executive assistant

part-time administrative assistant Jobs in Chicago

part-time administrative assistant

administrative assistant 3 Jobs in Chicago

administrative assistant 3

legal office assistant

project assistant

office assistant

Prudential Defense Solutions

Job Summary We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the friendly face at the front desk, manage multi-line phone systems, handle administrative tasks with precision, and support various office functions. Your proactive approach and excellent organizational skills will help create a welcoming atmosphere while maintaining efficiency behind the scenes. This paid position offers an exciting opportunity to develop your administrative expertise and contribute to a thriving workplace.Responsibilities<ul><li>Greet visitors and clients professionally at the front desk, providing exceptional customer service and support.</li><li>Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when necessary.</li><li>Perform data entry, filing, and document proofreading to ensure records are accurate and up-to-date.</li><li>Use Microsoft Office and Google Workspace tools to prepare reports, correspondence, and presentations efficiently.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events as needed.</li><li>Support office management tasks such as supply inventory, ordering office essentials, and maintaining a clean workspace.</li><li>Handle clerical duties including photocopying, faxing, mailing, and organizing files with attention to detail.</li><li>Provide administrative support for various departments by managing correspondence, preparing documents, and supporting project coordination.</li><li>Demonstrate excellent phone etiquette and customer support skills to foster positive interactions with clients and team members.</li></ul>Qualifications<ul><li>Proven experience in an office environment or clerical role demonstrating strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills with high accuracy; familiarity with data entry tasks is preferred.</li><li>Exceptional organizational skills with keen attention to detail for proofreading and filing tasks.</li><li>Experience handling multi-line phone systems and providing outstanding customer service.</li><li>Bilingual abilities are a plus for effective communication with diverse clients or team members.</li><li>Previous experience in front desk operations or as a receptionist is highly desirable.</li><li>Knowledge of office management procedures including calendar management, bookkeeping, or personal assistant duties is advantageous. Join us as an Office Assistant if you thrive in a lively environment where your organizational talents can shine! Bring your enthusiasm for customer service, your tech-savviness with computer tools, and your passion for supporting a busy office &mdash; we can&rsquo;t wait to welcome you aboard!</li></ul>Job Type: Full-timePay: $24.14 - $33.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Recruiting: 1 year (Required)</li></ul>Work Location: In person

Office Assistant

Wais, Vogelstein & Arfaa, LLC

Job descriptionNational plaintiffs&rsquo; medical malpractice firm is seeking a motivated, organized, and dependable Legal Office Assistant to join our Chicago office. This role combines reception, client intake, and office assistant responsibilities as noted below:Reception:<ul><li>Answer incoming phone calls with professionalism and care, direct calls and communicate efficiently between callers and staff</li><li>Warmly greet clients/visitors, maintain conference room space, and assist with whatever is needed for meetings</li><li>Directing the flow of mail, faxes, and deliveries to reach the intended recipients</li><li>Maintain visitor requests with building management</li></ul>Intake:<ul><li>Handle detailed medical malpractice and birth injury intakes for new client</li><li>Prepare and send out new client paperwork</li><li>Data entry into case management systems/spreadsheets</li></ul>Office Assistant:<ul><li>Photocopying, indexing, and organizing documents quickly and efficiently</li><li>Perform any necessary clerical duties for attorneys and support administrative functions across office</li></ul>Ideal candidate must have exceptional phone etiquette and customer service skills, be very detailed and organized, have excellent written communication skills, be a team player, and possess intermediate computer knowledge and skills (including using Adobe PDF and Microsoft Word, Excel and Outlook).Schedule will be Monday-Friday, 9:00 am-5:00 pm in the office with one remote-day offered once fully trained.Pay: $40,000.00 - $45,000.00 per yearDisclaimers:This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change as necessitated by business demands with or without notice.We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization. We are committed to creating a diverse and inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to any protected characteristic.Job Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Office Assistant

Alborada

Job Overview We are seeking a dynamic and highly organized Receptionist/Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while providing essential administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key point of contact, you will manage front desk operations, handle multi-line phone systems, and assist with office management tasks to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.Duties<ul><li>Greet visitors and clients warmly, ensuring a positive first impression</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Maintain organized filing systems and perform data entry with accuracy (operations)</li><li>Support office management tasks such as calendar scheduling and appointment setting</li><li>Handle incoming and outgoing correspondence, including proofreading documents</li><li>Assist with bookkeeping activities using QuickBooks or similar accounting software</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Support administrative tasks such as typing reports, managing office supplies, and organizing files</li><li>Run errands</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with front desk operations and multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs</li><li>Knowledge of office management procedures and clerical best practices</li><li>Demonstrated customer service skills with professional phone etiquette</li><li>Ability to perform data entry accurately and efficiently in a fast-paced environment</li><li>Familiarity with medical or dental receptionist duties is a plus</li><li>Personal assistant experience or calendar management skills are advantageous</li><li>Basic bookkeeping knowledge using QuickBooks or similar software is preferred</li><li>Strong proofreading skills to ensure error-free documents</li><li>Time management skills to handle multiple responsibilities seamlessly</li></ul>Join us as a Receptionist/Assistant and become an integral part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our office. This paid role offers valuable experience in office administration, customer support, and organizational management&mdash;perfect for those eager to grow their career in a lively professional environment!Pay: From $16.60 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Assistant

Baird & Warner Real Estate

<div>About Baird &amp; Warner Real Estate
Behind every great company is a culture created by the professionals who work there. It&rsquo;s what has earned Baird &amp; Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we&rsquo;ve stayed true to the belief that when you give people the support they need, amazing things happen. That&rsquo;s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose &mdash; making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary:
Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency.
We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) and Edison Park (7280 W Devon Ave, Chicago IL 60631) offices.
The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success.
This is a part-time, on-site position with expected hours Thursday-Sunday 9am-5pm (not a remote position). Must have reliable transportation to be able to support both offices.
Essential Duties &amp; Responsibilities:<ul><li>
Greet visitors, answer incoming calls, and route questions to appropriate departments.</li><li>
Manage front desk location&rsquo;s email inbox, triaging questions and supporting our internal and external customers.</li><li>
Schedule meetings and prepare conference rooms accordingly.</li><li>
Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents.</li><li>
Oversee mail and package fulfillment, both incoming and outgoing.</li><li>
Confidently and securely open and close office as shift requires, following detailed procedures and instructions.</li><li>
Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory.</li><li>
Process photos for agents on both the MLS and in creating brochures.</li><li>
Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices.</li><li>
Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.</li></ul>
Requirements:<ul><li>
Real estate knowledge is a plus</li><li>
Strong written and verbal communication skills</li><li>
Positive attitude and professionalism</li><li>
Ability to multi-task &amp; prioritize</li><li>
Strong computer skills - including Google platform and Microsoft Office</li><li>
Motivated, self-starter who can work independently and as part of a team</li><li>
Excellent organizational skills and attention to detail</li><li>
Adaptability and flexibility are key factors for someone to succeed in this role</li><li>
Desire to grow in your position and accept new responsibilities</li><li>
Professional appearance</li><li>
Proactive</li></ul>
Skills &amp; Experience:<ul><li>
High school diploma or equivalent required.</li><li>
Previous real estate experience preferred.</li><li>
Administrative assistant experience preferred.</li></ul>
Salary Range
$18 - $22 per hour</div>

Part-Time Administrative Assistant

Covenant House International

<div>Company Overview
Founded in 2017, Covenant House Illinois (CHIL) provides critical protection and resources for youth ages 18-24 experiencing homelessness throughout Chicagoland and across Illinois. To date, CHIL has served nearly 2,000 young people, administering tailored, wraparound services, including interim and transitional shelter, workforce and education programming, clinical case management, life-skills training, and more to help youth permanently escape the cycle of homelessness. CHIL's programs and services are youth affirming, supportive, and rooted in harm reduction and trauma-sensitive care. With a newly renovated campus on Chicago&rsquo;s west side and a recently enacted three-year strategic plan outlining a comprehensive vision of program expansion and service innovation, CHIL is uniquely positioned to meet the emerging needs of young people experiencing housing instability and provide the resources and care they need to achieve sustainable independence.<div>
Primary Responsibilities</div><div>
The Administrative Assistant will work directly with the Chief Executive Officer and administrative staff and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.</div><div></div><div> 
Key Responsibilities/Job Duties</div><ul><li>
Acts as the administrative point of contact between the administrative teams and internal/external demands.</li><li>
Managing the CEO&rsquo;s calendar, including making appointments and prioritizing the most sensitive matters.</li><li>
Undertakes the tasks of receiving calls, taking messages, and routing correspondence politely and professionally.</li><li>
Support all Board of Trustee matters including meeting minutes, agenda distribution and other tasks as assigned.</li><li>
Responsible for accurately and comprehensively documenting meeting proceedings, action items, and key discussions during team meetings, ensuring the creation of clear and concise meeting minutes that capture essential details for reference and follow-up purposes.</li><li>
Handles the CEO&rsquo;s requests and queries promptly and appropriately.</li><li>
Conserves the CEO&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.</li><li>
Maintains the CEO&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li></ul><div></div> 
Administrative Duties<ul><li>
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>
Maintains confidence and protects operations by keeping information confidential.</li><li>
Prepares reports by collecting and analyzing information.</li><li>
Developing and utilizing filing systems for easy retrieval.</li><li>
Maintaining comprehensive and accurate records.
</li><li>Recording meeting discussions and distributing to necessary parties.</li><li>
Performing minor accounting duties.</li><li>
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.</li><li>
Supports the submission of funding requests and audit coordination via organizing documentation, tracking documentation requests, and submitting as required.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing, and expediting orders for supplies, verifying receipt of supplies.</li><li>
Maintains the cleanliness and order of the office space.</li><li>
Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer&rsquo;s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.</li><li>
Other duties as assigned by the HR Manager. Other additional and/or alternative duties as assigned by the CEO, including supporting other departments or Executives as needed.</li></ul><div></div> 
Qualifications
Education &amp; Experience:<ul><li>
Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.</li><li>
Bachelor's degree or equivalent experience.</li></ul><div> 
Desired Skills</div><ul><li>
Advanced Microsoft Office suite skills, with an ability to become familiar with firm-specific programs and software.</li><li>
Proficiency in collaboration and delegation of duties.</li><li>
Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.</li><li>
Exceptional interpersonal skills.</li><li>
Strong written and verbal communication skills</li><li>
Adaptability to last minute changes.</li><li>
Friendly and professional demeanor.</li></ul><div></div> 
Our Community:
Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every</div>

Temporary Executive Assistant

Together Women's Health

<div>
 
 Women's Health Consulting,
 
 a practice partner of
 
 Together Women's Health
 
 , is seeking a full time
 
 Medical Assistant
 
 
 (MA)
 
 to join their growing medical team. The
 
 Medical Assistant
 
 embraces a strong commitment to providing an exceptional patient experience with every interaction. This role ensures each patients' encounter is professional, warm and caring while meeting a patient's individual needs.
 
 
 <ul>
 <li>
 Obtain patient's health history and accurately enter into Electronic Medical Record
 </li>
 <li>
 Set up and prepare exam room for patient visit to ensure cleanliness
 </li>
 <li>
 Perform any preliminary physical tests and obtain vitals
 </li>
 <li>
 Set up any additional diagnostic and/or treatment equipment
 </li>
 <li>
 Administer injections and perform phlebotomy as needed
 </li>
 <li>
 Complete all documentation pertaining to patient's medical record, test requests, medications and patient education with accuracy and timeliness
 </li>
 <li>
 May perform Scribe duties
 </li>
 <li>
 Assist the physician as directed
 </li>
 <li>
 Must work well in a team environment
 </li>
 <li>
 Experience in a medical office setting and/or graduation from a certified Medical Assistant program is required
 </li>
 <li>
 Certified Clinical Medical Assistant (CCMA) (Preferred)
 </li>
 <li>
 1+ years in a medical office
 </li>
 <li>
 Experience with EMR system(s) and medical terminology is required
 </li>
 <li>
 Previous experience at an OBGYN office (Preferred)
 
 
 
 </li>
 </ul>
 
 What&rsquo;s in it for you?
 
 
 
 As a full-time team member, you will have access to a range of benefits to include Health Care Plan (medical, dental &amp; vision), Retirement Plan with a generous company match, Life Insurance, Paid Time Off (because we work hard and play hard), Short-Term (at no cost to you) and Long-Term Disability...not to mention a team of smart, passionate and friendly people.
 
 
 
 Why Together Women&rsquo;s Health (TWH)?
 
 
 
 Because we do things a bit differently here. We&rsquo;re a rapidly growing network of OBGYN private practice groups, and while it&rsquo;s important to know what we are, it&rsquo;s more important to know what drives us - our mission to improve the lives of our healthcare partners and their patients. Our actions speak louder than those words. We invest in our talented teams and our connection to our core values last longer than a quick glance through the employee handbook - we live them every day! TWH is a place where careers thrive for those who believe the right team can achieve anything.
 
 
 
 Together Women&rsquo;s Health (TWH) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
</div>

Medical Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Explore 349+ Office assistant in Chicago this March. Find roles across top companies and apply now to boost your career.

349 office assistant jobs In Chicago

Office Assistant

Legal Office Assistant

Receptionist/Assistant

Part-Time Administrative Assistant

Temporary Executive Assistant

Medical Assistant

Part-Time Administrative Assistant