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10353 - administrative (dispatcher) Jobs in Los Angeles

10353 - administrative (dispatcher)

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10353 administrative dispatcher

Motorola Solutions

<div><h2 class="jobSectionHeader"><b>Company Overview
</b></h2><p>At Motorola Solutions, we believe that everything starts with our people. We&rsquo;re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that&rsquo;s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.</p><br>
<h2 class="jobSectionHeader"><br>
<b>Department Overview
</b></h2>Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications &ndash; on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.
<br>
<br>
With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data
<br>
<br>
Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.
<h2 class="jobSectionHeader"><br>
<b>Job Description
</b></h2><p><i>Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of &ldquo; </i>Keeping Our Heroes Connected <i>&rdquo;?
</i></p><p></p><p><b>THE OPPORTUNITY
</b></p><p></p><p>Silvus is seeking an <b><i>Administrative Assistant for Legal and Compliance </i></b>who will report to the <i>Director of Legal. </i>The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment.</p><br>
<p></p><p>This position is based at Silvus Technologies&rsquo; headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.
</p><p></p><p>The following is a list of at least some of the current essential job functions of the position. Management may a <b>ssign or reassign duties and responsibilities at any time at its discretion.</b><b><br>
</b></p><p></p><p><b>ROLE AND RESPONSIBILITIES
</b></p><ul><li><p>Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
</p></li><li><p>Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
</p></li><li><p>Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
</p></li><li><p>Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.
</p></li><li><p>Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.
</p></li><li><p>Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.
</p></li><li><p>Perform other related duties of which the above are representative.
</p></li></ul><p></p><p><b>REQUIRED QUALIFICATIONS
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p>Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.
</p></li><li><p>Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.
</p></li><li><p>Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.
</p></li><li><p>Maintain confidentiality with sensitive information.
</p></li><li><p>Able to move quickly with a strong sense of urgency and ownership.
</p></li><li><p>Advanced proficiency in Google Workspace applications
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.
</b></p></li></ul><p></p><p><b>PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
</b></p><ul><li><p>Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume, detailed sensitive legal workflows.
</p></li><li><p>Ability to maintain and manage schedules: Tracking obligations, expirations and compliance documentation.
</p></li><li><p>Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.
</p></li><li><p>Ability to triage requests, prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.
</p></li></ul><p></p><p><b>WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
</b></p><ul><li><p>Office environment.
</p></li><li><p>Lift up to 20 lbs.</p><br>
</li></ul><p></p><p><b>COMPENSATION: </b>$31.25 - $36.06 / hourly
</p><p></p><p>The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate&rsquo;s experience and qualifications <b>.
</b></p><p></p><p><b>NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&amp;D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.
</b></p><p></p><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p><h2 class="jobSectionHeader"><br>
<b>Basic Requirements
</b></h2><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p></li></ul><h2 class="jobSectionHeader"><br>
<b>Travel Requirements
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Relocation Provided
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Position Type
</b></h2>Experienced
<h2 class="jobSectionHeader"><br>
<b>Referral Payment Plan
</b></h2>Yes
<p></p><p><b>Our U.S. Benefits include:
</b></p><ul><li><p>Incentive Bonus Plans</p>
</li><li><p>Medical, Dental, Vision benefits</p>
</li><li><p>401K with Company Match</p>
</li><li><p>10 Paid Holidays</p>
</li><li><p>Generous Paid Time Off Packages</p>
</li><li><p>Employee Stock Purchase Plan</p>
</li><li><p>Paid Parental &amp; Family Leave</p>
</li><li><p>and more!</p><br>
</li></ul><p><br>
<b><i>EEO Statement
</i></b></p><p></p><p>Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
</p><p></p><p>We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you&rsquo;d like to join our team but feel that you don&rsquo;t quite meet all of the preferred skills, we&rsquo;d still love to hear why you think you&rsquo;d be a great addition to our team.
</p><p></p><p>We&rsquo;re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.</p></div><p></p>

Administrative Assistant, Legal and Compliance

Night

<div>
 <strong>
  About Night
  <br/>
  <br/>
 </strong>
 Night is a next-generation media holding company redefining talent representation for the digital age. We manage over 200 of the world&rsquo;s most influential digital creators across platforms like YouTube, TikTok, and Twitch. With a fully bootstrapped foundation and a digital-first ethos, Night has emerged as a cultural powerhouse at the intersection of entertainment, entrepreneurship, and the creator economy.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a highly organized, proactive, and enthusiastic Talent Assistant to join our growing team. In this role, you&rsquo;ll provide day-to-day administrative and logistical support to our clients and Talent Managers. You&rsquo;ll be exposed to the inner workings of the creator economy and play a critical role in keeping things running smoothly behind the scenes.
 <br/>
 <br/>
 This is an excellent opportunity for someone looking to build a career in digital talent representation.
 <br/>
 <br/>
 What You&rsquo;ll Do
 <br/>
 <br/>
 <ul>
  <li>
   Support Talent Managers in tracking active brand deals and deliverables
  </li>
  <li>
   Monitor creator social channels for content launches and brand posts
  </li>
  <li>
   Conduct research on brands, platforms, and emerging trends in the creator economy
  </li>
  <li>
   Assist with client scheduling, meeting coordination, and calendar management
  </li>
  <li>
   Help maintain up-to-date records in internal systems (e.g. Airtable, Affinity)
  </li>
  <li>
   Help draft recap decks or creator one-sheets as needed
   <br/>
   <br/>
  </li>
 </ul>
 What We&rsquo;re Looking For
 <br/>
 <br/>
 <ul>
  <li>
   1-3+ years of experience in an administrative, entertainment, or marketing setting
  </li>
  <li>
   Deep interest in creators, pop culture, and digital media
  </li>
  <li>
   Highly organized, detail-oriented, and able to multitask in a fast-paced environment
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Eagerness to learn, take initiative, and grow within a team
  </li>
 </ul>
</div>


Talent Assistant

California Central District Court

<div><div><h1 class="jobSectionHeader"><b>Job Details for Executive Assistant - Probation and Pretrial Services Office
</b></h1></div><div><div><div><div><div><div><div><div><div>Court Name/Organization </div><div>California Central District Court
</div></div><br>
<div><div>Overview of the Position </div><div>The U.S. District Court and the Probation and Pretrial Services Office is recruiting for an exceptional individual for our Executive Assistant position. This position is responsible for performing a variety of administrative, technical, and secretarial support services for members of the court unit&rsquo;s executive management team. The duties involve a wide range of responsibilities and areas, including managing, monitoring and facilitating timely communication with other agencies, including but not limited to Judges and their Courtroom Deputies, Probation and Pretrial Services Officers, U.S. Attorney&rsquo;s Office, the Federal Public Defender&rsquo;s Office, private attorneys and other agencies or individuals involved in the administration of criminal justice. The position is also responsible for maintaining courtroom calendars between judges and Probation to ensure adherence to courtroom proceedings. The job entails a high level of knowledge and complexity regarding court operations and court-required documentation. The Central District of California serves seven counties and has 28 authorized district judgeships, 11 senior judges, and 23 magistrate judges. The Probation and Pretrial Services Office consists of more than 280 employees spread among 11 office locations. Staff includes probation and pretrial services officers and clerical support positions. The workload in the district entails supervision of over 10,000 defendants, probationers, parolees, and persons on supervised release and the preparation of approximately 3,000 presentence investigations annually.
</div></div><br>
<div><div>Location </div><div>Los Angeles, CA
</div></div><br>
<div><div>Opening and Closing Dates </div><div>07/28/2026 - Open Until Filled
</div></div><br>
<div><div>Appointment Type </div><div>Permanent
</div></div><br>
<div><div>Classification Level/Grade </div><div>CL 26
</div></div><br>
<div><div>Salary </div><div>$63,388 - $103,018
</div></div><div></div><div><div>
</div></div><br>
<div><div>Announcement Number </div><div>26-55
</div></div><br>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description
</b></h2><div><p>Responsibilities include, but are not limited to, the following:
</p><ul><li>Develop and maintain various logs, tracking forms, spreadsheets, electronic files, and databases (i.e. Act, Sentry and Pacer) for the purpose of tracking statistics and data; prepare statistical tables and reports at the request of the Executive Management Team (EMT).
</li><li>Gather and analyze data for management studies to improve workflow, operating methods and to simplify processing procedures; write reports and make recommendations based on the findings of the studies to support executive decision-making. Generate standard reports from databases and computerized systems.
</li><li>Receives, screens and refers telephone calls and personal visitors. Answers inquiries and provides assistance to the public, maintaining the confidentiality of sensitive matters. At the direction of the EMT, disseminates pertinent information through electronic communication.
</li><li>Coordinate EMT meetings, training conferences, and district-wide events, including preparing agendas, briefing materials, taking and distributing minutes of proceedings and follow-up action items.
</li><li>Maintains and/or coordinates EMT&rsquo;s calendar. Arrange meetings and other events, including notification to participants and logistical coordination. Works with procurement personnel to arrange for the most economical travel and lodging for participants. Maintains calendars for district events, mandatory training, committee meetings, and organizational initiatives.
</li><li>Arrange travel, conference registrations, and prepare travel vouchers to the Chief U.S Probation Officer and EMT to ensure adherence to established policies and procedures.
</li><li>Maintains confidential personnel, budgetary, operational, and judicial information, exercising a high degree of discretion and ensuring compliance with Judiciary policies.
</li><li>Prepare correspondence, memoranda, reports, speeches, presentations, and other official documents. Maintain detailed correspondence control records. Prepare, proofread and edit materials for the executive management team&rsquo;s signatures. Check for accuracy, proper grammar, and spelling. Sign for EMT on various correspondence or forms as approved by executive management team,
</li><li>Receive, prioritize, maintain, update, track and route all incoming materials to the executive management team from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; and process mail requiring special handling. Maintain office reference materials, such as administrative manuals, forms, bulletins, notices, etc.
</li><li>Assist in developing, tracking, and maintaining district administrative policies.
</li><li>Monitors executive assignments and special projects, ensuring deadlines are met and leadership is informed of project status and outstanding issues.
</li><li>Coordinate district-wide communications, including announcements, newsletters, recognition programs, and organizational updates.
</li><li>Maintain executive records, correspondence, and electronic filing systems to ensure accurate documentation and efficient retrieval of information.
</li><li>Arrange and coordinate conferences, meetings, training programs, award and court ceremonies, employee recognition events and official district functions. Employee events include the coordination and distribution of special event retirement achievement plaques and recognition materials.
</li><li>Provides administrative support for committees, strategic planning initiatives, accreditation efforts, and special district projects.
</li><li>Works with Human Resources to arrange all aspects of hiring and promotions including edits to announcements, coordination of panels, scheduling interview availability dates, arranging collection of supervisor feedback forms and completion of scoring sheets for interviews. Responsible for performing all preliminary background investigations for all new hires.
</li><li>Processes all background investigation materials and dissemination of the approvals at the direction of the Chief U.S. Probation Officer. Maintains spreadsheet to track and monitor all follow up items while maintaining strict confidentiality.
</li><li>Disseminate communications to appropriate managers, executives and peers and follow up on action items to ensure a comprehensive and coordinated response when required.
</li><li>Works closely with all court unit executives and the Probation and Pretrial Services Executive Management Team.
</li><li>Serve as liaison to judge&rsquo;s chambers and all other court support units, as well as to the Administrative Office and Federal Judicial Center.
</li><li>Provides suggestions and contributions to the Probation/Pretrial SharePoint including the uploading of materials and documents into several locations.
</li><li>May serve as the progress review hearing coordinator which includes communicating with the program District Judges, District Coordinators as well as the representing agencies (Assistant U.S. Attorney and Defense Counsel).
</li><li>Complete a mandatory 20 hours of work-related training.
</li><li>Perform other representative duties as assigned.
</li></ul></div></div><div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><p>Must be a U.S. citizen or eligible to work in the United States. Associate degree or equivalent. Applicant must have significant experience (minimum five years) in an executive administrative support capacity reporting directly to high-level executives. Professional appearance and manner required. Ability to understand and follow detailed instructions. Superior time management and organizational skills with attention to detail. Strong ability to communicate effectively (orally and in writing) with individuals with diverse backgrounds and establish rapport with staff, outside agencies, and collateral contacts. Exceptional ability to take accurate notes and summarize meetings, conferences, etc. Skill in writing, editing and proofreading documents for spelling, grammar, punctuation, style, abbreviations, and correct format. Strong knowledge and skills in use of personal computers and software applications to prepare reports, presentations and correspondence. Knowledge of automated/internet resources and systems available for conducting database searches and other similar activities. Ability to prioritize and organize work to meet established deadlines. Ability to consistently demonstrate sound ethics and judgment. Ability to maintain professionalism and confidentiality is critical. Skill in administrative matters such as file maintenance, record keeping, reporting and preparation of presentation material. Understanding court and legal terminology a plus.
</p></div></div><div><h2 class="jobSectionHeader"><b>Employee Benefits
</b></h2><div><ul><li>Salary range CL 26: $63,388 &ndash; $103,018 (Total compensation w/employer paid benefits approximate range: $82,404 - $133,923)
</li></ul><p>In addition to salary, the federal government&rsquo;s benefits equate to no less than 33% of an employee&rsquo;s total compensation (see Total Compensation sample below). Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Paid parental leave after meeting eligibility requirements. Eligible for the Public Student Loan Forgiveness (PSLF) program on eligible student loans. Commuter subsidies for public transportation to and from work. Extensive online training options and in-person training and professional conferences, funds permitting.
</p><p><b>Employer Provided Benefits - Total Compensation Approximation Sample (For Illustration Purposes Only)
</b></p><ul><li>Sample Annual Salary: $60,000.00
</li><li>Retirement Benefits: $17,760.00
</li><li>Health/Life Insurance &amp; Commuter Reimbursement: $15,494.00
</li><li>Paid Time-Off (Holidays &amp; Accrued Leave): $8,538.00
</li></ul><p>Total Compensation: $101,792.00
</p></div></div><div><h2 class="jobSectionHeader"><b>Application Info
</b></h2><div><p>Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements. The final candidate will be subject to a background investigation by law enforcement agencies. The Federal Financial Reform Act requires direct deposit of federal wages for employees. The U.S. District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court&rsquo;s website: www.cacd.uscourts.gov.
</p><p><b>How to Apply
</b><br>
Applications should be submitted to apply_CACD@cacd.uscourts.gov. Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:
</p><div><ul><li>Cover Letter &ndash; Address how your background, skills, and experience meet the qualifications listed
</li></ul><ul><li>Resume &ndash; Include key career accomplishments
</li></ul><ul><li>For External Applicants Only: An application for Federal Branch Employment (AO78) (please visit the Court&rsquo;s website at www.cacd.uscourts.gov to download the AO78 application form).
</li></ul></div><p>Due to the high volume of applications, we will communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview. Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.
</p><p>The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
</p></div></div><p>The federal Judiciary is an Equal Employment Opportunity employer.</p></div></div></div></div></div></div>

Executive Assistant - Probation and Pretrial Services Office

Sago

<div><p>SAGO is a global leader in market research and data solutions, committed to <b>connecting</b> <b>human answers to business questions.</b> The world is transforming, and SAGO is continuously reaching new heights, redefining our solutions beyond our clients' wildest expectations, and making it smarter, faster, and easier to gain insights that matter.</p><p>
We're a team of innovators, strategists, and problem-solvers, <b>passionate </b>and inspired thinkers, who celebrate our wins. Vibrant <b>Leaders </b>who empower our colleagues and innovate the Market Research industry. <b>Curious </b>learners<b>,</b> constantly finding new ways to transform. <b>Bold</b> thinkers and <b>Authentic</b> team members who show up to work every day being ourselves, never afraid of new ideas or opinions, because we believe they matter.</p><p>
We are seeking a Hospitality Host/Hostess to join our team in creating a vibrant, dynamic, and inclusive environment. The role emphasizes maintaining a workplace that is Fast, Fun, Friendly, and Professional, with a focus on excellent verbal and written communication skills. While schedule flexibility is valued, weekend work is generally not required. The position involves in-person work and prioritizes providing exceptional hospitality experiences to clients and participants.</p><p></p><p>
KEY JOB RESPONSIBILITIES:</p><ul><li>
Attend to clients on-site and provide a high-quality hospitality experience.</li><li>
Greet participants and clients, fostering a friendly yet professional rapport.</li><li>
Review project materials for accuracy and completeness.</li><li>
Engage in audio and video recording activities.</li><li>
Perform other administrative, reception, and hospitality duties as required.</li></ul><br>
<b>
Requirements</b><p><br>
CORE COMPETENCIES:</p><ul><li>
Exceptional verbal and written communication skills.</li><li>
Strong interpersonal skills to create a warm and accommodating atmosphere.</li><li>
Ability to multitask effectively in a fast-paced environment.</li><li>
Proficiency in Microsoft Office and computer literacy.</li><li>
Strong team collaboration skills and the ability to work independently.</li></ul><p><br>
<br>
QUALIFICATIONS</p><ul><li>
High School Diploma or equivalent</li><li>
Previous experience in Hospitality, Hosting, Hotel or Wait Staff, Market Research, or related fields is preferred.</li><li>
Administrative or host experience is highly valued.</li><li>
Proficiency in Microsoft Office and computer literacy.</li></ul><p></p><p>
COMPENSATION</p><ul><li>
$20.00 per hour.</li></ul></div>

Client Services Representative

The Redda Group Corporation 

<h3>Remote Records &amp; Information Coordinator</h3><p><strong>Job Type:</strong> Full-Time / Part-Time<br /><strong>Location:</strong> Remote (United States)<br /><strong>Pay:</strong> $26.00–$38.00 per hour (Depending on experience, qualifications, and location)</p><p> </p><h3>Position Overview</h3><p>We are seeking a detail-oriented and highly organized Remote Records &amp; Information Coordinator to support the accurate management of company records, electronic documents, and business information. This role is responsible for maintaining digital filing systems, processing documentation, coordinating electronic records, and ensuring information is organized, secure, and readily accessible to authorized personnel.</p><p> </p><p>The ideal candidate is dependable, organized, and comfortable working independently in a remote environment while collaborating with internal departments. Comprehensive paid training is provided, making this an excellent opportunity for individuals with administrative, records management, data entry, or document coordination experience.</p><p> </p><h2>Key Responsibilities</h2><ul><li>Maintain accurate electronic records, files, and document repositories.</li><li>Organize, classify, and update digital records in accordance with company procedures.</li><li>Review documents for completeness, accuracy, and consistency before processing.</li><li>Process incoming electronic correspondence and distribute information to the appropriate departments.</li><li>Retrieve, archive, and securely store company records while maintaining confidentiality.</li><li>Assist with document retention schedules and records lifecycle management.</li><li>Update internal databases and maintain accurate records of document activity.</li><li>Support internal teams by locating and providing requested documentation.</li><li>Prepare reports and maintain logs related to records management activities.</li><li>Ensure compliance with company policies regarding document security and confidentiality.</li><li>Assist with process improvement initiatives that enhance records accuracy and efficiency.</li><li>Perform additional administrative duties as assigned.</li></ul><p> </p><h2>Qualifications</h2><ul><li>High school diploma or equivalent required.</li><li>Associate's or bachelor's degree is a plus but not required.</li><li>Previous experience in records management, administrative support, document control, data entry, or office administration is preferred but not required.</li><li>Strong attention to detail and organizational skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to prioritize tasks and meet deadlines while maintaining accuracy.</li><li>Ability to work independently in a remote environment.</li><li>Commitment to handling confidential information with discretion.</li></ul><p> </p><h2>Technical Requirements</h2><ul><li>Basic proficiency with Microsoft Office (Word, Excel, Outlook).</li><li>Experience with Google Workspace or similar cloud-based applications is helpful.</li><li>Familiarity with electronic document management systems is an advantage.</li><li>Reliable high-speed internet connection.</li><li>Quiet, professional home workspace.</li></ul><p> </p><h2>Preferred Skills</h2><ul><li>Strong analytical and problem-solving abilities.</li><li>Excellent time management and multitasking skills.</li><li>Ability to learn new software and internal systems quickly.</li><li>Customer-focused mindset when supporting internal departments.</li><li>High level of accuracy and attention to detail.</li><li>Adaptability in a fast-paced remote work environment.</li></ul><p> </p><h2>Why Join Us?</h2><p>We value individuals who are organized, dependable, and committed to maintaining the accuracy and integrity of company information. As a Remote Records &amp; Information Coordinator, you will play an important role in supporting daily business operations by ensuring records remain secure, accessible, and well-managed. We invest in employee development through paid training, ongoing learning opportunities, and a collaborative remote work environment.</p><p> </p><h2>Equal Employment Opportunity</h2><p>We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law. </p>

Remote Records & Information Coordinator

Husch Blackwell LLP

<div><p>Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.</p>
<p>
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.</p>
<p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> position in our <b>Los Angeles, CA </b>office. This position will work 2 days onsite and 3 days remote.</p>
<p>
The <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> serves as the primary operational partner for assigned attorneys within a practice. This role manages workflow execution, cross-functional coordination, and administrative support while reducing attorney project-management burden. Specialists maintain direct responsibility for attorney relationships, matter completion, and coordination across operational teams. Essential job functions include:</p>
<p><i>
Strategic Workflow Ownership</i></p>
<ul>
<li>Manages full lifecycle workflow for assigned attorneys.</li>
<li>Proactively anticipates the needs of attorneys, manages priorities, and resolves administrative challenges with minimal supervision.</li>
<li>Coordinates and tracks ongoing projects to ensure deadlines and deliverables are met; monitors milestones; updates status reports; communicates progress; and assists with project plans, timelines, and resource allocation.</li>
<li>Handles special projects and other duties as assigned to support the efficiency and success of the attorneys&rsquo; practices.</li>
<li>Effectively uses workflow management software to log and manage workflow.</li>
</ul>
<p><i>Conflicts, NBI &amp; Engagement Process Leadership</i></p>
<ul>
<li>Prepares and processes new matter forms, requests conflict checks, and opens new files.</li>
<li>Coordinate intake and engagement processes, maintain documentation, and reduce repetitive attorney involvement.</li>
</ul>
<p><i>Billing, Collections &amp; Financial Coordination</i></p>
<ul>
<li>Assists attorneys with tracking and monitoring alternative fee arrangements.</li>
<li>Assists attorneys with automation, tracking, and monitoring of matter budgets.</li>
<li>Partner with the billing team to oversee time entry, billing inquiries, and collections.</li>
</ul>
<p><i>Client &amp; Cross-Functional Coordination</i></p>
<ul>
<li>Coordinates client communications, manages sensitive information, and serves as a liaison between attorneys, clients, and internal departments.</li>
</ul>
<p><i>Email &amp; Administrative Optimization</i></p>
<ul>
<li>Proactively manages attorneys&rsquo; inboxes, prioritizing and flagging urgent communications; drafts, reviews, and responds to emails on behalf of attorneys as directed; and organizes/archives correspondence for easy retrieval.</li>
<li>Provides general administrative support: Maintains attorney contacts; tracks requirements and activity related to CLE and memberships.</li>
<li>Provides general administrative support as needed, including operating office equipment (PCs, printers, phones, copiers, facsimiles, and typewriters).</li>
<li>Conducts all business in a confidential manner; copes successfully with demands from timekeepers, remaining calm under pressure.</li>
<li>Reviews and routes incoming mail and fax communications; prepares and processes outgoing mail and faxes; arranges specialized mail or messenger services as required; and ensures attachments, exhibits, and enclosures are included.</li>
<li>Assists in coordinating attorneys&rsquo; calendars and meeting arrangements; makes travel arrangements and prepares itineraries.</li>
</ul>
<p><i>Document &amp; Matter Management</i></p>
<ul>
<li>Prepares, edits, formats, and proofreads legal documents, correspondence, and presentations with a high degree of accuracy; manages version control, file organization, and secure document storage in compliance with firm policies; and facilitates the execution, filing, and distribution of legal documents.</li>
<li>Types, transcribes, revises, and proofreads legal documents accurately; prioritizes assignments; and meets specific deadlines on projects.</li>
</ul>
<p><i>Practice Alignment &amp; Institutional Knowledge</i></p>
<ul>
<li>Shows proficiency in the assigned Practice Specialty Center (practice-group-specific duties as they relate to the PSC).</li>
<li>Takes personal responsibility for regularly exchanging information, documenting workflows for coverage that support attorney preferences, and sharing training tips with team members for maximum job effectiveness.</li>
</ul>
<p><i>Delegation &amp; Team Leverage</i></p>
<ul>
<li>Demonstrates effective teamwork and communication with team members and all Firm personnel; participates in regular team meetings to discuss current projects and workflow.</li>
<li>Delegates specific tasks to other teams, as appropriate, to ensure coverage, timely completion, and quality control.</li>
</ul>
<p><i>Technology, AI &amp; Upskilling</i></p>
<ul>
<li>Identify opportunities for process improvements.</li>
<li>Leverages automation and dashboards to improve tracking, organization, and execution of work.</li>
<li>Participate in applicable AI and technology related trainings to maintain proficiency in related tools and services.</li>
<li>Research emerging tools and best practices and recommends process improvements to streamline workflows, increase accuracy, and enhance service delivery.</li></ul><br>
<p></p>
<p><b>
POSITION REQUIREMENTS</b></p>
<ul>
<li>Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required.</li>
<li>5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment.</li>
<li>3+ years relevant legal assistance experience required.</li>
<li>Advanced proficiency in Microsoft Office Suite.</li>
<li>Demonstrated ability to proactively identify issues, propose solutions, and drive work to resolution with minimal direction.</li>
<li>Strong communication skills, including providing concise, solutions-oriented status updates and recommendations to attorneys and other stakeholders.</li>
<li>Ability to handle confidential information of highest level.</li>
<li>Minimum typing speed of 60 wpm; previous transcription experience preferred.</li>
<li>Exercise discretion, judgment, and composure.</li>
<li>Proactive Problem-Solving &ndash; Anticipate and resolve before escalation</li>
<li>Judgment &amp; Discretion &ndash; Navigate complexity with senior stakeholders</li>
<li>Workflow Management &ndash; Own full lifecycle with accountability</li>
<li>Communication &ndash; Clear, concise, solution-focused</li>
<li>Business Partnership &ndash; Service mindset with strategic value-add</li>
<li>Technology Proficiency &ndash; AI, automation, continuous upskilling</li>
<li>Organizational Excellence &ndash; Detail-oriented, multi-tasking across portfolios</li>
<li>Accountability &ndash; Follow-through and ownership</li>
<li>Relationship Management &ndash; Build trust across all levels</li>
<li>Adaptability &ndash; Thrive in dynamic, high-pressure environments</li></ul><br>
<p></p>
<p><i>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.</i></p><br>
<p></p>
<p><b>
COMPENSATION &amp; BENEFITS</b></p>
<p>
Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in the state of California are as follows:</p>
<ul>
<li>State of California: $63,000-$128,000</li>
</ul>
<p>The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.</p>
<p>
Please include a cover letter and resume when applying.</p>
<p>
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.</p>
<p>
#LI-Onsite</p>
<p>
#LI-JV1</p><h4 class="jobSectionHeader"><b>
Experience</b></h4>
Required<ul><li>
Minimum typing speed of 60 wpm</li><li>
Proficiency in Microsoft Office Suite</li></ul>
Preferred<ul><li>
Strong communication skills</li><li>
3 year(s): Legal assistance experience</li><li>
5 year(s): Experience providing comprehensive support to organizational leadership</li></ul><h4 class="jobSectionHeader"><b>
Education</b></h4>
Preferred<ul><li>
Bachelors or better</li></ul><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Commercial Litigation Legal Assistant (Client Delivery Specialist)

Thebes USA

<p><strong>Job Overview</strong><br /><br />Thebes USA, the U.S. office of the international advisory and consulting firm Thebes Consult, is seeking a meticulous and reliable <strong>Remote Data Entry Clerk</strong> to join our team. This is a <strong>Full-Time</strong>, work-from-home position for candidates based in the United States. As a key member of our administrative team, you will be responsible for accurately inputting and managing critical data that supports our specialised legal, regulatory, investment, and compliance advisory services. The ideal candidate is a self-motivated individual with exceptional attention to detail and a commitment to maintaining data integrity and confidentiality.<br /><br />This role offers a competitive hourly rate of <strong>$25.00 - $40.00 USD</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />* Accurately and efficiently enter a high volume of data from various sources into our databases and computer systems.<br />* Verify the accuracy and completeness of data by comparing it to source documents, identifying and correcting any errors.<br />* Review documents for deficiencies or errors, resolving discrepancies by using standard procedures or escalating issues to the relevant team member.<br />* Maintain the confidentiality and security of all company and client information.<br />* Generate reports, store completed work in designated locations, and perform regular backups to ensure data preservation.<br />* Organise and file information to ensure it remains easily accessible for our advisory teams.<br />* Comply with data integrity and security policies to support our firm's compliance standards.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience in a data entry role or a similar position.<br />* Excellent typing speed and accuracy with a high level of attention to detail.<br />* Proficiency in Microsoft Office Suite, particularly MS Excel and MS Word.<br />* Familiarity with administrative duties and data management procedures.<br />* Strong organisational and time management skills, with the ability to work independently in a remote environment.<br />* Excellent written and verbal communication skills.<br />* Ability to handle sensitive and confidential information with the utmost discretion.<br />* A high school diploma or equivalent is required.</p>

Remote Data Entry Clerk – (Work From Home)

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