administrative assistant Jobs in New York

administrative assistant

executive assistant

office manager

accounts payable coordinator Jobs in New York

accounts payable coordinator

accounts payable specialist Jobs in New York

accounts payable specialist

accounts payable clerk

White Lake Nursery

Rivers Family of Companies West Michigan | Part-Time | Seasonal | Flexible Hours | Approximately 12 Week AssignmentRivers Family of Companies is looking for a detail-oriented Accounts Payable Specialist to join our team on a part-time seasonal basis. This role will support our accounting team with invoice processing and vendor payments across multiple businesses.This is a great opportunity for someone who enjoys organized financial work and is looking for flexible part-time hours in a supportive team environment.Responsibilities<ul><li>Process vendor invoices and enter them into accounting software</li><li>Ensure invoices are properly coded and approved</li><li>Prepare and process vendor payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized financial records and documentation</li><li>Communicate with vendors regarding invoices and payment questions</li><li>Assist with additional accounting or administrative tasks as needed</li></ul>Qualifications<ul><li>Experience in Accounts Payable, bookkeeping, or accounting support required.</li><li>Strong attention to detail and accuracy</li><li>Ability to maintain confidentiality with financial information</li><li>Comfortable working with QuickBooks accounting software and spreadsheets</li><li>Strong organizational and time management skills</li><li>Ability to work independently and meet deadlines</li></ul>Schedule<ul><li>Part-time seasonal position- approximately 12 weeks</li><li>Approximately 10&ndash;20 hours per week</li><li>Flexible weekday schedule</li></ul>About Rivers Family of CompaniesRivers Family of Companies is a group of locally owned businesses serving West Michigan across retail, hospitality, and service industries. We value teamwork, integrity, and operational excellence in everything we do.Job Type: Full-timePay: From $15.00 per hourExpected hours: 10 &ndash; 20 per weekApplication Question(s):<ul><li>Which accounting software have you used for invoice entry or accounts payable?</li><li>This position is a temporary role lasting approximately 12 weeks. Are you comfortable accepting a temporary position?</li></ul>Experience:<ul><li>Accounts payable: 1 year (Preferred)</li></ul>Work Location: In person

Part-Time Seasonal Accounts Payable Specialist

Thom Browne, Inc.

<div>
 
 
 ABOUT US
 
 
 
 Thom Browne is widely recognized for challenging and modernizing today&rsquo;s uniform: the suit. By questioning traditional proportions, Browne&rsquo;s designs consistently convey a true American sensibility rooted in quality craftsmanship and precise tailoring. We pride ourselves on our core values of respect and collaboration, challenging ourselves to express creativity and continuously innovate. We attract ambitious individuals who operate in unique ways while upholding exceptional craftsmanship and excellence.
 
 
 
 
 
 
 THE ROLE
 
 
 
 The Junior Accountant, Accounts Payable will support the Accounting team with day-to-day financial operations, with a focus on accounts payable, reconciliations, and general accounting functions. This role assists with invoice processing, expense management, intercompany reconciliations, and month-end close activities while collaborating with cross-functional teams across the business.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Process and post accounts payable invoices accurately and in a timely manner
 </li>
 <li>
 Prepare and post journal entries
 </li>
 <li>
 Perform inventory and vendor account reconciliations
 </li>
 <li>
 Process, approve, and reconcile employee travel and expense reports through Concur
 </li>
 <li>
 Manage vendor onboarding and maintain accurate vendor master data
 </li>
 <li>
 Execute payments including checks, ACH, and wire transfers
 </li>
 <li>
 Perform vendor statement reconciliations and resolve discrepancies
 </li>
 <li>
 Research and resolve billing and invoice inquiries with internal and external partners
 </li>
 <li>
 Support month-end close procedures through various accounting tasks
 </li>
 <li>
 Assist with year-end audit preparation and 1099 reporting
 </li>
 <li>
 Support SOX control procedures and compliance requirements
 </li>
 <li>
 Prepare periodic sustainability reports (electric and gas usage) for all U.S. locations
 </li>
 <li>
 Provide administrative support and assist with ad hoc accounting projects as needed
 </li>
 <li>
 Proactively identify issues and contribute to problem-solving across accounting processes
 </li>
 </ul>
 
 
 
 
 
 THE IDEAL CANDIDATE
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting or a related field preferred
 </li>
 <li>
 1&ndash;2 years of accounting or accounts payable experience
 </li>
 <li>
 Strong attention to detail with solid organizational and time management skills
 </li>
 <li>
 Exposure to ERP systems; SAP Business One experience preferred
 </li>
 <li>
 Proficiency in Microsoft Excel and Microsoft Teams
 </li>
 <li>
 Understanding of basic accounting principles and financial processes
 </li>
 <li>
 Ability to communicate effectively and collaborate cross-functionally
 </li>
 <li>
 Demonstrates initiative, accountability, and a solutions-oriented mindset
 </li>
 <li>
 Comfortable managing multiple priorities in a fast-paced environment
 </li>
 <li>
 Willingness to take ownership and support the broader Accounting team as needed
 </li>
 <li>
 Experience with payment processing (ACH/wires) and vendor management is a plus
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER YOU
 
 
 <ul>
 <li>
 Competitive compensation. Salary Range is $66,300 - $70,000 + target bonus.
 
 Please note that compensation will be offered based on relevant skills and experience
 
 </li>
 <li>
 Thom Browne Classic Uniform
 </li>
 <li>
 Hybrid office schedule
 </li>
 <li>
 Comprehensive benefits package
 </li>
 <li>
 401(k) company match
 </li>
 <li>
 Diverse and inclusive working environment
 </li>
 </ul>
</div>

Junior Accountant, Accounts Payable

Live Nation Entertainment

<div>
 
 Job Summary
 
 
 
 
 WHO ARE WE?
 
 
 
 Live Nation Entertainment is the world&rsquo;s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media &amp; Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media &amp; Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.
 
 
 
 WHO ARE YOU?
 
 
 
 Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
 
 
 
 THE ROLE
 
 
 
 Merch Traffic, LLC is a subsidiary of Live Nation Entertainment. We are seeking an Accounts Payable Specialist responsible for managing high-volume, fast-paced payables related to touring operations, artist merchandise, e-commerce, pop-up retail locations, and general business expenses. This role ensures vendors, artists, venues, and partners are paid accurately and on time while maintaining strong internal controls and organized financial records.
 
 
 
 What This Role Will Do
 
 
 
 <ul>
 <li>
 Process and manage accounts payable for tour-related, artist-related, and general merchandise invoices
 </li>
 <li>
 Review, code, and process FedEx and freight invoices, ensuring proper expense allocation
 </li>
 <li>
 Process e-commerce-related invoices
 </li>
 <li>
 Process floats and cash advances associated with touring and events
 </li>
 <li>
 Process venue-related invoices, including hall fees and applicable taxes
 </li>
 <li>
 Review and process truck, transportation, and tour logistics invoices
 </li>
 <li>
 Handle miscellaneous tour-related invoices, including supplies and media services
 </li>
 <li>
 Process and track marketing expenses across tours, merchandise launches, and campaigns
 </li>
 <li>
 Set up new vendors and process invoices for tour and pop-up security services
 </li>
 <li>
 Ensure accurate documentation, approvals, and compliance with company policies
 </li>
 <li>
 Maintain organized records for audits and internal reporting
 
 
 </li>
 </ul>
 
 What This Person Will Bring
 
 
 
 <ul>
 <li>
 1&ndash;3 years of accounts payable or accounting experience
 </li>
 <li>
 Experience of handling high-volume invoices and frequent vendor setups
 </li>
 <li>
 Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
 </li>
 <li>
 Familiarity with vendor onboarding, payment processing, and expense coding
 </li>
 <li>
 Proficiency with accounting systems and Excel
 </li>
 <li>
 Strong communication skills for working with vendors, tour managers, and internal teams
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Experience in merchandising, touring, live events, or retail apparel
 
 
 </li>
 </ul>
 
 Benefits &amp; Perks
 
 
 
 Our motto is &lsquo;Taking Care of Our Own&rsquo; through 6 pillars of benefits:
 
 
 <ul>
 <li>
 HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
 </li>
 <li>
 YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
 </li>
 <li>
 WEALTH: 401(k) program with company match, stock reimbursement program
 </li>
 <li>
 FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
 </li>
 <li>
 CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
 </li>
 <li>
 OTHERS: Volunteer time off, crowdfunding match
 
 
 </li>
 </ul>
 
 EQUAL EMPLOYMENT OPPORTUNITY
 
 
 
 We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
 
 
 Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
 
 
 We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
 
 
 We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.
 
 
 
 HIRING PRACTICES
 
 
 
 The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
 
 
 Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
 
 
 ,NY
 
 
 
 The Expected Compensation For This Position Is
 
 
 
 $25.00 USD - $31.25 USD Hourly
 
 
 <ul>
 <li>
 Pay is based on a number of factors including market location, qualifications, skills, and experience.
 
 
 </li>
 </ul>
 Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
 
 
</div>

Accounts Payable Specialist

Atria Health and Research Institute

<div>
 
 About Atria:
 
 
 
 Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care in New York, South Florida, Los Angeles (2026), and through 24/7 telemedicine globally.
 
 
 Our multi-specialty team of 60+ top in-house physicians provides proactive, preventive, and precision-based care for Atria members and their families. We aim to optimize lifespan and healthspan through meticulous screening, leading-edge therapeutics, and tailored interventions designed to prevent disease and detect it at the earliest possible stages.
 
 
 Each member's care is led by a dedicated Chief Medical Officer who collaborates with specialists in cardiology, neurology, pediatrics, women's health, endocrinology, integrative health, performance and movement, nutrition, and more.
 
 
 Through our nonprofit Atria Research Institute and Public Health Institute, we also work to accelerate the translation of medical breakthroughs and expand access to preventive care for as many people as possible.
 
 
 
 About the Role:
 
 
 
 We are seeking a highly motivated and detail-oriented
 
 Accounts Payable Specialist
 
 to join our team. As a key member of our finance department, the Accounts Payable Specialist will play a vital role in maintaining the integrity of our financial records, providing valuable insights, and driving process improvements. The ideal candidate will possess extensive experience in completing transactions related to vendor payments and expenses, ensuring accurate and timely payment of invoices and establishing and maintaining strong relationships with our key partners and vendors.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Invoice Processing: Verifying and processing invoices to ensure they are accurate and authorized
 </li>
 <li>
 Payment Preparation: Preparing and processing payments to vendors, adhering to payment terms and deadlines
 </li>
 <li>
 Record Keeping: Maintaining accurate and organized records of invoices, payments, and vendor information
 </li>
 <li>
 Reconciliations: Reconciling invoices with purchase orders and receiving reports to ensure accuracy
 </li>
 <li>
 Discrepancy Resolution: Investigating and resolving discrepancies or issues related to invoices or payments
 </li>
 <li>
 Vendor Relationship Management: Maintaining positive relationships with vendors and addressing any issues that may arise
 
 
 </li>
 </ul>
 Salary: $65,000 - 85,000
 
 
 
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree in Accounting, Finance, or related field
 </li>
 <li>
 2 - 4 years of progressive experience in similar role
 </li>
 <li>
 Applicable knowledge of GAAP and accounting principles
 </li>
 <li>
 Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite) and MS Excel
 </li>
 <li>
 Experience with various software applications and best practices
 
 
 </li>
 </ul>
 Attributes:
 
 
 <ul>
 <li>
 Meticulous attention to detail and commitment to accuracy in financial reporting
 </li>
 <li>
 Strong analytical, problem-solving, and decision-making skills
 </li>
 <li>
 Proactive mindset with a continuous improvement orientation
 </li>
 <li>
 Strong organizational and time management skills, with the ability to prioritize tasks effectively
 </li>
 <li>
 Collaborative team player with excellent interpersonal skills
 </li>
 <li>
 Integrity and professionalism in handling confidential financial information
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 At Atria, we are proud to offer every member of the Atria team:
 
 
 <ul>
 <li>
 Excellent health and wellness benefits, 100% paid by Atria effective date of hire
 </li>
 <li>
 OneMedical membership for employees &amp; dependents giving access to 24/7 virtual care
 </li>
 <li>
 Fertility &amp; family planning
 </li>
 <li>
 Company-covered preventive health screenings through partner hospitals (Calcium score)
 </li>
 <li>
 Fitness Perks including Wellhub +
 </li>
 <li>
 401k contributions and 4% match starting after 6 months
 </li>
 <li>
 Flexible Time Off
 </li>
 <li>
 Continuing medical education (CME) and CEU support for professional licensure
 </li>
 <li>
 Time to give back and make an impact in underserved communities
 </li>
 </ul>
</div>

Valentino

<div>
 
 WHY WORK FOR VALENTINO
 
 
 
 Founded in Rome 1960, Valentino is an Italian Maison de Couture that aims to provide uniqueness to our customers through mastery, creativity, intimacy and care. As of today, Valentino counts about 4.000 colleagues in 30 different Countries all over the world. Every branch of the Valentino universe is nourished through passion, heritage and values that are constantly re-worked and steadily conveyed in an always contemporary way. Under the Creative Direction of Alessandro Michele, Valentino designs, manufactures and distributes dreamlike creations including Haute Couture, Women and Men RTW, Valentino Garavani Accessories, Eyewear and Beauty. Our network fully embodies the essence of the Maison, by practicing the Italian hospitality culture with our distinguishing quality, uniqueness and care for details.
 
 
 
 What We Believe In
 
 
 
 Here at Valentino, we act as a Unique Community &amp; Company. We strongly believe that HUMANISM is the core of our values and that only teamwork and mutual support will lead to achieve bigger and challenging goals. We act with integrity and respect towards both our Planet and our People. Our aim is to create costumer EMOTION and DESIRE because our future depends on our imagination and on being passionate about work as well as about life: every action you make brings you closer to your dreams.
 
 
 
 Valentino offers a hybrid working schedule with three days in office, and two days remote. This role is a full-time permanent position based in our New York Office.
 
 
 
 
 Overview:
 
 
 
 Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
 
 
 
 Key Responsibilities:
 
 
 
 
 DATA, VENDOR INFORMATION:
 
 
 
 <ul>
 <li>
 Secure and maintain W-9 forms and prepare annual 1099-MISC and 1099-NEC returns.
 </li>
 <li>
 Create new vendor following Company policy and local tax requirement.
 </li>
 <li>
 Verify vendor bank information &amp; payment instructions/terms.
 </li>
 <li>
 Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data.
 
 
 </li>
 </ul>
 
 REVIEW, PAYMENT:
 
 
 
 <ul>
 <li>
 Partner with General Accounting team in the month-end close process (ensure invoices are accurately posted in the proper month; accruals are recorded in the proper month.)
 </li>
 <li>
 Review aged Accounts Payable by vendor on weekly basis.
 </li>
 <li>
 Review, code, post vendor invoices after verifying G/L account, cost center, vendor information, and approval status.
 </li>
 <li>
 Setup payment for invoices.
 </li>
 <li>
 Process checks, online credit card payments, ACH and wire transfer payments.
 </li>
 <li>
 Reconcile vendor accounts with system regularly.
 </li>
 <li>
 Resolve vendor discrepancies in a timely manner.
 
 
 </li>
 </ul>
 
 INTERNAL AUDITS:
 
 
 
 <ul>
 <li>
 Participate in writing Standard Operating Procedures.
 </li>
 <li>
 Maintain complete records of invoices/vendor information digitally.
 </li>
 <li>
 Assist with financial system upgrade.
 </li>
 <li>
 Monitor and manage autopay vendors (utilities, phone, etc. ), and clear to acknowledge payments in system.
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 2+ years accounts payables experience.
 </li>
 <li>
 Experience with Esker or other invoice automation system.
 </li>
 <li>
 Experience in SAP S4H
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 High degree of accuracy, attention to detail and confidentiality
 </li>
 <li>
 Effective verbal, listening and written communication skills
 </li>
 <li>
 Ability to work independently and as part of a team to ensure that all job functions are performed in a timely and efficient manner
 
 
 </li>
 </ul>
 
 Budgeted hourly rate - $25-$30/hour
 
 
 
 
 How We Are
 
 
 
 The Valentino Ecosystem is complex and interconnected. It is populated by many talents from different areas and with different attributes. We work hard to grow everyday both as a Maison and as individuals. Learning by doing and from mistakes, communicating transparently, inspiring sense of belonging, passion and engaging colleagues are the bases of our inclusive and multifaceted world.
</div>

Accounts Payable Coordinator

danice

Danice Stores is seeking a sharp as a tack lead to our Accounts Payable department. In this key position, you'll tackle complex financial processes, finding ways to improve efficiency and accuracy.What you'll do:<ul><li>Resolve billing problems or errors with buyers and/or vendors by reconciling with the purchase order</li><li>Match checks with invoices for filing</li><li>Timely processing of vendor invoices, including discounts</li><li>Review accounts payable invoices for completeness and process with accuracy</li><li>Ensure necessary corrections are completed due to quantity, cost and product variances</li><li>Maintain healthy relationships with vendors and ensure proper communication</li><li>Assist with year-end audit by request</li><li>Verify processed checks have necessary invoices and documentation prior to endorsement by officer</li><li>Resolve store issues and inquiries by phone and/or email</li><li>Maintain impeccable filing</li><li>Organize and maintain rent roll and payment calendar</li></ul>Who you are:<ul><li>A skilled problem solver with 5+ years of Accounts Payable experience (plus, you've handled heavy volumes of energy and merchandise invoices along with travel and expenses)</li><li>Comfortable working independently and owning your work from start to finish</li><li>Highly organized and detail oriented</li><li>Able to think creatively and embracing daily challenges</li><li>Able to multi task with the best of them and consistently meet deadlines</li><li>Fast learner who is self motivated (of course) and makes well-informed decisions</li><li>Awesome at Excel, Quickbooks (Quickbooks REQUIRED) and a SHOPIFY EXPERT</li><li>EXTRA CREDIT for AS400</li></ul>About us:Danice Stores was founded in 1934 by immigrants from Eastern Europe with a hefty goal. To offer women the current fashion trends for the lowest available prices, in a safe, clean and exciting retail environment. For over 90 years Danice has maintained the desire to meet and beat that goal, and continues to be the destination for women.Danice has operated across 4 states and with a passion for fashion (not trademarked...)Danice is committed to sourcing and delivering the current trends at the lowest possible prices in Junior and Plus sized apparel, footwear, accessories and intimates.Benefits:<ul><li>Paid training</li><li>Paid time off (relatively flexible)</li><li>Major holidays off</li><li>Health insurance</li><li>Generous discount at stores</li></ul>Work Location: In personJob Type: Full-timePay: $65,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Accounts payable: 5 years (Preferred)</li></ul>Work Location: In person

YMCA

<div><div><div>The Harlem YMCA is seeking a Business Office HR Coordinator.
</div><div><div>Job Description
</div><div>Salary: $22.50 Hourly
The Harlem YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business.
Benefits:
 
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual&rsquo;s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
How to Apply:
 
If you would like to be a member of our dynamic team, please complete our online application and submit your r&eacute;sum&eacute; and a thoughtful cover letter that explains your interest in the role and our organization.
</div></div><div><div>Qualifications
</div><div><ul><li>Bachelor&rsquo;s Degree or equivalent work experience required.
</li><li>One (1) to two (2) years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
</li><li>Strong computer skills. Knowledge of HRIS is a plus.
</li><li>Detail-oriented and can manage multiple projects simultaneously.
</li><li>Must be able to handle a high volume of work.
</li><li>Excellent customer service and communication skills.
</li></ul></div></div><div><div>Essential Functions 
</div><div> 
Human Resources Responsibilities
Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
<ul><li>Entry of employee and volunteer screenings into the applicable system.
</li><li>Assist with Youth &amp; Family screening and agency processing.
</li><li>Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
</li><li>Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
</li><li>Data entry into CONNECT: HR is completed timely and accurately.
</li><li>Assist with the maintenance and accurate filing of all employee and volunteer files.
</li></ul>Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:
<ul><li>Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
</li><li>Help coordinate medical plan changes, providing staff with benefit summaries and information.
</li><li>Provide an overview of health insurance, retirement, direct deposit, etc.
</li><li>Provide vacation hours, sick hours, and personal benefits upon request.
</li><li>Assist with employment verification requests.
</li><li>Timely response to unemployment claims in the absence of the supervisor.
</li><li>Timely entry of Workers Comp claims in the absence of the supervisor.
</li></ul>Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.
Financial Responsibilities
<ul><li>Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
</li><li>Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP &amp; PO tracking reports. Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
</li><li>Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
</li><li>Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
</li><li>Assist in the distribution of financial reports to all branch department heads.
</li><li>Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
</li><li>Assist in government contract record keeping and reporting to the agency in a timely manner.
</li></ul>Other Responsibilities
<ul><li>Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
</li><li>Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies. Help to create and submit HelpDesk tickets.
</li><li>Order and manage the inventory of the branch's office supplies.</li></ul></div></div></div></div>

Business Office HR Coordinator

Explore 53+ Accounts payable clerk in New York this April. Find roles across top companies and apply now to boost your career.

53 accounts payable clerk jobs In New York

Part-Time Seasonal Accounts Payable Specialist

Junior Accountant, Accounts Payable

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Coordinator

Accounts Payable Coordinator

Business Office HR Coordinator