administrative assistant

executive assistant

administrative assistant 1 Jobs in Washington

administrative assistant 1

assistant human resources director Jobs in Washington

assistant human resources director

exec admin assistant (dc) Jobs in Washington

exec admin assistant (dc)

special assistant

Department of Human Services

<div><div><div><div>This position is located in the Department of Human Services (DHS), Office of the Director (OD). The mission of the D.C. Department of Human Services is to provide meaningful and equitable services, supports, and access to resources for District residents to realize their goals. The incumbent in this role serves as advisor to the Executive Official, having both internal and external responsibilities ranging from implementing the organization's strategic priorities to advising the Executive Official on controversial issues and matters having policy and programmatic impacts. The Special Assistant exercises a high degree of judgment in making major decisions regarding project priorities, and the order in which to accomplish them; and assuring that the organizational needs are met, and objectives and overall goals are achieved. 
About DHS
The mission of the DHS is to provide meaningful and equitable services, support, and access to resources for District residents to realize their goals. Our approach to preventing homelessness and supporting individuals and/or families experiencing homelessness is focused both on systems-level reforms and on the quality of the programs and supports within that system. These efforts include creating economic opportunity, making our neighborhoods safer, and providing more effective and efficient government services. 
Duties and Responsibilities
The Special Assistant develops and coordinates special assignments and projects. Studies, coordinates and recommends resolution of major short- and long-term management and operational problems, which have surfaced that are not systematic in nature. Oversees and coordinates management projects, ensuring that projects are carried out in a timely manner, and in accordance with established policies and procedures. Develops and/or facilitates improvement projects with objectives and tasks, establishes completion timelines, and monitors implementation.
The Special Assistant develops sources of information; identifies policy matters; coordinates and/or performs in-depth analyses of critical issues; analyzes the consequences of adopting various proposals and policies; and forecasts developments potentially affecting administrative services and activities. Develops options and alternatives; coordinates findings and recommendations with other interested/affected parties; and, as necessary, prepares and delivers written and oral presentations.
Qualifications and Education
Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.
Licenses and Certifications
None
Working Conditions/Environment
The work environment includes an office setting and the work area is adequately lighted, heated, and ventilated.
Other Significant Facts
Tour of Duty: Monday &ndash; Friday 8:30am to 5:00pm
Pay Plan, Series and Grade: CS-0301-14
Promotion Potential: No Known Promotion Potential
Duration of Appointment: Career Service Permanent
Collective Bargaining Unit: This position is not covered under a collective bargaining unit.
Position Designation: The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC personnel regulations, Suitability &ndash; Security.
Emergency Designation: This position has been designated as Emergency. Employees occupying positions designated as Emergency are required to:<ul><li>
Provide advice, recommendations, and/or specific functional support necessary for the continuity of operations during a declared emergency.</li><li>
Remain at their duty station, or alternate work location (approved by their supervisor), if activated, when a situation or condition occurs and results in early dismissal for nonessential/non-emergency employees.</li><li>
Report to their duty station, when activated, on time and as scheduled when a situation or condition occurs during non-work hours, and results in the late arrival or closing of District government offices for non-essential/non-emergency employees.</li><li>
Telework during a declared emergency, instead of remaining or reporting to his or her duty station, if directed by the agency head (or designee), supervisor or manager.</li><li>
Carry or wear their official District government ID card during the period of the declared emergency, if not teleworking.</li></ul>
Residency Preference: When claiming residency preference, you are required, and must agree in writing, to maintain bona-fide District residency for a period of seven (7) consecutive years from the effective date of employment. You will be required to present documents (proofs) to show District residency and failure to maintain bona-fide District residency for the seven-year (7 year) period will result in forfeiture of employment.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.</div></div></div></div>

Special Assistant

CeLeen LLC

<div>Description

CeLeen, an operating firm of Command Holdings, is seeking a Special Assistant to support the Department of State, Consular Affairs Office.

Responsibilities may include, but are not limited to:
<ul>
<li>Tracking memoranda and facilitating the clearance of substantive policy papers between CA offices, other Department Bureaus, and other agencies or government offices as appropriate.</li>
<li>Managing the continuous and smooth flow of information, such as cables, correspondence, briefing papers, and memoranda, to and from outside offices (Front Office, CA offices, external offices) and FPP subject matter experts, Division Chiefs, and leadership.</li>
<li>Ensuring that FPP leadership receives relevant information in a timely manner and is well-briefed on key issues.</li>
<li>Managing the internal and external clearance process for FPP-produced paper such as action memos, information memos, briefing checklists, Fraud Digest articles, document alerts, training materials, and other fraud prevention and integrity information.</li>
<li>Leveraging personal relationships and internal diplomacy skills to facilitate progress on FPP clearances and other endeavors.</li>
<li>Informing FPP leadership of the daily of the status of clearances and where they encounter excessive delays. Constructively problem-solves paths forward within FPP and with external partners.</li>
<li>Compiling weekly memoranda on consular issues for the Principal Deputy Assistant Secretary.</li>
<li>Ensuring self and others are informed and up to date on key CA events and issues, as well as the Director&rsquo;s calendar, and notifying and advising Director on the latest developments and matters that require urgent attention.</li>
<li>Reviewing and updating the FPP Special Assistant SOP and FPP welcome book.</li>
<li>Keeping FPP staff aware of Front Office and Department style and drafting preferences.</li>
<li>Correcting all communications to be consistent with Department drafting style guidelines.</li>
<li>Serving as FPP&rsquo;s SharePoint site expert and works to improve accessibility, archives, and functionality.</li>
<li>Directly maintaining, cleaning up, and managing the clearance queue, FPP team leaders site, and FPP admin site</li>
<li>Providing regular training and briefings on the use of SharePoint to manage paper flow to staff within and outside the Bureau.</li>
<li>Continually reviewing and updating manuals and standard operating procedures for FPP.</li>
<li>Ahead of online conference room events, activating the computer system and launching the online forum so that it is ready before the meeting starts.</li>
<li>Maintaining FPP Director&rsquo;s calendar: Scanning daily for daily, weekly, quarterly, and biannual conflicts. Proactively acting to resolve conflicts, seeking and acting on guidance for resolution when appropriate.</li>
</ul>
Anticipated salary range: $80,000-$100,000

Work Environment:
<ul>
<li>Ability to sit at a computer terminal for an extended period of time.</li>
<li>Ability to work in confined areas.</li>
</ul>
Physical Demands:
<ul>
<li>While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.</li>
<li>Employee is often required to sit and use their hands and fingers to operate a computer.</li>
<li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li>
</ul>
Travel:
<ul>
<li>0-10% / Occasional travel.</li>
</ul>
CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to the Human Resources Team.

CeLeen is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

CeLeen's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with the Human Resources Team.

Basic Requirements
<ul>
<li>Bachelor&rsquo;s Degree.</li>
<li>5+ years of experience as a management consultant or a high-level executive assistant.</li>
<li>Current, active Secret security clearance.</li>
<li>Demonstrated ability to coordinate multiple lines of communication from various organizations.</li>
<li>Expert organizational, communication, and writing skills; ability to draft strategic communications for multiple audiences.</li>
<li>Demonstrated proactive approach to problem-solving with strong decision-making capability.</li>
<li>Ability to plan, schedule, and conduct projects to improve the effectiveness and efficiency of work operations in a program or support setting.</li>
<li>Highly resourceful team-player, with the ability to also be extremely effective independently.</li>
<li>Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li>
<li>Forward looking thinker, who actively seeks opportunities and proposes solutions.</li>
<li>Excellent judgment and discretion.</li>
<li>Outstanding communication skills, influencing abilities, and client focus.</li>
<li>Professional proficiency in English is required.</li>
<li>Demonstrated proficiency in using all Microsoft Office applications.</li>
<li>Ability to access federal facilities in compliance with Real ID. More information about Real ID can be found here: https://www.dhs.gov/real-id/about-real-id and at https://www.tsa.gov/travel/security-screening/identification.</li>
<li>Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.</li>
</ul>
 Preferred Qualifications
<ul>
<li>Masters Degree.</li>
<li>Previous experience or knowledge of Consular Affairs and/or Department of State operations.</li>
<li>Experience with and knowledge of domestic and overseas consular operations.</li>
<li>Demonstrated ability to navigate Department of State document clearance process.</li>
<li>Knowledge of federal budget process and fee-funded organizations.</li></ul> 


Benefits

CeLeen offers a competitive benefits plan including:
<ul>
<li>Health, Dental, and Vision Insurance</li>
<li>Flexible Spending Accounts</li>
<li>Life and Disability Insurance</li>
<li>401(k)</li>
<li>Paid Time Off</li>
<li>Paid Holidays</li>
<li>Employee Assistance Program</li>
<li>Pet Insurance</li>
</ul>
<ul><li>Eligibility requirements apply</li></ul></div>

Johns Hopkins University

<div>We are seeking an Executive Assistant who will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements and special projects as needed. 
The newly announced School of Government and Public Policy, unveiled in October 2023, presents a pivotal opportunity for Johns Hopkins University to strengthen its footprint and engagement in the nation&rsquo;s capital. This initiative aims to serve society, train the next generation of public servants, drive data-informed government innovation, and confront the complex challenges facing today&rsquo;s policymakers. 
The person filling this position will be working in a start-up environment &ndash; creating processes and procedures, navigating unexpected obstacles, and adapting to change frequently. An agile mindset and flexible approach to daily responsibilities is needed as we define new ways of working within a well-established university. We are seeking a solution-focused person with a demonstrated ability to create new paths to achieve results. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate calendars and arrange meetings and events.</li><li>
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.</li><li>
Organize committees and meetings on behalf of the executive(s).</li><li>
Assume full responsibility and accountability for carrying out and completing special projects and assignments.</li><li>
Work closely with and interact regularly with high-level staff, officers, and special guests.</li><li>
Represent the executive(s) in appropriate circumstances within the scope of the position&rsquo;s responsibility.</li><li>
Schedule and prepare travel-related and other reimbursements as needed.</li><li>
Assist with files, letters, and preparation of departmental reports.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree.</li><li>
Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
Technical Qualifications &amp; Specialized Certifications<ul><li>
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.</li></ul> 
Classified Title: Executive Assistant 
Role/Level/Range: ATO 37.5/03/OG
 
Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30am-5pm 
FLSA Status: Non-Exempt 
Location: District of Columbia 
Department name: Staff
 
Personnel area: School of Government &amp; Policy</div>

Executive Assistant (School of Government and Policy)

HILLCREST CHILDREN CENTER

<div>Job Summary
Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides comprehensive support to the CEO, Board of Directors, and Executive Team. The incumbent serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Front Office. The Executive Assistant organizes and coordinates executive outreach and external relations efforts and overseas special projects. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a variety of activities. The position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Duties and Responsibilities:
<ul><li>Provide calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</li>
<li>Serve as liaison and provide support to the Board of Directors. Arrange and handle all logistics for board meetings and events; schedule meetings; draft agendas; and records meeting minutes.
</li><li>Complete a variety of administrative tasks to facilitate the CEO&rsquo;s ability to effectively lead the organization, including assisting with special projects; producing documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; maintaining contact lists; and completing expense and mileage reports.</li>
<li>Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response.</li>
<li>Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities and follow-up as appropriate. Anticipate CEO&rsquo;s needs in advance of meetings, conferences, etc.</li>
<li>Provide a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.</li>
</ul>
Education and Experience Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>5+ years of experience supporting C-Level Executives, preferably in a non-profit organization</li>
<li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms</li>
<li>Ability to design and edit graphic presentations and materials</li>
</ul>
Qualifications:
<ul><li>Executive support experience. Nonprofit board experience is a plus.</li>
<li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.</li>
<li>Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, and external partners.</li>
<li>Very strong verbal and written communication skills.</li>
<li>Demonstrated proactive approach to problem-solving with strong decision-making capability.</li>
<li>Ability to maintain a high level of integrity and discretion in handling confidential information.</li>
<li>Excellent judgement and emotional maturity are essential.</li>
</ul>
Benefits:
<ul><li>Medical, Dental, and Vision Insurance</li>
<li>401K Retirement and Life Insurance</li>
<li>Hybrid work schedule</li>
<li>2 weeks PTO</li>
<li>2 weeks Sick Leave</li>
<li>8 paid company holidays</li>
<li>Opportunities for professional development and growth</li>
<li>Employee Assistance Programs (EAP)</li></ul></div>

Executive Assistant

Virginia Department of Social Services

<div>The Rappahannock County Department of Social Services has an opportunity for the person who wants to be part of positive change in families and communities! We are looking for a Human Services Assistant II to be part of our energetic and committed team as we strive for the best outcomes possible for youth and families.
Rappahannock County is a rural county in the northern region of Virginia with a population of approximately 7,400. The agency office is in the town of Washington, Virginia, approximately 120 miles northwest of Richmond and 65 miles southwest of Washington, DC. The town is surrounded by the beautiful Blueridge Mountains and rolling farmlands.
As an agency, we believe in the power of the team, exercising creativity and commitment in meeting the needs of our clients and community, and growing our agency and ourselves. Work-Life harmony is an agency core value. The county also offers an excellent benefit package that includes participation in the Virginia Retirement System, employer paid life and disability insurance, paid holidays, annual leave and sick leave, and affordable options for medical, dental and vision insurance.
This is an on-site position with some work conducted in the field. Primary areas of responsibilities will be within family services programs.
Human Services Assistant II represents the full performance level in the occupational group for Human Services Assistants. Employees provide a variety of services while working in one or more program areas performing responsible administrative and technical work in support of agency clients. Human Services Assistant II is distinguished from Human Services Assistant III by the latter&rsquo;s serving as a screener and the initial point of contact for the clients seeking benefits and/or services . 
General Work Tasks:
<ul><li>Benefit Programs:
<ul><li>Operates various computer systems to conduct searches for initial applications, renewals and re-certification and/or to update information;
</li><li>Provides information and assists clients with completing applications, etc.;
</li><li>Answers incoming calls and responds to inquiries;
</li><li>Provides case management support;
</li><li>Prepares and mails correspondence;
</li><li>Provides information and referrals and verifies information as required for other community resources;
</li><li>Provides written and/or oral documentation regarding client contacts, verification letters, and other situations;
</li><li>Sets up case files, typing or labeling case files, and completing forms; and
</li><li>Assists in the preparation of periodic, special and other reports.
</li></ul></li><li>Family Services Programs:
<ul><li>Follows up with referrals to ancillary agencies;
</li><li>Provides services for identified client needs (i.e. identifies benefit needs and makes appropriate referrals);
</li><li>Documents client contact in appropriate record;
</li><li>Completes various forms;
</li><li>Updates information in various computer systems;
</li><li>Provides direct administrative support to Family Services Specialists such as transcription, typing, pulling files, ordering supplies, and creating forms;
</li><li>Researches and purges case records;
</li><li>Prepares and maintains manual and computer schedules/alerts;
</li><li>Provides training to staff on inputting data into social work systems;
</li><li>Conducts adoption searches via court records, library, agency files, Internet, city directory, and makes contact if a match is found;
</li><li>Transports family members and program participants to appointments;
</li><li>Mentors and supports the biological parents of foster care children as well as the children and foster families;
</li><li>Testifies in court when subpoenaed; and
</li>Acts as a liaison between Family Services Specialists and school representatives, etc 
<li>
 
</li></ul></li></ul>Knowledge, Skills, and Abilities:
Working knowledge of agency&rsquo;s computer systems and software; principles and processes for providing customer and personal services; human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; and mathematics. Some knowledge of regulations, policies, and procedures of the assigned program area as related to assisting the clients; may require some knowledge of counseling terminology and practices.
Skill in operating a variety of automated office equipment to include calculator, fax/copier; and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.
Demonstrated ability to read and interpret documents such as State and local policies and procedure manuals; prepare special reports and correspondence; communicate effectively both verbally and in writing; perform calculations; solve practical problems; interpret a variety of instructions furnished in written, oral, diagram, or schedule form; work well with others and resolve conflicts with employees, clients and citizens; effectively apply acquired knowledge of human behavior and social functioning; recognize basic needs of clients; exercise good judgment, tact and resourcefulness in meeting problems and situations; instruct clients in a variety of direct-care techniques; maintain confidential records and materials; plan, organize, and prioritize daily tasks; use correct spelling and basic grammar; and interview and elicit needed information from clients. 
Education and Experience:
 
High school diploma supplemented with post-secondary coursework in subjects such as social work, human services, gerontology, or one of the social or behavioral sciences, business or related field, and relevant work experience in public administrative support work OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. 
Special Requirements
 
Applicants will undergo a criminal history record check through the Central Criminal Records Exchange and a search of the Virginia Child Abuse Central Registry and may be subject to additional background checks including a DMV/driving record check, pre-employment drug screening, local agency checks, employment verification and references, verification of education (relevant to employment}, credit checks (relevant to employment), and other checks as determined necessary and appropriate to the position to be filled.
<ul><li>All offers of employment are contingent upon satisfactory results of the required checks and screenings.
</li><li>Employee must be willing to work in community emergency shelter in the event of a natural disaster or emergency, or work during unscheduled office closures if needed.
</li>Employee must be able to telework if necessary. 
<li>
 
</li></ul>Special Instructions to Applicants
Applications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed, or hand delivered applications will not be accepted. Applicants are encouraged to provide a complete list of relevant work experience and qualifications in the applicable sections of application. Selection of candidates for interviews is based upon the information contained in the application package.
Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand-delivered applications will not be accepted. Consideration for an interview is based solely on the information within the application and/or resume. Applicants are encouraged to provide a complete listing of relevant work experience and qualifications.</div>

Human Services Assistant II

<div>
 
 
 Administrative Assistant
 
 
 
 
 Full-Time | Hybrid in DC
 
 
 
 
 
 
 Our nonprofit client in Washington, DC is seeking a proactive and detail‑oriented Administrative Assistant to support daily office operations on a temporary basis. The ideal candidate brings strong communication skills, a polished and friendly demeanor, and the ability to balance multiple priorities in a fast‑paced, mission‑driven environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet guests, answer phones, and direct inquiries to the appropriate staff members.
 </li>
 <li>
 Provide general administrative assistance to organizational leadership, including scheduling, drafting correspondence, preparing documents, and managing calendars.
 </li>
 <li>
 Support the drafting and distribution of internal communications and meeting materials.
 </li>
 <li>
 Help maintain office supplies, equipment, and inventory; submit facilities requests when needed.
 </li>
 <li>
 Support daily office operations and serve as a resource for staff on basic administrative processes.
 </li>
 <li>
 Assist with data tracking or basic reporting needs, as assigned.
 </li>
 <li>
 Assist with planning and execution of internal meetings, board activities, staff gatherings, and special events.
 </li>
 <li>
 Coordinate room reservations, meeting setup/breakdown, catering needs, and event logistics.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor Degree preferred
 </li>
 <li>
 Internship or other administrative experience, preferably in a nonprofit or mission‑driven environment.
 </li>
 <li>
 Strong customer‑service orientation with exceptional verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite; experience with scheduling tools, SharePoint, or CRM systems is a plus.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Ability to multitask and manage competing priorities with professionalism and poise.
 </li>
 <li>
 Collaborative team player with a proactive, solutions‑focused mindset.
 </li>
 </ul>
 
 
 
 
 Apply to learn more today about this Administrative Assistant opportunity!
 
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
 
 https://www.lhh.com/us/en/candidate-privacy
 
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
 
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 
</div>

Administrative Assistant

TriWest Healthcare Alliance

<div><div><div><h2 class="jobSectionHeader">Profile</h2><div> 
<div><div>
</div>This position is onsite in Washington, D.C. 
Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position. 
Veterans, Reservists, Guardsmen and military family members are encouraged to apply! 
Job Summary
The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area. The EAA must demonstrate exceptional judgment, discretion, and organizational skills, along with strong initiative to manage a broad range of activities and projects. This position delivers proactive administrative, project management, and organizational support in a fast-paced environment, working with minimal supervision. It requires professionalism, flexibility, resourcefulness, efficiency, and meticulous attention to detail. The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. 
Education &amp; Experience<div>
Required: 
 
<ul><li>High school diploma or GED.</li><li>Minimum of 10 years of executive administrative support experience, including at least two years recently supporting a General Counsel or working in a legal office (in-house or government).</li><li>Demonstrated flexibility and ability to reprioritize tasks and schedules as necessary. Capable of handling multiple projects simultaneously in a timely manner.</li><li>Effective teamwork skills with proven commitment to executive support, maintaining confidentiality in handling sensitive information.</li><li>Advanced technical aptitude to troubleshoot and resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), and DocuSign.</li><li>Proven experience managing and prioritizing complex Outlook calendars, coordinating meetings, travel arrangements, and itineraries.</li><li>Strong organizational skills and meticulous attention to detail.</li><li>Exceptional grammar, writing, and communication abilities; skilled in proofreading, editing, and drafting correspondence.</li><li>Experience coordinating events, including Board of Trustees meetings and related activities.</li><li>U.S. Citizen</li><li>Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation</li></ul></div><div>
Preferred: 
 
<ul><li>Bachelor&rsquo;s degree in Business or a related field.</li><li>Five or more years of experience supporting a General Counsel or legal department (in-house or government).</li><li>Experience in a healthcare environment.</li><li>Knowledge of government programs (e.g., TRICARE, VA, Military Health System).</li><li>Prior military service, a plus.</li><li>Experience working in a high-profile, fast-paced setting, a plus.</li></ul></div> 
Key Responsibilities<ul><li>Manages daily administrative operations for the CCLO and other senior executives, including scheduling, appointments, travel coordination, calendar management, meetings, expense reports, and file maintenance.</li><li>Screens calls, greets visitors, and manages correspondence, safeguarding privileged and confidential materials. Responds to routine requests and assists with special inquiries as needed.</li><li>Plans and coordinates detailed travel itineraries, including flights, hotels, and ground transportation; prepares travel logs and expense reports.</li><li>Handles logistics for internal and external meetings, including setup and teardown.</li><li>Drafts, formats, and prepares business and personal correspondence.</li><li>Supports senior executives with special projects and written communications.</li><li>Maintains effective communication with the Assistant to the President and CEO to coordinate support within the D.C. executive team.</li><li>Conducts research and compiles information for reports and summaries as requested.</li><li>Serves as the primary point of contact for day-to-day facility-related matters in the D.C. office; ensures adequate office supplies and properly functioning equipment.</li></ul><div><ul><li> 
Coordinates onboarding for Executive Members and Consultants, ensuring IT setup, workspace preparation, introductions, and scheduling of initial meetings.</li><li>Performs other duties as assigned.</li><li>Regular and reliable attendance is required.</li></ul></div> 
Competencies
Communication / People Skills: Persuasive and adaptable communicator who listens actively, collaborates effectively, and works well under varying circumstances.
Computer Literacy: Functions effectively within a Microsoft-based environment, using Word, Outlook, the TriWest intranet, and department applications.
Coping / Flexibility: Adapts to various situations and individuals while maintaining professionalism and problem-solving focus.
Empathy / Customer Service: Demonstrates respect, patience, and understanding while maintaining a customer-focused approach.
Independent Thinking / Self-Initiative: Critical thinker who focuses on outcomes, works independently, and proactively identifies necessary resources to complete tasks.
Multi-Tasking / Time Management: Prioritizes and manages multiple tasks to meet shifting deadlines in a high-volume, high-pressure environment.
Organizational Skills: Effectively organizes people and tasks, adapts to shifting priorities, and manages within time constraints and available resources.
Team-Building / Team Player: Positively influences others, builds group commitment, and works collaboratively to achieve team success.
Technical Skills: Expertise in business and professional writing, research, data analysis, and customer service. Skilled in Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), VPN, Zoom, DocuSign, and standard office equipment. Exercises discretion and judgment in handling confidential or proprietary matters. 
Working Conditions<div>
Working Conditions: 
 
<ul><li>Availability to work outside regular business hours as needed.</li><li>Works in a standard office environment, with occasional travel required for offsite Board meetings and corporate events.</li><li>Extensive computer and telephone use with prolonged periods of sitting.</li></ul></div> 
TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $102,000 to $113,000 per year.
</div></div></div></div><div><div><h2 class="jobSectionHeader">
Company Overview</h2><div> 
<div><div>
</div>Taking Care of Our Nation&rsquo;s Heroes.
It&rsquo;s Who We Are. It&rsquo;s What We Do.
Do you have a passion for serving those who served?
Join the TriWest Healthcare Alliance Team! We&rsquo;re On a Mission to Serve&reg;!
Our job is to make sure that America&rsquo;s heroes get connected to health care in the community.
At TriWest Healthcare Alliance, we&rsquo;ve proudly been on that important mission since 1996. 

</div></div></div></div><div><div><h2 class="jobSectionHeader">
Benefits</h2><div> 
<div><div>
</div>We&rsquo;re more than just a health care company. We&rsquo;re passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:<ul><li>
Medical, Dental and Vision Coverage</li><li>
Paid time off</li><li>
401(k) Retirement Savings Plan (with matching)</li><li>
Short-term and long-term disability, basic life, and accidental death and dismemberment insurance</li><li>
Tuition reimbursement</li><li>
Paid volunteer time</li></ul> 

</div></div></div></div><div><div><h2 class="jobSectionHeader">
Equal Employment Opportunity</h2><div> 
<div><div>
</div>TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.</div></div></div></div></div>

Exec Admin Assistant (DC)

Explore 173+ Special assistant in Washington this April. Find roles across top companies and apply now to boost your career.

173 special assistant jobs In Washington

Special Assistant

Special Assistant

Executive Assistant (School of Government and Policy)

Executive Assistant

Human Services Assistant II

Administrative Assistant

Exec Admin Assistant (DC)