executive assistant

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dental assistant

executive admin assistant

executive secretary

senior administrative assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Senior Admin Assistant (Saudi National) to join our team!
What You&rsquo;ll Be Doing:
Office Administration and Support:
<ul><li>Provide comprehensive administrative support to project managers, engineers, and other team members.
</li><li>Manage incoming and outgoing correspondence, including email, courier, and hardcopy files.
</li><li>Maintain office supplies, equipment, and inventories to ensure efficient operations.
</li></ul>Document Control and Filing:
<ul><li>Organize, maintain, and update electronic and physical filing systems for project-related documents.
</li><li>Assist with the preparation, formatting, and archiving of reports, memos, and letters.
</li><li>Ensure confidentiality and proper version control of sensitive project documentation.
</li></ul>Scheduling and Meeting Coordination:
<ul><li>Schedule meetings, prepare agendas, and take minutes during departmental and project coordination meetings.
</li><li>Coordinate with internal and external stakeholders for meeting arrangements, site visits, and logistics.
</li><li>Track and follow up on assigned action items and deliverables.
</li></ul>Data Entry and Reporting:
<ul><li>Enter and update project data, personnel logs, timesheets, or attendance sheets as required.
</li><li>Generate simple reports and summaries as requested by project or admin leadership.
</li><li>Maintain databases, contact lists, and document logs.
</li></ul>Project Support and Communication:
<ul><li>Serve as a point of contact for administrative queries between departments or subcontractors.
</li><li>Distribute circulars, safety bulletins, and memos to ensure communication flow across site offices.
</li><li>Assist with onboarding processes for new team members, including documentation and ID issuance.
</li></ul>Compliance and Recordkeeping:
<ul><li>Ensure administrative activities comply with company procedures and project standards.
</li><li>Support audits and inspections by providing requested documentation and records.
</li><li>Track and manage document expiry dates (e.g., permits, licenses, IDs).
</li></ul>What Required Skills You&rsquo;ll Bring:
<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
</li></ul><ul><li>Experience:
<ul><li>2 years of administrative experience in construction, engineering, or infrastructure projects.
</li><li>Familiarity with working in a fast-paced project or site environment.
</li></ul></li></ul><ul><li>Skills &amp; Knowledge:
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
</li><li>Strong organizational, time management, and multitasking abilities.
</li><li>Good communication and interpersonal skills.
</li><li>High attention to detail and accuracy in data entry and document handling.
</li><li>Ability to handle confidential information with professionalism.
</li></ul></li></ul>What Desired Skills You&rsquo;ll Bring:
<ul><li>Experience with document control systems or project management platforms (e.g., Aconex, Procore, or SharePoint).
</li><li>Knowledge of construction site protocols or airport project environments.
</li><li>Basic understanding of project terminology and workflow.
</li><li>Ability to work flexible hours or shifts, if needed.
</li><li>Fluency in English and additional languages is a plus.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Senior Admin Assistant (Saudi National)

joulat

We are seeking a highly experienced Administrative Coordinator to join our team and ensure efficient management of administrative operations.Responsibilities:<ul><li>Coordinate and oversee daily administrative operations across departments.</li><li>Manage schedules, meetings, and prepare executive reports.</li><li>Handle official correspondence and maintain records.</li><li>Support senior management in planning and decision implementation.</li><li>Follow up on contracts and communications with partners and vendors.</li><li>Supervise office tasks and ensure compliance with company policies.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 5 years of proven experience in administrative coordination or executive assistance.</li><li>Strong organizational, planning, and time-management skills.</li><li>Proficiency in MS Office and modern office systems.</li><li>Excellent communication skills in both Arabic and English.</li><li>Leadership personality with problem-solving and decision-making abilities.</li></ul>Job Type: Full-time

Senior Administrative Coordinator

EVA Pharma

<div>Join EVA Pharma, a leading pharmaceutical company dedicated to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are committed to fostering a supportive and innovative environment for our team members. 
Job Summary 
We are seeking a passionate and talented Senior Administration Professional to oversee and lead administrative operations at the factory, ensuring effective office management, employee services, and compliance with company policies to support business continuity.
The ideal candidate will contribute to our mission of enhancing human health and well-being, ensuring that we meet the highest standards of excellence in our industry.
<h3 class="jobSectionHeader">Key Responsibilities</h3><ul>
<li>Supervise and manage administrative services including office management, security, and facility operations.</li>
<li>Develop and implement policies and procedures to improve administrative efficiency.</li>
<li>Coordinate with HR, finance, and other departments to support daily operations.</li>
<li>Manage vendor relationships and oversee contracts related to admin services.</li>
<li>Prepare and monitor administrative budgets and cost controls.</li>
<li>Ensure compliance with corporate standards and local regulations.</li>
</ul>Requirements<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>8-10 years of experience in administration, preferably in manufacturing or industrial environments.</li>
<li>Saudi Market Experience is a Must</li>
<li>Strong leadership and organizational skills.</li>
<li>Proven ability to manage budgets, vendors, and contracts.</li>
<li>Excellent problem-solving and communication skills.</li></ul></div>

Senior Administration Professional

<div>Join EVA Pharma, a leading pharmaceutical company dedicated to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are committed to fostering a supportive and innovative environment for our team members. 
Job Summary 
We are seeking a passionate and talented Senior Administration Specialist to support administrative operations through efficient handling of office management tasks, employee services, and compliance processes to ensure smooth factory operations.
The ideal candidate will contribute to our mission of enhancing human health and well-being, 
ensuring that we meet the highest standards of excellence in our industry.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Handle daily administrative activities including office facilities, services, and supplies.</li>
<li>Coordinate with internal teams to support HR, finance, and operations requirements.</li>
<li>Manage documentation, records, and reports related to administration.</li>
<li>Support vendor management and follow up on contracts and services.</li>
<li>Assist in monitoring administrative expenses and cost-saving initiatives.</li>
<li>Ensure compliance with company policies and local regulations.</li>
</ul>Requirements<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related discipline.</li>
<li>3&ndash;5 years of experience in administration, preferably in industrial/manufacturing.</li>
<li>Saudi Market Experience is a Must</li>
<li>Strong organizational and multitasking skills.</li>
<li>Good communication and vendor coordination abilities.</li>
<li>Proficiency in MS Office and administrative tools.</li></ul></div>

Senior Administration Specialist

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in the Executive Secretary to the Board of Directors role with a financial background for a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Manage and oversee the complete investment portfolio of the company.</li><li>
Support senior executives in strategic investment decisions and project follow-up.</li><li>
Handle and organize business and financial files related to executives and the Board of Directors.</li><li>
Provide administrative and executive support to ensure smooth decision-making processes.</li><li>
Coordinate and monitor ongoing projects, ensuring timely progress and reporting.</li><li>
Prepare and present reports, proposals, and investment updates to management.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Finance, Business Administration, Economics, or a related field.</li><li>
Proven 5-7 years experience as an Executive Secretary to senior management or as Personal Assistant with a financial focus.</li><li>
Strong knowledge of investment management, business projects, and financial administration.</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong communication skills in English and Arabic (both written and verbal preferred).</li><li>
High level of confidentiality, professionalism, and attention to detail.</li></ul></div>

Executive Secretary - Investment & Project Management | Saudi Arabia

POWER-tek Global Inc.

We are seeking a reliable and detail-oriented Saudi National to join our team as an Administrative Assistant. The ideal candidate will provide essential administrative and operational support, ensuring smooth day-to-day business operations. This role involves handling company documentation, coordinating with government and private offices, and assisting with compliance requirements.Flexible hours and work from home also possible.Key Responsibilities<ul><li>Maintain and organize company files, records, and documentation.</li><li>Visit company customers, government and private offices (e.g., MISA, Chamber of Commerce, banks) for official tasks.</li><li>Track and manage renewals of company registrations and licenses, including CR, MISA, and Chamber of Commerce.</li><li>Support the management in obtaining necessary authorizations and approvals.</li><li>Coordinate with internal and external stakeholders for administrative requirements.</li><li>Handle correspondence and prepare simple reports when required.</li><li>Assist with office errands and administrative tasks as assigned.</li></ul>Requirements<ul><li>Saudi Nationality &ndash; Mandatory.</li><li>1&ndash;2 years of experience in administrative or office support roles (fresh graduates with good communication skills will also be considered).</li><li>Good understanding of Saudi government procedures and portals (MISA, Chamber, etc.) is an advantage.</li><li>Hands on use of of MS Office (Word, Excel, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently and manage multiple tasks.</li><li>Valid Saudi driving license preferred.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>Opportunities for growth and professional development.</li><li>Supportive and collaborative work environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li><li>How's your expected compensation for this role in Riyals?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or office support roles: 1 year (Preferred)</li></ul>Location:<ul><li>Riyadh (Preferred)</li></ul>

Administrative Assistant (Saudi National)

Astek Middle East

<div>
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Riyadh, KSA (Onsite)
 
 
 
 Contract:
 
 1 Year (Extendable)
 
 
 
 Position Overview:
 
 
 
 We are looking for a dynamic and proactive
 
 Assistant Coordinator
 
 to support our client&rsquo;s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Provide support to employees by addressing concerns and ensuring a positive work environment
 
 
 &bull; Review and verify invoices for accuracy and completeness
 
 
 &bull; Coordinate internally to follow up on tasks and ensure timely execution
 
 
 &bull; Manage the CTO&rsquo;s calendar, schedule meetings, and arrange events
 
 
 &bull; Maintain strong relationships with vendors and ensure effective communication and follow-up
 
 
 
 Qualifications:
 
 
 
 &bull; Minimum 1 year of experience in a similar administrative or coordination role
 
 
 &bull; Excellent command of English (written and verbal)
 
 
 &bull; Strong interpersonal and communication skills
 
 
 &bull; Demonstrated ability to take initiative and work effectively in a fast-paced environment
 
 
 &bull; Proficient in handling multiple tasks and setting priorities
 
 
 
 Soft Skills:
 
 
 
 &bull; Outgoing and confident personality
 
 
 &bull; Ability to engage and collaborate with cross-functional teams
 
 
 &bull; Professional, proactive, and detail-oriented
 
</div>

Executive Assistant

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