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job title: administrative assistant Jobs in Chicago

job title: administrative assistant

temporary school assistant

Chicago Public Schools

<div><div><b>Temporary School Assistant</b><div>
</div><b>
Job Number:</b> <b>P168034</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Mar 23, 2026, 12:20:12 PM</div><div><b>
Primary Location</b><b>:</b> Southwest Side-7651 S Homan Ave (Goode STEM Academy)</div><div></div><div><b>
Salary Range</b><b>:</b> $36,152.75 to $54,474.28</div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><div></div><p><b><br>
School Assistant - COVID Support</b></p>
<p><i>Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 340,000 students in more than 600 schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core principles are embedded within these commitments &ndash; student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.</i></p><br>
<p></p>
<p><b>Job Summary</b></p>
<p>Under the general direction of the school principal, and under the immediate supervision of a teacher holding a valid state certificate directly engaged in teaching subject matter or conducting activities, assists in the instruction of pupils; and performs related duties as required.</p><br>
<p></p>
<p><b>Essential Duties</b></p>
<ul><li>Assists in the supervision of students during lunchroom and playground activities.</li>
<li>Provides security functions within the school such as monitoring corridors and reviewing student identification cards</li>
<li>Assists students in understanding and completing classroom assignments</li>
<li>Assists teachers in preparing bulletin boards and displaying students work in classrooms</li>
<li>Operates photocopying and duplicating machines to reproduce educational materials; and operates audiovisual equipment</li>
<li>Assists in maintaining the orderly arrangement of classroom</li>
<li>Greets and directs visitors to appropriate areas of the school, consults with teachers regarding concerns of individual students.</li>
<li>Provides tutoring services to students under the supervision of the classroom teacher</li>
<li>Assists in collecting and grading students&rsquo; homework assignments and examination materials under the supervision of the classroom teacher;</li>
<li>Assists in supervising the loading and unloading of students on school busses</li>
<li>Assists in the receipt, processing, and issuance of new books under the supervision of the classroom teacher</li>
<li>Collects daily classroom absentee reports and contacts parents and guardians to verify causes of student absences; may assist elementary School teachers with wraps and toilet recesses as necessary</li>
<li>May assist in the Supervision of the school procedure to sell public transportation passes to students</li></ul><br>
<p>
</p><ul><li><b>Additional job responsibilities which support schools during the COVID-19 pandemic include:</b></li></ul>
<ul><li>Communicate with families of quarantined students, with a focus on helping ensure students and families know what to expect and how to access instruction;</li>
<li>Assist students and families with securing devices if needed, as well as accessing necessary online programs to receive instruction, and troubleshoot technology issues in coordination with appropriate school and district resources;</li>
<li>Coordinate logistical details of remote instruction for quarantined students, including educator schedules, Google Meets setup, and other needs;</li>
<li>As needed, provide supervision of in-person student learning while a teacher is teaching remotely when absent for COVID-related reasons;</li>
<li>Coordinate student COVID testing logistics at school, including but not limited:
<ul><li>Assist with scheduling test administration</li>
<li>Supervise students waiting for tests</li>
<li>Provide class coverage during staff testing</li>
<li>Promote testing consents to families</li>
</ul></li><li>Promote student and family vaccination opportunities at school:
<ul><li>Assist with parent reminders/notifications,</li>
<li>Assist with onsite mobile vaccination events,</li>
<li>Remind families of second dose appointments</li><br>
</ul></li></ul><p></p><p><b>Minimum Qualifications</b></p>
<ul><li>Graduation from high school (or G.E.D. equivalent) supplemented by six months experience in an educational setting, or an equivalent combination of training and experience.</li></ul><br>
<p>
</p><p><b>Knowledge, Skills, Abilities, and Other Characteristics</b></p>
<ul><li>Good knowledge of proper English grammar and spelling, basic knowledge of mathematics, knowledge of Chicago Public Schools rules and regulations.</li>
<li>Ability to work with and for school-aged children, ability to follow written and oral instructions</li>
<li>Ability to operate basic office equipment, ability to communicate effectively with the public.</li>
<li>Good oral and written communication skills, 800 reading skills, skill in operating audio-visual equipment and personal computers is highly desirable.</li></ul><br>
<p>
</p><p><b>Conditions of Employment</b></p>
<p>As a condition of employment with the Chicago Public Schools (CPS), employees are required to:</p>
<ul><li><b>Establish/Maintain Chicago Residency</b> - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.</li>
</ul><ul><li><b>Be Fully Vaccinated</b></li>
</ul>
<p>Employees are required to be fully vaccinated within 30 days of their hire date. Full vaccination is defined as at least two weeks after your second shot of a two-shot vaccination course, or at least two weeks after a one-shot vaccination course.</p><br>
<p></p>
<p>Updated 8/31/2021</p>
<p>Job Code 000462</p></div><div></div><div><div><br>
</div><div>
<b>Benefits</b>:
</div><div><b>Health &amp; Wellness: Your Care, Your Choice</b>
</div><div><i>CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</i>
</div><ul><li>Medical Plan Options
</li><li>Pharmacy
</li><li>Dental
</li><li>Vision
</li><li>Behavioral Health &amp; EAP
</li><li>Employee Wellness Program
</li></ul><div><b>Financial Security: Planning for Today and Tomorrow</b>
</div><div><i>We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</i>
</div><ul><li>Basic Life Insurance
</li><li>Life and Disability Insurance
</li><li>Pension Plans
</li><li>Supplemental Retirement Plans (403(b) and 457(b))
</li><li>Flexible Spending Accounts (FSAs)
</li><li>Spot Pet Insurance
</li></ul><div><b>Work-Life Balance: Supporting Your Personal and Professional Life</b>
</div><div><i>CPS values the well-being of its employees and offers competitive paid time off policies:</i>
</div><ul><li>Paid Leave
</li><li>Sick Leave
</li><li>Vacation Days
</li><li>Parental Leaves
</li><li>Short-Term Disability
</li><li>Religious Holidays
</li><li>Leaves
</li></ul><div><i>Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div></div></div>

Temporary School Assistant

Aspen Dental

<div><div><p>At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a <b>Dental Assistant</b>, you will have the opportunity to give back to communities and positively affect patients&rsquo; lives.</p></div><p></p><div><p><b>
Job Type:</b> Full Time</p><p><b>
Salary:</b> $21 - $25 / hour</p><p></p><p><b>
At Aspen Dental, We Put You First. We Offer:</b></p><ul><li>
A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match</li><li>
Career development and growth opportunities to support you at every stage of your career</li><li>
A fun and supportive culture that encourages collaboration and innovation</li><li>
Free Continuing Education (CE) through TAG U</li></ul><p></p><p><b>
How You&rsquo;ll Make a Difference:</b></p><p>
As a <b>Dental Assistant</b>, you will help support the clinical needs of the practice&rsquo;s patients and doctors. You will have the support and training you need to maximize your career potential and help make a difference in your community one smile at a time.</p><p></p><ul><li>
Assist during a variety of treatment procedures</li><li>
Take dental x-rays</li><li>
Set up and breakdown operatory post treatment</li><li>
Execute patient handoffs and monitors patient flow within the practice</li><li>
Manage infection control &ndash; prepare and sterilize instruments and equipment</li><li>
Educate patients on appropriate oral hygiene strategies to maintain good oral health</li><li>
Complete denture soft relines and manufacture temporary crowns</li><li>
Perform quality impressions and bite registrations</li><li>
Perform digital intraoral scans</li><li>
Support patient charting for doctors</li><li>
Perform various office tasks as necessary</li><li>
Collaborate with practice team to ensure optimum patient satisfaction</li></ul><p></p><p><b>
Qualifications:</b></p><ul><li>
Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds</li><li>
Commitment to ongoing learning and professional development</li><li>
Ability to work collaboratively with other members of the dental team to provide exceptional patient care</li><li>
High school diploma or equivalent</li><li>
Active license, registration, or permit as required by the state of practice; including x-ray certification if required</li></ul></div><p></p><div><i>
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.</i></div><p></p><div><div><div><div><p><i>
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability</i></p></div></div></div></div></div>

Dental Assistant

City Colleges of Chicago

<div><p><b>TEMPORARY- JANITOR FULL TIME - MID-SHIFT</b><br>
<br>
<b>OLIVE-HARVEY COLLEGE</b></p><p></p><p><br>
Consider joining Olive-Harvey College as a Temporary Janitor. Olive-Harvey College is looking for hardworking, dedicated janitor to perform janitorial work in and around the buildings. A successful janitor candidate will be responsible for the cleanliness, upkeep, and presentation of the campus facilities on our evening shift. The successful candidate will contribute to facility maintenance, will help to create a positive, welcoming environment, and will have a strong customer service focus, for students, faculty and staff.</p><p></p><p><b><br>
DUTIES &amp; RESPONSIBILITIES:</b></p><ul><li>
Dust all ledges, counter tops, files, office equipment, desk and walls.</li><li>
Dust mop all hard surfaces.</li><li>
Spot cleaning or complete washing of all walls, files, desk tops, office glass, partitions, doors, chairs, blackboards, mirrors, waste baskets and garbage cans, office machines and ash trays.</li><li>
Thorough cleaning of all bathroom fixtures and partitions.</li><li>
Polishing furniture.</li><li>
Metal polishing.</li><li>
Hosing and sweeping of sidewalks.</li><li>
Trash removal.</li><li>
Dismantling and cleaning of light fixtures.</li><li>
Operation of vacuum cleaners.</li><li>
Cleaning of Venetian blinds (washing &amp; vacuuming).</li><li>
Policing of facility and grounds (inside &amp; outside).</li><li>
Washing of exterior walls.</li><li>
Scraping of gum and other objects form hard surfaces and carpet.</li><li>
Spot cleaning furniture or carpet, but not more than 2 hours per day.</li><li>
Setting up and /or take down of chairs and tables.</li><li>
Wet mopping or spot mopping public corridors, washrooms, classrooms and any hard surfaces.</li><li>
Operation of compactors and /or balers.</li><li>
Maintenance of outside ground (raking, grass cutting, watering, garbage, etc.).</li><li>
Adheres to CCC Customer Service Excellence standards.</li><li>
Performs other duties as assigned.</li></ul><p><b>
QUALIFICATIONS:</b></p><ul><li>
Completion of a high school diploma or the equivalent preferred.</li><li>
Preference will be given to current temporary janitors at City Colleges of Chicago.</li><li><p>
Must be able to perform all duties listed above.</p><p></p><p><br>
 <b><i>Must be able to work mid-shift: Monday- Friday 11:00a.m. -7:30p.m.</i></b><br>
<br>
<i>Rate: $17.00/hour</i></p></li></ul><p></p><p><b><br>
Chicago residency is required for all full-time employees within six months of hire.</b><br>
<b>We are an equal opportunity and affirmative action employer.</b><br>
<b>Thank you for your interest in City Colleges!</b></p>
<div>TBD</div></div>

Janitor-Temporary

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

<div><div><b>Temporary School Clerk</b><div>
</div><b>
Job Number:</b> <b>P168198</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Apr 13, 2026, 4:40:31 PM</div><div><b>
Primary Location</b><b>:</b> West Side-3223 West Franklin Blvd (Westinghouse College Prep)</div><div></div><div><b>
Salary Range</b><b>:</b> $53,879.80 to $81,185.08</div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><div></div><div><br>
<div><b>
CLASS TITLE</b>: School Clerk I</div><br>
</div>
<div></div><div><b>CHARACTERISTICS OF THE CLASS</b>: Under the general direction of the school principal, performs any of several specialized clerical functions in a large public school facility, or performs a variety of responsible clerical functions in a small public school facility; and performs related duties as required.</div><br>
<div></div>
<div><b>ESSENTIAL FUNCTIONS</b>: Prepares and types a variety of original correspondence, memorandums, and reports using either a personal computer or typewriter, as directed by the school principal and/or the principal&rsquo;s designee; opens, sorts, and distributes incoming mail and school correspondence; serves as a receptionist and greets and directs visitors to appropriate staff; schedules appointments for school administrators; receives and places telephone calls for school personnel; responds to inquiries from students, parents and guardians and the general public concerning school operations and activities; maintains attendance records of students and staff; processes and prepares payrolls for school personnel, both manually and by operating computerized timekeeping and payroll equipment; maintains enrollment records and processes student transfers; maintains student history records; prepares and processes requisitions for the procurement of supplies, instructional materials, furniture, and equipment; maintains and monitors the school&rsquo;s petty cash and internal account ledgers; issues checks and prepares money for deposits; receives and compiles periodic reports involving payrolls, pupil attendance and enrollment, various funds and account ledgers; compiles and forwards student transcripts to appropriate parties; may take and transcribe dictation; may operate personal computers utilizing spreadsheet, database, or other software applications.</div><br>
<div></div>
<div><b>MINIMUM QUALIFICATIONS</b>:</div><br>
<div></div>
<div><b>Training and Experience</b>. Graduation from high school (or G.E.D. equivalent) supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors; or an equivalent combination of training and experience.</div><br>
<div></div><div><b>Knowledge, Abilities, and Skill</b>. General knowledge of modern clerical office methods, practices, and procedures; knowledge of common office machines and equipment.</div><br>
<div></div>
<div>Ability to apply general clerical office methods, practices, and procedures; ability to follow oral and written instructions; ability to type proficiently; ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public; ability to operate personal computers utilizing word processing, spreadsheet, and database software is highly desirable.</div><br>
<div></div>
<div>Good oral and written communication skills, good skill in basic mathematics, good interpersonal skills, good recordkeeping skills.</div><br>
<div></div>
<div><b>Physical Requirements</b>. Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.
</div><div>.</div></div><div></div><div><div><br>
</div><div>
<b>Benefits</b>:
</div><div><b>Health &amp; Wellness: Your Care, Your Choice</b>
</div><div><i>CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</i>
</div><ul><li>Medical Plan Options
</li><li>Pharmacy
</li><li>Dental
</li><li>Vision
</li><li>Behavioral Health &amp; EAP
</li><li>Employee Wellness Program
</li></ul><div><b>Financial Security: Planning for Today and Tomorrow</b>
</div><div><i>We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</i>
</div><ul><li>Basic Life Insurance
</li><li>Life and Disability Insurance
</li><li>Pension Plans
</li><li>Supplemental Retirement Plans (403(b) and 457(b))
</li><li>Flexible Spending Accounts (FSAs)
</li><li>Spot Pet Insurance
</li></ul><div><b>Work-Life Balance: Supporting Your Personal and Professional Life</b>
</div><div><i>CPS values the well-being of its employees and offers competitive paid time off policies:</i>
</div><ul><li>Paid Leave
</li><li>Sick Leave
</li><li>Vacation Days
</li><li>Parental Leaves
</li><li>Short-Term Disability
</li><li>Religious Holidays
</li><li>Leaves
</li></ul><div><i>Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div></div></div>

Temporary School Clerk

Circuit Court of Cook County, Illinois

<div><div>JOB TITLE: ADMISSIONS AND RELEASE SPECIALIST II - Admissions and Release Department</div>
DIVISON: RESIDENT ADVOCACY AND QUALITY OF LIFE<br>
LOCATION: JUVENILE TEMPORARY DETENTION CENTER<br>
 11OO S HAMILTON<br>
 CHICAGO, ILLINOIS 60612<br>
UNION STATUS: UNION/ASFCME 3696<br>
GRADE: 17<br>
SALARY: $73,134<br>
<br>
<b>Company Overview</b><br>
<br>
The Cook County Juvenile Temporary Detention Center (JTDC) provides safe and temporary housing for youth ages 10 &ndash; 18 with pending legal action in the Cook County Courts. The JTDC is dedicated to providing its youth with leadership, structured care, and supervision through a balanced approach of creative programming and services that teach responsibility, accountability, and sensitivity. Each member of the JTDC staff is actively encouraged and supported in pursuit of creative participation, personal well-being, and professional development.<br>
<br>
As the largest juvenile detention center in the nation, the facility contains five major departments and various offices consisting of 600+ employees who serve an average daily population of 280+ residents.<br>
<br>
The <b>Admission Release Specialist II</b> will lead or guide Admission Release Specialist I and provide advanced logistical support to the Admission/Release Department, which is responsible for the maintenance of records, reports and all admissions/release duties. They will also provide and promote a professional environment to subordinates, in addition to meeting the needs of facility visitors. This position entails exercising discretion, sound judgment, and personal initiative to determine and implement the proper action oriented approaches to routine situations related to the Admissions/Release Department daily activities. The Administrative Admission Release Specialist II is responsible for ensuring that appropriate resources, supplies and materials are available to Admission/Release Departmental staff. This position requires the ability to work various shifts, including nights, overnights, weekends, and holidays in a 24-hour facility.<br>
<br>
<b>Typical Duties</b><ul><li>
Reviews and assesses the completeness, accuracy, and overall quality of work performed by the Admission Release staff in the department.
</li><li>Communicates appropriately with members of the judicial system, outside community organizations, individuals and the public; maintain working relationships with these persons to support the work of the department; respond to all persons (including clients) with a high level of respect and professionalism.</li><li>
Reviews incoming Police and Court documents to determine if documents are sufficient to meet the requirements for detention/release of the resident into and from JTDC and contact the appropriate agency for corrections as needed.
</li><li>Acts as a liaison with court and other agencies, also address public relations concerns with a high level of professionalism.</li><li>
Reviews and summarizes the content of incoming correspondences and materials, with close attention to detail and addressing inconsistencies with the appropriate JTDC departments.
</li><li>Audits data entry and reports in the Resident Management Information System (RMIS) to confirm the accuracy, completeness, and overall quality of entered data<b> </b>and make the necessary corrections.</li><li>
Operating knowledge of designated systems (CFIVE, Odyssey, RMIS, etc.) to confirm accuracy/clarity of court documents.</li><li>
Ensures that the Admissions Board is reviewed daily for completion and accuracy; makes recommendations for corrections.</li><li>
Oversees the organization, security and maintenance of all department files/records according to JTDC policy and procedure.</li><li>
Plans and conducts regular Admissions/Release Department staff meetings as directed by Admission Release Director.</li><li>
Responsible for working admission/department; this will include, but is not limited to: following JTDC Policy and Procedure on admissions/release of residents, responding appropriately to questions from the public, and being exposed to residents being admitted and/or released from the facility.</li><li>
Creates and maintains files, makes copies and answers phone calls/messages and addresses them appropriately.</li><li>
Coordinates resident&rsquo;s transportation needs with the appropriate units (Sheriff Dept. or JTDC).</li><li>
Prepares routine and impromptu reports for Admission and Release Director.</li><li>
Ensures that staff members print and distribute daily reports for designated departments of JTDC and Juvenile Court.</li><li>
Maintains a high level of confidentiality and integrity in keeping resident&rsquo;s property secure according to policy; releases only the appropriate property to the resident or designated person.</li><li>
Good attention to multifarious detail; ability to audit and edit the daily/weekly lists (Court/Appointment list, Admission list, Release list, etc.).
</li><li>Fulfills the role of an Administrative Assistant II as needed.
</li><li>Performs other related duties as assigned.
</li></ul><i>The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee&rsquo;s normal line of work.</i><br>
<br>
<b>Minimum Qualifications</b><ul><li>
High School Diploma or G.E.D. test certificate required.
</li><li>Graduation from an accredited college or university with a Bachelor&rsquo;s Degree, preferably in relation to area of assignment <b>OR</b> an equivalent combination of education, training and professional work experience pursuant to acquiring the knowledge, skills and capabilities indicated herein preferred.
</li></ul><ul><li>United States citizenship.</li><li>
21 years of age at the time of application submission.</li></ul><i>
 The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications </i><i>should not</i><i> be viewed as expressing absolute employment or promotional standards, but as </i><i>general guidelines</i><i> that should be considered along with other job-related selection or promotional criteria</i>.<br>
<br>
<b>Knowledge, Skills, Abilities, and Other Characteristics</b><ul><li>
Ability to work cooperatively with administrative, supervisory, technical and professional personnel in the coordination or delivery of services as provided by the agency.</li><li>
Ability to acquire a thorough knowledge of specialized administrative procedures and regulations particular to area of assignment.</li><li>
Knowledge of good office management principles; knowledge of good supervisory and training techniques.</li><li>
Must maintain strict professionalism and confidentiality in dealing with sensitive information.</li><li>
Ability to make sound decisions and carry out programs affecting one&rsquo;s own work and the work of others in a changing work environment.</li><li>
Good communication skills; ability to exercise diplomacy, gather information from others and make inquiries; ability to convey information and explain or discuss office policy and procedures with others in person or by telephone.</li><li>
Skill in the application of complex instructions, written and verbal; ability to accurately relate such instructions in full or part to other administrative staff.</li><li>
Skill and proficiency in the operation of standard office equipment including the use of a keyboard as applied to the operation of computer systems as may be required based on area of assignment.</li><li>
Multi-tasks and performs well under pressure.</li></ul><ul><li>
Ability to effectively understand and communicate in English (verbally and in writing).</li><li>
Highly accountable, reliable, and prompt, with a strong work ethic.</li><li>
Demonstrates proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.</li><li>
Bilingual communication skills preferred.</li></ul><b>
Physical Requirements</b><br>
<b><i>[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements.]</i></b><ul><li>
Ability to sit at a desk for a large portion of the day.</li><li>
Extensive reaching, bending, and moving of objects up to 20 pounds to organize and place in files.</li><li>
May require periods of walking throughout the facility.</li><li>
May require periods of standing.</li><li>
Ability to effectively operate and utilize a computer.</li><li>
Must be able to work longer hours based on departmental needs.
</li></ul><b>Working Conditions</b><ul><li>
Interaction with the public, employees and residents.</li><li>
Exposure to resident behavior problems that may include physical acting out and require safe physical management skills.</li><li>
Exposure to various chemicals and cleaning solvents.</li><li>
Exposure to facility physical deficiencies and pests.</li><li>
Exposure to youths with various states of cleanliness and hygiene.</li><li>
Exposure to various health related conditions or residents of a communicable nature which requires precaution and adhering to medical instruction.</li><li>
Exposure to communicable diseases of youths.</li><li>
Open availability to work any shift at a 24-hour facility (includes evenings, nights, weekends, and holidays and ability to work overtime as directed).</li></ul><b>
Hiring Requirements</b><ul><li>
Illinois residency obtained within 90 days of date of hire.</li><li>
Pass a pre-employment drug screen and background check including but not limited to LEADS, CANTS, and professional references.</li><li>
A result of negative from the Illinois Department of Children and Family Services (DCFS) Child Abuse Registry.</li></ul><ul><li>
Must pass Prison Rape Elimination Act (PREA) screening requirements.
</li><li>Must be able to work any shift at a 24-hour facility (includes evenings, nights weekends and holidays)</li></ul><b>
Benefits Package</b><ul><li>
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.</li></ul><p><br>
Please apply by filling out the application at our Career Page.</p><b><br>
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER</b><br>
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.<br>
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</p><p>HOjgbCU2Au</p></div>

JTDC - Admissions and Release Specialist II

Henry Booth House

<p><b>Job Overview</b><br/>We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.</p><p><b>Duties and Responsibilities</b></p><ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul><p><b>Skills/ Core Competencies Required</b></p><ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul><p><b>Qualifications</b></p><ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul><p><b>Job Type: </b>Full-time</p><p><b>Ability to Commute:</b></p><ul><li>Chicago, IL 60616 (Preferred)</li></ul><p><b>Willingness to travel:</b></p><ul><li>50% (Preferred)</li></ul><p><b>Work Location:</b> In person - <b>Flexibility to work after hours and weekends as needed</b></p><p>Pay: From $65,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant to President/CEO and Facilities Supervisor

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