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executive assistant senior - risk finance Jobs in Irving

senior administrative assistant

Wells Fargo

<div>About this role: 
 
The Senior Administrative Assistant role provides administrative support to the Legal Department's more senior level team members including attorneys and/or managers as determined and assigned by the Business Execution Manager. Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks. Learn more about career areas and business divisions at wellsfargojobs.com. For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers. #LegalDeptJobs 
 
In this role, you will:<ul><li>
Calendaring - Calendar management/resolution of conflicts. Scheduling meetings, including video calls.</li><li>
Communication - Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.</li><li>
Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Netdocs as the document management system of record to create/maintain business value documents.</li><li>
Excel - Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.</li><li>
Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.</li><li>
Mail - Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail.</li><li>
Maintain and update SharePoint sites.</li><li>
Manager Proxy - Act as proxy for managers on corporate systems where proxies are allowed.</li><li>
Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.</li><li>
Office Supplies - Place orders for supplies, business cards, and maintain supply rooms.</li><li>
Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.</li><li>
Records Management - Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure.</li><li>
Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.</li><li>
Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.</li></ul>
Required Qualifications:<ul><li>
2+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</li></ul>
Desired Qualifications:<ul><li>
Ability to follow policies, procedures, and regulations</li><li>
Ability to handle confidential material in a professional manner</li><li>
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly</li><li>
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment</li><li>
Ability to provide strong customer service while actively listening and responding in an appropriate manner</li><li>
Ability to read and interpret legal documents</li><li>
Ability to work effectively, as well as independently, in a team environment</li><li>
Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills</li><li>
Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team</li><li>
Excellent technical skills</li><li>
Excellent verbal, written, and interpersonal communication skills</li><li>
High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change</li><li>
Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling</li><li>
Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error</li></ul>
Job Expectations:<ul><li>
Relocation assistance is not available for this position</li><li>
This position is not eligible for Visa sponsorship</li><li>
This position offers a hybrid work schedule</li></ul>
Job posting may come down early due to volume of applicants 
 
Posting Location:<ul><li>
401 Las Colinas Blvd W Bldg. A - IRVING, TX 75039</li></ul>
Pay Range 
 
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities. 
$28.85 - $43.75 
Benefits
 
 
Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.<ul><li>
Health benefits</li><li>
401(k) Plan</li><li>
Paid time off</li><li>
Disability benefits</li><li>
Life insurance, critical illness insurance, and accident insurance</li><li>
Parental leave</li><li>
Critical caregiving leave</li><li>
Discounts and savings</li><li>
Commuter benefits</li><li>
Tuition reimbursement</li><li>
Scholarships for dependent children</li><li>
Adoption reimbursement</li></ul>
Posting End Date: 
1 May 2026 
<ul><li>Job posting may come down early due to volume of applicants.
</li></ul> 
We Value Equal Opportunity 
 
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. 
 
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. 
 
Applicants with Disabilities 
 
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . 
 
Drug and Alcohol Policy 
 
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. 
 
Wells Fargo Recruitment and Hiring Requirements: 
 
a. Third-Party recordings are prohibited unless authorized by Wells Fargo. 
 
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.</div>

Senior Administrative Assistant

University of Dallas

WHO WE ARE The University of Dallas is a premier Catholic liberal arts university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. All employees are expected to support the university&rsquo;s Mission, which is informed by the Apostolic Constitution Ex corde Ecclesiae, the Catholic Church&rsquo;s governing document on Catholic universities. The University of Dallas is known for its nationally ranked Core Curriculum, exceptional post-graduation outcomes, and some of the happiest students in the country.SUMMARYUD is currently seeking a part-time Administrative Assistant who will work closely with the Institute for Homiletics team to ensure efficient operations of the Institute and its interactions with those it serves. This Administrative Assistant will be responsible for handling the office interfaces of the Institute.PRIMARY RESPONSIBILITIES &middot; Provide administrative support to the Institute for Homiletics team.&middot; Maintain efficient office operations for the Institute for Homiletics. Greet visitors. Manage correspondence and mail. Organize files. Maintain databases. Coordinate UD facility reservations. Maintain equipment and office supplies.&middot; Monitor and update confidential files for participants in the Institute&rsquo;s programs as needed, including tracking participation and entering and filing of self-evaluations, coaching notes, and parish survey results.&middot; Assist in coordinating the Institute&rsquo;s financial processes: Process check requests and requisition requests. Maintain deposit records. Reconcile credit card expenses. Send invoices. Submit expense reports,&middot; Compile reports and record minutes for the Institute for Homiletics Board of Directors meetings; participate in and document staff team meetings, brainstorming and planning sessions.&middot; Provide administrative support for Institute for Homiletics programs and retreats. Schedule transportation as needed.&middot; Interact regularly with the executive director and the team; prioritize and follow up on incoming questions, issues, and concerns.&middot; Serve as a liaison with University of Dallas staff to coordinate and streamline administrative processes.&middot; Additional duties as assigned.REQUIRED SKILLS AND ABILITIES&middot; A strong understanding of office automation practices, procedures and equipment, and standard records maintenance procedures.&middot; Team spirited and mission oriented.&middot; Skilled in composing correspondence.&middot; Flexibility to adapt to constantly shifting demands, as well as exercise independent judgment and decision-making in the absence of direct supervision.&middot; Ability to work independently on complex and confidential tasks.&middot; Proficiency in all Microsoft Office programs, including Word and Excel, Google Docs/ Forms/Drives.&middot; A high degree of confidentiality is essential.PREFERRED QUALIFICATIONS&middot; Four-year degree preferred but not required.&middot; Office administration experience strongly desired.&middot; The ability to fluently speak, read, and write in Spanish and English is helpful but not required.ADDITIONAL INFORMATION&middot; May require some weekend or evening hours to support events hosted by the Institute.&middot; Hours scheduled can be flexible.&middot; Occasional travel may be involved.&middot; Some degree of remote work is possible, coordinated in discussion with the supervisor.BENEFITS UD provides competitive pay and benefits, including eligibility to participate in medical, dental, vision, life and disability insurance; employee events; a health and wellness program; a free fitness center; competitive leave programs; tuition waiver, tuition exchange for employees and their families; and matching retirement plan contributions.If this sounds like the job for you, apply online at: https://hr.udallas.edu/apply/The University of Dallas seeks to recruit, develop, and retain faculty, staff and administration of the highest caliber. The University is an Equal Opportunity Employer and encourages applications from individuals who will enhance our community and advance our Mission.Work Location: In person

Administrative Assistant

TEEMA Group

<div>Executive Assistant II<h2 class="jobSectionHeader">
Role Summary:</h2>
We&rsquo;re seeking an experienced and highly organized Executive Assistant II to provide professional, proactive support to senior leadership in a dynamic and fast-paced environment. This role is ideal for someone who thrives on multitasking, values precision, and takes pride in keeping operations running smoothly. As an Executive Assistant, you will act as a trusted partner to executives, manage complex schedules, facilitate communication, and ensure the seamless execution of key initiatives.
This is a full-time, on-site role offering the opportunity to work closely with decision-makers and make a meaningful impact every day.<h2 class="jobSectionHeader">
Key Duties and Responsibilities:</h2><ul><li>
Provide high-level administrative and executive support to assigned leaders, maintaining confidentiality and professionalism at all times.</li><li>
Manage complex calendars &mdash; schedule, prioritize, and coordinate meetings, appointments, and events, using sound judgment to resolve scheduling conflicts.</li><li>
Plan, organize, and participate in administrative and board-level meetings, including arranging meeting logistics, preparing agendas, recording minutes, and ensuring timely follow-up on action items.</li><li>
Act as a liaison between executives and key internal and external stakeholders, including staff, board members, and partners.</li><li>
Prepare correspondence, reports, and presentations with attention to detail and accuracy.</li><li>
Exercise independent judgment in handling sensitive information and administrative matters that require discretion.</li><li>
Prioritize and manage multiple projects simultaneously, ensuring deadlines are met efficiently and effectively.</li><li>
Support event coordination, travel arrangements, and other executive-level administrative needs as required.</li></ul><h2 class="jobSectionHeader">
Required Qualifications:</h2><ul><li>
Minimum of 3 years of experience in executive, administrative, or office management support roles.</li><li>
Proven ability to manage executive calendars and coordinate multiple priorities.</li><li>
High school diploma or equivalent required (proof of education must be provided).</li><li>
Exceptional written and verbal communication skills.</li><li>
Strong organizational skills and a high level of attention to detail.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.</li></ul><h2 class="jobSectionHeader">
Desired Qualifications:</h2><ul><li>
Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred.</li><li>
Experience supporting senior executives or working in a healthcare or corporate environment is an asset.</li><li>
Ability to work both independently and collaboratively as part of a team.</li><li>
Professional demeanor with a proactive and solution-oriented mindset.</li></ul><h2 class="jobSectionHeader">
Compensation and Work Details:</h2><ul><li>
Schedule: Monday through Friday, 8-hour shifts</li><li>
Contract Duration: 3-month assignment</li><li>
Location: On-site in Irving, TX</li></ul>
#Workwolf</div>

Executive Assistant II

CHRISTUS Health

<div>Description 
Summary:
The Executive Assistant Senior is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicated below. The Executive Assistant Senior handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive. The Executive Assistant Senior serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.
Responsibilities: 
<ul><li>Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
</li><li>Maintain executive&rsquo;s calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts. Prioritizes own time according to workload demands.
</li><li>Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs.
</li><li>Provides polite, courteous and professional reception and telephone service; tactfully determines nature and urgency of business; answers inquiries and resolves conflicts independently whenever possible using own judgment and knowledge of hospital operations; refers to appropriate person if necessary.
</li><li>Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring executive&rsquo;s signature; summarizes content if needed; provides necessary backup material for executive&rsquo;s review; offers advice or initiates reply if appropriate; and, coordinates follow-up as necessary.
</li><li>Composes correspondence requiring understanding of hospital operations and policies; researches and prepares special projects or presentations; initiates and maintains large and complex paper and electronic filing systems, develops method for organizing and retrieving information.
</li><li>Makes complex travel arrangements for individual executives or groups, authorizing airline travel, lodging, conference rooms, catering, audio-visual equipment.
</li><li>In the executive&rsquo;s absence, responds to requests for action or information; if necessary relays to the appropriate staff member; intercepts requests and helps implement action; ensures timely response; decides whether executive should be notified of important or emergency matters.
</li><li>Provides assistance and training to peers and subordinates on equipment, hospital policies and workplace standards. Supervises clerical support as needed.
</li><li>Demonstrates competence to perform assigned responsibilities in a manner that meets the population-specific and developmental needs of the members served by the department.
</li><li>Appropriately adapts assigned client assessment treatment, and/or care methods to accommodate the unique physical, psychosocial, cultural, age specific and other developmental needs of each client served.
</li><li>Takes personal responsibility to ensure compliance with all policies, procedures and standards as promulgated by state and federal agencies, the hospital, and other regulatory entities.
</li><li>Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties.
</li><li>Excellent communication skills and organization skills required.
</li><li>Performs other duties as assigned.</li></ul>
Job Requirements: 
Education/Skills
<ul><li>High School Diploma required.
</li></ul>Experience
<ul><li>5 years of experience in office and calendar management is required.
</li><li>Experience working in supported functions' work processes and environment is preferred.
</li><li>Experience coordinating and supporting the Executives&rsquo; multiple projects and schedules.
</li><li>Experience booking travel arrangements both ahead of time and last minute.
</li></ul>Licenses, Registrations, or Certifications
<ul><li>Certified Administrative Professional (CAP) certification preferred.</li></ul>
<ul><li>Professional Administrative Certification of Excellence (PACE) is preferred.</li></ul> 

Work Schedule: 
5 Days - 8 Hours
Work Type: 
Full Time</div>

Executive Assistant Senior - Risk Finance

OPCO Skilled Management

<div>We are seeking a highly organized and proactive Executive Assistant to support multiple executives while also managing day-to-day office operations. This position requires someone who thrives in a fast-paced environment, demonstrates initiative, and possesses strong analytical and communication skills. The ideal candidate is tech-savvy, excels in calendar and time management, and has experience generating reports and interpreting business trends using Excel.

Key Responsibilities
<ul>
<li>Manage and coordinate calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Serve as the primary point of contact for internal and external stakeholders on behalf of the executive team.</li>
<li>Monitor, prioritize, and respond to emails and communication on behalf of executives as appropriate.</li>
<li>Create, compile, and analyze reports; summarize data and identify trends to support strategic decisions.</li>
<li>Maintain a high level of confidentiality and discretion in all matters.</li>
<li>Oversee daily office operations including supply ordering, and facility maintenance.</li>
<li>Organize and support internal events, meetings, and outings.</li>
<li>Provide administrative support to projects and presentations, including formatting documents, preparing agendas, and tracking deadlines.</li>
<li>Remain accessible after regular hours for time-sensitive or urgent matters.</li>
</ul>
Qualifications
<ul>
<li>3+ years of experience supporting senior-level executives.</li>
<li>Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data visualization).</li>
<li>Exceptional organizational, multitasking, and time management skills.</li>
<li>Demonstrated experience creating and analyzing business reports.</li>
<li>Strong written and verbal communication skills.</li>
<li>Professional, polished, and reliable with a high degree of discretion.</li>
<li>Comfortable working independently and taking initiative.</li>
<li>Experience managing office operations or administrative teams is a plus.</li></ul></div>

Executive Assistant

Harmony Hearts Consulting

Full-Time Receptionist/Intake Coordinator (Temp-to-Hire) &ndash; Harmony Hearts Counseling (Irving, TX)Compensation: $20-25/hour &ndash; 1099 Contract Status: Temp-to-Hire (3-Month Evaluation Period) Schedule: 5 day work week /8 hours daily Work Type: In OfficeHarmony Hearts Counseling is seeking a reliable, compassionate, and highly organized Full-Time Receptionist to support our growing mental health practice. This is a Temp-to-Hire position, beginning as a 1099 contracted role for the first 90 days, with the opportunity for permanent hire and compensation renegotiation upon successful completion of the evaluation period.Experience with Noteable/ Checkpoint EHR is highly preferred; however, we are willing to train the right candidate who is eager to learn. Bilingual candidates are preferred but not required.Key Responsibilities<ul><li>Greet clients and create a welcoming, supportive environment</li><li>Answer phones promptly and professionally with excellent phone etiquette</li><li>Schedule and confirm appointments, maintain provider calendars, and coordinate meetings</li><li>Assist with new client intake, paperwork processing, and accurate documentation</li><li>Enter and update client information in the EHR system (Noteable/Checkpoint preferred)</li><li>Assist with prior authorizations and insurance coordination as needed</li><li>Maintain confidentiality and ensure HIPAA compliance</li><li>Support providers and administrative team with daily office operations</li><li>Maintain a clean, organized, and professional office environment</li><li>Upload, manage, and securely store medical records</li><li>Assist with email communication, client follow-ups, and office correspondence</li><li>Provide occasional remote administrative support when necessary</li><li>Professional Administrative Assistant</li></ul>Requirements<ul><li>Previous experience in a medical or mental health office preferred</li><li>Experience with Noteable / Checkpoint EHR preferred (or willingness to learn)</li><li>Strong communication and customer service skills</li><li>Professional phone etiquette</li><li>Ability to multitask and stay organized in a fast-paced environment</li><li>Attention to detail and reliability</li><li>Familiarity with prior authorizations and insurance processes is a plus</li><li>Ability to maintain confidentiality and professionalism at all times</li><li>Bilingual (English/Spanish) preferred but not required</li><li>Professional Administrative Assistant</li><li>CMBHS (Preferred but not required)</li><li>TMHP (Preferred but not required)</li><li>Prior Authorization experience</li><li>Microsoft Office knowledgeable</li></ul>Compensation<ul><li>$20-25/hour | 1099 Contract for first 90 days</li><li>Position will be evaluated for permanent hire and compensation renegotiation after 3 months</li></ul>Pay: $20.00 - $25.00 per hourEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office management: 1 year (Required)</li></ul>Work Location: In person

Office Administrator / Intake Coordinator

Las Colinas Association

<div>Accounting Assistant / Accounting Associate 
Las Colinas Association (LCA) &ndash; Irving, TX (In-Office Position &ndash; No Remote Work)
Position Summary 
The Las Colinas Association (LCA) is seeking a detail-oriented and reliable Accounting Assistant / Accounting Associate to support daily accounting operations and monthly financial reporting. This is a full-time, in-office role based in Irving, TX and requires regular, on-site presence.
This position is responsible for maintaining accurate financial records, performing balance sheet reconciliations, and supporting accounts receivable and cash application processes. The role also serves as a point of contact for member inquiries and requires strong communication skills and a customer-service mindset.
Essential Responsibilities<ul><li>
Perform monthly balance sheet reconciliations and resolve discrepancies</li><li>
Prepare and post journal entries</li><li>
Support accounts receivable processes, including applying payments and researching account balances</li><li>
Assist with cash receipts processing across multiple payment platforms</li><li>
Maintain schedules and supporting documentation for monthly financial reporting</li><li>
Respond to member inquiries via phone and email regarding account balances and transactions</li><li>
Perform general administrative duties including filing, scanning, and document management</li><li>
Assist with special projects and other duties as assigned based on departmental needs</li></ul>
Qualifications &amp; Skills<ul><li>
Minimum of 2 years of bookkeeping or general accounting experience</li><li>
Strong understanding of basic accounting principles and reconciliations</li><li>
High level of accuracy and attention to detail</li><li>
Strong organizational and time management skills, with the ability to meet deadlines</li><li>
Effective verbal and written communication skills</li><li>
Proficiency in Microsoft Office, including Excel</li><li>
Experience with accounting systems; experience with Zoho Books or other Zoho applications is a plus</li><li>
Ability to prioritize tasks and adapt to changing priorities</li><li>
Professional demeanor with a strong commitment to customer service</li><li>
Ability to handle sensitive information with confidentiality and integrity</li><li>
Self-motivated with the ability to work both independently and as part of a team</li></ul>
Work Location Requirement 
This position is fully in-office at our Irving, TX location. Remote or hybrid work arrangements are not available. Applicants must be able to reliably commute to Irving, TX daily.</div>

Accounting Assistant

Explore 64+ Senior administrative assistant in Irving this May. Find roles across top companies and apply now to boost your career.