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securities transactions paralegal

Fannie Mae

Playing an essential role in the U.S. economy, Fannie Mae is foundational to housing finance. Here, your expertise can help fuel purpose-driven innovation that expands access to homeownership and affordable rental housing across the country. Join Fannie Mae to grow your career and help people find a place to call home.
<br><br>
Job Description
<br><br>
As a valued colleague on our Corporate Securities Legal team, you will support attorneys with legal matters through research, analysis, and preparation of complex transactional documents. In this role, you will maintain electronic records and files and organize and prepare various documents for securities transactions. You will review work processes and identify areas for better efficiencies and improvement.
<br><br>
This is a non-exempt (hourly) position.
<br><br>
THE IMPACT YOU WILL MAKE
<br><br>
The Securities Transactions Paralegal role will offer you the flexibility to make each day your own while working alongside people who care so that you can deliver on the following responsibilities:
<br><br>
Maintain contact with business units, outside counsel, regulatory agency staff, and/or other external stakeholders, to coordinate deliverables and to track matters to completion.
<br><br>
Contribute to the preparation, assembly, and review of complex legal disclosure and other documents related to transactional workflows using knowledge of legal and business concepts.
<br><br>
Manage transactional closing document sets to ensure timely document preparation, distribution, and retention.
<br><br>
Continuously analyze workflow processes to find efficiencies or to develop required contingency plans.
<br><br>
Review documents and monitor case or project schedules and filing deadlines.
<br><br>
Coordinate activities with outside counsel when necessary.
<br><br>
THE EXPERIENCE YOU BRING TO THE TEAM
<br><br>
Minimum Required Experiences
<br><br>
2 years relevant paralegal experience performing transactional work.
<br>Ability to occasionally work in the evening (past typical business hours) to ensure timely preparation for next-day settlements.
<br>Team player with exceptional judgement, diplomacy and discretion.
<br>Willingness to support other paralegals on the team with their projects/workload periodically.
<br>Ability to multi-task and manage competing deadlines and priorities.
<br>Ability to communicate effectively with stakeholders at all levels of the organization.
<br>High level of attention to detail, and the ability to process time-sensitive material quickly and accurately.
<br><br>
Desired Experiences
<br><br>
Bachelor’s degree or equivalent preferred.
<br>Experience with debt, securitization, derivative, or complex securities transactions is preferred.
<br>AI usage proficiency is helpful.
<br><br>
Enterprise Legal - Paralegal - Senior Associate
<br><br>
<b>Target Pay Range:</b> $81,000 - $103,000 a year
<br><br>
Qualifications
<br><br>
<b>Education:</b><br>
Bachelor's Level Degree (Required)
<br><br>
The future is what you make it to be. Discover compelling opportunities at Fanniemae.com/careers.
<br><br>
For most roles, employees are expected to work onsite on a regular basis at their designated office location. In-office work cadence is determined by your manager. Proximity within a reasonable commute to your designated office location is preferred unless the job is noted as open to remote.
<br><br>
Fannie Mae is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity/gender expression, marital or parental status, or any other protected factor. Fannie Mae is committed to providing reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment, unless to do so would cause undue hardship to the company. If you need assistance using our online system and/or you need a reasonable accommodation related to the hiring/application process, please complete this form .
<br><br>
The hiring range for this role is set forth below. Final salaries will generally vary within that range based on factors that include but are not limited to, skill set, depth of experience, certifications, and other relevant qualifications. This position is eligible to participate in a Fannie Mae incentive program (subject to the terms of the program). As part of our comprehensive benefits package, Fannie Mae offers a broad range of Health, Life, Voluntary Lifestyle, and other benefits and perks that enhance an employee's physical, mental, emotional, and financial well-being. See more here .
<br><br>
<b>Requisition compensation:</b><br>
81000
<br>to
<br>103000

Securities Transactions Paralegal

Ballard Spahr LLP

<div>Department: Real Estate<div></div><div>
About Us:</div><div></div><div>
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.</div><div></div><div>
We are seeking a high-performing and detail-oriented individual to join our Real Estate Department&rsquo;s Affordable Housing and Community Development practice group. If you have substantial transactional experience and want to work with a dynamic team in a supportive environment, we want to hear you!</div><div></div><div>
This hybrid position offers a work schedule of 3 days a week in the office at either our Washington D.C. or Baltimore offices.</div><div></div><div>
Why Join Us?</div><div></div><ul><li><div>
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm&rsquo;s executive leadership.</div></li><li><div>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</div></li><li><div>
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</div></li><li><div>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</div></li></ul><div></div><div>
Your Role:</div><div></div><div>
As a Paralegal within our Real Estate Team, you will:</div><div></div><ul><li><div>
Develop and maintain comprehensive checklists for large-scale real estate transactions and meticulously track all associated documents.</div></li><li><div>
Coordinate the submission documents to the U.S. Department of Housing and Urban Development and other relevant parties.</div></li><li><div>
Manage diligence processes, facilitate transaction coordination, and collaborate with teams to ensure successful transaction closures.</div></li><li><div>
Prepare closing indices, binders, and follow up on a diverse range of post-closing matters.</div></li><li><div>
Review, survey, and title commitments, addressing comments from counterparties.</div></li><li><div>
Collaborate with title companies to finalize title policies and coordinate document recordation.</div></li><li><div>
Prepare signature page packets and manage the process among various stakeholders.</div></li><li><div>
Assist attorneys in preparation for closings and attend closings as needed.</div></li><li><div>
Monitor transaction tasks and timelines, communicating progress and resolutions to the team.</div></li><li><div>
Engage with vendors and agencies to obtain necessary due certificates and searches.</div></li><li><div>
Conduct research and gather pertinent information using legal research tools and public databases.</div></li><li><div>
Explore industry databases and government resources to support transactions.</div></li><li><div>
Adapt to other tasks as client needs evolve.</div></li></ul><div></div><div>
What We&rsquo;re Looking For:</div><div></div><ul><li><div>
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</div></li><li><div>
Communication: Strong verbal and written communication abilities.</div></li><li><div>
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</div></li><li><div>
Team-Oriented: Work collaboratively within a team environment.</div></li></ul><div></div><div>
Required Experience:</div><div></div><ul><li><div>
Bachelor&rsquo;s degree required.</div></li><li><div>
A minimum of 5 years of paralegal experience, preferably in a law firm setting.</div></li><li><div>
Proven experience managing and tracking large document submissions or transactions.</div></li><li><div>
Experience in affordable housing, commercial real estate, or finance is strongly preferred.</div></li><li><div>
Title and survey experience is a plus.</div></li><li><div>
Strong organizational, analytical, and critical thinking skills are essential with exceptional drafting and proofreading skills.</div></li><li><div>
Intermediate proficiency in Microsoft Office applications, document management systems, and time-keeping software.</div></li></ul><div></div><div>
The targeted salary range for this position is from $80,000&ndash; $100,000, which reflects the firm&rsquo;s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate&rsquo;s experience, qualifications, and location.</div><div></div><div>
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <div>here</div> in the Careers section of the firm&rsquo;s website.</div><div></div><div>
Ready to Grow with Us?</div><div></div><div>
If you are ready to play a vital role in the firm&rsquo;s success, we encourage you to apply and be a part of our commitment to excellence.</div><div></div><div>
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.</div><div></div><div>
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.</div><div></div><div>
The firm is not accepting resumes from search firms for this position.</div></div>

Paralegal, Real Estate

Options Clearing Corporation

<div><div>*****THIS POSITION IS NOT ELIGIBLE FOR VISA SPONSORSHIP*****</div><div></div><div>
What You'll Do:</div><div>
OCC is seeking an experienced and strategic government relations professional to join its Washington, DC office as Principal, Government Relations. This is a senior-level role that leads all aspects of OCC's Congressional advocacy and Political Action Committee (PAC) administration. The Principal serves as the primary day-to-day contact for Capitol Hill offices and acts as the deputy to the Executive Director, Government Relations, assuming full leadership responsibilities in the Executive Director's absence.</div><div></div><div>
This is a unique opportunity for a seasoned Congressional staffer or financial services lobbyist ready to step into a high-visibility corporate government affairs role at the center of U.S. securities market policy.</div><div></div><div><div>
Primary Duties and Responsibilities:</div><div>
To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.</div></div><div>
Congressional Advocacy &amp; Legislative Affairs</div><ul><li><div>
Serve as OCC's lead advocate with Members of Congress and their staff on legislative and regulatory matters affecting OCC and the U.S. options industry.</div></li><li><div>
Represent OCC and the U.S. Securities Markets Coalition at Congressional events, fundraisers, hearings, and industry functions.</div></li><li><div>
Develop and execute strategic advocacy meeting plans with Members of Congress and senior Congressional staff on behalf of OCC and the Coalition.</div></li><li><div>
Monitor, track, and analyze complex federal legislation and regulatory developments; prepare timely briefings, background memos, and escalation reports for senior OCC leadership.</div></li><li><div>
Manage the Government Relations Department's outreach strategy, including proactive engagement with Congressional offices and responses to incoming inquiries from Congress, regulatory bodies, and other government organizations.</div></li><li><div>
Report on hearings, markups, and oversight activities of Congressional committees with jurisdiction over securities, derivatives, and tax policy, as well as relevant actions by the SEC, CFTC, and industry organizations.</div></li></ul><div></div><div>
U.S. Securities Markets Coalition Management</div><ul><li><div>
Partner with the Executive Director to manage all aspects of the U.S. Securities Markets Coalition, including strategic planning, member coordination, and regulator engagement.</div></li><li><div>
Prepare agendas, materials, and talking points for Coalition meetings and serve as the primary operational lead for Coalition activities.</div></li></ul><div></div><div>
PAC Administration &amp; Compliance</div><ul><li><div>
Supervise all functions of the OCC Political Action Committee (PAC), including database management, receipts, disbursements, solicitation strategies, and PAC Board meetings.</div></li><li><div>
Lead PAC solicitation campaigns and employee communications; present PAC updates to internal OCC departments.</div></li><li><div>
Oversee the OCC Charitable Match Program administration.</div></li><li><div>
Ensure full federal compliance, including all filings required under the Federal Election Campaign Act (FECA) and the Lobbyist Disclosure Act.</div></li><li><div>
Lead planning and execution of OCC PAC events in Washington, DC, Chicago, and Dallas, including the annual OCC PAC Washington Summer Visit.</div></li></ul><div></div><div>
Qualifications:</div><div>
The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.</div><div>
Required</div><ul><li><div>
9+ years of experience in government relations, public policy, or Congressional affairs &mdash; candidates with direct Congressional office experience are strongly encouraged to apply.</div></li><li><div>
Extensive knowledge of Congressional operations, legislative processes, and experience engaging with Congressional offices and committees.</div></li><li><div>
Demonstrated ability to lead and manage multiple complex projects simultaneously in a deadline-driven environment.</div></li><li><div>
Outstanding written and verbal communication skills, including the ability to distill complex policy issues into clear briefings and executive-level communications.</div></li><li><div>
Strong judgment, discretion, and the ability to operate independently while thriving in a collaborative team environment.</div></li><li><div>
Effective leadership and decision-making capabilities.</div></li></ul><div>
Preferred</div><ul><li><div>
Prior experience in the securities industry, financial services sector, or corporate communications.</div></li><li><div>
Familiarity with the Quorum PAC administration platform.</div></li></ul><div></div><div>
Education</div><ul><li><div>
Required: Bachelor's degree in Political Science, Finance, Economics, Communications, or Business (or related field).</div></li></ul><div></div><div>
Technical Skills</div><ul><li><div>
Required: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Workday.</div></li><li><div>
Preferred: Experience with Quorum or similar PAC/legislative tracking platforms.</div></li></ul><div></div><div>
About Us</div><div>
The Options Clearing Corporation (OCC) is the world's largest equity derivatives clearing organization. Founded in 1973, OCC is dedicated to promoting stability and market integrity by delivering clearing and settlement services for options, futures and securities lending transactions. As a Systemically Important Financial Market Utility (SIFMU), OCC operates under the jurisdiction of the U.S. Securities and Exchange Commission (SEC), the U.S. Commodity Futures Trading Commission (CFTC), and the Board of Governors of the Federal Reserve System. OCC has more than 100 clearing members and provides central counterparty (CCP) clearing and settlement services to 19 exchanges and trading platforms. More information about OCC is available at www.theocc.com.</div><div></div><div>
Benefits</div><div>
A highly collaborative and supportive environment developed to encourage work-life balance and employee wellness. Some of these components include:</div><ul><li>
A hybrid work environment, up to 2 days per week of remote work</li><li>
Tuition Reimbursement to support your continued education</li><li>
Student Loan Repayment Assistance</li><li>
Technology Stipend allowing you to use the device of your choice to connect to our network while working remotely</li><li>
Generous PTO and Parental leave</li><li>
401k Employer Match</li><li>
Competitive health benefits including medical, dental and vision</li></ul><div></div><div>
Visit <div>https://www.theocc.com/careers/thriving-together</div> for more information.</div><div></div><div>
Compensation</div><ul><li>
The salary range listed for any given position is exclusive of fringe benefits and potential bonuses. If hired at OCC, your final base salary compensation will be determined by factors such as skills, experience and/or education.</li><li>
In addition, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.</li><li>
We typically do not hire at the maximum of the range in order to allow for future and continued salary growth. We also offer a substantial benefits package as noted on <div>www.theocc.com/careers</div></li><li>
All employees may be eligible for a discretionary bonus. Discretionary bonuses are based on various factors, including, but not limited to, company and individual performance and are not guaranteed.</li></ul><div></div><div>
Salary Range</div>
$122,000.00 - $180,300.00<div></div><div>
Incentive Range</div>
8% to 15%<div></div><div>
This position is eligible for an annual discretionary incentive compensation award, for which the target range is listed above (see Incentive Range). The amount of such award, if any, will be based on various factors, including without limitation, both individual and company performance.</div><div></div><div>
Step 1<br>
When you find a position you're interested in, click the 'Apply' button. Please complete the application and attach your resume.</div><div></div><div>
Step 2<br>
You will receive an email notification to confirm that we've received your application.</div><div></div><div>
Step 3<br>
If you are called in for an interview, a representative from OCC will contact you to set up a date, time, and location.</div><div></div><div>
For more information about <div>OCC</div>, please click <div>here</div>.</div><div></div><div>
OCC is an Equal Opportunity Employer</div></div>

Principal, Government Relations

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted March 19, 2026
</div><div>Compensation Starting at $60,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is actively seeking a Paralegal to join a prestigious mid-size energy law firm. The Paralegal will submit files to US Courts and federal agencies, cite check and proofread files, and support the attorneys. This is an excellent opportunity for someone to take on a substantive paralegal role in a collegial environment that promotes collaboration and team work.<br>
<br>
Responsibilities Include:
<ul><li>Communicate and work closely with attorneys</li>
<li>Conduct regulatory and legal research</li>
<li>Cite check and proofread files</li>
<li>Submit files to U.S. Circuit Courts of Appeals and Federal Energy Regulatory Commission</li>
</ul>Qualifications Include:
<ul><li>1+ years of paralegal experience in a law firm</li>
<li>Bachelor's degree</li>
<li>Paralegal certificate preferred</li>
<li>Experience with FERC and US Court of Appeals preferred</li>
<li>Excellent editing and proofreading skills</li>
<li>Microsoft Office Suite, eDiscovery software a plus</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Paralegal

SPD Contracting

<p><b>Overview</b><br/>Join our dynamic team as an Accounting Intern and immerse yourself in the exciting world of financial management and corporate accounting. This paid internship offers a unique opportunity to gain hands-on experience with essential accounting functions, develop your technical skills, and understand the intricacies of financial reporting within a professional environment. You will work closely with seasoned accounting professionals, contributing to meaningful projects that support our organization&rsquo;s financial health and compliance efforts. This role is ideal for motivated individuals eager to build a solid foundation in accounting principles and practices while making a tangible impact.</p><p><b>Duties</b></p><ul><li>Assist with the preparation and analysis of financial statements in accordance with GAAP (Generally Accepted Accounting Principles) and regulatory standards.</li><li>Support the reconciliation of general ledger accounts, including bank reconciliations and balance sheet reviews.</li><li>Help process accounts payable and accounts receivable transactions using accounting software such as QuickBooks, Sage, or Xero.</li><li>Participate in journal entry creation, double-entry bookkeeping, and account analysis to ensure accurate financial records.</li><li>Contribute to month-end closing activities, including ledger maintenance, accruals, and financial report writing.</li><li>Aid in the review of financial reports for accuracy and compliance with internal policies and external regulations like SOX (Sarbanes-Oxley Act).</li><li>Gain exposure to specialized areas such as governmental accounting, non-profit accounting, or securities law through mentoring sessions and project involvement.</li></ul><p><b>Qualifications</b></p><ul><li>Currently pursuing a bachelor&rsquo;s degree in Accounting, Finance, or a related field with a strong academic record.</li><li>Demonstrated understanding of fundamental financial concepts such as debits &amp; credits, journal entries, and balance sheet reconciliation.</li><li>Familiarity with accounting software like QuickBooks, Sage, Xero, or PeopleSoft is preferred.</li><li>Knowledge of GAAP standards and technical accounting principles is highly desirable.</li><li>Strong analytical skills with the ability to interpret financial data accurately.</li><li>Excellent communication skills for effective report writing and collaboration within teams.</li><li>Eagerness to learn about SOX compliance, LIHTC (Low-Income Housing Tax Credit), tax experience, auditing processes, and regulatory reporting requirements. This paid internship provides an engaging platform for aspiring accountants to develop practical skills while contributing to meaningful financial operations. We seek energetic individuals who are detail-oriented, proactive learners ready to grow their expertise in corporate finance and accounting practices within a supportive environment.</li></ul><p>Pay: From $20.00 per hour</p><p>Work Location: In person</p>

Accounting Intern

Sidley Austin

<div>Summary:
<div>
The Paralegal will manage all aspects of large regulatory filings and related litigation, and international arbitration cases. The position will require over time and may involve some travel.</div>
Duties and Responsibilities:
<ul><li>Full understanding of trade remedies regulatory practice before the United States Department of Commerce and the United States International Trade Commission, and litigation motion practice, trial and appellate procedures before the Court of International Trade and the Court of Appeals for the Federal Circuit
</li><li>Full understanding of investor-state treaty arbitration and commercial arbitration before various international organizations
</li><li>Ability to maintain well-organized electronic and hard copy records under strict rules for confidentiality protection
</li><li>Ability to prioritize and manage multiple assignments under tight deadlines
</li><li>Excellent written and oral communication skills
</li><li>Administratively manage all phases of regulatory, litigation, and arbitration cases
</li><li>Manage electronic and hard copy documents through litigation technology
</li><li>Legal and factual cite checking including the ability to shepardize and Blue Book a brief
</li><li>Thorough understanding of court rules and filing requirements</li><li>
Knowledge of Lexis-Nexis, Westlaw and internet search engines for research purposes
</li><li>Knowledge of Pacer and ECF filing procedures
</li><li>Experience with litigation support software including Relativity, Concordance, Case Notebook (a/k/a Livenote), Trial Director and Adobe Standard Edition (full version)
</li><li>Assist with witness preparation
</li><li>Trial preparation and attendance
</li><li>Supervise project assistants and temporary staff
</li><li>Strong interpersonal skills with the ability to interact with Clients, Partners, Associates, Legal Assistants and all staff members</li><li>
Other tasks as requested/assigned by an Attorney or team member</li></ul><div>
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.</div><br>
<div></div>
Target Salary Range: $95,000 - $140,000 if located in Washington, D.C. Qualifications:
<div>
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).</div><div></div><div><br>
Education and/or Experience:
</div><div>Required:</div><ul><li>
BA/BS with strong academic credentials</li><li>
Minimum four years of paralegal experience at a medium or large law firm with experience at trial, regulatory litigation, or arbitration hearings</li><li>
Proficient at Microsoft Office applications and litigation support software</li></ul><p>
Preferred:</p><ul><li>
Writing sample submitted with resume</li><li>
Paralegal Certificate from an ABA accredited program
</li><li>Experience with international arbitration</li><li>
Foreign language skills, specifically Spanish or Mandarin Chinese</li></ul><div>
Other Skills and Abilities:</div><div>
The following will also be required of the successful candidate:</div><ul><li>
Strong organizational skills</li><li>
Strong attention to detail</li><li>
Good judgment</li><li>
Strong interpersonal communication skills</li><li>
Strong analytical and problem-solving skills</li><li>
Able to work harmoniously and effectively with others</li><li>
Able to preserve confidentiality and exercise discretion</li><li>
Strong proofreading skills</li><li>
A self-starter who desires to show ownership and commitment to the job</li></ul><p>
Sidley Austin LLP is an Equal Opportunity Employer</p><p>
#LI-GK1</p></div><div></div>

Paralegal - Global Arbitration, Trade & Advocacy

Neal R Gross and Co.

<div>
 Neal R. Gross &amp; Co. (NRGCO), a leader in court reporting and transcription services, is seeking a highly organized and client-focused Scheduling Associate to join our team. This role is critical in coordinating legal proceedings and meetings while ensuring exceptional client service.
 <br/>
 <br/>
 We need a self-motivated, detail-oriented, and quality-focused professional, with a passion for delivering outstanding customer service. You have a proven ability to manage complex schedules, resolve problems efficiently, and adapt to new technologies and procedures. If you enjoy building relationships and take pride in being a trusted resource for clients and colleagues, this role is for you.
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 This is a hybrid role and requires someone to be in the office 2-3 days a week. The office is located at 1716 14th St NW Ste. 200, Washington, DC 20009. On the work from home days, we need someone available at their home computer 9am-5pm to respond to client calls and emails.
 <br/>
 <br/>
 If you thrive in a fast-paced environment, excel in problem-solving, and have a hospitality mindset, we encourage you to apply.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Respond to client requests via email and phone, ensuring timely and professional communication
  </li>
  <li>
   Maintain accurate scheduling records in proprietary software, ensuring complete and consistent data entry
  </li>
  <li>
   Confirm and cancel assignments for the next business day with clients and assigned resources
  </li>
  <li>
   Coordinate and schedule legal proceedings and meetings, assigning court reporters, videographers, interpreters, and other resources to match client needs
  </li>
  <li>
   Resolve scheduling issues, escalating complex matters to management as needed
  </li>
  <li>
   Build and maintain strong professional relationships with clients, subcontractors, and team
  </li>
  <li>
   Book conference rooms and travel arrangements, including airfare, hotels, and car rentals, nationwide members
  </li>
  <li>
   Work closely with court reporting team to ensure clients needs are not only met but exceeded
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   0-3+ years of work experience. New grads are encouraged to apply!
  </li>
  <li>
   Excellent oral and written communication skills, with a professional and calm demeanor under pressure
  </li>
  <li>
   Exceptional organizational and time-management skills with a keen attention to detail
  </li>
  <li>
   Ability to work independently, collaboratively, and in a fast-paced, multi-tasking environment
  </li>
  <li>
   Flexibility to work after hours as needed and maintain an exceptional attendance record
  </li>
  <li>
   Demonstrated ability to maintain confidentiality of sensitive information
  </li>
  <li>
   Proven experience in administrative roles, ideally in a legal or court reporting environment
  </li>
  <li>
   Strong proficiency with database management systems and office software; intermediate to advanced computer skills are required
  </li>
  <li>
   Experience in the legal industry (paralegal, legal secretary, or court reporting) is strongly preferred
  </li>
  <li>
   Preferred - Bachelor's degree in Business Administration, Public Relations, Law or a related field, a degree or certificate as a Paralegal/Legal Assistance, or equivalent work experience
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  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 We also offer great benefits to support your well-being:
 <br/>
 <br/>
 <ul>
  <li>
   Competitive compensation package; $45k/year, or more for experienced applicants
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  <li>
   Medical and dental insurance coverage
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   9 paid vacation days plus federal holidays
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  <li>
   Parental leave
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  <li>
   Job security for high performers, with many employees having tenure of 10+ years
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  <li>
   Occasional remote work opportunities
  </li>
  <li>
   A dynamic work environment with supportive colleagues and opportunities for professional growth
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   <br/>
  </li>
 </ul>
 <em>
  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.
 </em>
</div>


Scheduling Associate

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