administrative assistant (external agency staff)

executive assistant

administrative assistant Jobs in New York

administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

administrative assistant (new york, ny) Jobs in New York

administrative assistant (new york, ny)

senior executive assistant to founder hedge fund

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a multi-billion dollar hedge fund in New York City, seeks a razor-sharp Senior Executive Assistant to support their Founder. This is a unique opportunity spanning Executive Assistant, Personal Assistant, and operational support responsibilities. The role is intentionally designed to bring structure, clarity, and operational excellence to a dynamic professional and personal environment. The ideal candidate has supported senior executives in finance, consulting, investing, and/or public markets and will bring their strong operational mindset to the position.
 
 
 
 
 
 If you thrive in high-performance environments and are energized by a role that offers by ownership, complexity, and impact - this one is for you!
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own operational cadence and calendar management, maintaining a rolling 24&ndash;48 hour view of priorities, meetings, and deliverables to ensure seamless execution
 </li>
 <li>
 Prepare research materials, organize notes and data, capture meeting outcomes, and manage follow-ups to support investment workflows
 </li>
 <li>
 Ensure tight coordination across stakeholders and maintain forward momentum on key initiatives
 </li>
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 Design and implement scalable systems that support the Founder&rsquo;s time allocation, priorities, and decision-making
 </li>
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 Serve as an accountability partner, ensuring follow-through on agreed priorities and commitments
 </li>
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 Create and maintain clear, centralized views of projects, initiatives, and obligations
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 Bring structure and intentionality to personal and family scheduling, including children&rsquo;s activities, commitments, and travel logistics
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 Oversee high-level personal financial tracking (bills, payments, and related logistics)
 </li>
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 Research and manage &ldquo;life design&rdquo; initiatives, including travel planning, home projects, and systems that support a thoughtful and well-run household
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience in a high-performance finance environment (e.g., consulting, investing, operations, public markets)
 </li>
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 Experience supporting a senior executive in both a business &amp; personal capacity
 </li>
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 Systems-oriented and tech-savvy, with demonstrated ability to design and improve workflows
 </li>
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 Exceptional written and verbal communication skills
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 Strong project management and prioritization capabilities
 </li>
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 Naturally organized and process-driven
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 Ability to act as an accountability partner
 </li>
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 Thrives in intellectually rigorous, fast-paced settings
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 Navigates sensitive situations with maturity and tact
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Opportunity to act as a strategic partner to an impressive founder and build something amazing together!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 LOCATION:
 
 New York City (Onsite - Midtown)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $175k to 200k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
 
 
 
 
 
 *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
 
 
</div>

Senior Executive Assistant to Founder - Hedge Fund

OCR Alpha

<div>
 
 OCR are partnered with a leading global multi-billion AUM hedge fund, currently seeking a Credit Trading Assistant to join their New York office. Known for its high-performance culture and multi-strategy approach, the firm operates across major financial hubs in the US, Europe, and Asia.
 
 
 
 
 
 This is a front-office facing role focused on trade capture, trade booking, and T0 trade support, offering excellent visibility into the daily operations of a successful hedge fund. You will gain exposure to a broad range of credit products within a fast-paced and collaborative environment.
 
 
 
 
 
 The ideal candidate will have 2+ years of experience in a similar Trade Support/Trade Assistant within either a hedge fund or an investment bank. Prior experience within one of the following products is essential: High Yield Credit, loans, bonds, leveraged loans or Structured Credit.
 
 
 
 
 
 Compensation is highly competitive and includes an attractive annual bonus.
 
 
 
 
 
 Please apply for more information.
 
</div>

Credit Trade Assistant - Leading Global Hedge Fund

<div>
 
 OCR are partnered with a globally renowned, multi-strategy hedge fund which are currently expanding and looking to hire a talented individual for their high performing commodities division, to be based out of New York or Connecticut.
 
 
 
 
 
 The role will work closely with top energy traders, supporting across the full lifecycle of FTR/CRR and DART activity, including trade validation, reconciliation and ISO market settlements.
 
 
 
 
 
 The role will act as the primary operational point of contact for internal and external stakeholders, partnering closely with Risk and Valuations to ensure accurate P&amp;L attribution while maintaining robust data integrity within ETRM systems and driving process enhancements.
 
 
 
 
 
 This role is ideal for a commodities professional with 3+ years of experience that is looking to make the jump into a dynamic and high growth hedge fund environment.
 
 
 
 
 
 Compensation will be hugely competitive, including an attractive annual bonus and benefits.
 
 
 
 
 
 Please apply for more information.
 
</div>

Commodities Trade Support - Leading Hedge Fund

Jefferies LLC

<div>Equity Sales Analyst/Associate
Jefferies Group LLC, the largest independent, global, full-service investment banking and capital markets firm headquartered in the U.S. focused on serving clients for 60 years, is a leader in providing insight, expertise and execution to investors, companies and governments. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company.
Position: The Institutional Equity Hedge Fund Sales team is actively looking for a team member for the New York City office.
Responsibilities:
<ul><li>We are looking for a mid-level to junior salesperson to work with several senior salespeople on the institutional sales desk in New York. You will be working closely with salespeople that are focused on the largest hedge fund accounts.
</li><li>You will be engaged in account organization and maintenance including client contact information, client interaction tracking and research subscriptions.
</li><li>In addition, you will be helping clients with conferences, summits, corporate access and Equity Capital Market deals.
</li><li>This role will grow into writing up stock ideas and engaging with clients. We are looking for a self-starter who is motivated with high energy and a great attitude.
</li></ul>Qualifications:
<ul><li>Bachelor's Degree in a related field
</li><li>Ability to work under pressure with strong communication skills
</li><li>Good understanding/interest in finance and the capital markets(education, work experience or otherwise), and ability to socialize, sell and communicate with a large and diverse client base.
</li><li>Superb organizational skills
</li><li>Accuracy, thoroughness, and attention to detail in aspects of work product
</li><li>A resourceful self-starter, able to work autonomously and as team player
</li><li>Able to multitask efficiently and effectively
</li><li>Series 7 &amp; 63 licenses preferred but not required
</li></ul>At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.
Jefferies is an equal employment opportunity employer. We practice equal opportunity for all, and all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with qualified disabilities, as appropriate, under applicable law
New York, NY Full Time Salary Range of $100,000-$150,000.
#LI-DNI</div>

Equity Sales Analyst/Associate

Morgan Stanley

<div>
 
 Morgan Stanley Investment Management, together with its investment advisory affiliates, has more than 1,100+ investment professionals around the world and $1.5 Trillion AUM in assets under management or supervision as of September 30, 2021.
 
 
 
 
 
 Morgan Stanley Investment Management strives to provide outstanding long-term investment performance, service, and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations, and individuals worldwide.
 
 
 
 
 
 
 
 OVERVIEW:
 
 
 
 
 
 
 
 
 
 This position sits within the Hedge Fund Solutions Group (New York City office) and involves administrative support for a large team of investment professionals situated in the New York and West Conshohocken offices.
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Becoming familiar with all firm policies and procedures related to expenses and travel including monetary thresholds and required approvals
 
 
 &bull; Coordinating travel schedules, arrangements and agendas in preparation for on-site and off-site meetings, conferences and events
 
 
 &bull; Coordinating on-site client meetings, including room reservations, catering, day of logistics, etc.
 
 
 &bull; Submitting, maintaining and monitoring expense reports through Concur system to ensure timely settlement of expenses
 
 
 &bull; Processing external vendor payments through Smaart system
 
 
 &bull; Obtaining approvals for firm absorbed costs through internal MSMER system
 
 
 &bull; Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages.
 
 
 &bull; Use of excellent judgment with both internal and external clients
 
 
 &bull; Managing and maintaining the confidentiality of highly sensitive information as it relates to firm, staff, and clients
 
 
 &bull; Heavy calendar monitoring, management and scheduling
 
 
 &bull; Back-up coverage for administrative team colleague(s) during planned or unplanned absences from the office or as necessary
 
 
 &bull; Reviewing and prioritizing incoming emails and taking appropriate action. Performing related duties as assigned
 
 
 &bull; Ability to coordinate, and manage to completion, special projects as assigned
 
 
 &bull; Advanced experience in making domestic and international travel arrangements including procuring visas (with assistance from Brokerage travel desk), currency exchanges, arranging ground transportation, etc.
 
 
 &bull; Coordinating complex and extensive meeting schedules by previewing participant availability and proposing and adjusting days/times as needed
 
 
 &bull; Adept with working out travel logistics (e.g. planning real travel time between meetings, hotels and airports)
 
 
 &bull; Documentation Management including coordinating, streamlining and properly recording important documents and files
 
 
 &bull; Assist with onboarding and off boarding all employees (e.g. new hires including permanent, temporary employees and interns as well as those departing the Firm)
 
 
 &bull; Facilitating execution of legal documents to be signed by various officers
 
 
 &bull; Ad hoc project work
 
 
 
 
 
 
 Qualifications
 
 
 
 &bull; Prior administrative or related experience at the executive level is essential
 
 
 &bull; Flexible and proactive attitude with the willingness to take on new and ad hoc projects
 
 
 &bull; Highly service-oriented and detailed-oriented individual with the ability to work well both independently and collaboratively
 
 
 &bull; Highly trainable with ability to learn new, proprietary systems pretty quickly
 
 
 &bull; Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility including escalating matters where necessary
 
 
 &bull; Experience within a Financial Services environment preferred
 
 
 &bull; Excellent written, verbal, and interpersonal communication skills
 
 
 &bull; College degree mandatory
 
 
 &bull; Proficiency with all Microsoft Office software
 
 
 &bull; Adaptability to new challenges as the team and business complexity continues to evolve
 
 
 
</div>

Executive Assistant

MIO Partners

<div><div>MIO Partners Inc. (MIO) is a global, world-class investment and advisory institution with a decades-long track record of performance for our clients through multiple market cycles. Our team of approximately 250 people provides asset management and advisory services to current and former McKinsey employees. We manage more than $20 billion in assets across public and private markets. We are headquartered in New York City, with offices in Atlanta, Georgia; West Palm Beach, Florida; Germany; Hong Kong; Singapore; Spain; and the UK.

We provide objective advice on long-term wealth building and create distinctive investment products that deliver value relative to market-based benchmarks. We operate two core lines of business: (i) our advisory team provides advice, wealth planning, and retirement services to approximately 2500 individual clients, and (ii) our investments business consists of alpha-seeking alternative investment strategies across public and private markets.

A defining characteristic of our business is our perfect alignment with our clients. Our extraordinary mandate as a boutique investment and advisory firm, grounded in a core set of principles, enables us to create unique products and services while keeping our clients&rsquo; interests front and center.

Much of our success can be attributed to our insatiable intellectual curiosity. We seek to hire individuals who are passionate about our mission and values, and who always strive toward excellence. We care about fostering a culture of continual improvement, as individuals and as an organization, and are excited to work with individuals who have a similar growth mindset. We are proud to have a culture that promotes the highest ethical standards and investor-focused values, alongside a commitment to diversity and inclusivity and a highly collaborative work environment.

MIO (and related entities) is an independent, indirect, and wholly owned subsidiary of McKinsey &amp; Company.</div><div>
Position

MIO's Finance team is seeking a Senior Fund Accountant to join the group responsible for the accounting and administration of the various MIO Fund-of-Fund/Limited-Partner (FoF/LP) vehicles. This role will also provide opportunities to participate in special projects (new products, new system implementations/existing system upgrades, and various process improvements) and to gain exposure to the responsibilities of other groups within and outside of Finance.

 Primary responsibilities
<ul><li>Accounting and administration of FoF/LP vehicles</li>
<li>Booking and reconciliation of transactions across internal systems</li>
<li>Coordinating with the MIO Client Service team, third-party custodians, and fund managers to resolve investor account, cash, position, and market value breaks</li>
<li>Review month-end LP/PE pricing against third party manager estimates and/or statements</li>
<li>Reconciling month-end NAV reporting from fund administrators and resolving discrepancies</li>
<li>Preparation and review of year-end financial statements and tax work papers</li>
<li>Coordinating with auditors and fund administrator on year-end audit requests</li>
<li>Developing, improving, and implementing internal controls, policies, and procedures where necessary</li>
</ul>
Desired background
<ul>
<li>Bachelor&rsquo;s degree in accounting or finance</li>
<li>5+ years of experience in hedge fund accounting, reporting, and analysis, CPA a plus</li>
<li>Skilled in the processing and review of general ledger transactions related to investment and investor activity</li>
<li>Experience with various Management and Incentive Fee terms and calculations</li>
<li>Extensive experience working through an audit process and preparing audited financial statements</li>
<li>Knowledge of stocks, bonds, foreign currencies, exchange-traded and OTC derivatives, and private placements</li>
</ul>
 The successful candidate will possess:
<ul>
<li>A deep understanding of investment accounting principles and processes</li>
<li>The ability to work independently and in a team format, including collaboration with other functional areas of the organization</li>
<li>Attention to detail and time management skills, with adherence to strict deadlines, while ensuring a high-quality work output</li>
<li>Strong written and interpersonal communication skills, facilitating critical relationships with internal and external stakeholders of various seniority levels</li>
<li>Bring an entrepreneurial mindset with a focus on ownership, initiative, and continuous improvement</li>
<li>Strong technical skills, primarily within Excel and various accounting and reporting systems</li>
<li>Experience with Advent Geneva, Arcesium platform, and Duco software is a plus, but not required</li>
</ul>
*****************

Applicants must be authorized to work in the U.S. without the need for employer-sponsored work authorization, now or in the future.

MIO Partners, Inc. (MIO) is an equal opportunity employer. MIO will consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

MIO has adopted a flexible, hybrid model that supports a blend of in-office and remote work. Our office is in New York City.</div><div><div><div><div>
Certain US states require MIO Partners, Inc. to include a reasonable estimate of the salary range for this role. Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to an individual&rsquo;s assigned office location, experience, and expertise. Certain roles are also eligible for bonuses, subject to MIO&rsquo;s discretion and based on factors such as individual and/or organizational performance. Additionally, MIO offers a comprehensive benefits package, including medical, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement program, financial guidance, and paid time off.</div></div>
Base salary range
$135,000 - $135,000 USD</div></div><div>
MIO Partners, Inc. (MIO) is an equal opportunity employer. MIO will consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

We are committed to protecting your privacy. Please review our Applicant Privacy Policy for a detailed explanation of how we collect, use, and protect your personal information.</div></div>

Senior Fund Accountant New

Atlantic Group

<div>
 <ul>
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 Location: New York, NY
 </li>
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 Type: Perm (Contingency)
 </li>
 <li>
 Job #47959
 </li>
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 Salary: $100,000
 
 
 </li>
 </ul>
 
 Job Overview &ndash; Trade Operations Analyst/Associate (Hybrid)
 
 
 
 Compensation: $100,000 &ndash; $160,000/year + bonus
 
 
 Location: New York, NY
 
 
 Schedule: Monday to Friday (Hybrid)
 
 
 Atlantic Group is hiring a Trade Operations Analyst/Associate in New York, NY for our client. This hybrid role supports front-to-back trade operations across equities, derivatives, credit, fixed income, FX, and commodities, including trade capture, reconciliations, risk monitoring, and process automation. Ideal for a trade operations professional seeking broad asset exposure and hands-on operational impact.
 
 
 
 Responsibilities as the Trade Operations Analyst/Associate:
 
 
 
 <ul>
 <li>
 Trade Capture &amp; Booking: Process third-party trade executions across equities, derivatives, fixed income, FX, and commodities, ensuring accurate and timely booking.
 </li>
 <li>
 End-to-End Trade Lifecycle Support: Monitor trade flow including confirmations, settlements, and issue resolution across operational and risk workflows.
 </li>
 <li>
 Risk Monitoring &amp; Controls: Track trading policies, position limits, and operational controls while supporting daily risk reporting and exception escalation.
 </li>
 <li>
 Reconciliations &amp; Broker Coordination: Reconcile trades against broker records, investigate discrepancies, and support reconciliation automation initiatives.
 </li>
 <li>
 Derivative &amp; Reporting Support: Manage OTC confirmations and option lifecycle events while preparing operational and risk reports for investment and operations teams.
 
 
 </li>
 </ul>
 
 Qualifications for the Trade Operations Analyst/Associate:
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree in Finance, Accounting, Economics, Business, or a related field required.
 </li>
 <li>
 Experience: 3-6 years of trade, middle office, or investment operations experience within a hedge fund, investment bank, fund administrator, or asset manager.
 </li>
 <li>
 Professional Development: Progress toward CFA, MBA, or other relevant financial or technical certifications strongly preferred.
 </li>
 <li>
 Industry Knowledge: Strong understanding of trade lifecycle processes across multiple asset classes, including derivatives and OTC instruments.
 </li>
 <li>
 Technical Skills: Advanced Excel skills required, with experience working with trade capture systems, portfolio management platforms, or reconciliation tools preferred.
 </li>
 <li>
 Skills &amp; Attributes: Highly analytical, detail-oriented professional with strong problem-solving abilities, intellectual curiosity, and the ability to manage multiple priorities in a fast-paced investment environment.
 
 
 </li>
 </ul>
 
 Application Notice:
 
 Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
</div>

Trade Operations Analyst/Associate (Hybrid)

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