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administrative assistant (entry level)

virtual office assistant

Stratus Hydration, Inc.

<p><strong>Job Overview</strong><br /><br />Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated <strong>Remote Virtual Assistant</strong> to join our team on a <strong>full-time</strong> basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office.<br /><br /><strong>Position:</strong> Remote Virtual Assistant<br /><strong>Employment Type:</strong> Full-Time<br /><strong>Compensation:</strong> <strong>$34.00 - $36.00 USD per hour</strong><br /><br /><strong>Responsibilities</strong><br /><br />As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include:<br /><br />- Managing calendars, scheduling appointments, and coordinating meetings for senior staff.<br />- Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner.<br />- Preparing and organising documents, reports, and presentations.<br />- Performing data entry and maintaining company databases and filing systems.<br />- Assisting with basic social media tasks, such as scheduling posts and monitoring engagement.<br />- Conducting online research to support various company projects and initiatives.<br />- Providing general administrative support to help streamline our day-to-day operations.<br /><br /><strong>Qualifications</strong><br /><br />We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include:<br /><br />- Proven experience working as a Virtual Assistant or in a similar administrative role.<br />- Exceptional written and verbal communication skills.<br />- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />- Excellent organisational and time-management skills with the ability to prioritise tasks effectively.<br />- The ability to work independently with minimal supervision and a high degree of discretion.<br />- A reliable high-speed internet connection and a suitable home office setup.<br />- Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.</p>

Remote Virtual Assistant

Stello Products, Inc.

<p><strong>Virtual Assistant - Remote</strong><br /><br /><strong>Job Overview</strong><br />Stello Products, Inc., a leading sign manufacturer since 1959, is seeking a highly organised and proactive Virtual Assistant to join our team. This is a <strong>fully remote</strong>, <strong>full-time</strong> position. For over 60 years, we have been specialising in a wide range of high-quality signage solutions for the highway industry, municipalities, and personal use. The ideal candidate will be a self-motivated professional who can provide exceptional administrative and operational support, contributing directly to our long-standing commitment to quality and service. You will play a crucial role in ensuring our operations run smoothly and our clients receive the outstanding support they expect.<br /><br /><strong>Responsibilities</strong><br />• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling email correspondence.<br />• Serve as a key point of contact for customer enquiries, delivering prompt, professional, and helpful responses via email and phone.<br />• Assist with the processing of customer orders, tracking shipments, and maintaining accurate records.<br />• Prepare and format reports, presentations, and other important business documents.<br />• Maintain and update internal databases and customer relationship management (CRM) systems with accuracy.<br />• Conduct online research to support various business needs, such as identifying potential clients or sourcing materials.<br />• Perform other administrative tasks as required to support the efficiency of our team.<br /><br /><strong>Qualifications</strong><br />• Proven professional experience as a Virtual Assistant, Administrative Assistant, or in a similar role.<br />• Exceptional written and verbal communication skills with a professional demeanour.<br />• Strong organisational and time-management abilities, with a proven capacity to manage multiple priorities effectively.<br />• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />• Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams.<br />• The ability to work independently and take initiative with minimal supervision.<br />• A meticulous eye for detail and a proactive approach to problem-solving.<br />• High degree of discretion and a commitment to maintaining confidentiality.<br /><br /><strong>What We Offer</strong><br />• A competitive hourly wage of <strong>$20 - $30 USD</strong>, commensurate with your experience.<br />• The flexibility of a <strong>fully remote</strong> work environment.<br />• An opportunity to be an integral part of a stable, reputable company with a rich history of success and a strong commitment to its employees and customers.<br />• A supportive and professional team culture.</p>

Virtual Assistant - REMOTE

SHANKAR DISTILLERS

<p>We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide administrative and operational support to our team. In this work-from-home role, you will manage schedules, coordinate communications, organize documents, and assist with day-to-day administrative tasks to ensure efficient business operations. The ideal candidate is proactive, dependable, and able to work independently in a remote environment while maintaining a high level of professionalism.</p><h3><strong>Responsibilities</strong></h3><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and respond to emails, phone calls, and other business communications.</li><li>Prepare, edit, proofread, and distribute reports, presentations, and correspondence.</li><li>Maintain electronic filing systems and organize company documents.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate virtual meetings, prepare agendas, and record meeting notes when required.</li><li>Assist with travel arrangements, expense reports, and vendor communications as needed.</li><li>Monitor office supplies, subscriptions, and administrative resources.</li><li>Support managers and team members with special projects and administrative requests.</li><li>Maintain confidentiality of sensitive company and client information.</li></ul><h3><strong>Qualifications</strong></h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.</li><li>Previous experience as an administrative assistant, executive assistant, office assistant, or similar administrative role preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, multitasking, and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Reliable high-speed internet connection and a dedicated home office.</li></ul>

Remote Administrative Assistant Full-Time / Part-Time (Remote)

Aiden Auto

<p>We are looking for a highly organized and dependable Remote Administrative Assistant to provide administrative and clerical support to our team. In this work-from-home position, you will manage schedules, handle communications, organize files, and assist with daily administrative tasks to ensure smooth business operations. The ideal candidate is detail-oriented, self-motivated, and able to work independently in a remote environment.</p><h3><strong>Responsibilities:</strong></h3><ul><li>Answer emails, phone calls, and respond to customer inquiries professionally.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and organize documents, reports, and presentations.</li><li>Maintain digital filing systems and company records.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate meetings and prepare meeting agendas and notes.</li><li>Assist with travel arrangements and expense reporting when required.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support managers and team members with various administrative tasks.</li><li>Maintain confidentiality of sensitive company information.</li></ul><h3><strong>Qualifications:</strong></h3><ul><li>High school diploma or equivalent; associate's or bachelor's degree is a plus.</li><li>Previous administrative assistant, office assistant, or customer service experience preferred.</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to multitask and prioritize assignments effectively.</li><li>High attention to detail and accuracy.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul>

Administrative Assistant (Remote – Work From Home)

Dental Views

<div>Description:
<p><b>
Registered Dental Assistant Job Overview</b></p><p>
The Registered Dental Assistant performs a variety of dental assisting duties while promoting a safe and clean environment for providing quality dental care. These duties include, but are not limited to, assisting the doctors; communicating effectively with patients (or parents if the patient is a child); maintaining equipment and inventory; and following universal precautions, OSHA requirements, and dental board auxiliaries' regulations.</p>
Requirements:
<p><b>
Registered Dental Assistant Qualifications</b></p><ul><li>
 Knowledge of OSHA and HIPAA Compliance Standards required</li><li>
 Valid California Registered Dental Assistant license</li><li>
 Current Radiographic Certification required</li><li>
 Advanced knowledge and use of dental terminology preferred</li><li>
 CPR certification required</li><li>
 Infection Control certification required</li><li>
 Means to travel from one office to another, required as necessary</li><li>
 Vast knowledge of different types of dental procedures</li></ul><p><b>
Registered Dental Assistant Responsibilities and Duties</b></p><ul><li>
 Review charts daily to determine if everything has been documented and if the patient had all work done for which she/he was<br>
scheduled</li><li>
 Pack lab cases and send them out the same day</li><li>
 Check lab cases daily; ensure that patients are rescheduled when cases were expected but not received</li><li>
 Be available for filling in for back-office positions when the back is short of staff</li><li>
 Check to make sure rooms, equipment (including chair base), all clinical areas, etc. are cleaned daily</li><li>
 Clean, sterilize, and package dental instruments</li><li>
 Turn off all equipment nightly, including the vacuum, compressor, etc.</li><li>
 Attend and participate in staff meetings and team huddles</li><li>
 Other duties as assigned by the Office Manager, Regional Manager, and/or Dentists</li></ul><p><b>
Registered Dental Assistant Education</b></p><ul><li>
 Graduation from an accredited Dental Assisting School preferred</li></ul><p><b>
Registered Dental Assistant Experience</b></p><ul><li>
 At least 1 year of recent experience as a Registered Dental Assistant preferred. 1 year of</li><li>
 Dental Views experience may be considered</li></ul><p><b>
Benefits</b></p><p>
Dental Views offers Medical, Dental, Vision, 401K, Life Insurance, Supplemental Insurance, Vacation time, etc.</p></div>

Registered Dental Assistant

Tripalink

<div>
 <strong>
  Who We Are:
  <br/>
 </strong>
 Tripalink is the leading co-living and apartment rental platform that aims to redefine urban living. With a strong presence in major cities across the United States, we offer modern apartments designed to create a sense of community among residents.
 <br/>
 <br/>
 As the largest leasing company for student housing around USC with over 2,000 rooms for rent, we are committed to building a community that supports personal growth, celebrates diversity, and encourages excellence. Our team is dedicated to providing exceptional living experiences through cutting-edge technology and unparalleled customer service. If you're passionate about making a difference and eager to be part of a team that values creativity and teamwork, we invite you to explore our career opportunities and join us on our journey. See below for a summary for this position. Please note, job responsibilities may change from time to time based on business need.
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 <br/>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate closely with the Leasing and Marketing departments to follow up with all the leads generated from different channels
  </li>
  <li>
   Innovate and implement promotion strategies including but not limited to online/offline advertisements, (virtual) open house activities, and community succession activities
  </li>
  <li>
   Participate in innovation meetings to initiate the sales plan for different seasons with flexible strategies
  </li>
  <li>
   Get familiar with all of the properties and amenities offered to further develop a sales strategy
  </li>
  <li>
   Provide potential tenants with relevant information in regard to their requirements and budget in a timely manner
  </li>
  <li>
   Display properties for potential tenants in (virtual/field) tours and online communications (via phone call/video call) of facilities and available units
  </li>
  <li>
   Demonstrate a basic understanding of &ldquo;Landlord and Tenant Law&rdquo;, "Residential Real Estate Law" and related lawsuits; sends essential documents/notices/letters to tenants according to the requirement of time frame; responds and negotiates with tenants on specific terms and conditions
  </li>
  <li>
   Communicate with tenants for necessary paperwork (leases/contracts, agreements, statements, etc.) and support the Property Management team with the check-in/out processes, pre/post-inspection, and daily maintenance requests
  </li>
  <li>
   Perform other related duties as assigned
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A Bachelor degree or above is preferred
  </li>
  <li>
   1+ year's experience in sales, leasing, real estate, or related fields
  </li>
  <li>
   Familiarity with social media platforms operations (e.g. Facebook, Twitter, Craigslist, Instagram, etc.)
  </li>
  <li>
   Excellent communication, negotiation skills, and customer orientation
  </li>
  <li>
   Excellent capability in quick learning and pressure handing
  </li>
  <li>
   Knowledge of basic residential real estate law and practices
  </li>
  <li>
   Proven working experience as a leasing agent is preferred
  </li>
  <li>
   Proficiency in using MS Office (Excel, PPT, Word, etc.) and Google Suites
   <br/>
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


Leasing Consultant - USC Region

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<b>Salary &amp; Compensation</b>
<br>
<br>
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
<br>
<b>Qualifications</b><br>
<br>
<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<b>Education, Licenses, Certifications &amp; Personal Affiliations</b><br>
<br>
<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
<br>
<b>Special Conditions for Employment</b><br>
<br>
<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<b>Schedule</b>
<br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<b>Union/Policy Covered</b>
<br>
<br>
CX-Clerical &amp; Allied Services
<br>
<b>Complete Position Description</b>
<br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
<br><div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

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