executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

senior administrative assistant Jobs in New York

senior administrative assistant

senior executive administrative assistant

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of the Corporate Sector team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Executive Assistant in Corporate Sector, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities<ul><li>
Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities and skills<ul><li>
At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we&rsquo;re setting our businesses, clients, customers and employees up for success.</div>

Senior Executive Administrative Assistant

<div>JOB DESCRIPTION 
Become an integral part of Asset &amp; Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Executive Assistant in Asset &amp; Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities<ul><li>
Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities and skills<ul><li>
At least five years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan Asset &amp; Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.</div>

Lenmar Consulting Inc

<div>
 
 Title:
 
 Executive Administrative Assistant
 
 
 
 Location:
 
 New York, NY
 
 
 
 Duration:
 
 12-Month Contract
 
 
 
 Pay Rate:
 
 $50-$55/hour
 
 
 
 Overview
 
 
 
 We are seeking an experienced
 
 Executive Administrative Assistant
 
 to support senior leadership in a fast-paced environment. This role requires strong organizational, communication, and calendar management skills, along with the ability to coordinate meetings, travel, and executive communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex executive calendars and schedule meetings across multiple time zones.
 </li>
 <li>
 Coordinate internal, client, board, and regulatory meetings.
 </li>
 <li>
 Arrange domestic and international travel, including itineraries and expense reporting.
 </li>
 <li>
 Coordinate Microsoft Teams meetings and team-wide calls.
 </li>
 <li>
 Prepare presentations, emails, organization charts, and meeting materials.
 </li>
 <li>
 Organize departmental meetings, events, and town halls.
 </li>
 <li>
 Manage visitor logistics and support senior executives during visits.
 </li>
 <li>
 Maintain email distribution lists and handle incoming/outgoing communications.
 </li>
 <li>
 Assist with expense reports, document preparation, and administrative records.
 </li>
 <li>
 Support additional administrative tasks and projects as needed.
 
 
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 Microsoft Office Suite (especially Outlook)
 </li>
 <li>
 Microsoft Teams
 </li>
 <li>
 Concur (travel and expense management)
 </li>
 <li>
 Procurement and access management systems (e.g., iValua/MyPortal, MyIAM)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong calendar management and executive support experience.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Highly organized with strong attention to detail and time management.
 </li>
 <li>
 Ability to manage multiple priorities and work with senior stakeholders.
 </li>
 </ul>
</div>

Senior Executive Assistant

Taylor Hodson Staffing

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 New York, NY - Hybrid
 
 
 
 
 
 A leading global financial services firm is seeking a highly organized and discreet Executive Assistant to support senior executives. This role plays an important part in ensuring leadership operates efficiently by managing priorities, coordinating logistics, and maintaining seamless day-to-day administrative support in a fast-paced environment.
 
 
 This position is ideal for a polished Executive Assistant with several years of experience supporting senior leadership who thrives in a high-visibility role and can manage complex logistics while maintaining a composed, professional presence.
 
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Provide high-level administrative support to senior executives, managing priorities and ensuring efficient daily operations
 </li>
 <li>
 Act as a gatekeeper by managing calendars, scheduling meetings, and prioritizing requests across internal and external stakeholders
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries and logistical planning
 </li>
 <li>
 Prepare executives for meetings by organizing agendas, briefing materials, and relevant documentation
 </li>
 <li>
 Manage expense reporting with a high degree of accuracy and timeliness
 </li>
 <li>
 Handle inbound communications with professionalism and discretion, prioritizing requests and responding when appropriate
 </li>
 <li>
 Coordinate internal and external meetings involving senior leadership and key stakeholders
 </li>
 <li>
 Assist with preparation of presentations, briefing materials, and other executive-facing materials
 </li>
 <li>
 Track follow-ups, deadlines, and action items to ensure priorities are executed smoothly
 </li>
 <li>
 Support special projects and ad hoc initiatives as needed
 </li>
 <li>
 Maintain strict confidentiality while exercising sound judgment in a high-profile environment
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 4+ years of experience supporting senior executives, ideally within financial services, investment banking, or a similarly fast-paced professional environment
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Exceptional organizational skills with the ability to manage competing priorities and complex schedules
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Highly polished, discreet, and confident interacting with senior stakeholders
 </li>
 <li>
 Calm, professional demeanor with the ability to operate effectively under pressure
 </li>
 <li>
 Strong attention to detail and a proactive approach to anticipating executive needs
 </li>
 <li>
 Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
 </li>
 <li>
 Experience with expense management systems such as Workday is a plus
 </li>
 </ul>
 
 
</div>

Executive Assistant

N Y C District Council Carpenters Welfare Fund

<div>Job Posting: Executive Assistant 
Location: New York City 
Organization: New York City District Council of Carpenters Benefit Funds 
Employment Type: Full-Time &ndash; On Site 
Salary Range: $80,000 - $95,000 
Job Summary
The New York City District Council of Carpenters Benefit Funds is seeking a highly professional, proactive, and discreet Executive Assistant to provide strategic administrative support to the Executive Director and senior leadership team, including the Director of Finance and Director of Operations.
This role serves as a trusted partner to executive leadership and plays a critical role in ensuring organizational efficiency, executive effectiveness, and seamless internal and external communication.
The Executive Assistant reports directly to the Executive Director and operates with a high level of judgment, confidentiality, and initiative. 
Key Responsibilities<ul><li>
Provide high-level executive support to the Executive Director and senior leadership team.</li><li>
Manage complex and dynamic executive calendars, prioritizing sensitive matters and aligning scheduling with organizational priorities.</li><li>
Serve as a gatekeeper and liaison between leadership and internal/external stakeholders.</li><li>
Prepare, edit, and manage executive correspondence, presentations, reports, and meeting materials.</li><li>
Coordinate and support Board and Committee meetings, including logistics, materials preparation, and minutes.</li><li>
Oversee executive communications including reviewing incoming correspondence and routing appropriately.</li><li>
Coordinate travel arrangements, itineraries, and accommodations for executives and Trustees.</li><li>
Track action items and follow-ups to ensure leadership initiatives move forward.</li><li>
Support cross-functional projects and special initiatives led by senior leadership.</li><li>
Maintain confidentiality while handling sensitive organizational and personnel information.</li><li>
Assist with office operations, vendor coordination, and executive-level administrative processes.</li></ul> 
Required Skills &amp; Competencies<ul><li>
Exceptional organizational and time-management skills</li><li>
Strong written and verbal communication abilities</li><li>
Professional judgment and discretion in handling confidential matters</li><li>
Ability to anticipate executive needs and operate proactively</li><li>
Strong relationship-building and stakeholder management skills</li><li>
Advanced proficiency in Microsoft Office Suite and digital collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li></ul> 
Education &amp; Experience<ul><li>
Bachelor&rsquo;s Degree required (Business Administration or related field preferred)</li><li>
3&ndash;5 years of experience supporting senior executives or leadership teams</li><li>
Experience supporting Board-level activities strongly preferred</li></ul> 
Benefits
Benefits include:<ul><li>
Defined contribution retirement plan with generous employer contributions</li><li>
Family health coverage with no employee premium</li><li>
Dental and vision benefits</li><li>
Continuing education support</li><li>
Paid time off</li></ul> 
How to Apply
Please submit your resume to: 
resume2026@nyccbf.org 
Equal Opportunity Employer
The NYCDCC Benefit Funds are committed to Equal Employment Opportunity and prohibit discrimination on any protected basis under federal, state, or local law.
Reasonable accommodation is available for applicants during the hiring process. Requests may be submitted to resume2026@nyccbf.org.</div>

Gabriel&Co

Job Title: Executive Assistant to the CEOLocation: New York, NY (In-Office &ndash; 5 Days per Week)Company: Gabriel &amp; Co.Compensation Range: $90k to $110kAbout Gabriel &amp; Co.Gabriel &amp; Co. is a New York&ndash;based approachable luxury jewelry brand with a reputation for craftsmanship, innovation, and strong partnerships with independent retailers. As a vertically integrated company with global reach, we design, manufacture, and distribute fine jewelry collections that combine timeless elegance with modern design.Position OverviewGabriel &amp; Co. is seeking a highly organized, proactive, and polished Executive Assistant to the CEO to support the day-to-day operations of the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and projects, and serves as a trusted partner to senior leadership.The Executive Assistant will play a critical role in ensuring the CEO operates efficiently by managing professional and personal priorities, coordinating travel and logistics, supporting special projects, and serving as the primary host for visitors to the Gabriel &amp; Co. headquarters.This role requires strong attention to detail, exceptional communication skills, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s professional and personal calendar, including scheduling meetings, appointments, and events.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.</li><li>Prioritize and manage incoming requests to ensure the CEO&rsquo;s time is used effectively.</li><li>Prepare materials, presentations, and briefing documents for meetings.</li><li>Assist with follow-ups and coordination on key projects and initiatives led by the CEO.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Office &amp; Reception Management<ul><li>Serve as the first point of contact for visitors at Gabriel &amp; Co.&rsquo;s headquarters.</li><li>Manage the reception desk, greeting guests, coordinating meeting logistics, and ensuring a welcoming office environment.</li><li>Coordinate conference room scheduling and meeting setup.</li><li>Manage office logistics related to executive meetings and guests.</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between the CEO and internal teams, external partners, and clients.</li><li>Draft and manage professional correspondence on behalf of the CEO.</li><li>Ensure clear and timely communication across departments.</li><li>Track key action items and ensure follow-through on commitments.</li></ul>Personal &amp; Administrative Support<ul><li>Assist with personal scheduling, appointments, and travel logistics for the CEO as needed.</li><li>Support personal administrative tasks to ensure seamless coordination between professional and personal obligations.</li><li>Manage expense reporting and related administrative tasks.</li></ul>Qualifications<ul><li>5+ years of experience supporting a senior executive or CEO.</li><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities while maintaining attention to detail.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion and confidentiality.</li><li>Proactive mindset with the ability to anticipate needs.</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools.</li></ul>Pay: $90,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>senior executive/CEO executive assistant: 5 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

Opensity Solutions

<div>
 
 We are seeking an experienced
 
 Executive Assistant
 
 to provide high-level administrative and scheduling support to senior executives who frequently travel between New York and Abu Dhabi. This role requires exceptional organization, discretion, and flexibility, with a strong understanding of global time-zone coordination and executive priorities.
 
 
 The ideal candidate will serve as a trusted partner&mdash;anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations in a fast-paced, executive-facing environment.
 
 
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM (must support executives operating on Abu Dhabi time)
 
 
 
 Salary:
 
 $110,000 annually
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Scheduling Support
 
 
 <ul>
 <li>
 Manage complex executive calendars, prioritizing meetings based on urgency and business impact.
 </li>
 <li>
 Schedule meetings, events, trainings, offsites, and travel across multiple time zones, including Abu Dhabi.
 </li>
 <li>
 Book meeting rooms, external venues, and travel accommodations as needed.
 </li>
 <li>
 Register visitors using appropriate internal systems and ensure meeting logistics are prepared in advance.
 </li>
 <li>
 Prepare and distribute agendas, record meeting notes, and share minutes as requested by executives.
 </li>
 </ul>
 
 
 Document &amp; Information Management
 
 
 <ul>
 <li>
 Maintain accurate contact lists and organized filing systems.
 </li>
 <li>
 Handle confidential documents and sensitive information with the highest level of discretion.
 </li>
 <li>
 Prepare internal memos, correspondence, and documentation for executive review.
 </li>
 <li>
 Track unit expenditures and business expenses; maintain accurate records.
 </li>
 <li>
 Manage document signatures and maintain required records.
 </li>
 <li>
 Maintain a centralized contracts database and cross-check agreements with internal and external stakeholders.
 </li>
 </ul>
 
 
 Additional Support
 
 
 <ul>
 <li>
 Provide ad hoc administrative and operational support based on evolving team and business needs.
 </li>
 <li>
 Act as a key point of coordination between executives and internal and external stakeholders.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5&ndash;10 years of experience in an Executive Assistant or similar senior administrative role.
 </li>
 <li>
 Experience supporting senior leaders in fast-paced, global, or executive-facing environments.
 </li>
 <li>
 Proven ability to manage multiple priorities under time pressure.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strong organizational, prioritization, communication, and interpersonal skills.
 </li>
 <li>
 High level of integrity and discretion; trusted right-hand to executives.
 </li>
 <li>
 Customer-first mindset with a calm, professional demeanor.
 </li>
 <li>
 Strong relationship-building skills that enhance both personal and business success.
 </li>
 <li>
 Team-oriented, adaptable, and dependable under pressure.
 </li>
 <li>
 Positive attitude with a commitment to professional excellence and integrity.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
 
</div>

Explore 1362+ Senior executive administrative assistant in New York this March. Find roles across top companies and apply now to boost your career.

1362 senior executive administrative assistant jobs In New York

Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Senior Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to the CEO

Executive Assistant