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administrative affairs manager Jobs in Riyadh

administrative affairs manager

senior administrative assistant

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Walter P Moore

<div>
 
 Responsibilities
 
 
 
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 
 Administrative Assistant
 
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 
 
 In this role, the Administrative Assistant will provide support such as:
 
 
 <ul>
 <li>
 Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
 </li>
 <li>
 Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
 </li>
 <li>
 General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
 </li>
 <li>
 Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
 </li>
 <li>
 Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
 </li>
 <li>
 Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
 </li>
 <li>
 Perform other duties as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 
 
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 
 
 <ul>
 <li>
 Saudi National
 </li>
 <li>
 Excellent verbal and written communication skills with staff, management, and clients.
 </li>
 <li>
 Fluent in both Arabic and English (speaking, writing)
 </li>
 <li>
 Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
 </li>
 <li>
 Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
 </li>
 <li>
 Proven competence in managing all administrative activities and needs of a small office environment.
 </li>
 <li>
 A/E/C industry experience and knowledge a plus.
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Discrete, dependable and conscientious
 </li>
 <li>
 Excellent inter-personal skills
 </li>
 <li>
 Proactive
 </li>
 <li>
 Client-service oriented
 
 
 </li>
 </ul>
 Physical presence in the office is required
 
 
 
 Overview
 
 
 
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>

GT Medical

<div>
 
 The
 
 Administrative Assistant
 
 plays a key role in ensuring the smooth operation of the office and supporting the organization&rsquo;s administrative and operational needs. This role involves managing office logistics, procurement, compliance, and coordination of daily administrative tasks.
 
 
 
 
 
 
 
 
 🔹
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee building and equipment maintenance, ensuring all facilities are properly maintained.
 </li>
 <li>
 Manage procurement processes for materials, office supplies, and other operational needs, ensuring compliance with company policies, contracts, and approved procedures.
 </li>
 <li>
 Ensure compliance with health, safety, and workplace regulations.
 </li>
 <li>
 Maintain inventory and stock of office and operational supplies, monitoring usage and replenishment.
 </li>
 <li>
 Coordinate administrative and logistical support services, including maintenance, operational contracts, and other related tasks.
 </li>
 <li>
 Prepare reports, analyze information, and provide recommendations to support management decisions.
 </li>
 <li>
 Manage protocols for receiving and sending off guests, ensuring professional standards are maintained.
 </li>
 <li>
 Handle travel arrangements, including airline tickets, hotel bookings, and transportation services.
 </li>
 <li>
 Carry out any other administrative or operational tasks as required.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of 2&ndash;5 years in administration, or office management.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Skills and Competencies:
 
 
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to supervise staff and coordinate with multiple teams.
 </li>
 <li>
 Knowledge of procurement processes, inventory management, and office logistics.
 </li>
 <li>
 Ability to analyze data and prepare clear reports and recommendations.
 </li>
 </ul>
 
 
 
 
 GT Medical is a growing company on a valuable mission, and our employees are the most important asset to us. Join us today to contribute to our ongoing growth.
 
</div>

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through Manpower
 
 
 
 
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
 </li>
 <li>
 Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
 </li>
 <li>
 Handle confidential and time-sensitive materials and information appropriately.
 </li>
 <li>
 Coordinate projects in terms of timelines, updates, communication and documentation
 </li>
 </ul>
 
 
 Calendar and Travel Management:
 
 
 <ul>
 <li>
 Coordinate complex calendars, ensuring efficient scheduling across time zones.
 </li>
 <li>
 Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
 </li>
 </ul>
 
 
 Document Management:
 
 
 <ul>
 <li>
 Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Maintain organized records, filing systems, and shared documents to ensure accessibility.
 </li>
 </ul>
 
 
 Meeting Coordination:
 
 
 <ul>
 <li>
 Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
 </li>
 <li>
 Take minutes during meetings and follow up on action items as needed.
 </li>
 </ul>
 
 
 Office Operations Support:
 
 
 <ul>
 <li>
 Manage office supplies and liaise with vendors as required.
 </li>
 <li>
 Support event planning and logistics for team functions, training sessions, and workshops.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 Nationality:
 
 Saudi local.
 </li>
 <li>
 
 Experience:
 
 5-6 years of experience in administrative roles
 </li>
 <li>
 Proven experience supporting multiple leadership members is highly preferred.
 </li>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Project management/coordination exposure or experience will be a plus
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in Arabic and English, both written and verbal.
 </li>
 <li>
 Highly organized with the ability to manage multiple tasks and priorities.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 </ul>
 
 
</div>

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

لدله الصحية

<div><div><div><div><h4 class="jobSectionHeader">Senior Specialist - AdministrationFull Time</h4></div><div>
Posted On: Sunday, March 8th, 2026</div></div></div><div><div>
Description</div><div>
Job Purpose
To lead and support the planning and execution of patient engagement initiatives that foster meaningful interactions, enhance satisfaction, and promote a patient-centered culture across the hospital. Roles and Responsibilities Key Accountabilities Areas Key Activities Organizational Accountabilities:<ul><li>Ensure work is performed based on approved policies, processes, procedures, and instructions</li><li>Identify opportunities for continuous improvement of systems, processes and practices taking into account leading practices, cost reduction and productivity improvement</li><li>Ensure day-to-day activities are properly performed in line with policies and procedures</li><li>Follow-up on escalated cases/issues of subordinates to ensure they are closed efficiently and in a timely manner Functional Accountabilities:</li></ul>
 Design and implement patient engagement programs aligned with hospital strategy and patient experience goals
 Conduct advanced analysis of patient feedback and behavior to identify areas for improved communication and involvement
 Collaborate with clinical and support departments to co-create patient-centered processes and touchpoints
 Lead focus groups, advisory councils, and other patient involvement platforms to gather insights
 Support the development of educational materials and digital engagement content tailored to patient needs
 Monitor patient engagement KPIs and contribute to regular reporting for leadership
 Act as a liaison between patients and departments to ensure concerns and suggestions are addressed proactively
 Mentor junior staff and provide guidance on engagement tools, language, and patient interaction strategies
 Drive continuous improvement based on patient feedback, perception data, and best practices
 Ensure alignment with regulatory and accreditation standards related to patient rights and communication</div></div><div><div>
Requirements</div><div>
Key Contacts Key Internal Stakeholders Key External Stakeholders
 Operations and IT Teams
 Clinical Departments (Nursing, Physicians)
 Marketing and Communications
 Quality and Patient Safety Teams
 All staff
 Patients and Families
 Ministry of Health (MOH)
 Accreditation Bodies (e.g., CBAHI)
 Benchmarking and performance analytics vendors
Job Qualifications and Requirements Knowledge and Experience
 5&ndash;7 years of experience in patient engagement, experience, or healthcare communication
 Strong understanding of patient rights, engagement strategies, and experience measurement tools
 Familiarity with Saudi healthcare regulations and accreditation standards (e.g., CBAHI, JCI) Education and Certifications
 Bachelor&rsquo;s degree in Healthcare Administration, Communication, Psychology, or related field Skills
 Excellent interpersonal and communication skills
 Strong project management and facilitation abilities
 Data analysis and insight generation from surveys or patient feedback
 Proficiency in tools such as Excel, PowerPoint, and patient experience platforms
 Fluency in English and Arabic are a plus
 Empathetic, culturally sensitive, and service-oriented mindset Attitude
 Strong Work Ethic
 Dependability and Responsibility
 Possessing a Positive Attitude
 Adaptability
 Honesty and Integrity
 Self-Motivated
 Motivated to Grow and Learn
 Strong Self-Confidence Conditions
 This job description will become effective from the date signed by the employee.
 This job description shall be subject to periodic review and may be changed at any time, in consultation with the employee</div></div><div><div>
Summary</div><div><div><div><div>
Experience Required:</div><div><div>
5 year(s) minimum</div></div></div><div><div>
Career Level:</div><div><div>
Senior</div></div></div></div></div></div><div>
Languages</div></div>

Senior Specialist - AdministrationFull Time

NASCOM USSC

Office Assistant / Office ClerkLocation: Riyadh, Saudi ArabiaWe are looking for a reliable and organized Office Assistant / Office Clerk to support daily administrative and clerical operations. The ideal candidate must have strong Arabic and english language skills and basic office experience to assist in documentation, communication, and general office support tasks.Key Responsibilities:<ul><li>Perform general office assistant and clerical duties such as filing, documentation, and record keeping.</li><li>Handle office correspondence and assist with administrative tasks.</li><li>Communicate effectively with internal staff and external parties in Arabic and English.</li><li>Maintain and organize office files, records, and documents.</li><li>Assist management with day-to-day office operations.</li><li>Support coordination of office activities and ensure smooth workflow.</li></ul>Requirements:<ul><li>Higher Secondary School Certificate (mandatory).</li><li>Minimum 3 years of experience as an Office Assistant, Office Clerk, or in a similar administrative role.</li><li>Must have studied at an Islamic Institute and possess strong Arabic language skills (reading, writing, and speaking).</li><li>Arabic language certificate is mandatory.</li><li>Ability to communicate in both Arabic and English (mandatory).</li><li>Basic knowledge of office procedures and documentation handling.</li></ul>Skills &amp; Competencies:<ul><li>Good organizational and record-keeping skills.</li><li>Ability to work independently and manage routine office tasks.</li><li>Good communication and interpersonal skills.</li><li>Responsible, disciplined, and detail-oriented.</li></ul>Job Type: Full-timePay: ﷼1,100.00 - ﷼2,200.00 per monthWork Location: In person

Office Assistant - Male

Explore 631+ Senior administrative assistant in Riyadh this March. Find roles across top companies and apply now to boost your career.

631 senior administrative assistant jobs In Riyadh

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Administrator

Senior Specialist - AdministrationFull Time

Office Assistant - Male