or administrative experience in a professional setting is preferred</li><li>Strong customer service orientation with effective communication skills; bilingual abilities are a plus</li><li>Experience with multi-line phone systems and phone etiquette is essential</li><li>Ability to handle data entry accurately with good typing speed and proofreading skills</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is advantageous</li><li>Previous experience as a receptionist in medical or dental settings or as a personal assistant is beneficial</li><li>Demonstrated time management skills to prioritize tasks efficiently in a busy environment</li></ul>This role is perfect for motivated individuals eager to showcase their organizational talents while delivering outstanding customer support. We value energetic professionals committed to creating a welcoming atmosphere that leaves a lasting positive impression.Pay: From $25.46 per hourWork Location: In person

Front Desk Concierge

ADVANTAGE DENTAL CARE

Company Overview Precision Dental Care is committed to delivering the highest quality dental treatment at reasonable fees. Our focus is on providing comprehensive, patient-centered care in a welcoming environment that prioritizes health and comfort.Job Overview We are seeking a dedicated and detail-oriented Dental Assistant to support our dental team in delivering exceptional oral healthcare. The ideal candidate will possess strong clinical skills, excellent communication abilities, and a passion for patient care. This paid position offers an opportunity to work in a dynamic dental practice, utilizing advanced technology and fostering professional growth.Responsibilities<ul><li>Assist dentists during a variety of dental procedures, including general dentistry, prosthodontics, endodontics, and pediatric dentistry.</li><li>Prepare treatment rooms by sterilizing instruments, setting up necessary supplies, and ensuring a clean environment following infection control protocols.</li><li>Take and develop dental X-rays accurately while maintaining patient safety and comfort.</li><li>Manage patient records efficiently using EMR (Electronic Medical Records) systems such as Dentrix or Eaglesoft, ensuring compliance with HIPAA regulations.</li><li>Provide chairside assistance by handling dental terminology, medical documentation, and medical coding as required.</li><li>Support patients by explaining procedures, answering questions about medical history, and assisting with paperwork.</li><li>Maintain knowledge of anatomy and dental terminology to effectively communicate with team members and patients.</li><li>Ensure adherence to aseptic techniques and infection control standards to promote a safe clinical environment.</li><li>Assist with the operation of advanced equipment such as 3D scanners and medical imaging devices.</li><li>Collaborate with the team to ensure smooth clinic operations, including managing medical records and supporting the dental receptionist when needed.</li></ul>Experience<ul><li>Prior experience working in a dental clinic setting is required, preferably with exposure to general dentistry, pediatric dentistry, prosthodontics, or endodontics.</li><li>Proficiency in using EMR systems like Dentrix or Eaglesoft is highly desirable.</li><li>Knowledge of HIPAA regulations and infection control procedures is essential for maintaining confidentiality and safety standards.</li><li>Familiarity with dental assisting techniques such as vital signs measurement, medical imaging, and chairside assisting is necessary.</li><li>Experience with medical terminology, medical documentation, and medical coding will be advantageous.</li><li>Strong understanding of anatomy relevant to dental procedures enhances team effectiveness.</li><li>Ability to work efficiently within a fast-paced environment while maintaining attention to detail is critical for success in this role. Join our team to contribute to outstanding patient care while advancing your career in a supportive and professional environment!</li></ul>Pay: $22.00 - $24.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Dental assisting: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Location:<ul><li>Chicago, IL 60630 (Preferred)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60630 (Required)</li></ul>Ability to Relocate:<ul><li>Chicago, IL 60630: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Dental Assistant

Affinity Dental

Dental Front Desk Receptionist Affinity Dental, a dynamic and bustling dental office, is seeking a hardworking and energetic dental receptionist to join our dental team in Chicago. We're looking for someone with at least one year of experience in the dental field. Your responsibilities will include:&middot; Greet and dismiss patients in a courteous manner&middot; Assist patients with scheduling dental appointments&middot; Collecting payments&middot; Assist billing department with setting up financial arrangements&middot; Verify insurance coverage, process insurance forms, collect and post payments, and enter into Dentrix database&middot; Conduct financial assessments for designated patients as described in the policy and procedure&middot; Answer multi-line phone system and direct phone calls to the correct staff members&middot; Confirm dental appointments by calling patients&middot; Manage correspondence via email, fax, and mailThis is an excellent opportunity with room for growth in a fast paced, growing dental office. We're looking for help, at minimum, every Monday 7:30 AM- 5:30 PM, Tuesday 9:30 AM-6:30 PM, Wednesday 7:30-5:30, Thursday 9:30 AM- 6:30 PM, and alternating Friday 7:30 AM- 2:30 PM or Saturday 7:30 AM-2:30 PM. Please send a complete up to date resume that explains why you are the best candidate for the position. We look forward to hearing from you!Administrative Duties:<ul><li>Scheduling</li><li>Stocking supplies</li><li>Sorting and sending mail</li><li>Answering and routing phone calls</li><li>Greeting visitors</li></ul>Financial Duties:<ul><li>Processing payments</li></ul>Setting:<ul><li>Medical</li></ul>Benefit Conditions:<ul><li>Waiting period may apply</li><li>Only full-time employees eligible</li></ul>Typical end time:<ul><li>5PM</li></ul>Typical start time:<ul><li>8AM</li></ul>This Job Is:<ul><li>A &ldquo;Fair Chance&rdquo; job (you or the employer follow Fair Chance hiring practices when performing background checks)</li><li>A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more</li><li>A good job for someone just entering the workforce or returning to the workforce with limited experience and education</li><li>A job for which all ages, including older job seekers, are encouraged to apply</li><li>Open to applicants who do not have a college diploma</li></ul>Work Remotely<ul><li>No</li></ul>Job Type: Full-timePay: $19.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Dental office: 1 year (Required)</li></ul>Work Location: In person

Receptionist

Company Overview Midwest Family Dental is dedicated to providing the highest quality dental treatment at reasonable fees. Our focus is on delivering exceptional patient care within a professional and welcoming environment.Job Overview We are seeking a detail-oriented and energetic Dental Receptionist to join our team. The ideal candidate will possess excellent communication skills, strong administrative abilities, and a passion for delivering outstanding patient service. As the first point of contact, you will manage patient interactions, coordinate appointments, and support the smooth operation of our dental practice.Responsibilities<ul><li>Greet patients warmly and professionally, ensuring a positive first impression.</li><li>Schedule appointments efficiently using dental practice management software such as Eaglesoft or Dentrix.</li><li>Verify insurance coverage and perform insurance eligibility and benefit verification accurately.</li><li>Manage patient check-in and check-out processes, including data entry and documentation review.</li><li>Handle multi-line phone systems with professionalism, providing clear and courteous communication.</li><li>Maintain accurate dental records and ensure confidentiality in compliance with HIPAA regulations.</li><li>Assist with billing procedures, including medical collection processes and payment processing.</li><li>Support office management tasks such as filing, faxing, and maintaining organized medical records.</li></ul>Requirements<ul><li>Prior experience in a dental office with familiarity using EMR (Electronic Medical Records) systems like Eaglesoft.</li><li>Strong knowledge of dental terminology and insurance verification procedures.</li><li>Proficiency in computer skills including Microsoft Office Suite and dental practice management software such as Eaglesoft or Dentrix.</li><li>Excellent phone etiquette, typing speed (including 10-key), and organizational skills.</li><li>Ability to handle sensitive information in accordance with HIPAA standards with attention to detail during documentation review.</li><li>Bilingual abilities are preferred to serve diverse patient populations effectively.</li><li>Previous clinic or dental office experience is highly desirable to ensure seamless integration into our team. Join our dedicated team to provide exceptional administrative support that enhances patient experiences while ensuring the efficient operation of our dental practice!</li></ul>Pay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Dental office: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Location:<ul><li>Chicago, IL 60618 (Preferred)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60618 (Preferred)</li></ul>Ability to Relocate:<ul><li>Chicago, IL 60618: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Dental Receptionist

Comprehensive Mobile Care

<div>
 
 Overview:
 
 
 
 <ul>
 <li>
 Position: Dental Assistant (Part-Time)
 </li>
 <li>
 Location: Crestwood, IL
 
 
 </li>
 </ul>
 
 Position Summary
 
 :
 
 
 Comprehensive Mobile Care (CMC) is seeking a
 
 Part-Time Dental Assistant
 
 to join our dental team serving in a senior outpatient clinic in Crestwood, IL. As a Dental Assistant for CMC, you&rsquo;ll bring dental care directly to seniors who often have limited access to dentistry. It&rsquo;s hands-on, meaningful work to support your community.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Assist the dentist chairside for general dentistry
 </li>
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 Set up, break down, and maintain portable dental equipment
 </li>
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 Follow strict sterilization and infection control protocols
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 Ensure patients feel comfortable, supported, and informed
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 Complete basic documentation, charting and administrative tasks
 </li>
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 Represent CMC with professionalism, compassion, and reliability
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of chairside Dental Assisting experience preferred
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 Certified/Registered Dental Assistant
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 Active Radiation Certificate
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 Strong knowledge of OSHA and infection control procedures
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 <li>
 Reliable Transportation and Valid Driver's License
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 Able to lift and transport dental equipment (25&ndash;50 lbs)
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 Must pass a federal background check and drug screening
 </li>
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 Professional, punctual, and able to work independently
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits:
 
 
 
 <ul>
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 Competitive hourly pay at $26/hr
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 Travel reimbursement
 </li>
 <li>
 Part-time schedule
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 <ul>
 <li>
 1-2 days per week
 </li>
 <li>
 Weekday availability
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 <li>
 No nights
 </li>
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 No weekends
 </li>
 </ul>
 <li>
 Rewarding role serving the community
 
 </li>
 </ul>
 
 About Us:
 
 
 
 Comprehensive Mobile Care (CMC) is a family-founded healthcare organization with over 25 years of experience increasing access to care for senior and underserved communities across 20+ states.
 
 
 
 Ready to make a difference? Apply today and help bring quality care directly to those who need it most!
 
</div>

Dental Assistant | Part-Time

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