administrative assistant

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accounts payable and accounting coordinator Jobs in Houston

accounts payable specialist Jobs in Houston

accounts payable specialist

accounts receivable specialist (a/r, invoicing, accruals & collections) Jobs in Houston

accounts payable associate

FloWorks

<div>
 
 FloWorks is a leading, privately held specialty industrial supplier of pipe, valves, fittings, and related products, as well as a provider of technical solutions to the energy and industrial sectors. Headquarters in Houston, Texas, Floworks is dedicated to delivering exceptional products, expertise, and service to its customers.
 
 
 
 &nbsp;
 
 
 
 
 Job Information
 
 
 
 
 As an Accounts Payable Associate, you will be responsible for processing Purchase Order/non-Purchase order invoices, reconciling vendor statements, and troubleshooting and any other AP related issues
 
 .
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 
 <li>
 Accurately and efficiently process invoices for timely payment
 </li>
 
 <li>
 Proactively reconcile statements/accounts and communicate with Vendors on outstanding issues
 </li>
 
 <li>
 Build and maintain strong relationships with Vendors by reaching out via email or phone
 </li>
 
 <li>
 Partner with internal departments to resolve any PO/non-PO discrepancies and assist with inquiries that fall within their alpha assignments
 </li>
 
 <li>
 Perform basic data entry within department systems
 </li>
 
 <li>
 Assist with clerical functions when necessary to support the Accounts Payable Department such as sorting/scanning mail, check mailing prep, etc...
 </li>
 
 <li>
 Support with the management of the AP email box
 </li>
 
 </ul>
 
 
 
 Qualifications:
 
 
 
 <ul>
 
 <li>
 2+ years of complete full-cycle A/P experience
 </li>
 
 <li>
 Cloud Suite Distribution (CSD) ERP experience preferred
 </li>
 
 <li>
 Strong Excel skills (Xlook-up/Vlook-up, Pivots)
 </li>
 
 <li>
 Comfortable working in a fast-paced environment
 </li>
 
 <li>
 Proactive approach to duties, complex problem-solving, excellent decision-making, and top-notch time management
 </li>
 
 <li>
 A can-do type of attitude
 </li>
 
 </ul>
 
 
 
 Physical Demands&nbsp;
 
 
 
 <ul>
 
 <li>
 Frequently required to stand
 </li>
 
 <li>
 Frequently required to walk
 </li>
 
 <li>
 Continually required to sit
 </li>
 
 <li>
 Continually required to utilize hand and finger dexterity
 </li>
 
 <li>
 Occasionally balance, bend, stoop, kneel or crawl
 </li>
 
 <li>
 Continually required to talk or hear
 </li>
 
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 Continually utilize visual acuity to read technical information and/or use a keyboard
 </li>
 
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 Occasionally required to lift/push/carry items up to 25 pounds
 </li>
 
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 Occasionally work near moving mechanical parts
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 Occasionally exposure to outside weather conditions
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 Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)
 </li>
 
 </ul>
 
 
 
 Work Environment
 
 
 
 
 This role operates in a professional office environment with flexibility for hybrid work. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.
 
 
 
 
 The Perks of Working Here
 
 
 
 
 FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:
 
 
 <ul>
 
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 &nbsp;Medical, Dental &amp; Vision Insurance with multiple plan options
 </li>
 
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 &nbsp;Company-paid Life and Disability Insurance
 </li>
 
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 &nbsp;401(k) with company match
 </li>
 
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 &nbsp;Health Savings &amp; Flexible Spending Accounts
 </li>
 
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 &nbsp;Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
 </li>
 
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 &nbsp;Employee Assistance Program (includes 3 free counseling sessions)
 </li>
 
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 &nbsp;Identity Theft Protection at discounted rates
 </li>
 
 </ul>
 
 
 &nbsp;
 
 
 
 This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.
 
 
 
 FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.
 
 
 
 FloWorks participates in the US Government&rsquo;s E-Verify program.
 
</div>

Accounts Payable Associate

Saber Power Services

<div>Accounts Payable Assistant 
Saber Power Services, a portfolio company of Greenbelt Capital Partners, is a fully integrated electrical power system services firm providing end-to-end solutions across utility, renewables and battery storage, industrial, petrochemical, and other markets. Based in Houston, Texas, Saber Power offers deep subject matter expertise and uses an engineering-led approach to designing, installing, testing, and maintaining medium and high-voltage electrical infrastructure. Saber serves clients locally, nationally, and abroad. 
Saber Power Services seeks a highly organized and detail-oriented Accounts Payable Specialist to join our accounting team. The role will be in a traditional office setting based out of our Space Center area office in Houston, Texas. 
Job Summary:
We are seeking a skilled Accounts Payable Specialist who can operate efficiently in a fast-paced environment. The ideal candidate must be a proactive problem-solver with strong experience in the accounts payable function, particularly with three-way matching, purchase orders, and construction or service-related billing practices. This role requires someone who is not only accurate and organized but also resourceful and able to navigate complex AP issues with minimal supervision. 
Duties and Responsibilities:<ul><li>
Enter invoices into our ERP systems for multiple companies, ensuring accuracy, appropriate approvals, coding and proper company allocation.</li><li>
Process high-volume vendor invoices using three-way matching against purchase orders and receiving documents.</li><li>
﻿﻿Set up new vendors and maintain their records in the system.</li><li>
﻿﻿Facilitate timely and accurate weekly payments: suggest payments, obtain approvals, create payment batches, print and send checks.</li><li>
﻿﻿Actively research and resolve discrepancies by coordinating with Procurement and other departments.</li><li>
﻿﻿Obtain and track lien waivers, milestone documentation, retention, and progress billing as required.</li><li>
﻿﻿Handle vendor inquiries and reconcile statements, maintaining strong vendor relationships.</li><li>
﻿﻿Organize and upload relevant documentation (e.g., PDFs) into appropriate folders on the company server.</li><li>
﻿﻿Assist in preparing and issuing 1099 forms annually; familiarity with IRS requirements is a must.</li><li>
﻿﻿Support audit processes by gathering and providing required documentation.</li><li>
﻿﻿Perform ad hoc tasks and additional duties as assigned.</li><li>
Perform other job-related duties as requested by management.</li></ul>
Qualifications:<ul><li>
High school diploma or equivalent required; Associate's degree in Accounting or Business preferred</li><li>
﻿﻿3+ years of recent and continuous, hands-on accounts payable experience (construction or service industry experience strongly preferred).</li><li>
Knowledge of construction billing concepts, including lien waivers, retention, and progress billing.</li><li>
﻿﻿Familiarity with Business Central (BC) and its purchasing/approval processes is preferred.</li><li>
Familiarity with vendor approval workflows and electronic recordkeeping.</li><li>
Skills:<ul><li>
Excellent written and verbal communication skills.</li><li>
﻿﻿Proven ability to independently research and resolve invoice/PO issues.</li><li>
﻿﻿Strong organizational skills and comfort with a documentation-heavy environment.</li><li>
﻿﻿Strong Excel skills, including formulas, sorting, filtering; pivot tables and VLOOKUP a plus.</li><li>
﻿﻿﻿﻿High attention to detail and ability to meet monthly closing deadlines.</li></ul></li></ul><div>
Safety is a Core Value with our organization. We work SAFELY or not at all.</div> 
Benefits:
We offer an excellent benefits package designed to support your health, well-being, and financial future. Our Total Rewards Plan includes a choice of two comprehensive medical plans, dental and vision coverage, and company-paid short-term and long-term disability insurance. We also provide company-paid basic life insurance for employees and their dependents. Additional benefits include a 401(k) plan with company matching, flexible spending accounts (FSAs), and more. Beyond our benefits, we pride ourselves on fostering an outstanding work environment where employees feel valued and supported. Learn more about our Total Rewards Plan here. 
Saber Power Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Accounts Payable Specialist

Pappas Restaurants, Inc.

<div>
 The Accounts Payable &amp; Accounting Coordinator provides critical support to the Accounts Payable department while also managing key components of the company&rsquo;s franchise financial reporting. This position assists the AP Manager with vendor maintenance, Concur expense processing, and template uploads, while partnering with the Accounting and AR teams on sales reporting, royalty billing, and third-party delivery reconciliations. The role requires strong attention to detail, accuracy, and the ability to manage multiple recurring deadlines.
 
 
 
 Essential Job Duties And Responsibilities
 
 
 
 The primary job duties and responsibilities of this position include but are not limited to:
 
 
 
 Accounts Payable Support (50%)
 
 
 
 <ul>
 <li>
 Assist the AP Manager with full vendor setup and maintenance, including verification of tax forms, banking information, and compliance documentation.
 </li>
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 Review and process Concur expense reports, ensuring accuracy, proper coding, and policy compliance.
 </li>
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 Upload AP processing templates, including invoice upload files, recurring batch uploads, or other system-based templates.
 </li>
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 Provide backup support for invoice entry, statement reconciliation, payment runs, and AP email inbox management as needed.
 </li>
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 Monitor and follow up on outstanding approvals, discrepancies, or missing documentation.
 </li>
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 Maintain organized digital files and ensure compliance with internal controls and audit requirements.
 
 
 </li>
 </ul>
 
 Franchise Reporting &amp; Billing (30%)
 
 
 
 <ul>
 <li>
 Compile and validate weekly franchise sales reporting received from franchisees.
 </li>
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 Prepare and issue franchise royalty invoices in accordance with franchise agreements and reporting deadlines.
 </li>
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 Research and resolve discrepancies between franchisee sales reports, POS sales, and supporting documentation.
 </li>
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 Maintain royalty tracking schedules and assist with franchise audit requests when needed.
 
 
 </li>
 </ul>
 
 Third-Party Delivery Reconciliations (20%)
 
 
 
 <ul>
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 Gather and reconcile third-party delivery provider reports (e.g., DoorDash, Uber Eats, Grubhub, etc.).
 </li>
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 Identify chargebacks, fees, and sales variances; collaborate with Operations and Accounting to resolve issues.
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 Prepare period end summary reports and journal entries related to third-party delivery activity.
 </li>
 <li>
 Track outstanding disputes and ensure proper resolution and follow-up.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 Listed below are the minimum qualifications required to successfully perform this role. These qualifications are necessary for someone to be considered for this position.
 
 
 <ul>
 <li>
 5+ years of experience in Accounts Payable, accounting operations, or similar role.
 </li>
 <li>
 Working knowledge of AP processes, vendor documentation, and expense reimbursement workflows.
 </li>
 <li>
 Strong Excel skills, including writing formulas such as XLOOKUP, VLOOKUP, SUM, LEFT, RIGHT, MID, pivot tables, and data validation.
 </li>
 <li>
 High level of accuracy, organization, and the ability to manage multiple deadlines.
 </li>
 <li>
 Strong analytical and reconciliation skills.
 </li>
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 Excellent communication and customer service skills when working with vendors, franchisees, and internal teams.
 </li>
 <li>
 Experience with ERP/AP automation tools and template uploads.
 </li>
 <li>
 Preferred experience with Concur or other expense management platforms.
 </li>
 <li>
 Preferred exposure to franchise accounting or royalty billing.
 </li>
 <li>
 Preferred experience working with third-party delivery providers and reconciliation processes.
 
 
 </li>
 </ul>
 
 Essential Physical Job Functions (with Or Without Accommodation)
 
 
 
 <ul>
 <li>
 Detail-Oriented: Able to manage multiple data inputs with accuracy.
 </li>
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 Analytical: Comfortable analyzing variances, resolving discrepancies, and identifying root causes.
 </li>
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 Organized: Keeps deadlines, files, and processes well-structured and audit-ready.
 </li>
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 Collaborative: Works well with AP, Accounting, and Operations teams.
 </li>
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 Problem Solver: Looks for solutions rather than repeating problems.
 </li>
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 Ethical &amp; Confidential: Maintains confidentiality of financial data and sensitive information.
 
 
 </li>
 </ul>
 Americans with Disabilities Act (ADA)
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamresource@pappasrestaurants.com for assistance completing any forms or to participate in the application process.
 
 
 
 Pappas Restaurants is an Equal Opportunity Employer.
 
</div>

Accounts Payable and Accounting Coordinator

OMAC

Office Administrator Position OMAC USA INC. Houston, 77040 Full Time - Salary - Full paid benefits JOB SUMMARY:OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA.Our sales are based on our online shop (www.omacshop.com), Amazon, ebay, Walmart stores to serve our top quality automotive products to our online customers globally. OMAC is also a global auto accessories supplier for OEMs like Hyundai, KIA etc.. automotive brands. We are seeking a highly motivated, positive and responsible team member for our Administrative Office positions in Houston TEXAS Branch. The position will report to branch Operation Manager and General Manager. JOB DUTIES:- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.- Assists with posting jobs in channels, hiring processes for open job positions in the company.- Follow up with payment schedules and process all business banking deposits. - Process expense, purchase price, vendor and all needed reports for business.- Following up and placing office and warehouse operations supply orders online.- Managing agendas, travel arrangements, appointments etc. for the upper management.- Reading and taking the necessary action for daily letters received in company.- Assisting e-commerce customer service department when needed as a support.- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.Basically the office administrator is full responsible for all office activities with manager responsibility.QUALIFICATIONS:- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience- Knowledge and experience with human resources processes.- Great written and verbal communication skills in English for great results in management.- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)- All experience &amp; skills below is a big plus for the position requirements.+Accounts payable-receivable bookkeeping experience +Basic HR process experiences +Oracle Netsuite software experience +Customer service experience +Purchasing experience - Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.OMAC USA INC will be happy to meet positive, energetic, hardworking candidates.We offer one of the best and company paid, health, dental, vision insurances with paid time off and other benefits will be explained in interview.Please apply online, our HR responsible will invite you with a message on indeed includes all the appointment info.Our operations &amp; offices address for applicants is:5670 Guhn road suit number 300A,77040 Houston TEXAS OMAC USA Inc. www.omacshop.comJob Type: Full-timePay: $36,500.00 - $41,600.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>Microsoft Excel: 2 years (Required)</li><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Volvo Cars

West Houston Infiniti is currently seeking an experienced full-time Accounting clerk to join our accounting team. We are a Family owned and operated luxury automotive dealership. We offer competitive compensation for the right candidate.The Accounting Clerk is responsible for supporting the dealership&rsquo;s accounting department with daily financial transactions, recordkeeping, and administrative duties. This role ensures accurate processing of accounts payable and receivable, vehicle inventory postings, deal paperwork, and compliance with dealership policies and accounting standards.Key Responsibilities<ul><li>Process and post daily cash receipts, customer payments, and credit card transactions</li><li>Prepare and reconcile bank deposits</li><li>Assist with accounts payable and accounts receivable functions</li><li>Post vehicle sales, service repair orders, and parts invoices into the accounting system</li><li>Verify deal paperwork for completeness and accuracy before submission for funding</li><li>Reconcile schedules including inventory, floorplan, warranty receivables, and customer accounts</li><li>Maintain and organize accounting files and documents</li><li>Assist with month-end closing procedures and financial reporting</li><li>Support audits by providing required documentation</li><li>Communicate with sales, service, parts, and management teams regarding accounting discrepancies</li><li>Ensure compliance with dealership policies and manufacturer requirements</li></ul>Qualifications<ul><li>High school diploma or equivalent required; Associate&rsquo;s degree in Accounting or related field preferred</li><li>1&ndash;3 years of accounting or bookkeeping experience (automotive dealership experience preferred)</li><li>Knowledge of basic accounting principles</li><li>Familiarity with CDK Drive</li><li>Proficiency in Microsoft Excel</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Strong communication and problem-solving skills</li></ul>Work Environment<ul><li>Office setting within an automotive dealership</li><li>Fast-paced, deadline-driven environment</li></ul>Benefits:5-Day Work weekPaid VacationWe offer company assisted health insurance for our employees.Paid HolidaysDental InsuranceOptical Insurance401KJob Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Schedule: M-F hours 8am-5-pmJob Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Automotive Accounting Clerk

Continuum Solutions

Senior Accountant Location: Houston, TX, 77024Type: Full time, On-siteOVERVIEWOur client is seeking a Senior Accountant to lead daily accounting operations and key compliance responsibilities. This is a highly detail-oriented, in-building role responsible for maintaining the general ledger, running accounts payable, managing bank reconciliations, supporting tax reporting, and interfacing directly with the client&rsquo;s CPA firm for annual filings.RESPONSIBILITIESAccounting &amp; General Ledger<ul><li>Own the general ledger and ensure accurate, timely recording of transactions</li><li>Apply strong understanding of double-entry accounting (debits/credits)</li><li>Maintain organized records and supporting documentation</li><li>Produce and record daily sales reports</li></ul>Accounts Payable (AP)<ul><li>Manage the full AP process: invoice entry, coding, approvals, and payment processing</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain consistent, accurate data entry and documentation</li></ul>Banking &amp; Reconciliations<ul><li>Monitor bank activity and manage payment execution</li><li>Perform bank reconciliations and maintain cash visibility</li></ul>Tax &amp; Compliance<ul><li>Prepare and submit required filings, including:</li><li>Sales tax</li><li>Mixed beverage gross receipts and sales tax</li><li>Franchise tax</li><li>Maintain and update spreadsheets/workbooks used for tax calculations and reporting</li><li>Manage administrative reporting and government compliance tasks tied to operating the business</li></ul>CPA Coordination<ul><li>Interface directly with the CPA firm to support preparation of federal income tax returns and state filings</li><li>Provide requested documentation and ensure timely responses and follow-through</li></ul>QUALIFICATIONS<ul><li>Strong accounting fundamentals (debits/credits, double-entry accounting)</li><li>Experience owning general ledger and AP processes end-to-end</li><li>Strong organizational skills and comfort working with high-volume documentation and data entry</li><li>Self-motivated, solutions-oriented, dependable follow-through</li></ul>Preferred Experience<ul><li>Background in small business retail, restaurant, or other sales-tax-driven environments preferred</li><li>Familiarity with sales tax and industry-specific reporting requirements</li></ul>Compensation &amp; Benefits (Overview)<ul><li>Benefits include insurance and 401K</li><li>Perks include free lunch daily, coffee, and free parking</li></ul>Pay: $90,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Senior Accountant

Mako Oilfield Services, LLC

<div>Mako CPC is seeking a detail-oriented and highly organized Accounts Receivable Specialist to manage invoicing, accruals, collections, and related accounting functions. The ideal candidate is accurate, proactive, and comfortable working in a fast-paced environment where meeting deadlines and maintaining strong customer relationships are key.
This role plays a critical part in ensuring timely revenue recognition, maintaining accurate financial records, and supporting overall cash flow management.<h4 class="jobSectionHeader">
Accounts Receivable &amp; Invoicing</h4><ul><li>
Prepare, review, and issue accurate customer invoices in a timely manner.</li><li>
Ensure proper documentation and approval for billing.</li><li>
Maintain customer billing records and resolve discrepancies.</li><li>
Monitor accounts to ensure payments are applied correctly.</li></ul><h4 class="jobSectionHeader">
Accruals &amp; Reporting</h4><ul><li>
Assist with monthly accrual entries related to revenue and receivables.</li><li>
Reconcile A/R subledger to the general ledger.</li><li>
Support month-end and year-end close processes.</li><li>
Generate aging reports and other A/R reports as needed.</li></ul><h4 class="jobSectionHeader">
Collections</h4><ul><li>
Monitor aging accounts and proactively follow up on outstanding balances.</li><li>
Communicate professionally with customers regarding payment status.</li><li>
Research and resolve billing or payment disputes.</li><li>
Escalate delinquent accounts as appropriate.</li></ul><h3 class="jobSectionHeader">
</h3><ul><li>4+ years of experience in accounts receivable, billing, or related accounting role.</li><li>
Strong understanding of accrual accounting principles.</li><li>
Experience with accounting software and ERP systems.</li><li>
Proficient in Microsoft Excel.</li><li>
Quickbooks online experience preferred.</li><li>
Excellent attention to detail and organizational skills.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to manage multiple priorities and meet deadlines.</li></ul><h3 class="jobSectionHeader">
Preferred Qualifications</h3><ul><li>
Associate or Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>
Experience in high-volume invoicing environments.</li><li>
Knowledge of general ledger processes and financial reporting.</li></ul><h3 class="jobSectionHeader">
Key Competencies</h3><ul><li>
Accuracy and attention to detail</li><li>
Strong follow-through and accountability</li><li>
Professional communication skills</li><li>
Problem-solving and analytical thinking</li><li>
Ability to work independently and as part of a team</li><li>
Pay Range: $23&ndash;$26 per hour (based on experience)</li></ul></div>

Accounts Receivable Specialist (A/R, Invoicing, Accruals & Collections)

Explore 78+ Accounts payable associate in Houston this March. Find roles across top companies and apply now to boost your career.