administrative assistant

dental assistant/receptionist Jobs in Chicago

dental assistant/receptionist

front desk receptionist

human resources administrative assistant Jobs in Chicago

human resources administrative assistant

receptionist

Neighborhood loans

Job Description:We are seeking a Front Desk Receptionist to join the Neighborhood Loans team at our Pulaski-Chicago branch! The successful candidate will provide high-level administrative support for our office. This is a great role for a highly motivated, detail-oriented, ethical team player who is looking to be part of a company with a great future in lending. We offer a tremendous opportunity for growth, compensation, and benefits.Key Responsibilities:<ul><li>Provide a welcoming environment for visiting clients and business partners</li><li>Schedule appointments for the sales team</li><li>Arrange conference calls and meetings</li><li>Receive and accurately process client paperwork and documentation</li><li>Professionally respond to all incoming phone calls, directing as needed</li><li>Accurately complete data-entry projects</li><li>Maintain, organize and re-order office supplies</li><li>Other administrative duties as assigned</li></ul>Qualifications:<ul><li>Excellent organizational skills</li><li>Ability to prioritize and multitask</li><li>Strong attention to detail</li><li>Bilingual-Spanish/English Strongly Preferred</li></ul>About Us:At Neighborhood Loans, we are passionate mortgage lending professionals with one goal in mind &ndash; make our clients our priority. Neighborhood Loans is a Residential Mortgage Lender utilizing a business model aimed at educating and enabling consumers in a rapidly changing market.Our mission is to provide the finest service based on the highest standard of ethics, values and customer care. In doing so, we will earn the loyalty and trust of homeowners who will become our lifelong customers and friends.Job Type: Full-TimeLocation: In-OfficeCompensation: Starting at $19/hrBenefits:<ul><li>Dental Insurance</li><li>Health Insurance</li><li>Vision insurance</li><li>Paid Time Off</li><li>401K</li></ul>Job Type: Full-timePay: From $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist

Vascular Surgery Associates

Job Summary We are seeking an energetic and professional Front Desk Medical Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to patients and their families as well as other medical staff. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression and supporting the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a dynamic setting.Duties<ul><li>Greet patients warmly, ensuring they feel welcomed and attended</li><li>Answer multi-line phone systems with professionalism, directing calls accurately and efficiently</li><li>Manage appointment scheduling and calendar coordination for staff and surgeons</li><li>Perform data entry, filing, and maintain organized records using Microsoft Office, and other office software</li><li>Some knowledge of Epic EMR Preferred</li><li>Knowledge of Insurance types Commercial or HMOs Required</li><li>Knowledge to obtain Referrals and Authorizations Required</li><li>Handle patients inquiries with excellent phone etiquette and provide customer support as needed</li><li>Maintain confidentiality of sensitive information while ensuring all office procedures run smoothly</li><li>Support office management tasks such as mail handling, and maintaining cleanliness of common areas</li></ul>Skills<ul><li>Proven experience in office management or administrative support roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and basic computer literacy</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly valued to serve diverse client needs effectively</li><li>Exceptional customer service skills with a friendly, professional demeanor</li><li>Ability to manage time efficiently and prioritize tasks in a fast-paced environment</li><li>Previous experience as a medical receptionist is required</li></ul>Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the daily operations of our organization. We value proactive individuals who thrive on organization, communication, and making every visitor&rsquo;s experience positive!Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist

Smile Haven

MUST speak SPANISH and MUST have Experience```Duties``` - Assist the dentist during a variety of treatment procedures - Set up and prepare dental instruments and materials - Take and develop dental radiographs (x-rays) - Educate patients on oral hygiene and post-operative care - Sterilize and disinfect instruments and equipment - Prepare and maintain dental supplies and equipment inventory - Perform general office tasks, such as scheduling appointments and maintaining patient records```Qualifications``` - High school diploma or equivalent - Completion of an accredited dental assisting program or equivalent experience - Knowledge of medical terminology, dental procedures, and dental anatomy - Proficiency in Dentrix, Epic, or other dental software systems - Familiarity with HIPAA regulations and infection control protocols - Experience working with pediatric patients is a plus - CAD/CAM experience is a plus - Excellent communication and interpersonal skills - Strong attention to detail and organizational skillsAs a Dental Assistant, you will play a vital role in assisting the dentist in providing quality dental care to our patients. You will be responsible for performing various duties to ensure smooth operation of the dental office. Your qualifications in dental assisting, knowledge of dental procedures, and proficiency in dental software systems will contribute to the overall success of our practice.Benefits: - Competitive salary based on experience - Medical, dental, and vision insurance options - Retirement plan with employer match - Paid time off and holidaysIf you are a motivated individual with a passion for dentistry and a commitment to providing exceptional patient care, we encourage you to apply for this position. Join our team of dedicated professionals who are committed to making a difference in the lives of our patients.Job Type: Full-timePay: $18.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Dental Assistant/Receptionist

Ocean Mini Mart

Job Summary We are seeking a proactive and detail-oriented Clerk Helper to join our dynamic office team. In this vital role, you will support daily administrative operations, assist with front desk duties, and ensure smooth communication across departments. Your enthusiasm and organizational skills will help create a welcoming environment for clients and staff alike. This paid position offers an excellent opportunity to gain comprehensive office experience, develop essential clerical skills, and contribute to a well-organized workplace.Responsibilities<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, managing multi-line phone systems efficiently</li><li>Handle incoming calls, directing inquiries accurately while practicing excellent phone etiquette</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and other office management software to maintain accurate records</li><li>Manage filing systems, organize documents, and ensure proper document proofreading for accuracy</li><li>Assist with appointment scheduling, calendar management, and basic bookkeeping using QuickBooks or similar tools</li><li>Support office management tasks such as supply inventory, photocopying, and maintaining a clean, organized workspace</li><li>Provide customer support by addressing questions promptly and professionally while maintaining high levels of customer service</li></ul>Experience<ul><li>No experience required!</li><li>Previous office or clerical experience is preferred but not required; training will be provided for the right candidate</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Experience in medical or dental receptionist roles is a plus but not mandatory; relevant personal assistant experience is also valued</li><li>Demonstrated ability to manage time effectively and prioritize tasks accurately</li><li>Knowledge of phone etiquette, proofreading techniques, and basic bookkeeping practices will enhance your success in this role</li></ul>Join us as a Clerk Helper to be a vital part of our team&mdash;where your organizational talents and positive attitude will help us deliver exceptional service every day!Pay: $18.28 - $21.15 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: In person

Clerk Helper

University of Illinois

<div><div><div><div>Medical Office Assistant - Surgery, College of Medicine 
Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1039302

FTE: 1

Work Schedule: Monday - Friday, 8AM - 4PM
Shift: Days

# of Positions: 1

Workplace Type: On-Site
Posting Close Date: March 6, 2026
Salary Range (commensurate with experience): $25.95 - 26.99 / Hourly Wage 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This position will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.
Duties &amp; Responsibilities:<ul><li>
Operates office Equipment such as voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and other medical records.</li><li>
Works independently in monitoring work queues and/or outlook calendars.</li><li>
Provide support on various administrative/organizational matters.</li><li>
Assist in special projects and essential programs, including complex scheduling for meetings/events.</li><li>
Coordinate administrator's schedule; invites and notifies participants.</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul>

Minimum Qualifications Required:<ul><li>
High School diploma or equivalent.</li></ul>
Preferred Qualifications:<ul><li>
Bachelor's degree in business administration, accounting, finance, economics or a field related to the position</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Medical Office Assistant - Surgery, College of Medicine

Northwestern University

<div>
 
 Department:
 
 MED-Medical Social Sciences
 
 
 
 Salary/Grade:
 
 NEX/9
 
 
 Target hiring range for this position will be between $17.05-$21.31 per hour. Offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
 
 
 
 Job Summary
 
 
 
 The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are dedicated to leveraging the social sciences to develop and implement innovators to transform health and healthcare equitably. MSS has grown to roughly 300 faculty and staff in its 15 years + history and we are hiring an Administrative Assistant to serve on a team providing administrative and operations support to the department. The hybrid schedule requires 3 days/week in office and 2 days/week remote.
 
 
 The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture. We are seeking someone with excellent skills in organization, time management, oral and written communication, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for improving their skills.
 
 
 Responsibilities include but are not limited to serving as a receptionist; managing onboarding and offboarding duties; assisting with IT/technology issues by liaising with Tech Support; assisting department personnel with computer, laptop, and other equipment orders; managing the &ldquo;tech cage&rdquo; and keeping track of surplus/returned equipment for redistribution when appropriate; assisting the Communication Specialist by managing email list membership, and assisting with the department&rsquo;s weekly newsletter; and organizing and submitting expense reimbursements and other financial transactions. Additional responsibilities include updating the MSS information Resources SharePoint site, supporting preparation for the department and other meetings, and assisting with department events as needed.
 
 
 
 Specific Responsibilities
 
 
 
 
 Documents &amp; Databases
 
 
 
 <ul>
 <li>
 Maintain and update departmental distribution lsists and listservs to ensure accurate internal and external communication flows.
 </li>
 <li>
 Maintains trackers for equipment, tech cage, and supplies
 </li>
 <li>
 Upkeep information into spreadsheets and databases
 </li>
 <li>
 Prepares onboarding and offboarding documentation and correspondence
 </li>
 <li>
 Maintains inventory and order supplies
 
 
 </li>
 </ul>
 
 Newsletter
 
 
 
 <ul>
 <li>
 Uploads content to weekly newsletter
 </li>
 <li>
 Maintains distribution lists for the department
 </li>
 <li>
 Supports Communication Specialist in weekly newsletters
 
 
 </li>
 </ul>
 
 Accounting
 
 
 
 <ul>
 <li>
 Execute and monitor departmental purchases using the iBuy system, ensuring all orders are placed and tracked accurately.
 </li>
 <li>
 Inventory management of supplies and technology
 </li>
 <li>
 Manage and apply the correct chartstrings to all financial transactions, ensuring expenses are invoiced to the appropriate funding sources and budgets.
 
 
 </li>
 </ul>
 
 Human Resources
 
 
 
 <ul>
 <li>
 Coordinate the onboarding process for new hires, including workspace preparation, system access, and introductory materials.
 </li>
 <li>
 Manage the offboarding checklist, ensuring the return of keys/IDs, computer equipment, and cancellation of listserv memberships.
 
 
 </li>
 </ul>
 
 Coordination
 
 
 
 <ul>
 <li>
 Make appointments.
 </li>
 <li>
 Completes registration &amp; travel arrangements.
 </li>
 <li>
 Schedule rooms.
 </li>
 <li>
 Arranges for routine technology &amp; refreshments for meetings.
 
 
 </li>
 </ul>
 
 Contacts
 
 
 
 <ul>
 <li>
 Answers phones, routes callers, takes messages.
 </li>
 <li>
 Greets visitors, responds to inquiries, requests &amp; provides routine information.
 </li>
 <li>
 Contacts repair personnel as requested for copy machine, lab equipment, etc.
 
 
 </li>
 </ul>
 
 Student Services
 
 
 
 <ul>
 <li>
 Provides information on courses, general requirements &amp; policies &amp; procedures.
 </li>
 <li>
 Processes forms.
 </li>
 <li>
 Sets-up &amp; maintains records.
 </li>
 <li>
 Reviews forms for completeness, etc.
 </li>
 <li>
 Coordinates class schedules and registration.
 </li>
 <li>
 Proctors exams.
 </li>
 <li>
 Coordinates copyright clearance.
 
 
 </li>
 </ul>
 
 Supervision
 
 
 
 <ul>
 <li>
 Supervises work of temporary &amp;/or work-study students.
 
 
 </li>
 </ul>
 
 Miscellaneous
 
 
 
 Performs other duties as assigned.
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent required.
 </li>
 <li>
 1 year of administrative support or other relevant experience required.
 
 
 </li>
 </ul>
 
 Minimum Competencies: (Skills, knowledge, and abilities.)
 
 
 
 <ul>
 <li>
 Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
 </li>
 <li>
 Excellent proficiency in Microsoft 365
 </li>
 <li>
 Excellent organizational and time management skills with strong attention to detail
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 Capable of managing multiple priorities with competing deadlines in a dynamic environment
 </li>
 <li>
 Ability to take initiative, think analytically, and carry out complex problem solving and planning
 </li>
 <li>
 Excellent interpersonal skills and a commitment to delivering best in class customer service
 </li>
 <li>
 Strong and eager cross-functional team player with demonstrated ability to build and maintain positive working relationships with people at all levels of the organization
 </li>
 <li>
 Ability to work independently and is a strong self-motivator who takes initiative and ownership
 </li>
 <li>
 Committed to developing oneself professionally by growing one&rsquo;s skills and knowledge in response to new technologies and work demands
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Relevant experience in secretarial duties (i.e., scheduling, inquiries, onboarding/offboarding coordination)
 </li>
 <li>
 Intermediate knowledge of presentation, marketing, and communications platform programs
 </li>
 <li>
 Knowledge or experience related to finances and expense tracking
 </li>
 <li>
 Experience with NU Financials and other NU systems
 
 
 </li>
 </ul>
 
 Preferred Competencies: (Skills, knowledge, and abilities)
 
 
 
 <ul>
 <li>
 Positive Attitude
 </li>
 <li>
 Adaptability
 </li>
 <li>
 Team player
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/index.html
 
 
 to learn more.
 
 
 
 
 Work-Life And Wellness
 
 
 
 
 Northwestern offers comprehensive programs and services to help you and your family navigate life&rsquo;s challenges and opportunities, and adopt and maintain healthy lifestyles.
 
 
 
 
 We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/work-life/index.html
 
 
 to learn more.
 
 
 
 
 Professional Growth &amp; Development
 
 
 
 
 Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you&rsquo;re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
 
 
 https://www.northwestern.edu/hr/learning/index.html
 
 
 to learn more
 
 
 
 .
 
 
 
 
 
 Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 
 
 non-discrimination statement
 
 
 . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 
 
 additional information on the accommodations process
 
 
 .
 
 
 
</div>

Administrative Assistant 1

Treatment Alternatives for Safe Communities

<div>Working at TASC 
At TASC (Treatment Alternatives for Safe Communities), our mission is to build a healthier, safer, more just society. Since 1976, we have been guided by the belief that every individual holds the potential for positive change. We advocate, support, and most importantly, empower people to break barriers, find recovery, and reshape their destinies. Through the use of SPECIALIZED CASE MANAGEMENT&trade;, we create a world where recovery, justice, and empathy lead to thriving communities. Our foundation is anchored at the intersection of behavioral health and the criminal legal system. Today, TASC also operates at the forefront of transformative solutions. We are a social impact organization that embodies a future where health, safety, and justice are synonymous with hope. We are TASC!
In our Youth and Family Services, we help parents and young people who are striving to become healthy and restore their relationships. We work in partnership with human services, child welfare systems, juvenile courts, and community-based providers so that together, we can help individuals and families obtain the services and skills they need to live in positive, healthy ways.
We&rsquo;re Hiring: Office Support 
Salary Range: $36,500 &ndash; $39,000 (based on experience and education)
Position Summary: As Office Support, you will provide specialized clerical and office functions that require detailed knowledge of agency procedures. You&rsquo;ll be responsible for managing the reception area, assisting with client scheduling, supporting staff, and maintaining data and records. This role plays a crucial part in ensuring day-to-day operations run smoothly and efficiently.
Key Responsibilities
<ul><li>Manage the reception area and ensure effective communication with staff and clients.
</li><li>Provide clerical support to the program team
</li><li>Answer and direct incoming telephone calls
</li><li>Type and proofread letters, reports, and other materials
</li><li>Enter data into the Management Information System, including Electronic Client Records (ECR)
</li><li>Maintain appointment schedules for evaluations and orientations
</li><li>File, update records, manage inventory, and maintain mailing lists and databases
</li><li>Photocopy and distribute materials as needed
</li><li>Keep the office space and equipment clean and organized
</li><li>Take notes or minutes during meetings
</li><li>Continuously evaluate work processes and suggest improvements
</li></ul>Qualifications
<ul><li>High school diploma or GED
</li><li>Four to seven years of related experience and/or training preferred
</li><li>Equivalent combinations of training and experience may be considered
</li><li>Knowledge of clerical procedures, word processing, file management, and database systems
</li><li>Strong communication, organization, and customer service skills
</li></ul>Benefits
<ul><li>Medical, Dental, Vision, and Life Insurance
</li><li>Flexible Spending Accounts
</li><li>Short and Long-Term Disability
</li><li>Paid Time Off, Sick Time, and Floating Holidays
</li><li>Tuition Reimbursement
</li><li>403(b) Retirement Plan
</li></ul>How to Apply
Visit www.tasc.org to apply online.
TASC is an Equal Opportunity Employer and a Drug-Free Workplace. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, veteran or military status, or any other protected category under federal or state law.</div>

Office Support

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