administrative assistant

administrative assistant part time Jobs in Chicago

administrative assistant part time

maintenance assistant

project assistant

office assistant

Tiffany & Co.

<div>Position Overview - Administrative Assistant, Chicago Office
The Administrative Assistant supports the administrative needs of the Mid-Atlantic Vice President. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.
The Administrative Assistant must be able to think strategically while also being hands-on in overseeing the day-to-day execution of the agreed upon strategy with a focus on clients, people, and brand desirability. They will be open and approachable and will work with both the central team and the local teams in a transparent, united and mutually supportive manner. They must model and champion our core belief; People Make the Difference and our values; Be Creative &amp; Innovative, Deliver Excellence and Cultivate an Entrepreneurial Spirit.&rdquo;
Key Accountabilities
Calendar Management:
<ul><li>Proactively manage daily calendars and resolve scheduling conflicts
</li><li>Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
</li></ul>Travel Coordination:
<ul><li>Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
</li><li>Create travel itineraries
</li><li>Prepare accurate expense reports through ExpenseVisor
</li></ul>Communication:
<ul><li>Communicate and liaise with the team to properly inform calendar and project management
</li><li>Create and compile detailed PowerPoint presentations for Senior management and general meetings
</li></ul>General Administration:
<ul><li>Assist in the logistical preparation for meetings and interviews including reserving conference rooms, ordering meals, liaising with IT, etc.
</li><li>Assist in the organization of files
</li><li>Process invoices through accounts payable / expense visor system
</li><li>Support ad hoc project requests
</li><li>Distribute mail and coordinate shipping with the mailroom
</li><li>Manage external vendors for office maintenance ( schedule janitorial services, electrical and IT services services)
</li><li>Transcribe and share minutes related to team meetings
</li><li>Maintain and order office supplies
</li><li>Receive deliveries and manage outgoing shipments ( label creation and pick up requests)
</li><li>Connect with building management office to report any issue and to arrange routine maintenance ( including fire drills, fire dept. inspections etc.)
</li></ul>Qualifications
Required
<ul><li>4-6 years of previous administrative assistant experience working with high level or multiple executives
</li><li>Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
</li><li>Must be discrete due to exposure of highly confidential client information
</li><li>Ability to multi task and prioritize workload
</li><li>Must have excellent organizational skills
</li><li>Strong communication skills
</li><li>Ability to work independently
</li><li>Former retail environment experience is preferred
</li><li>Bilingual English and Spanish prefer
</li></ul>Preferred
Bachelor&rsquo;s degree preferred</div>

Administrative Assistant

Cook County State's Attorney's Office

<div>Job Title: Administrative Assistant III (422)
Reports to: Office Manager
Level: Entry (This may vary for internal candidates)
Salary: $53,843
Grade/Step:13E
Location: 50 W Washington/Daley Center. 5th floor
Bureau: Administrative Services
Division/Unit: Civil
Application deadline: December 1, 2025
Primary Function: Provide administrative support to the Assistant State&rsquo;s Attorney&rsquo;s assigned to the Civil Actions Bureau.
Working Environment: Hours: Monday &ndash; Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
<ul><li>Draft motions, pleadings, discovery requests, answers to discovery and correspondence letters
</li><li>Prepare documents to be filed electronically
</li><li>E-file appearance, motions, pleadings and other documents</li>
<li>Prepare weekly court call</li>
<li>Prepare weekly reports</li>
<li>Obtain court orders from the Clerk's Portal
</li><li>Update status of cases in case management system</li>
<li>Deliver documents to judges when necessary
</li><li>Pick up and distribute mail</li>
<li>Scan, email, and copy documents</li>
<li>Assist with reception duty as needed</li>
<li>Maintain confidentiality of information and systems</li>
<li>Interact regularly with State&rsquo;s Attorney&rsquo;s Office employees and personnel of outside agencies and law firms</li>
<li>Perform other duties and responsibilities as required</li>
</ul>
Qualifications:
Required:
<ul><li>The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.</li>
<li>Proficiency in Microsoft Word applications required.
</li></ul>Preferred:
<ul><li>Working knowledge of Share Point and Clerks
</li><li>Typing speed of 50+wpm.</li>
</ul>
Equal Employment Opportunity
EEO Message: The Cook County State&rsquo;s Attorney&rsquo;s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.</div>

Administrative Assistant III - Civil

<div>Job Title: Administrative Assistant IV (421)
Reports to: Assistant Office Manager
Level: Entry (This will vary for current staff)
Salary: $57,811
Grade/Step: 14E
Location: 2650 S. California/Leighton Courthouse
Bureau: Administrative Services
Division/Unit: Steno
Application deadline: December 1, 2025
Primary Function: Provide administrative support for Assistant State&rsquo;s Attorneys assigned to the Felony Trial Division.
Working Environment: Hours: Monday &ndash; Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
<ul><li>Prepare subpoenas, motions, answers and other correspondence as required.</li>
<li>Proofread and sort documents.</li>
<li>Enter and update case information in CRIMES database.</li>
<li>Date stamp documents.</li>
<li>File all necessary paperwork.</li>
<li>Answer phones, copy and fax documents.</li>
<li>File and box disposition files for the Warehouse.</li>
<li>Interacts with State&rsquo;s Attorney&rsquo;s Office employees and personnel of outside agencies.</li>
<li>Maintain confidentiality of information and systems.</li>
<li>Relieve receptionist as needed.</li>
<li>Perform additional duties and responsibilities as assigned.</li>
</ul>
Qualifications:
Required:
<ul><li>The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
</li><li>The candidate must be able to manage a high-volume caseload daily.
</li><li>The candidate must be able to work in a fast-paced environment.
</li><li>Knowledge of Microsoft Word applications.</li>
</ul>
Preferred:
<ul><li>Clerks, SharePoint, and CRIMES computer experience.
</li><li>Typing speed of 50+wpm.</li>
</ul>
Equal Employment Opportunity
EEO Message: The Cook County State&rsquo;s Attorney&rsquo;s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.</div>

Administrative Assistant IV - Felony Trial

<div>Job Title: Administrative Assistant III (420)
Reports to: Assistant Office Manager
Level: Entry (This will vary for current staff)
Salary: $53,843
Grade/Step: 13
Location: 2650 S. California/Leighton Courthouse
Bureau: Administrative Services
Division/Unit: Steno
Application deadline: December 1, 2025
Primary Function: Provide administrative support for Assistant State&rsquo;s Attorneys assigned to the Felony Trial Division.
Working Environment: Hours: Monday &ndash; Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
<ul><li>Prepare subpoenas, motions, answers and other correspondence as required.</li>
<li>Proofread and sort documents.</li>
<li>Enter and update case information in CRIMES database.</li>
<li>Date stamp documents.</li>
<li>File all necessary paperwork.</li>
<li>Answer phones, copy and fax documents.</li>
<li>Interacts with State&rsquo;s Attorney&rsquo;s Office employees and personnel of outside agencies.</li>
<li>Maintain confidentiality of information and systems.</li>
<li>Relieve receptionist as needed.</li>
<li>Perform additional duties and responsibilities as assigned.</li>
</ul>
Qualifications:
Required:
<ul><li>The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
</li><li>The candidate must be able to manage a high-volume caseload daily.
</li><li>The candidate must be able to work in a fast-paced environment.
</li><li>Knowledge of Microsoft Word applications.</li>
</ul>
Preferred:
<ul><li>Clerks, SharePoint, and CRIMES computer experience.
</li><li>Typing speed of 50+wpm.</li>
</ul>
Equal Employment Opportunity
EEO Message: The Cook County State&rsquo;s Attorney&rsquo;s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.</div>

Administrative Assistant III - Felony Trial

Marcel Digital

<div>(Please note that we will only consider local candidates for this hybrid role.)
Marcel Digital is a Chicago-based, award-winning digital marketing and web development agency, proudly independent since 2003. We specialize in driving measurable growth for B2B organizations through integrated strategies across paid media, SEO, analytics, and web development.
We&rsquo;ve built a high-performing team that thrives on collaboration, curiosity, and results. Our culture is anchored in authenticity, integrity, accountability, and insight - and we&rsquo;re serious about creating an environment where people can grow, not just as professionals but as individuals.
At Marcel, we invest in becoming exceptional at what we do. From sending team members to top industry conferences around the world to hosting hands-on learning sessions and fostering daily peer-to-peer collaboration, we believe growth is a shared journey. If you're passionate about doing meaningful work with smart, kind people - we&rsquo;d love to meet you.
Description:
The role and responsibility of the Administrative Assistant includes working closely with the Head of Administration, assisting with a variety of tasks. This position requires multitasking and organization.<ul><li>
Responsibilities include, but are not limited to:<ul><li>
Contract management, think part paralegal<ul><li>
Facilitate communication between prospect or client and Marcel</li><li>
Maintain up to date contract templates</li><li>
Manage fully executed contracts</li></ul></li><li>
Bookkeeping<ul><li>
General bookkeeping</li><li>
Monthly invoicing</li><li>
Monthly vendor billing</li><li>
Time and materials billing</li><li>
Assist with closing the month</li><li>
Sourcing Order for vendors</li><li>
Client PO/IO billing</li></ul></li><li>
General office management assistance<ul><li>
Order lunch</li><li>
Order supplies and gifts</li><li>
Liaison with our co-working space</li><li>
Schedule leadership dinners</li></ul></li><li>
Event planning<ul><li>
Yearly retreat</li><li>
Yearly on-site</li><li>
Occasional employee travel</li><li>
Anniversary benefit management</li></ul></li><li>
Human Resources<ul><li>
Assist Head of Administration with Insurance Benefits Administration</li><li>
Assist Head of Administration &amp; CEO with Corporate Insurance Policies</li><li>
Assist in onboarding &amp; offboarding</li></ul></li></ul></li><li>
Qualifications:<ul><li>
Experience with Google products including Drive, Docs, and Sheets.</li><li>
Experience with Microsoft products including Word and Excel</li><li>
Experience with Quickbooks Online Accounting Software preferred</li><li>
Affinity for multi-tasking</li><li>
Keen eye for detail</li><li>
Can both follow and improve upon internal processes</li><li>
Excellent communication skills.</li><li>
Self motivated</li><li>
Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.</li><li>
The ideal candidate champions the department&rsquo;s mission &amp; vision in cultivating an environment where one is proud to work at Marcel.</li></ul></li></ul>
WYNaxvh5Pg</div>

ADMINISTRATIVE ASSISTANT PART TIME

<div>Job Title: Administrative Assistant II (423)
Reports to: Office Manager/Administrative Supervisor
Level: Entry (This will vary for current staff)
Salary: $50,275
Grade/Step: 12 E
Location: 1100 S. Hamilton
Bureau: Administrative Services
Division/Unit: Juvenile Justice
Application deadline: December 1, 2025
Primary Function: Provide administrative support for Assistant State&rsquo;s Attorneys assigned to the Juvenile Justice Bureau.
Working Environment: Hours: Monday &ndash; Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
<ul><li>Pick-up police reports from probation screening and police room</li>
<li>Enter new cases into the case management system (Juvenile Crimes)</li>
<li>Prepare Court file folders</li>
<li>Enter dispositions into case management system (Juvenile Crimes)</li>
<li>Complete background on all non-secure cases</li>
<li>Draft and proofread subpoenas, motions, pen letters, disposition letters, answers, summons, publications and other legal correspondence</li>
<li>File necessary legal documentation with the Clerk&rsquo;s office</li>
<li>Answer phones, file, copy and fax documents</li>
<li>Enter updated information into the case management system (Juvenile Crimes)</li>
<li>File and box closed files</li>
<li>Interact regularly with State&rsquo;s Attorney&rsquo;s Office employees and personnel of outside agencies</li>
<li>Maintain confidentiality of information and systems</li>
<li>Perform other duties and responsibilities as assigned</li>
</ul>
Qualifications:
Required:
<ul><li>The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
</li><li>The candidate must be able to manage a high-volume caseload daily.
</li><li>The candidate must be able to work in a fast-paced environment.
</li><li>Knowledge of Microsoft Word applications.</li>
</ul>
Preferred:
<ul><li>Clerks, SharePoint, and Juvenile CRIMES computer experience.
</li><li>Typing speed of 50+wpm.</li>
</ul>
Equal Employment Opportunity
EEO Message: The Cook County State&rsquo;s Attorney&rsquo;s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.</div>

Administrative Assistant II - Juvenile Justice

Elevators Interiors

<div>
 Elevators Interiors is a trusted name in the design and installation of premium elevator interiors. Our team is dedicated to craftsmanship, innovation, and precision in every project we undertake. To support our growing operations, we are looking for a meticulous and dependable
 
 Data Entry Clerk
 
 to help maintain accurate and organized company records.
 
 
 
 Position Overview
 
 
 
 The
 
 Data Entry Clerk
 
 will be responsible for accurately entering, updating, and maintaining data in various company databases and systems. This role requires exceptional attention to detail, strong organizational skills, and the ability to work efficiently and accurately in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 Enter and update customer, project, and product information into company databases.
 
 
 Review data for accuracy and completeness, correcting any errors as needed.
 
 
 Maintain and organize digital and physical filing systems.
 
 
 Prepare, compile, and sort documents for data entry.
 
 
 Generate standard reports and provide data summaries as requested.
 
 
 Communicate with team members to verify and clarify data.
 
 
 Maintain confidentiality of sensitive information.
 
 
 Perform general clerical duties to support office operations.
 
 
 
 Qualifications
 
 
 
 High school diploma or equivalent (associate degree preferred).
 
 
 Proven experience as a Data Entry Clerk, Office Assistant, or similar role.
 
 
 Strong computer skills and proficiency in Microsoft Office (Word, Excel, Outlook).
 
 
 Excellent typing speed and accuracy.
 
 
 Strong attention to detail and organizational abilities.
 
 
 Ability to manage time effectively and meet deadlines.
 
 
 Good communication and teamwork skills.
</div>

Data Entry Clerk

Explore 175+ Office assistant in Chicago this November. Find roles across top companies and apply now to boost your career.